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School software

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MarvelSoft school software can improves your administration process by automating your day to day school activities. You can manage student information, fees collections, attendance, income and …

MarvelSoft school software can improves your administration process by automating your day to day school activities. You can manage student information, fees collections, attendance, income and expense, sms and email communications, student progress reports and generate more than 50+ reports.

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  • 1. 1. SchoolAdmin Standard EVD Home . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1 Configering Fee Receipt Size . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.1.1 Receipts and Reports are not prinddting properly due to Browser / Acrobat Reader Updates . . . . . . . . . . . . . . . . . . . . . . . . 1.2 Installing SchoolAdmin Standard Evd . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2.1 System Hardware Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2.2 System Software Requirements . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.2.2.1 Running SchoolAdmin Lite 6.0 Setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3 SchoolAdmin Administrator Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1 Creating Users and Roles . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.1 Changing Password . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.2 Logging in as Cashier . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.3 Logging in as Manager . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.4 Logging in as Readonly . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.5 Logging in as Superuser . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.6 not using 3 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.1.7 Working in Teacher Login . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.2 Defining Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.2.1 Creating Annual Fee Structure with Partial Payment . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.2.2 Creating Installment / Term based Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.2.3 Creating Monthly Fee structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.2.4 Creating Transprtation Fee Structure . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.3 Defining School Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.3.1 Changing User Interface Themes . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.3.2 Creating Academic Year . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.3.3 Creating Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.3.4 Setting Global Configuration . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.4 Managing Employee Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.4.1 Adding Staff Additional Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.4.1.1 Searching Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.4.2 Adding Staff Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.4.3 Exporting Staff Report in Excel . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5 Working with Master Settings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.1 Creating Caste . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.2 Creating Caste Category . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.3 Creating Class . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.4 Creating Class Subjects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.5 Creating Fee Amounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.6 Creating Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.7 Creating Fees Group . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.8 Creating Fee Slabs . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.9 Creating Section . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.10 Creating Subject . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.5.11 Using Fee Group Type . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6 Working With Menus . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6.1 Backup and Restore . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6.2 Editing or Deleting a record in SchoolAdmin . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6.3 Working in Options Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6.3.1 Working with Widgets . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.6.4 Working with Top / Header Menu . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7 Working with Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7.1 Creating Student Record . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7.1.1 Adding Student Details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7.2 Generating Student Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7.3 not using 2 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.3.7.4 Searching Student details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.4 SchoolAdmin Quick Start Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.5 SchoolAdmin Standard EVD FAQ . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.6 SchoolAdmin Standard EVD Troubleshooting Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7 SchoolAdmin Standard EVD User Guide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1 Collecting Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.1 Assigning Fee Slabs to Students . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.2 Collecting different types of Fees . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.3 Collecting Fees and Generating Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.4 Fees Collection Points to remember . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.5 Generating Fee defaulters List . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.6 Generating Fees Defaulters Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.7 Printing Fee payment Receipts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.8 Printing Fees Collection Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.9 Reconciling Cheque Fees Collections with bank statement . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.1.10 Viewing student or class wise fees collection details . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.2 Generate Student Id Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.3 Generate Term Marks Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 3 3 11 12 12 13 13 13 13 18 20 21 23 25 26 26 28 28 32 40 53 66 66 67 69 71 75 75 79 81 84 86 86 89 91 93 97 103 106 113 119 121 124 125 125 125 126 127 130 131 131 134 140 142 142 150 150 150 150 150 150 154 163 168 169 171 171 174 177 180 185 189
  • 2. 1.7.4 Generate Test Marks Card . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.5 Generate Transfer Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.6 Login into SchoolAdmin Standard EVD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.7 Send SMS and Email alerts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.8 Working with Accounts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9 Working with Student Records . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.1 Exporting Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.2 Generating Student Reports . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.3 Printing Attendance Report . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.4 Recording Students Monthly Attendance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.5 Regular Study Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.7.9.6 Study Cum Conduct Certificate . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.8 SchoolAdmin Tips and Tricks . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 1.9 Table of Contents . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 199 209 214 215 229 229 229 234 236 240 244 247 250 250
  • 3. SchoolAdmin Standard EVD Home This is the home of the SchoolAdmin Standard EVD space. To help you on your way, we've inserted some of our favourite macros on this home page. As you start creating pages, blogging and commenting you'll see the macros below fill up with all the activity in your space. Recently Updated Send SMS and Email alerts updated by Bylappa Raju R (view change) Aug 01, 2013 sms103.jpg attached by Bylappa Raju R Aug 01, 2013 sms101.jpg attached by Bylappa Raju R Aug 01, 2013 sms100.jpg attached by Bylappa Raju R Aug 01, 2013 Generate Test Marks Card updated by Bylappa Raju R (view change) Jul 25, 2013 Generate Term Marks Card updated by Bylappa Raju R (view change) Jul 25, 2013 Generate Transfer Certificate updated by Bylappa Raju R (view change) Jul 24, 2013 Generate Student Id Card updated by Bylappa Raju R (view change) Jul 22, 2013 test27.jpg attached by Bylappa Raju R Jul 22, 2013 test26.jpg attached by Bylappa Raju R Jul 22, 2013 test25.jpg attached by Bylappa Raju R Jul 22, 2013 test24.jpg attached by Bylappa Raju R Jul 22, 2013 test23.jpg attached by Bylappa Raju R Jul 22, 2013 test22.jpg attached by Bylappa Raju R Jul 22, 2013 test21.jpg attached by Bylappa Raju R Jul 22, 2013 Navigate space Configering Fee Receipt Size SchoolAdmin Default Printer Setting For Printing Receipts (Laser Printer) Step1:Configure Printer Go to Start->Control Panel->Printer and Faxes->Click on Add a Printer.
  • 4. Click on next button Select local printer attached to this computer (already installed printer) and click on Next button
  • 5. Select printer port ,if printer contain USB port select USB001(Virtual printer port for USB) otherwise select LPT: (Recommended printer port) then click on next button. Select the manufacturer and model of your printer then click on next.
  • 6. A driver is already installed for this computer.you can use same driver. Select keep existing driver (recommended) then click on next. Type a name for this Printer, in this case printer name is Receipt Printer. Make the printer as default by selecting Yes.
  • 7. To conform that the printer is installed properly you can print a test by selecting yes ,in this example we have selected no. Click on finish. If you have followed the above steps correctly, then you have successfully installed the printer. Now you can observe the icon Receipt Printer created in Control penal printer and Faxes folder. Step2: Set Receipt Size
  • 8. Go to Start->Control Panel->Printer and Faxes->Click on Add a Printer. Select the Printer just now we have installed i.e., Receipt printer. Right click on Receipt Printer and select properties. Click on Advanced ->Printing Defaults Click on paper if you want to print receipt in A5 size select A5 then click on apply.
  • 9. Click on paper if you want to print receipt in A6 size select A6 then click on apply.
  • 10. Goto SchoolAdmin->Feepayment->Do Fee payment for a student ->click on print. The receipt will open in PDF ->click on printer icon on left corner of the PDF page.
  • 11. You can see Printer name Selected Receipt Printer by default Insert A5 or A6 size paper click on OK your receipt will print . Receipts and Reports are not prinddting properly due to Browser / Acrobat Reader Updates Problem: Receipts and Reports are not printing properly due to Browser / Acrobat Reader Updates Solution: Sometimes when you have not updated the acrobat reader to the latest version, the Fee receipt will not be alignment properly in the printed receipts, as the embedded acroba t reader will not be used by the firefox browser, in such instances, you must download and install the latest Acrobat Reader. Download the Adobe acrobat Reader (currently it is 11.0.02) version from the following url:http://www.oldapps.com/a dobe_reader.php Update Adobe Acrobat Reader to the very latest version. Run the Mozilla firefox browser goto Tools-option
  • 12. In option goto Applications Menu set the c ontent type of Portable Document Formate(PDF) action as Use Adobe acrobat(in FireFox) If you successfully update to the latest version of Acrobat reader and change the PDF view settings as mentioned in the above steps, all the pdf reports in SchoolAdmin will open properly and you can print them correctly. Installing SchoolAdmin Standard Evd System Hardware Requirements MarvelSoft SchoolAdmin Standard EVD edition requires minimum hardware configuration as mentioned below. Intel / AMD Single / Dual Core processor System >2GHz Minimum 2GB RAM Minimum 50GB free disk space
  • 13. Laser / Dotmatrix Printer System Software Requirements Windows XP / Windows Vista / Windows 7 Operating System SchoolAdmin Installer / CD SchoolAdmin Standard EVD valid License purchased from MarvelSoft Adobe Acrobat Reader 9 or above Mozilla Firefox 10 or above Java JRE 1.6 - windows x86 (JRE 7 is not supported) Running SchoolAdmin Lite 6.0 Setup SchoolAdmin Administrator Guide Creating Users and Roles In SchoolAdmin Standard EVD you can create users with respect to their role. By creating users, the staff in your school can login to SchoolAdmin Standard EVD. They will be given login with respect to their role. Only the ADMIN will have complete access over SchoolAdmin Standard EVD. Other users with other roles will have limited access of SchoolAdmin Standard EVD depending on the authority given to the user. Logins with respect to the authority given to the users will be explained later. Authority provided in SchoolAdmin Standard EVD are ADMIN TEACHER CASHIER READONLY SUPERUSER MANAGER Click on Users as shown below, You can see the User master as shown in the below window.
  • 14. Click on Add button to add the user, on click you will see the below window. Steps to add user 1. 2. Enter the user name. 3. Selecting Enabled means you are activating the login for the respective user. If it is not selected, the user even though added they cannot login to SchoolAdmin Lite. Enter the password in such a fashion that it contains first letter Upper Case , one lower case letter, One Special Character, One Integer and it should be minimum of 6 character Length. Example Abc*1d. 4. Select the authority depending on the user role in your school. 5. Finally click on add. Info In case if you add wrong password pattern which is not as said above, you will get an error message. therefore you need to enter the password in the pattern as said above. In case if you enter wrong password in Retype new password column, you will get an error message saying you have re-typed wrong password. Therefore you need to retype correct password again.
  • 15. You can even add the user without assigning the staff. Example as shown in below window: Your school chairman may not considered as staff in that case you need not select the staff as staff is not mandatory. You can see the user added as shown below.
  • 16. Admin has the rights to change (edit) user details.An example of changing the role is shown below. Case 1 : To Change ADMIN's own password 1. Click on Edit icon . 2. Select to Change User Password must be selected (enabled) only then admin can type the new password 3. Type the old password. If the password matches with the old password only then admin can enter the new password. 4. Retype new password. 5. Finally click on update.You will get the Updated Successfully message. Case 2 : To change other user password 1. Click on Edit icon . 2. Enable Select to Change User Password only then admin can type the new password. 3. Click on update button. You will get the Updated Successfully message.
  • 17. Case 3 : To change other details of admin or other user : Only Admin has the authority to change the details of the users added. Users other than admin can only change their password by logging into SchoolAdmin Lite with their user name and password. Admin can change any details of the user, can even disable the user login. In the below example you can see changing of user authority. 1. 2. 3. 4. Click on Edit . If admin do not wants to change password, uncheck Select to Change User Password. Make the required changes. In below figure authority is changed from CASHIER to MANAGER. Click on update button. You will get the Updated Successfully message. The table with the changed authority , user with and without staff assigned is shown below.
  • 18. User Logins with Role Teacher login Cashier Login Readonly Login Superuser Login Manager Login The page How to Edit or Delete a record does not exist. Changing Password Move the mouse pointer on Options. You will see below option list Click on Users, you will be able to see below window. User can see only their record as shown below. 1.Click on Edit icon. You will get the below Add / Edit User Panel opened.
  • 19. 2. Enter the old password. If you enter wrong password. You will get error message. 3. Retype correct password. Enter the new password and retype the new password. If retyped password is wrong, you will get error message saying retype password entered is wrong. Be careful while entering the password. Note Enter the password in such a fashion that it contains first letter Upper Case , one lower case letter, One Special Character, One Integer and it should be minimum of 6 character Length. Example Abc*1d. 4. Finally Click on Update button. You will see the Updated Successfully message.
  • 20. You can use new password when you login next time. Note If you forget the User name or Password, you have to request for the user name and password from the administrator. Logging in as Cashier To work as Cashier in SchoolAdmin Standard EVD, you must have user name and password created for you by the administrator. And that login must have ROLE_CASHIER set. Note When you login as a Cashier for the first time, you go to options and click on users and change your password. To Login as Cashier follow the below steps 1. Go to SchoolAdmin Standard EVD login page , enter the User name 2. Enter the Password 3. Click on Login Note If user name and password matches with the user record created by admin, you will be able to successfully log in to SchoolAdmin Lite. If user name and password is wrong, you will get a error message saying Invalid Username or password. You need to re type correct user name and password to login. With the Cashier Login you can perform following tasks When you login as a cashier, you will see the Left Main menu bar as show below 1. 2. 3. 4. 5. 6. 7. 8. You can Make Fee payment of the Students. You can View Fee payment details of the students. You can Make reconciliation of Cheque payment made by students. You can View Fee due details. You can Take print of Payment receipts. You can Take Fee collection Report You can View Fee payments , Day book, Expense payment summary. You can Make Accounts payment.
  • 21. 9. You can Update Student Slabs 10.You can Create Fees. From the Top menu bar you can do following tasks DashBoard When you click on Dashboard, you will be directly taken to the Student details sub menu. Here, you can view student details such as individual student detail, class wise student details etc., Widgets From the Widgets drop down menu you can access contact manager. contact manager menu stores information regarding School's all the suppliers and vendors such as Book Store contact details, uniform supplier contact details etc., Options 1. Help Menu - help information on SchoolAdmin navigation icons. 2. Settings Menu - you can change the SchoolAdmin theme. 3. Users Menu - you can change the password. Logging in as Manager To work as Manager in SchoolAdmin Standard EVD, you must have user name and password created for you by the administrator. And that login must have ROLE_MANAGER set.
  • 22. Note When you login as a Cashier for the first time, you go to options and click on users and change your password. To Login as Manager follow the below steps 1. Go to SchoolAdmin Standard EVD login page , enter the User name 2. Enter the Password 3. Click on Login Note If user name and password matches with the user record created by admin, you will be able to successfully log in to SchoolAdmin Lite. If user name and password is wrong, you will get a error message saying Invalid Username or password. You need to re type correct user name and password to login. With the Manager Login you can perform following tasks When you login as a manager, you will see the Left Main menu bar as show below 1. 2. 3. 4. You can Take print of Payment receipts. You can Take Fee collection Report. You can View Fee payments , Day book, Expense payment summary. You can add and edit Staff details. 5. You can add and edit Student details. 6. You can Update Student Slabs. 7. You can update monthly attendance for the students. 8. You can generate Attendance report. 9. You can Promote Students.
  • 23. 10. You can create Caste. 11. You can create Caste Category. From the Top menu bar you can do following tasks Reports 1. Bonafide Certificate 2. Regular Study Certificate 3. Study Cum Conduct Certificate Options 1. Help Menu - help information on SchoolAdmin navigation icons. 2. Settings Menu - you can change the SchoolAdmin theme. 3. Users Menu - you can change the password. Logging in as Readonly To work as Manager in SchoolAdmin Standard EVD, you must have user name and password created for you by the administrator. And that login must have ROLE_READONLY set. Note When you login as a Read Only user for the first time, you go to options and click on users and change your password. To Login as Read Only follow the below steps 1. Go to SchoolAdmin Standard EVD login page , enter the User name 2. Enter the Password 3. Click on Login
  • 24. Note If user name and password matches with the user record created by admin, you will be able to successfully log in to SchoolAdmin Lite. If user name and password is wrong, you will get a error message saying Invalid Username or password. You need to re type correct user name and password to login. With the Read Only Login you can perform following tasks When you login as a read only, you will see the Left Main menu bar as show below 1. You can view Fee Payment details. 2. You can make Accounts Payment. 3. You can view Student details. From the Top menu bar you can do following tasks DashBoard When you click on Dashboard, you will be directly taken to the Student details sub menu. Here, you can view student details such as individual student detail, class wise student details etc., Widgets From the Widgets drop down menu you can view contact manager. contact manager menu stores information regarding School's all the suppliers and vendors such as Book Store contact details, uniform supplier contact details etc., Options 1. Help Menu - help information on SchoolAdmin navigation icons. 2. Settings Menu - you can change the SchoolAdmin theme. 3. Users Menu - you can change the password.
  • 25. Logging in as Superuser To work as Manager in SchoolAdmin Standard EVD, you must have user name and password created for you by the administrator. And that login must have ROLE_SUPERUSER set. Note When you login as a Super user for the first time, you go to options and click on users and change your password. To Login as Super User follow the below steps 1. Go to SchoolAdmin Standard EVD login page , enter the User name 2. Enter the Password 3. Click on Login Note If user name and password matches with the user record created by admin, you will be able to successfully log in to SchoolAdmin Lite. If user name and password is wrong, you will get a error message saying Invalid Username or password. You need to re type correct user name and password to login. With the Super User Login you can perform following tasks When you login as a super user, you will see the Left Main menu bar as show below 1. You can view Fee Payment details. 2. You can make Accounts Payment. 3. You can view Student details. From the Top menu bar you can do following tasks DashBoard When you click on Dashboard, you will be directly taken to the Student details sub menu. Here, you can access student details such as individual student detail, class wise student details etc.,
  • 26. Widgets From the Widgets drop down menu you can access contact manager. contact manager menu stores information regarding School's all the suppliers and vendors such as Book Store contact details, uniform supplier contact details etc., Options 1. Help Menu - help information on SchoolAdmin navigation icons. 2. Settings Menu - you can update School details. you can add, edit and delete Academic year details. you can change the SchoolAdmin theme. 3. Users Menu - you can change the password. not using 3 Working in Teacher Login To work as Teacher in SchoolAdmin Standard EVD, you must have user name and password created for you by the administrator. And that login must have ROLE_TEACHER set. With the Teacher Role login in SchoolAdmin Standard EVD you can view all the student details. Update their monthly attendance details. Also you can generate student reports. View the School contact details. Note When you login as a Teacher for the first time, you go to options and click on users and change your password. To Login as Teacher follow the below steps 1. Go to SchoolAdmin Lite login page , enter the User name 2. Enter the Password 3. Click on Login Note If user name and password matches with the user record created by admin, you will be able to successfully log in to SchoolAdmin Lite. If user name and password is wrong, you will get a error message saying Invalid Username or password. You need to re type correct user name and password to login. With the Teacher Login you can perform following tasks
  • 27. When you login as a teacher, you will see the Left Main menu bar as show below 1. You can view Student details. 2. You can update monthly attendance for the students 3. You can generate Attendance report. From the Top menu bar you can do following tasks DashBoard When you click on Dashboard, you will be directly taken to the Student details sub menu. Here, you can view student details such as individual student detail, class wise student details etc., Widgets From the Widgets drop down menu you can view contact manager. contact manager menu stores information regarding School's all the suppliers and vendors such as Book Store contact details, uniform supplier contact details etc., Options 1. Help Menu - help information on SchoolAdmin navigation icons. 2. Settings Menu - you can change the SchoolAdmin theme. 3. Users Menu - you can change the password.
  • 28. Defining Fee Structure Creating Annual Fee Structure with Partial Payment Creating Installment / Term based Fee Structure Creating Monthly Fee structure Creating Transprtation Fee Structure Creating Annual Fee Structure with Partial Payment Creating Annual Fee Structure with example The Demo School has following fee structure for the LKG and UKG Students New Admission Re Admission Admission fee 100 100 Tuition fee 3200 3200 Library fee 200 200 Sports fee 100 100 Registration fee - 500 Application fee - 100 Total 3600 4200 In this Case there is separate fee structure for New Admission And Re Admission Students are in the same class.Application Fee and Registration fee are extra collecting for New Admission students. To define the above Fee Structure fallow these below steps. 1. 2. 3. 4. Create two Fee Slabs New Admission and Re Admission. Create Fee Names. Create two Fee Groups New Admission Fee And Re Admission Fee. Assign Fee and Fee Amounts separately for both the Fee Groups New Admission Fee And Re Admission Fee 5. Assign New Admission Slab For New Admission students and Re Admission Slab For New Admission students. 6. Collect Fee from Fee Payment in two modes one Full Payment one time and another mode is Partially two or
  • 29. 6. three time as per the parent's Convenient. 7. Generate Receipts. Step 1: Creating Fee Slabs Go to Master->KV Config->Click On button. Select Config Name FEE_SLAB Enter Config Key 1 Enter Config Value NEW ADMISSION Click On Add button to Save. Repeat the Same Steps to Add RE ADMISSION Slab also. Select KV Config Type FEE_SLAB,The Added Slabs Are Displayed as follows. To Edit or Delete Using Edit Delete buttons. Step 2: Creating Fee Names. Go to Masters->FEES->Click on button. Enter the Fee Name ADMISSION FEE Enter Fee Description any description. Enter Account No 1 for demo purpose.
  • 30. Click on Add button to Save the Fee Name. Use the same steps to Add Library Fee, Sports Fee,Tuition Fee,Registration Fee,Application Fee. To Edit or Delete Using Edit Delete buttons. Step 3:Creating Fee Groups. Go to Masters->Fee Groups->Click on button. Enter Fee Group Name NEW ADMISSION FEE. Enter Alias Name ANNUAL FEE. Set Fee Group Type Annual. Select Fee Slab NEW ADMISSION.
  • 31. Click On Add button to Save the Fee Group. Repeat the Same Steps to to Create RE ADMISSION FEE group also. Select Fee Group Type Anual Creating Fee Amounts for both New Admission Fee and Re Admission fee Groups. New Admission Re Admission
  • 32. Admission fee 100 100 Tuition fee 3200 3200 Library fee 200 200 Sports fee 100 100 Registration fee - 500 Application fee - 100 Total 3600 4200 In the Fee Amount table Admission fee,Tuition fee,Library fee and Sport fee applicable for both New Admission and Re Admission Students.So assign these fees and respective amounts to both NEW ADMISSION FEE and RE ADMISSION FEE groups. Registration fee and Application fee applicable only for New Admission fee,assign these two fee and respective amounts to only NEW ADMISSION group. Go to Masters->Fee Amount->Click on button. Select Fee ADMISSION FEE Select Fee Type ANNUAL Select Fee Group New ADMISSION FEE Enter the amount Rs 100 Select the Class LKG UKG Click Add button to Save the Fee Amount. Now you assigned Admission fee amount Rs 100 to New Admission fee group. Repeat same steps for all the fees by selecting same fee group NEW ADMISSION FEE and entering the respective amount, After completion of adding all fee amount for NEW ADMISSION FEE Repeat same Steps for RE ADMISSION FEE.In Re admission case no need assign amount for Registration fee and application fee because Readmission student will not pay these fees. Creating Installment / Term based Fee Structure In this example, There are two types of fees; they are Regular Fee/Management Fee and Total Fee. Student can pay fee either in Regular Fee/Management Fee in 4 installments or Total Fee (one time payment)regular Fee/Management Fee contains different fees such as Special Development Fund, tuition, computer etc., Total Fee
  • 33. can be paid as total installment fee or total management fee. For grades I to IV STD and V to VII STD, there is a separate fee called Special Fee (SPEC FEE). In Special Fee, there are many fees which is given in the below table. L K G/U K G I INST II INST III INST IV INST SDF 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 0 0 0 0 MGT 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900 I TO IV STD I INST II INST III INST IV INST SDF 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 SPEC FEE 3 0 0 0 TOTAL 3100 2100 2000 200 Let us define the above fee structure in SchoolAdmin. To define the above fee structure follows the steps below: Demo School wants receipts separately for Regular Fee, Total Fee and Management Fee. As Regular Fee and Management Fee can be paid installment wise for L.K.G/U.K.G,I to IV Standard and V to VII standard. Here we consider L.K.G/U.K.G as Nursery, I to IV standard as Primary, V to VII standard as Middle School. While creating Fee Groups in SchoolAdmin we use prefixes to have unique name for fee groups to represent receipts for each installment. For L.K.G/U.K.G considering it as Nursery so we prefix it as N, For I to IV STD considering it as Primary we prefix it as P, For V to VII STD considering them as Middle school we prefix it as M. For L.K.G/U.K.G prefix for I to IV installments is N. For Regular fees that are paid in 4 installments define 4 unique fee groups as shown below in the table. For Management Fees that are paid in 4 installments define another 4 fee groups with prefix as N and suffix as M G T since we need separate receipt for management fees for NURSERY and fee groups have to be unique. Assign both regular fee installment groups and management fee installment fee groups to installment slab. FEE GROUP NAME FEE SLAB NAME N-I-INST INSTALLMENT N-II-INST INSTALLMENT N-III-INST INSTALLMENT N-IV-INST INSTALLMENT Create slabs in KV Config Master. Since Demo School wants receipts for Installment fee and for Total Fee. Hence we are creating two slabs in KV Config Master. 1. a. INSTALLMENT b.
  • 34. 1. b. TOTAL Create Fees in Fees Master. For I to IV standard we have a special fee of Rupees 3/-So we are creating a separate fee called MEDICAL in Fees Master. For V to VII standard we have special fee of rupees 35 and in that there are different fees such as sports, med, k nidhi etc., So we create fees that is related to special fee. We need to create fees which are given in the following table: FEE NAMES SDF TUITION COMPUTER TOTAL ADMISSION FEE SPEC FEE Create Fee Groups in Fee Group Master. We need to create 30 Fee Groups as given in the below table. FEE GROUP NAME FEE SLAB NAME N-I-INST INSTALLMENT N-II-INST INSTALLMENT N-II-INST INSTALLMENT N-IV-INST INSTALLMENT P-I-INST INSTALLMENT P-II-INST INSTALLMENT P-III-INST INSTALLMENT P-IV-INST INSTALLMENT M-I-INST INSTALLMENT M-II-INST INSTALLMENT M-III-INST INSTALLMENT M-IV-INST INSTALLMENT Create Fee Amount in Fee Amount Master. We create fee amounts which is given in the below tables. L K G/U K G N-I-INST N-II-INST N-III-INST N-IV-INST SDF 1000 0 0 0 TUITION 800 800 800 800 MGT 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900
  • 35. I to IV STD P-I-INST P-II-INST P-III-INST P-IV-INST SDF 1000 0 0 0 TUITION 800 800 800 800 SPEC FEE 3 0 0 0 COMPUTER 300 300 300 300 MGT 997 1000 900 900 TOTAL 3100 2100 2000 2000 V to VII STD M-I-INST M-II-INST M-III-INST M-IV-INST SDF 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 ADMISSION FEE 5 0 0 0 SPEC FEE 35 0 0 0 MGT 960 1000 1000 900 TOTAL 3100 2100 2100 2000 Assign slabs to students in Student Slab Master. Create slabs in K V Config Master In K V Config Master, we are creating two slabs one is for Installment Fee and the other one is for Total Fee because Demo School wants receipts for Installment fee and for Total Fee.. To create Fee slab in K V Config Master. Click on master Creating Installment / Term based Fee Structure > master.png" src="http://107.22.190.250:4000/download/attachme nts/589987/master.png?version=2&modificationDate=1342675106000" data-image-src="/download/attachments/589987/master.png?version=2&modificationDate=1342675106000" data-linked-resource-id="1015849" data-linked-resource-type="attachment" data-linked-resource-default-alias="master.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/master.png?version=2&modificationDate=1342675106000"> Click on K V Config Creating Installment / Term based Fee Structure > kvconfig.png" src="http://107.22.190.250:4000/download/attachm ents/589987/kvconfig.png?version=1&modificationDate=1342675149000" data-image-src="/download/attachments/589987/kvconfig.png?version=1&modificationDate=1342675149000" data-linked-resource-id="1015852" data-linked-resource-type="attachment"
  • 36. data-linked-resource-default-alias="kvconfig.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/kvconfig.png?version=1&modificationDate=1342675149000"> Click on Creating Installment / Term based Fee Structure > add.png" src="http://107.22.190.250:4000/downlo ad/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-image-src="/download/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-linked-resource-id="1015851" data-linked-resource-type="attachment" data-linked-resource-default-alias="add.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/add.png?version=1&modificationDate=1342675133000">symbol 1. a. Select the config name as FEE_SLAB b. Type Config Key as 1 c. Type config value as INSTALLMENT Click on ADD Button Creating Installment / Term based Fee Structure > enterkvconfig.png" src="http://107.22.190.250:4000/download/att achments/589987/enterkvconfig.png?version=1&modificationDate=1342675419000" data-image-src="/download/attachments/589987/enterkvconfig.png?version=1&modificationDate=1342675419000" data-linked-resource-id="1015853" data-linked-resource-type="attachment" data-linked-resource-default-alias="enterkvconfig.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/enterkvconfig.png?version=1&modificationDate=1342675419000"> Create Fee in Fees Master For I to IV standard we have a special fee of Rupees 3/-So we are creating a separate fee called MEDICAL in Fees Master. For V to VII standard we have special fee of rupees 35 and in that there are different fees such as sports, med, k nidhi etc., So we create fees that is related to special fee. Click on Fee. Click on Creating Installment / Term based Fee Structure > add.png" src="http://107.22.190.250:4000/downlo ad/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-image-src="/download/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-linked-resource-id="1015851" data-linked-resource-type="attachment" data-linked-resource-default-alias="add.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/add.png?version=1&modificationDate=1342675133000"> symbol. Type S D F as FEE NAME. Click on Add Button Repeat the above steps for creating other fees given in the below table FEE NAMES SDF TUITION COMPUTER TOTAL
  • 37. ADMISSION FEE SPEC FEE Create Fee Groups in Fee Group Master Click on fee groups Creating Installment / Term based Fee Structure > feemaster.png" src="http://107.22.190.250:4000/download/attach ments/589987/feemaster.png?version=1&modificationDate=1342676631000" data-image-src="/download/attachments/589987/feemaster.png?version=1&modificationDate=1342676631000" data-linked-resource-id="1015856" data-linked-resource-type="attachment" data-linked-resource-default-alias="feemaster.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/feemaster.png?version=1&modificationDate=1342676631000"> Click on Add Symbol 1. a. Type the fee group name as N-I-INST b. Alias as I-INST c. Check mark set fee group as ANNUAL d. Select installment from FEE SLAB List Click on ADD button as shown below Creating Installment / Term based Fee Structure > addfeegroup.png" src="http://107.22.190.250:4000/download/att achments/589987/addfeegroup.png?version=1&modificationDate=1342677111000" data-image-src="/download/attachments/589987/addfeegroup.png?version=1&modificationDate=1342677111000" data-linked-resource-id="1015857" data-linked-resource-type="attachment" data-linked-resource-default-alias="addfeegroup.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/addfeegroup.png?version=1&modificationDate=1342677111000"> Repeating the above steps for creating 30 fee groups. Here all the fee groups are annual fee group. Refer the below table while creating these 30 Fee Groups. N-I-INST INSTALLMENT N-II-INST INSTALLMENT N-II-INST INSTALLMENT N-IV-INST INSTALLMENT P-I-INST INSTALLMENT P-II-INST INSTALLMENT P-III-INST INSTALLMENT P-IV-INST INSTALLMENT M-I-INST INSTALLMENT M-II-INST INSTALLMENT M-III-INST INSTALLMENT M-IV-INST INSTALLMENT Create Fee Amount in Fee Amount Master
  • 38. Click on fee amounts Creating Installment / Term based Fee Structure > feeamountmaster.png" src="http://107.22.190.250:4000/d ownload/attachments/589987/feeamountmaster.png?version=1&modificationDate=1342679829000" data-image-src="/download/attachments/589987/feeamountmaster.png?version=1&modificationDate=13426 79829000" data-linked-resource-id="1015865" data-linked-resource-type="attachment" data-linked-resource-default-alias="feeamountmaster.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/feeamountmaster.png?version=1&modificationDate=1342679829000"> Click on Creating Installment / Term based Fee Structure > add.png" src="http://107.22.190.250:4000/downl oad/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-image-src="/download/attachments/589987/add.png?version=1&modificationDate=1342675133000" data-linked-resource-id="1015851" data-linked-resource-type="attachment" data-linked-resource-default-alias="add.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/add.png?version=1&modificationDate=1342675133000"> Symbol 1. a. Select the fee SPECIAL DEVELOPMENT FUND b. Select Fee Type as ANNUAL and Fee Group as N-I-INST c. As per the following fee amount table table for Nursery (L.K.G & U.K.G), Special Development Fund (S.D.F) Fee that we created in Fees Master and Fee Group as N-I-INST, Fee Amount is 1000.same way for Nursery (L. K.G & U.K.G) tuition fee and fee group N-I-INST is 800. Click on Add Button Creating Installment / Term based Fee Structure > addfeeamount.png" src="http://107.22.190.250:4000/down load/attachments/589987/addfeeamount.png?version=1&modificationDate=1342679963000" data-image-src="/download/attachments/589987/addfeeamount.png?version=1&modificationDate=13426799 63000" data-linked-resource-id="1015866" data-linked-resource-type="attachment" data-linked-resource-default-alias="addfeeamount.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/addfeeamount.png?version=1&modificationDate=1342679963000"> Repeat the above steps for creating the other fee amounts as per the following table L K G/U K G N-I-INST N-II-INST N-III-INST N-IV-INST SDF 1000 0 0 0 TUITION 800 800 800 800 MGT 1200 1100 1100 1100 TOTAL 3000 1900 1900 1900 I to IV STD P-I-INST P-II-INST P-III-INST P-IV-INST SDF 1000 0 0 0 TUITION 800 800 800 800 SPEC FEE 3 0 0 0 COMPUTER 300 300 300 300 MGT 997 1000 900 900 TOTAL 3100 2100 2000 2000 V to VII STD M-I-INST M-II-INST M-III-INST M-IV-INST
  • 39. SDF 1000 0 0 0 TUITION 800 800 800 800 COMPUTER 300 300 300 300 ADMISSION FEE 5 0 0 0 SPEC FEE 35 0 0 0 MGT 960 1000 1000 900 TOTAL 3100 2100 2100 2000 Assign slabs to students in Student Slabs Master Follow the below steps to assign a slab for a student: Click on Students Information Menu. Click on Student Slabs. Creating Installment / Term based Fee Structure > stuslabs.png" src="http://107.22.190.250:4000/download/a ttachments/589987/stuslabs.png?version=1&modificationDate=1342681029000" data-image-src="/download/attachments/589987/stuslabs.png?version=1&modificationDate=1342681029000 " data-linked-resource-id="1015868" data-linked-resource-type="attachment" data-linked-resource-default-alias="stuslabs.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachment s/589987/stuslabs.png?version=1&modificationDate=1342681029000"> Select a student Aiyyappa K.B who is in grade L.K.G and section A. Assign Fee Slab as INSTALLMENT in the Fee Slab column. Click on Update button. Creating Installment / Term based Fee Structure > assignslab.png" src="http://107.22.190.250:4000/download/attac hments/589987/assignslab.png?version=1&modificationDate=1342681087000" data-image-src="/download/attachments/589987/assignslab.png?version=1&modificationDate=1342681087000" data-linked-resource-id="1015869" data-linked-resource-type="attachment" data-linked-resource-default-alias="assignslab.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/assignslab.png?version=1&modificationDate=1342681087000"> When you go to Fee Payment in Admin Master and select the same student, you can see that Fee Group list will have fee groups that are assigned to grade (L.K.G and U.K.G). Creating Installment / Term based Fee Structure > feepayment.png" src="http://107.22.190.250:4000/download/atta chments/589987/feepayment.png?version=1&modificationDate=1342681162000" data-image-src="/download/attachments/589987/feepayment.png?version=1&modificationDate=1342681162000" data-linked-resource-id="1015870" data-linked-resource-type="attachment" data-linked-resource-default-alias="feepayment.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/feepayment.png?version=1&modificationDate=1342681162000"> When you click on the Fee Group. Fee Amount will be updated in the Fee Amount Table as per fee structure. Creating Installment / Term based Fee Structure > feepayment2.png" src="http://107.22.190.250:4000/download/att achments/589987/feepayment2.png?version=1&modificationDate=1342681266000" data-image-src="/download/attachments/589987/feepayment2.png?version=1&modificationDate=1342681266000" data-linked-resource-id="1015871" data-linked-resource-type="attachment"
  • 40. data-linked-resource-default-alias="feepayment2.png" data-base-url="http://107.22.190.250:4000" data-linked-resource-container-id="589987" data-mce-src="http://107.22.190.250:4000/download/attachments/5899 87/feepayment2.png?version=1&modificationDate=1342681266000"> Creating Monthly Fee structure Create Fee Name Step 1: Go to Masters Click on Fee Create FEE name Called Tuition Step 2: Click on Fees,the Fee Master will open.
  • 41. Step 3:Click on button, the Add/Edit Fee details window will open. Enter Fee Name* TUITION FEE, Enter Fee Description Enter Account Number, It is the Fee Account no which is used to maintain Monthly Fee. Step 4: Click Add Button to save the Fee Name Tuition fee Added Successfully will display and tuition fee record is created Step 5: Update and Delete Fee Name
  • 42. At the right side of the each fee records we can find the Edit and Delete Click Edit button to edit Fee record. Click on update button to save the changes. Click on Delete button to Delete the record. Click on Yes to Delete the Fee record and Cancel to Cancel the deletion. Note: Don't Edit Fee Name after assigning fee amount to this Fee. Create Monthly Fee Group Step 1: Go to Master Click on Fee Group to Create Monthly Fee Group icons.
  • 43. Step 2: Click on Fee Groups the Fee Group Master will open. Step 3:Click on ADD button the Add/Edit window will open. Enter the Fee Group Name* MONTHLY FEE Enter Alias Name Tuition Fee,It is receipt name print on the receipt. Set the Fee Group Type Monthly and enter the No of Months 12
  • 44. Step 4:Click Add button to save the Fee Group name. Step 5: Update and Delete the Fee Group records. At the right side of the each fee group records we can find the Edit Click Edit button to Edit the Fee Group and Delete icons.
  • 45. After update the record click on update to save the changes. Click on Delete button to delete the Fee Group the delete conformation window will open. Click Yes button to delete the button and Cancel button to Cancel deletion. Note:Don't update fee group information after Fee Amount assigned to fee group. Assign Fee Amount to Fee Group
  • 46. Step 1: Go to Master Click on Fee Amount to Create Fee Amounts Step 2: Click on Fee Amount, the Fee Amount Master will Open. Step 3:Click on Add button to open Add/ Edit Fee Amount Details. Select Fee TUITION FEE from fee list,select Fee Type as MONTHLY,Select Fee Group MONTHLY,Enter fee Amount Select class which are applicable to this Amount, In this case class L K G and U K G students will pay Rs 600 every month in the name of TUITION FEE
  • 47. Step 4:Click Add button to save the fee amount. Repeat the same step for all the classes. Here there is one more option Month,this is used in case fee amount is not equal for all months. If no months are selected it means the amount is equal for all the months.Amount is different for different months for example Amount for April month 700 and Amount for May month is 800 we need to create separate fee amount for both months.For April Month,select fee,fee group,enter amount 600,select month APRIL then select class L K G and U K G.Click add button to save fee amount. Repeat the same steps for May month also. Repeat the same steps for all the Months and Classes. Step 5: Edit and Delete fee amount records.
  • 48. At the right side of the each fee amount records we can find the Edit and Delete icons. Click edit button to edit fee amount records. In fee amount we can update only Amount field ,in case wrong entry in any other fields we need to delete the fee amount record and recreate the fee amount once again. Here i updated the amount Rs 900 with RS 600 and Click Update button to save the changes. Click on Delete icon to delete the record. Click on Yes button to delete Cancel button to cancel deletion. Monthly fee Collection Steps Step 1: Go to Masters Click on Fee Payment .
  • 49. Step 2: Click on Fee Payment menu Fee payment window will open. Select class,section and student. Select Fee Group MONTHLY FEE. Select the month Apr.The fee Amount table will displayed.
  • 50. Click on Pay Fee button to complete the Fee Payment Click on Print button to print the receipt.
  • 51. Click on close button to close the receipt. Here we can collect two or more number of months at one time as fallows Repeat the step :1 and step :2.After selecting fee group select three months at a time and moreover you can observe April Month it is hided which indicates already paid.
  • 52. Click Pay Fee button to complete fee payment. Click on Print button to print the Receipt.
  • 53. Click on Close to close receipt Creating Transprtation Fee Structure MarvelSoft SchoolAdmin provides easier way of defining Schools Transport Fee Structure. Each School has its own Transport Fee Structure. Transport Fee can be paid monthly.
  • 54. Demo School Transport Fee Structure Demo School Transport Fee Structure has bus stop and amount is assigned to each bus stop. We need to assign amounts to students coming from these bus stops. This Transport Fee is paid monthly. Below table shows ten Bus Stop and their amounts. Bus Stop Amount O’ Grady Whitefield 1,150.00 Hoody 5,50.00 Deepa Hospital 7,50.00 Thugakarapalya 5,50.00 Golconda Chimney 1,150 Ferns City 1,250.00 R.H.B Colony 7,50.00 A. Narayanapura 1,150.00 Ayyappa Nagar ITI Gate 5,50.00 1,150.00 To define the above fee structure, follow the below steps: 1. Create Transport Slabs in KV Config Master. 2. Create Bus Fee in Fee Master. 3. Create Bus Fee Groups in Fee Group Master. 4. Create Fee Amounts in Fee Amount Master. Step 1: Create Transport Slab in K V Config Master. In this example, we are creating 10 Transport Slabs using their Bus Stop Names as given in the below table. Bus Stop Names O’ Grady Whitefield Hoody Deepa Hospital Thugakarapalya Golconda Chimney
  • 55. Ferns City R.H.B Colony A. Narayanapura Ayyappa Nagar ITI Gate Follow the below steps to create a Transport slab in KV Config Master. Go to Masters Click on KV Config Once you click on KV Config the Config Master will open Click on button to Add Transport Slab. Select Config Name* TRANSPORT_SLAB Enter Config Key 1 Enter Config Value O’ GRAY WHITE FIELD,it is bus stop name.
  • 56. Click on Add button to Save the Transport_slab. Note: Repeat the above steps for creating other 9 transport slabs by adding values which is given in the below table. Config Key Config Value 2 Hoody 3 Deepa Hospital 4 Thugakarapalya 5 Golconda Chimney 6 Ferns City 7 R.H.B Colony 8 A. Narayanapura 9 Ayyappa Nagar 10 ITI Gate Step 2: Creating Bus Fee name. Go to Masters Click on Fees
  • 57. Once you Click on Fees the Fee,the Add/Edit Fee details will open. Enter Fee Name* BUS FEE Enter Fee Description Enter Fee Account No 2 Click Add Button to Save. Step 3: Creating Bus Fee Groups in Fee Group Master. Go to to Masters Click on Fee Groups
  • 58. Once click on the Fee Groups Add Edit Fee Group Window Will open. Enter Fee Group Name*(Bus Stop name) 'O’ GRADY WHITEFIELD Enter Alias Name Bus fee. Check Monthly and enter number of months 12 Set Transport Fee Slab O’ GRADY WHITEFIELD
  • 59. Click on Add button to Save the Transport fee Group. Note: Repeat the above steps for creating other 9 other Fee Group by giving their Bus Stop Name as their Fee group Name and by selecting corresponding Transport Fee Slab that we created in KV Config Master. If you give Alias as Route Name, while generating receipts in fee payment and fee reports. It will display the value given in the Alias field. When Transport Fee is collected monthly wise then need to specify the no of months transport fee is collected. Please specify no of months transport fee is collected in No Months field. Example: If you are collecting transport fee for 10 months, then you need specify the NO. Month’s as 10. Step 4: Creating Fee Amount for the fee Bus fee and fee group 'O'Grady whitefield. Go to Masters Click on Fee Amount
  • 60. Once you Click on Fee Amount the Fee Amount Master will open Click On to add fee amount. Select Fee as BUS FEE. Select Fee Type as Monthly Fee. Select the Fee Group 'O' GRADE WHITEFIELD. Enter the Amount RS 1150 According to the above Transport Fee Structure Table, for pick up point O’ Grady Whitefield, fee amount is 1,150/this amount should apply to all grades. Hence check mark all grades.No need to check any months because transport fee amount for all the months is same amount i e RS 1150. Click on Add button to save the Fee Amount. Repeat the same step for all Fee Groups (all bus stops) to assign Fee Amounts
  • 61. Note :While assigning the fee amount for all fee groups(bus stops) use the only one fee name BUS FEE Step 5: Assign transport Slab to Student. Go to Student information Click on Student Slabs Once you Click on Student Slabs the Student Slab Master will open. Select Class,Section Click on Find button,all the student records will displayed of particular class and section. In the Transport Fee Slab column set the transport fee slab(bus stop) for each student and those who are not using bus leave blank(select). for example in this screen shot Poornima LJ not using bus and Praveen Prabhu is using the bus,coming from 'O' GRADE WHITEFIELD bus stop. Click update to save the transport slabs assigned to students. Repeat the same steps for all the classes. Step 6:Collecting Transport fee and Generating Receipts Go to Admin Master,Click on Fee Payment menu
  • 62. Once you click on the Fee Payment menu the fee payment window will open. Select Class,Section and Student Select Fee Group as 'O' GRADE WHITEFIELD Select month APRIL . Click on Pay fee you will get the message Fee payment made successfully.
  • 63. Click on Print to Print receipt
  • 64. Click on Close button to close the receipt. if the student Paying more than one month check more than one months at a time. and you can observe APRIL month is inactive means already paid.
  • 65. Click on Print to print the receipt.
  • 66. Click on Close button to Close the Receipt. Defining School Settings Changing User Interface Themes Click on Themes tab. You will see the below window. Themes tab is provided so that user can have a choice of setting their own Themes from the themes list. User has to enable the theme button Click on update. Automatically, theme get reside on the screen.
  • 67. User can change the theme of the SchoolAdmin Lite for which ever they like when they login. The default theme of SchoolAdmin Lite is Classic. Creating Academic Year Click on Switch Academic year Tab. You will be able to see below window. In Switch Academic Year user has to make the changes before he starts using the other modules.As the changes done here once, will be carried for complete academic year. You must/need not edit Settings once updated unless its required. In this tab be maintain the academic year details. Like, Academic Year Start of your school academic year will be your Profile from Date. End of your school academic year will be your Profile end Date. No of Tests and Terms conducted in the respective academic year
  • 68. No of Fee Slabs. No of Transport Slabs. No of Custom Slabs A. No of Custom Slabs B. You will see a record already created for the current academic year. This record is created by school Admin Lite. Therefore you need not create for the current year. User can edit the academic year details and update it for the current year as shown below. Click on edit button You can see the below window. User can edit the details wrt their school. Current Year shown in the window above specifies which year currently you are in. User need not edit the Current Year as it is automatically set to switched academic year when ever you move (Switch) to next/previous year. In SchoolAdmin Lite we use Switch word for navigating/moving from current year to next year or current year to previous year. This will be explained in detail for next academic year. Finally click on Update button.
  • 69. Adding new Academic year, Switching to next Academic year, Delete Master records use, all these topics will be covered later as it is required at the end of the academic year. Creating Settings Move Mouse Pointer on Options in Header menu of the SchoolAdmin Lite Settings is the first step which school needs to set up before you begin to use SchoolAdmin Lite. Here all the school level settings needs to be done, this will be carried for the complete academic year. You must/need not edit Settings once updated unless its required. Click on Settings . As shown in below figure Once its clicked. User will be able to view below window.
  • 70. In Settings as shown in above figure, we have School Master Switch Academic Year Default Settings Changing User Interface Themes
  • 71. Enter all the required information related to school details as shown in above figure. Important Note: School Photo/Logo should be in jpg, gif, png, bmp format . jpeg format is not supported. School Photo/Logo file size must be less than 25KB. Click on Add button inside Add school photo. Select photo / logo from the saved location. Click on upload. Once its done user will be able to see the photo / logo of the School. Finally Click on Update button, user will get Success Message. Info Enter the School details correctly as these details will be printed in Reports , Receipts generated from SchoolAdmin Lite. Setting Global Configuration Default Settings is used for setting up the module display as required by your school requirement. You can
  • 72. set up, Fee Payment Settings Student's column view display settings Staff column view display settings Click on Default Settings, you will be able to see the window as shown below. Fee Payment Settings The setting which we make in Fee payment Settings will reflect in fee payment related modules like Fee payment, Fee Amount, Fee payment details, Fee payment reconcile, Student slabs, Students, Staff. Payment Type - CASH, CHEQUE, DD, NEFT. You can select payment type, this will be set as default in Fee payment, Accounts payment.. Suggestion Set the payment type depending on which form the payment is done on maximum basis. This helps you not to change payment type repeatedly in Admin Master -- Fee payment -- Payment Type Enable Term Fees - User can enable Terms Fees if they collect Term Fee from students. By enabling Term Fees will enable number term check box which you have defined in Switch academic year.. The term check box will be visible in 1. Fee Amount while defining Term fee amount. 2. In Fee payment while doing term payment.
  • 73. Enable Fee Slabs - If the user wants define fee structure on grouping students wrt fee slab. They have to enable fee slab which enables the fee slab list in 1. Fee Group for assigning fee slab to fee group. 2. Students for assigning the fee slab for which the student belongs to individually. 3. Student Slab for assigning the fee slab for which the student belongs to wrt class . Enable Transport Slab - If the user wants define fee structure of transport fee on grouping students wrt transport slab. They have to enable transport slab which enables the transport slab list in 1. Fee Group for assigning fee slab to fee group. 2. Students for assigning the transport slab for which the student belongs to individually. 3. Student Slab for assigning the transport slab for which the student belongs to wrt class . 4. For Staff to know in which school bus the staff comes to school. Enable Discount - enable discount only if you have discount payment on annual fee in your school. enabling discount enables discount input where the user can give discount on annual fee for the student. 1.Discount field is visible in Admin Master - Fee Payment. Enable Payment Info - enabling payment info enables input text Payment information in 1. Admin Master - Fee Payment. 2. Payment info column in Admin Master - Fee payment Details - Fee payment details table. This helps the user to enter any information related to the fee payment. Like the bank name , cheque/DD/NEFT number if the payment is done by cheque/DD/NEFT. Therefore you can get this payment info when you export the fee payment details report (Admin Master - Fee Payment Details - Export). This will be useful for any verification. Enable Fee Description - enabling fee description enables column in Admin Master - Fee payment Details - Fee Payment Details table. This helps the user to enter any information related to the fee payment. Therefore you can get this fee description when you export the fee payment details report (Admin Master Fee Payment Details - Export). This will be useful for any verification. Collection from Admission Date - User can collect the fee of student's from the date of admission, means the fee months which are passed before admission date will be excluded for those months the student need not pay the fee, this is enabled only if you collect the fee from date of admission. Irrespective of admission date of the student if your school collects all the months fee then collection from admission date must not be enabled. Clear Cheques & Clearance Days - We have menu in Admin Master - Fee Payment Reconcile where user has to reconcile the cheque payments depending on whether they are cleared or bounced. If the user wants to set cleared status for all the cheque payment by School Admin Lite, user can do this by enabling the Clear Cheque and entering the number of days within the cheques has to be cleared (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to Admin Master - Fee Payment Reconcile and change the status and update). Clear Cheques Immediately - We have menu in Admin Master - Fee Payment Reconcile where user has to reconcile the cheque payments depending on whether they are cleared or bounced. If the user wants to set cleared status for all the cheque payment by School Admin Lite immediately after the cheque payment , user can do this by enabling the Clear Cheque Immediately (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to Admin Master - Fee Payment Reconcile and change the status and update). Cashier FeePayment Delete Rights - If you want to give rights for User having cashier role authority to
  • 74. delete the fee payment in Admin Master - FeePayment Details, you need to enable Cashier FeePayment Delete Rights. Show Custom Fee Slab A & Custom Fee Slab A- If user wants to define fee structure for students with respect to slab other than fee and transport slab, they can enable show custom fee slab A. And they can enter the name for the slab in Custom Fee Slab A. This will be visible in 1. Fee Group for assigning Custom Fee Slab A to fee group. 2. Students for assigning the Custom Fee Slab A for which the student belongs to individually. 3. Student Slab for assigning the Custom Fee Slab A for which the student belongs to wrt class. Show Custum Fee Slab B & Custom Fee Slab B - If user wants to define fee structure for students with respect to slab other than fee and transport slab, they can enable show custom fee slab B. And they can enter the name for the slab in Custom Fee Slab B. This will be visible in 1. Fee Group for assigning Custom Fee Slab A to fee group. 2. Students for assigning the Custom Fee Slab A for which the student belongs to individually. 3. Student Slab for assigning the Custom Fee Slab A for which the student belongs to wrt class. Student's column view display settings The Student column view by name only defines to select columns which ever the user wants to display in Student Info - Students - Student table. The user can choose the default Student search type and columns to be visible in the student table. Staff column view display settings The Staff column view by name only defines to select columns which ever the user wants to display in Admin Master - Staff - Staff table. The user can choose the columns to be visible in the staff table.
  • 75. Finally Click on Update. You will see the Settings Updated Successfully message. Managing Employee Details About This document Downloads SchoolAdmin Lite User Guide Adding Staff Additional Details Searching Staff Details Adding Staff Details Exporting Staff Report in Excel Adding Staff Additional Details Personal Details Add the personal details as shown in the image. User has to fill the mandatory fields. Other fields can be filled by user if they have information. Transport Slab helps you to track in which bus the Staff is coming in. If you do not have Transportation facility , no need to enter this field. Staff Photo should be in jpg, gif, png, bmp format . jpeg format is not supported. Staff Photo file size must be less than 25KB. Click on Add button inside Add staff photo. Select the photo where you saved all the staff photo in a folder. Click on upload. You can be able to see the photo of the staff.
  • 76. Info Transport Slab is used in Transportation module to track the staff traveling by your School bus. Tranportation Module is included in Upgraded version of SchoolAdmin Lite. Address Details Fill the Address details as shown in the image. User can select the State and City from the list. If you do not find state or city in the list, please enter manually. Experience Details Fill the Experience details has shown in the image.
  • 77. User can fill these details if they have the information, else later they can collect the information from the staff and update the experience details . When a staff Leaves your School and Request for a Experience Certificate, you can record the staff leaving details in the Experience Details Tab by filling the below information. Once the School has given the Experience certificate to the staff, click on the Has furnished Certificate,Has leftTransferred check box. Click on update. Once we update these details. The SchoolAdmin will not carry forward the staff who have left the school, when we create a next Academic Year. And the staff who have marked Has Left The Job will not be visible in the Next Academic Year. Subject Details User can assign the subjects taken by the respective staff. 1. Select the subjects. 2. Click on Copy 3. If you have selected wrong subject, select the copied subject and click on remove.
  • 78. Salary Details User has to enter the PF number. Current Salary of the respective staff. Previous Salary of the staff if they have worked in any other institution before or for the last year. Info In SchoolAdmin Lite you will only be able to store these information. If you need to maintain salary structure, income and deduction details to generate salary statement and pay-slip you need to purchase SchoolAdmin Premium edition.
  • 79. Bio Data User can enter the Basic details / Bio data of the Staff. This is not mandatory. Finally Click on Add button. You can see the Success Message and Staff will be created. Searching Staff Details Filter on Staff Type User can filter Staff on selecting Staff Type. This helps you to know how many Staff are there in respective Staff type. Hence you can have the Staff report with respect to the Staff Type. 1. Select the Staff Type. 2. Click on Find. You can see the list of Staff in HIGHSCHOOL Staff type.
  • 80. You can take the report of HIGHSCHOOL staff. 1. Select Staff type. 2. Click on Find. 3. Click on Export. Exporting Staff Report in Excel User can fetch School Staff This helps you to know how many Staff are there in in your School. This helps you to maintain the Staff record of your school. 1. Select the Staff Type - ALL. 2. Click on Find. You can see all the Staff irrespective of the Staff type.
  • 81. You can take the report of ALL staff in your School irrespective of any Staff Type. 1. Select Staff type as ALL. 2. Click on Find. 3. Click on Export. Exporting Staff Report in Excel Reset Reset is used to refresh the Staff table and staff type. You can click on reset button and select staff type to find the staff list. Adding Staff Details Step 1: Goto Admin Master, Click on Staff menu
  • 82. Staff module User can add all the staff in their School in staff module. This help in maintaining the record of all the staff in your School. You can also Export the Staff report to maintain yearly records. Info Maintaining Staff records is mainly useful for Salary Payment , Staff Leave Management , Staff SMS Module . Salary module , Staff Leave Management , Staff SMS Module is included in the Higher version of School Admin Step 2: Once you click on Staff menu in the masters, staff master will be opened as shown below. click on Add button to add new student. In the Student table it will show all the students previously added.
  • 83. Step 3: Once you click on Add, Add/Edit Staff window will be shown as below In the Add / Edit staff dialog, you need to provide the details as show in the screen. Add the details of the staff. (*)mark in front of any label means that field is mandatory , user has to enter the information for those label. Fill all the required details and mandatory details of the staff. Finally, Click on Add button to create a staff. Once the data is saved you will see a Staff Successfully added message. Repeat the above steps to add all the staff in your School. Once all the staff are added click on Close but ton to close the Add/Edit window. Adding Staff Additional Details How to Filter Staff on Staff Type Exporting Staff Report in Excel The Staff Master will look as shown below.
  • 84. Edit or Delete a record The page How to Edit or Delete a record does not exist. User cannot / should not delete staff . As delete of staff may cause loss of data. User should cross check once all the staff are added by filtering on Staff Type. As they can confirm number of staff present in respective staff type by last Serial no or by Exporting report. Exporting Staff Report in Excel Staff Menu User can export the Staff details in a report format. This will be useful for the School to maintain record of all Staff with respect to the Staff Type or ALL staff. By this user can even get to know the number of staff present in respective staff type and in total number of staff in your school. We have already shown how to add staff, once all the staff 's are added in Staff module you can export the staff details. Steps to Export All Staff Details present in your School 1. Select the Staff Type as ALL. 2. Click on Find button. You will be able to see all the Staff present your school. 3. Click on Export button.
  • 85. 4. Click on OK button. 5. You will be able to view the report as shown below. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "staff.xls" on this page Steps to Export Staff Details on Staff Type in your School 1. Select the Staff Type example HIGHSCHOOL. 1. Click on Find button. You will be able to see all the Staff present in Staff type HIGHSCHOOL in your school. 2. Click on Export button. 3. Dialog box opens. Click on OK button 4. You will be able to view the report as shown below. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "staff-stafftype.xls" on this page In this tutorial , the above report is restricted to display only 10 rows and columns for this example. When you export directly from SchoolAdmin Lite you will get all the columns and rows in the exported excel report without any restrictions. Working with Master Settings Creating Caste Step 1: Goto Masters , Click on Caste menu
  • 86. Declaration of Caste is required to specify for which caste the student belongs to. We can get a report of students with respect to the Caste / Caste category which is included in higher version of School Admin. Step 2: Once you click on Caste menu in the masters, Caste master will be opened as shown below. click on Add button to add new caste . In the caste table it will show all the castes previously created. Step 3: Once you click on Add, Add/Edit Caste window will be shown as below
  • 87. In the Add / Edit caste category dialog, you need to provide the details as show in the screen. Caste name is the name of the caste. Example : Lingayat, Brahmin , Christian , Muslim ,SC etc., Caste Description is the details of that particular caste , which is not mandatory to give details. Caste Category Is the category to which the caste belongs to. If the user does not know the caste category, they can create a dummy caste category say NA Finally, Click on Add button to create a caste . Once the data is saved you will see a Caste Successfully added message. Repeat the above steps to add all the castes in your School. Once all the castes are added click on Clos e button to close the Add/Edit window. The Caste Master will look as shown below.
  • 88. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. The page How to Edit or Delete a record does not exist. Creating Caste Category Step 1: Goto Masters , Click on Caste Category menu
  • 89. Declaration of Caste Category is required to specify for which category the caste belongs to. To Add Caste first we need to add Caste category which helps to group castes under respective Caste category. Step 2: Once you click on Caste Category menu in the masters, Caste category master will be opened as shown below. click on Add button to add new caste category. In the caste category table it will show all the caste categories previously created. Step 3: Once you click on Add, Add/Edit Caste category window will be shown as below
  • 90. In the Add / Edit caste category dialog, you need to provide the details as show in the screen. Caste Category name is the name of the category. Example : GM, 2A, 2B, SC, ST Caste Category is mandatory while adding caste. Therefore if the user does not know the Caste category, they can create a dummy category say NA so that they can add caste. Finally, Click on Add button to create a caste category. Once the data is saved you will see a Caste category Successfully added message. Repeat the above steps to add all the caste categories in your School. Once all the caste categories are added click on Close button to close the Add/Edit window. The Caste category Master will look as shown below. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. The page How to Edit or Delete a record does not exist. Creating Class
  • 91. Step 1: Goto Masters , Click on Class menu Declaration of class is required to specify number of classes present in the school. To Add Students in a Virtual Class (Class Subjects), You must first create a class to create Class Subject. Once you create a class then you can add section into respective classes. Step 2: Once you click on Class menu in the masters, class master will be opened as shown below. click on Add button to add new class. In the class table it will show all the classes previously created. Step 3: Once you click on Add, Add/Edit Class window will be shown as below
  • 92. In the Add / Edit class dialog, you need to provide the details as show in the screen. Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc., Weight indicates the level of the class which will be used by the software for its internal uses. for example if there are 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight value as 10. This helps to display class in an order. Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value of your choice say 50. This value is not used in SchoolAdmin Lite Edition. Finally, Click on Add button to create a class. Once the data is saved you will see a Class Successfully added message. Repeat the above steps to add all the Classes in your School. Once all the classes are added click on Cl ose button to close the Add/Edit window. The Class Master will look as shown below. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon Creating Class Subjects in Action column.
  • 93. Step 1: Goto Masters , Click on Class Subjects menu Declaration of class subject is required to specify number of virtual classes present in the school. Unless class subject is created user cannot add the students to their respective class in School Admin Lite. To Add Students in a Virtual Class (Class Subjects), You must first create a Class subject . Once you create a class subject a virtual class then you can add students into respective classes. Step 2: Once you click on Class Sucject menu in the masters, class subject master will be opened as shown below. click on Add button to add new class subject. In the Class subject table it will show all the class subjects previously created.
  • 94. Step 3: Once you click on Add, Add/Edit Class Subject window will be shown as below In the Add / Edit class subject dialog, you need to provide the details as show in the screen. Select Class is the class for which user is creating a virtual class. Select Section is the section which are present in the virtual class. Select Subjects are the subject which are present in respective virtual Class. Select the subject which are present in the class and click on Copy. If user has selected wrong subject which is not in the respective selected class, select the copied subject and click on Remove.
  • 95. Finally, Click on Add button to create a Class Subject. Once the data is saved you will see a Class Subject Successfully added message. Repeat the above steps to add all the Class subjects in your School. Once all the class subjects are added click on Close button to close the Add/Edit window. The Class Subject Master will look as shown below.
  • 96. How to EDIT or DELETE record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Creating Fee Amounts Goto Masters , Click on Fee Amount menu Declaration of Fee Amount is required for making student fee payment. You can make the fee payment only after defining fee amount here. You can see Example Fee structure.
  • 97. For making Fee Payment you need to create fee amount. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment. Once you click on Fee Amount menu in the masters, fee amount master will be opened as shown below. click on Add button to define fee amount. In the fee amount table it will show all the fee amount previously created.
  • 98. Once you click on Add, Edit Fee Amount Details window will be shown as below Steps to add Fee amount: 1. Select the fee for which you are adding amount. 2. Select the fee type. Here all means Custom fee. 3. Select the fee group. 4. Enter the fee amount. 5. Select the classes for which the amount is same. 6. Click on Add button. You will get Added Successfully message. Define all the fee amount. This will be initial work of the start of the academic year. Below is an example of creating New Admission Fee amount shown with respect to the Fee Structure. Annual Fee Amount 1. 2. 3. 4. 5. Select fee name as Management fee. Select fee type as annual. Select the fee group as N-Annual Fee. It is a new admission fee amount. Enter the amount as 1000.
  • 99. 5. New admission management fee amount is for class LKG to V, click on check box from LKG to V Std. 6. Click on Add button. Monthly fee Amount 1. 2. 3. 4. 5. 6. Select fee name as Tution fee. Select fee type as monthly. Select the fee group as N-MonthlyFee. It is a new admission fee amount. Enter the amount as 500. New admission tution fee amount is for class LKG to V, click on check box from LKG to V Std. Click on Add button. Term fee Amount 1. 2. 3. 4. 5. 6. Select fee name as Term fee. Select fee type as term. Select the fee group as N-Term Fee. It is a new admission fee amount. Enter the amount as 1000. New admission term fee amount is for class LKG to V, click on check box from LKG to V Std. Click on Add button.
  • 100. Custom fee Amount 1. 2. 3. 4. 5. 6. Select fee name as Uniform fee. Select fee type as all. Select the fee group as General. It is same for new admission and pre admission. Enter the amount as 800. Uniform fee amount for class LKG to X, click on check box from LKG to X Std. Click on Add button Repeat the same steps for defining other fee amounts. Once you add all the Fee amount. You can filter on Fee group or Fee name. As shown below, Filter on Fee Group 1. Select Fee Group Type. 2. Select Fee Group. 3. Click on Find button. Fee amount master gets filled as shown below.
  • 101. The table is restricted to 8 rows. Filter on Fee Group - Fee Name 1. 2. 3. 4. Select Fee Group Type. Select Fee Group. Select the Fee name. Click on Find button. Fee amount master gets filled as shown below.
  • 102. Info Fee Group pre fixed by N means New Admission Fee groups. Fee Group pre fixed by R means Re Admission Fee groups. Edit or Delete a record You can edit and change the added amount only by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you make Fee payment for the students. Creating Fees Fees are just the Names of the Fee Receipt particulars, which you must define in the Fee's Masters menu. For example, In your School, if three different receipts are issued as shown in this sample Fee structure which has three receipts (Groups) i.e., Annual, Monthly and Term based on the payment mode, Annual receipt has three Fees Computer Fee, Management Fee, Special Development Fee, Monthly Receipt has one Component Tution Fee and Term receipt has Term Fee. Then in the Fee Master we have to only define names of these Receipt components as shown in the below table Sl.No. Fee Name 1 Compute Fee 2 Management Fee 3 Special Development Fee
  • 103. 4 Tuition Fee 5 Term Fee Step 1: Goto Masters , Click on Fee menu For making Fee Payment you need to create fee. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment.
  • 104. Step 2: Once you click on Fee menu in the masters, fee master will be opened as shown below. click on Add button to add new fee. In the fee table it will show all the fee previously created. Step 3: Once you click on Add, Add/Edit Fee window will be shown as below In the Add / Edit Fee Details dialog, you need to provide the details as show in the screen. 1. Enter the Fee Name. 2. Enter the Fee Description. Its not mandatory, for your specification you can enter the description. 3. Enter the Account number. Finally, Click on Add button to create a fee. Once the data is saved you will see a Fee Successfully added message. Repeat the above steps to add all the Fee in your School. Once all the fees are added click on Close butt on to close the Add/Edit window. The Fee Master will look as shown below.
  • 105. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you assign Fee Amount to a given Fees. Account Number Column is not used in SchoolAdmin Lite edition, you can give any positive number. It is only used in higher version of SchoolAdmin to know account wise fee collection details. Creating Fees Group Goto Masters , Click on Fee Group menu Declaration of Fee Group is required to group the fees on Annual , Term , Monthly , Custom basis. You can see Example Fee structure.
  • 106. For making Fee Payment you need to create fee. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment. Once you click on Fee Group menu in the masters, fee group master will be opened as shown below. click on Add button to add fee group. In the fee group table it will show all the fee group previously created.
  • 107. Once you click on Add, Add/Edit Fee window will be shown as below Fee Group with Fee Slab
  • 108. Follow the below steps to create Fee Group. 1. 2. 3. 4. Enter the Fee Group Name. Enter the Alias name - this name will be printed in Fee payment receipts. Select the fee group type. Select the fee slab. Finally, Click on Add button to create a fee group. Once the data is saved you will see a Fee Group Successfully added message. Repeat the above steps to add all the Fee Group in your School. Once all the fee group are added click on Close button to close the Add/Edit window. Fee Group with Transport Slab
  • 109. Follow the below steps to create Fee Group. 1. 2. 3. 4. Enter the Fee Group Name. Enter the Alias name - this name will be printed in Fee payment receipts. Select the fee group type. Select the transport slab. Finally, Click on Add button to create a fee group. Once the data is saved you will see a Fee Group Successfully added message. Repeat the above steps to add all the Fee Group in your School. Once all the fee group are added click on Close button to close the Add/Edit window. Fee Group with out Slab
  • 110. Follow the below steps to create Fee Group. 1. Enter the Fee Group Name. 2. Enter the Alias name - this name will be printed in Fee payment receipts. 3. Select the fee group type. Finally, Click on Add button to create a fee group. Once the data is saved you will see a Fee Group Successfully added message. Repeat the above steps to add all the Fee Group in your School. Once all the fee group are added click on Close button to close the Add/Edit window. The Fee Group Master will look as shown below.
  • 111. Info Fee Group pre fixed by N means New Admission Fee groups. Fee Group pre fixed by R means Re Admission Fee groups. Filter on Fee Group Type Select Fee group type from the list. You will see the fee group master table as shown below.
  • 112. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Note You will not be able to delete fee once you create Fee Amount. Application Fee check box is explained in Application Students. Creating Fee Slabs KV Configuration in SchoolAdmin helps you create slab based fees and associate them to the individual students. For example, In your school the fee receipt components are different for New Admission Students and Re Admission Students ( existing students), then you can create such slabs under KV configuration menu under Regular Fee slabs. If you also plan to collect Transport Fees or Bus Fees on ROUTE / STOP / Kilometer basis then you can create such slabs under transportation slab in KV configuration menu. Another example, If you want to create discounted slabs for staff children, siblings, in such cases also you can define such slabs in kv configuration menu and associate the slab with the Fee Group and the individual students for whom these slabs are applicable. Then in the fees collection menu, when you select a particular student, the SchoolAdmin will show the receipts and the fees which are associated with that student. Step 1: Goto Masters , Click on KV Config menu
  • 113. If your school fee structure is slab based as mentioned above either for regular fees or for transportation fees, you can follow the below steps to create such receipts and collect the fees from the Fee payment menu. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment. Step 2: Once you click on KV Config menu in the masters, KV Config master will be opened as shown below. click on Add button to add slabs. In the KV Config table it will show all the slabs previously created.
  • 114. Step 3: Once you click on Add, Add/Edit KV Config window will be shown as below In KV config menu, you can create following types of slabs. Regular Fee Slabs It helps you define regular fee slabs such as New Admission, ReAdmission, 10% Discount on Regular Fees, 50% discount, Staff Discount, Sibling discount etc., You can assign any one of this slab to a given student in Regular Fee slabs. Example Config key's and Values are as shown below for Regular Fee Slabs Config Key Config Value 1 RE ADMISSION FEE 2 NEW ADMISSION FEE 3 STAFF CHILDREN FEE 4 50% DISCOUNT SLAB 5 20% DISCOUNT FEE SLAB
  • 115. Warning Regular Fee slabs once assigned to a student in the beginning of the academic year, It must never be unassigned or changed. If you have assigned wrong slab and you want to change it after the collection of the fees, first you must delete that payment from the fee payment details menu in the admin master menu. then unassign the slab for the student from the student slabs menu. then change it to the correct value. Under each slab type, you can only assign one slab to a student. for example, in the regular fee slabs we have 5 Slabs, in this we can assign only only slab to a given student. Transport Slabs You can use Transport Slabs type in the KV configuration menu to define Transportation Fees stop wise, route wise or Kilo meter wise or Slab wise. The transportation slab can be assigned or unassigned any number of times. Based on the slab assigned, the corresponding slab receipts (Fee Group) will be shown in the Fee Payment menu while collecting the Transport Fees for a given student. When a student opts in for a Transport facility at your school you can assign the Transport slab and when the student opts out from the transport facility you can unassign the transport slab. If the student gets relocated to a different location, the slab can be changed to the new stop or route, so when you try to collect the fees for the next term or month the amount assigned for the new slab will be set to that student. Also, If the student choose to come only in the Morning or use transport only in the evening you can create one way travel slabs in the SchoolAdmin to display such predefined transport amounts in the fee payment. Config Key Config Value 1 RAJAJINAGAR STOP 2 BASAWESHWARNAGAR STOP 3 VIJAYNAGAR STOP 4 2 Kilo Meter Slab 5 5 Kilo Meter Slab 6 10 Kilo Meter Slab 7 ROUTE 1 Slab 8 ROUTE 1 20 % Discount Slab 9 RAJAJINAGAR MORNING PICKUP Custom Fee Slab A / Custom Fee Slab B In most of the cases we can manage with Regular Fee slabs and Transport Fee slabs. If we need additional slab types we can use Custom A or B slabs. For example, We can use Custom Fee Slab A if the hostel facility is provided in the School. If we assign this slab only to the students who have taken the Hostel Facility, the hostel receipt will be visible for such students in the Fee Payment menu. Then you can collect that fee amount when the hostel fees payment is received from such students. This receipt wont be visible for the students for whom this Slab is not set. For Custom Fee Slab B we can use it for collecting Mess Fees from Hostel students and day boarders. Also for Book or Abacus or Extra curricular activities for which the students are specifically opted in.
  • 116. Note The fee slabs configuration can be enabled / disabled from the top menu bar options - settings Default Settings - under FeePayment options menu. In your school if the fees are common for all the students class wise and you do not need slab based fees, then you can disable this feature. Steps to create Fee slabs 1. Select Fee Slab. 2. Enter the config key number - No fee slab should have duplicate config key (It is used by the SchoolAdmin system to uniquely identify a slab, It is just a sequence of numbers under a given config Name). 3. Enter the Config value ie the Regular Fee slab name. 4. Click on Add button. You will get Added Successfully message. Steps to create Transport slabs 1. Select Transport Slab. 2. Enter the config key number - No transport slab should have duplicate config key. 3.
  • 117. 3. Enter the Config value ie the slab name. 4. Click on Add button. You will get Added Successfully message. In the same you can create slabs under Custom Fee Slab A and Custom Fee Slab B. Under each Config Names, the Configuration Key number must be unique. The total number of all the slabs that you need can be configured in Top Menu - Options Academic Years, edit your current academic year and increase the number of slabs under each of the config names. Searching Existing Fee / Transport Slabs Select the KV Config Type. You will see the Config Master table as shown below If you select Fee Slab. You will see below Config table. If you select Fee Slab. You will see below Config table.
  • 118. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. You will not be able to delete slabs once you assign slabs to Fee Group and students. If you need to delete if all the entries are wrong, then first you must delete any payments against that particular fee group if any. then unassign the slab from the student slabs menu for all the students whom you have assigned this slab. and then unassign this slab for any group for which it is assigned. Creating Section Step 1: Goto Masters , Click on Section menu Declaration of Sectionis required to specify number of Section present in a Class. To Add Students in a Virtual Class (Class Subjects), You must first create a section to create Class Subject. Once you create a section in respective classes you need to create subjects.
  • 119. Step 2: Once you click on Section menu in the masters, class master will be opened as shown below. click on Add button to add new Section. In the section table it will show all the sections previously created. Step 3: Once you click on Add, Add/Edit Section window will be shown as below
  • 120. In the Add / Edit section dialog, you need to provide the details as show in the screen. Section is the Name of the section present in a class, for example for A, B , C etc., Finally, Click on Add button to create a section. Once the data is saved you will see a Section Successfully added message. Repeat the above steps to add all the Sections in your School. Once all the sections are added click on C lose button to close the Add/Edit window. The Section Master will look as shown below. Creating Subject Step 1: Goto Masters, Click on Subject menu Declaration of Subject is required to specify which are the subjects taken in the respective classes. Subjects are used in Marks Card module which is included in the higher version of School Admin. To Add Students in a Virtual Class (Class Subjects), You must first create a subject to create Class Subject. Once you create subjects then you can create Class subjects a virtual class in School Admin Lite.
  • 121. Step 2: Once you click on Subject menu in the masters, Subject master will be opened as shown below. click on Add button to add new subject. In the subject table it will show all the subjects previously created. Step 3: Once you click on Add, Add/Edit Class window will be shown as below
  • 122. In the Add / Edit class dialog, you need to provide the details as show in the screen. Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc., Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc., Sort Order is the order in which sequence the subjects have to be listed. By sort order value we can have separation of subjects between core subjects ie Part-A subjects(Ex : Kannada, English ,Mathematics ) and minor subjects Part-B subjects(Ex : Moral Science, General Knowledge). As we have said above, the separation of subject by sort order will be helpful while entering Marks Card of student which is included in higher version of School Admin. Finally, Click on Add button to create a subject. Once the data is saved you will see a Subject Successfully added message. Repeat the above steps to add all the Subjects in your School. Once all the subjects are added click on C lose button to close the Add/Edit window. The Subject Master will look as shown below.
  • 123. Edit or Delete a record You can edit and change the added record by clicking on Edit icon in Action column. You can delete the record if created duplicated or not required by clicking on delete icon in Action column. Using Fee Group Type Annual If you want the fee created in Masters - Fee to be collected annual. Then create a Fee group by enabling Annual. Monthly If you want the fee created in Masters - Fee to be collected monthly. Then create a Fee group by enabling Monthly. Term If you want the fee created in Masters - Fee to be collected term. Then create a Fee group by enabling Term. Custom If you want the fee created in Masters - Fee to be collected custom means you can collect any time. Then create a Fee group by enabling Custom. Daily If you want the fee created in Masters - Fee to be collected on the count of number of days example mess fee. Then create a Fee group by enabling Daily. Custom + SCFLM Flag If you want the fee created in Masters - Fee to be collected only for the last month. Then create a Fee group by enabling Custom + SCFLM Flag. The custom fee added to this fee group in Fee payment will be added for last month.
  • 124. Note If the Fee Amount is common to all the students, then you need not select slab for the respective fee group. If the Fee Amount is different for students, then you need to select the slab for the respective fee group. This will help you to get the fee group pertaing to the student when you make fee paymen t in Admin master. Working With Menus Backup and Restore How to take SchoolAdmin Lite Server database backup ? How to restore SchoolAdmin Lite Server database from the backup after re-installation of SchoolAdmin Lite server? Editing or Deleting a record in SchoolAdmin How to Edit a Record User can Edit the any record if any given data is wrong. 1. Click on Edit button. 2. Correct the mistake done while adding the record. 3. Click on update button. User will be able to see the Updated Successfully message. 4. Finally click on Close button. How to Delete a Record User can Delete the record if the user has created duplicate record. 1. If you want to delete a duplicate record. Example- II Std Clas Click on Delete button. You will be able to see below window.
  • 125. 2. Click on Yes if you are sure to delete respective record.You will get Deleted Successful message. 3. If you have selected wrong record for deletion, Click on cancel. Working in Options Menu Move the Mouse Pointer on Options in Header menu of the SchoolAdmin Lite You will get the Option List as shown below. Help Creating Settings Users Logout In this tutorial you will come to know help hand for working in SchoolAdmin Lite Click on Help You will see the help window as shown below
  • 126. This helps the User to use the Add, Update, Delete button in any section of SchoolAdmin Lite. Click on Logout If the user wants to logout from SchoolAdmin Lite. They can click on Logout. User will be taken to Login screen as shown below. Working with Widgets Move the Mouse Pointer over Widgets You will see the window as shown below. Contact manager will help you to manage the school contact details . This will help in maintaining the records of
  • 127. Customers with whom the school have any type of transaction of equipment for the school. Your School Management contact details. etc.. Click on Contact Manager. You will see the window as shown below. Click on Add button, you will be able to see the below window.
  • 128. You can enter the Contact details as shown in below example. In the below example we have added SchoolAdmin Lite contact details. 1.Enter School Admin Lite details in Contact Details 2. Enter Relationship Details In-charge person - is staff who is responsible for the transaction between the school and the company. In case if the contact details you are adding is not related to business Its not a mandatory to select In-charge person. Satisfied Level - Select the level of your satisfaction. Co-Ordinator - Select the Coordinator name from the staff list who coordinates with MarvelSoft. In case if the contact details you are adding is not related to business Its not a mandatory to select In-charge person. Income Account - If the transaction is income to your school select the type of income added in Masters-Accounts . This will hep you to make/maintain income payment in Admin Master-Accounts Payment. Expense Account - If the transaction is expense to your school select the type of income added in Masters-Accou nts.This will hep you to make/maintain expense payment in Admin Master-Accounts Payment. In case if the contact details you are adding is not related to business Its not a mandatory to select Income/Expense Account.
  • 129. Finally Click on Add. You will get Contact Added Successfully. User can see the added content in Contact Manager as shown below. User can export the contact details to maintain the record of Contacts related to your school as shown below. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "contacts.xls" on this page The page How to Edit or Delete a record does not exist. Working with Top / Header Menu User can view the Top menu as shown below. It contains Current Academic Year Dashboard Exporting Reports Working with Widgets Working in Options Menu Academic Year View
  • 130. Current Academic Year Current academic year displays the Academic year in which you are working in School Admin Lite. In the below figure Current Academic Year is 2012-2013. DashBoard User can click on Dashboard to get the Student menu directly. Its a quick go to Student menu. Click on Dashboard you get the window as shown below, User can Add , Edit Students here. Creating Student Records Academic Year view SchoolAdmin Lite will cover this topic later. As this will be useful only after Promotion and move to next Academic year. Working with Student Details Creating Student Record Step 1: Goto Student Info , Click on Students menu Declaration of student is required to specify which class the student belongs. To Add Students in a Virtual Class (Class Subjects), You must first create Class Subject. Once you create a virtual class ie class subject then you can add students into respective classes.
  • 131. Step 2: Once you click on Students menu in the masters, student master will be opened as shown below. click on Add button to add new student. In the Student table it will show all the students previously added. Step 3: Once you click on Add, Add/Edit Students window will be shown as below In the Add / Edit student dialog, you need to provide the details as show in the screen.
  • 132. Add the details of the student. (*)mark in front of any label means that field is mandatory , user has to enter the information for that label. Have a note that Date of birth should be above two and half years for a student to join to the School. Fill all the required details and mandatory details of the student. Finally, Click on Add button to create a student. Once the data is saved you will see a Student Successfully added message. Repeat the above steps to add all the students in your School. Once all the students are added click on Close button to close the Add/Edit window. Adding Student Details Searching Student details Generating Student Report The Student Master will look as shown below.
  • 133. Note User cannot / should not delete student once Fee payment is done for the student or attendance is given for the student. As delete of student may cause loss of data. User should cross check once all the students are added by filtering on class and section. As they can confirm number of students present in respective class-section by last Serial no or by Exporting report. Adding Student Details Personal Details Add the personal details as shown in the image. User has to fill the mandatory fields. Other fields can be filled by user if they have information. Student ID is the auto generated number. Joining Class is from which class the student is studying in your school. Class is the current class in which the student has joined.
  • 134. Select the Fee slab and Transport slab if you have defined Fee structure in School Admin. Else User need not select Fee and Transport slab. After defining Fee structure in SchoolAdmin Lite you can assign slabs to all students in Student Slab section. Slab is defined for grouping and collecting fees for all the student. Student Photo should be in jpg, gif, png, bmp format . jpeg format is not supported. Student Photo file size must be less than 25KB. Click on Add button inside Add student photo. Select the photo where you saved all the student photo in a folder. Click on upload. You can be able to see the photo of the student. Address Details Fill the Address details as shown in the image. User can select the State and City from the list. If you do not find state or city in the list, please enter manually.
  • 135. Demography Details Fill the Demography details has shown in the image. User can fill these details if they have the information, else later they can collect the information from the student and update the demography.
  • 136. Fee Payment Details Fee payment details tab shows all the Fee payment made for that student. When the student is added, fee payment details tab will be empty. Student History Details We are adding the student to I Std in the student add example as shown in the figure. In the student history tab, for the columns Previous Leaving Date (Previous School), Previous School Name and Previous School TC No, Enter the Previous School details of the Student. Current School Leaving Date, Current School TCNo, Has furnished Certificate,Has Student Transferred details you can update when this particular student leaves your School. While Adding a new students you can leave these columns Blank.
  • 137. When a student Leaves your School and Request for a Transfer Certificate, you can record the students leaving details in the Student history Tab by filling the below information. Enter the School leaving date. Enter the Student School TcNo - Tranfer Certificate number being issued to this student. Once the School has given the TC certificate to the student , click on the Has furnished Certificate,Has Student Transferred check box. Click on update. Once we update these details. The SchoolAdmin will not promote the students who have left the school, when we create a next Academic Year and Promote the Students. And the students who have marked as TC Transfered will not be visible in the Next Academic Year. Note In SchoolAdmin Lite 6.0 Edition, You will not be able generate Transfer Certificate Report as it is a Limited Edition. To Generate the Transfer Certificate you must upgrade to the Higher Version of SchoolAdmin. Contact MarvelSoft for more details. Grade History Details When you first time add students to SchoolAdmin, there will not be any entries in the Grade History Tab. Grade history gets created when we promote students to the next class in next academic year. Grade history record is system generated entry. For the Student Priya there is no Grade History entry. The reason can be -Your School (You) started using the SchoolAdmin Lite from this Academic Year or This is a newly admitted Student for the current year.
  • 138. Grade History tab is useful to find out how the student has been promoted across academic years. If a student is studying in your institution for more than one academic year, then you will have records for every promoted academic year in the Grade history table as shown in the above figure for student Kruthi. In the example shown, Kruthi student was in UKG in 2011-2012 academic year and in 2012-13 Kruthi is in I STD.
  • 139. Grade History is also helps in deleting a student record in the present academic year, when you issue TC to the student for Last Academic Year after Promotions. You may get into this situation during the beginning of the Academic Year, where you may not have the details of who will be leaving the School before promotion and switching to next year.. Help The details given in help, helps the user to add student following a proper procedure. Generating Student Report Students Menu User can export the Student details in a report format. This will be useful for the School to maintain record of all Student with respect to the Class and Section. By this user can even get to know the number of students present in respective class. We have already shown how to add students, once all the students are added in a class you can export the student details. Steps to Export Student Details 1. Select the Class and Section. 2. Click on Find button. You will be able to see all the students present in respective class and section you have selected. 3. Click on Export button.
  • 140. 4. Click on OK button. 5. You will be able to view the report as shown below.
  • 141. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "student.xls" on this page The above report is restricted to display only 20 rows and 10 columns. User can get important details of all the student in School Admin Lite actual report. not using 2 Searching Student details Class
  • 142. User can Filter Student on Selecting Class. 1. Select the class. 2. Click on Find button. Example : If I Std has Section A and Section B. Filtering on Class will help you to fetch all the students of both Section A and B of Class I Std. Class - Section User can Filter Student on Selecting Class and Section . 1. Select the class. 2. Select Section. 3. Click on Find button.
  • 143. Example : If I Std has Section A and Section B. Filtering on Class - Section ( I Std A ) will help you to fetch all the students of Section A of I Std. Class - Section - Student User can Filter Student on Selecting Class , Section and Student . 1. 2. 3. 4. Select the class. Select Section. Select Student. Click on Find button. If you want to update individual record of a student. You can find the Student by name edit the student details and update the details.
  • 144. Student Id User can find the student by Student Id. If User does not know which class the Student belongs to they can find student by entering the Student Id. 1. Enter the Student Id. 2. Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details. Admission Number
  • 145. User can find the student by Admission number. If User does not know which class the Student belongs to they can find student by entering the Admission Number. 1. In Search Student By select AdmissionNumber. 2. Enter the Admission Number . 3. Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details. Application Id User can find the student by Application number. If User does not know which class the Student belongs to they can find student by entering the Application Number. 1. In Search Student By select ApplicationID. 2. Enter the Application Number . 3. Click on Find button. Hence the user can get to know for which class and section the student belongs to.You can edit and update the Student details.
  • 146. Student Name User can find the student by Student Name. If User does not know which class the Student belongs to they can find student by entering the Student Name. If the User does not know the full name of the student, they can enter the Starting Letter (Case Sensitive) and click on find. You will get the Students with the Letter or name you have entered irrespective of Class and Section. 1. In Search Student By select StudentName. 2. Enter the Student Name. 3. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  • 147. Father Name User can find the student by Father Name. If User does not know which class the Student belongs to they can find student by entering the Father Name. If the User does not know the full name of the parent , they can enter the Starting Letter (Case Sensitive) and click on find. You will get the Students with the Letter or father name you have entered irrespective of Class and Section. 1. In Search Student By select FatherName. 2. Enter the Father Name. 3. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  • 148. Mobile Number User can find the student by mobile Number. If User does not know which class the Student belongs to they can find student by entering the Mobile Number. If the User does not know the full mobile number , they can enter the Starting Number and click on find. You will get the Students with the mobile number you have entered irrespective of Class and Section. 1. In Search Student By select MobileNo. 2. Enter the mobile number. 3. Click on Find button. Hence the user can get to know for which class and section the student belongs to. You can edit and update the Student details.
  • 149. SchoolAdmin Quick Start Guide 1. SchoolAdmin Standard EVD Edition - Feature details and demo 2. SchoolAdmin Standard EVD - Installation video Tutorial 3. SchoolAdmin Standard EVD - Students module setup video tutorial SchoolAdmin Standard EVD FAQ SchoolAdmin Standard EVD Troubleshooting Guide SchoolAdmin Standard EVD User Guide Collecting Fees Assigning Fee Slabs to Students Goto Students Information, Click on Student Slabs Assigning Slabs to students helps you to fetch the specific fee amount that must be paid by student. As shown in the example Fee structure we have different fee amount for new admission student and re admission student. Therefore in Student slabs we assign slabs for students depending on whether the student is newly admitted or promoted student.
  • 150. For making Fee Payment you need to assign slab for students. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment. Once you click on Student slabs menu in Students Information, student slabs master will be opened as shown below.
  • 151. Assigning slabs for whole Class Steps to Update/assign slabs 1. Select class and section. 2. Click on Find button. The Student slab master will be filled by students records as shown below. 3. Select Slab to which the student belongs to. 4. Click on Update. You will get Updated Successfully message.
  • 152. In the example Fee structure we have slabs for new admission student and readmission student and transportation slab. Assign New Admission slab for newly admitted students , Re Admission Slab for Promoted students and transport slab from which area the students comes by your school bus. If student does not comes by school bus, do not assign any slab. You can see below Slab updated table. Assigning slabs for individual Student You can change the assigned slab or you can assign slab for unassigned students. 1. 2. 3. 4. Select the Class, Section and Student name. Click on Find button. You will fetch the student record. In below figure you can see the slab is changed from New admission to Re admission. Click on Update button. You will get Updated Successfully message.
  • 153. Fee assigned to the respective slabs will be fetched when you select the student in fee payment for making the payment. Collecting different types of Fees Making Monthly Fee payment Making Term Fee payment Making Custom Fee payment Making Bus Fee Payment Making Annual Discount Fee Payment Making Annual Partial Fee Payment Steps to make Annual Due payment. Making Annual Custom Fee Payment Making Monthly Fee payment Steps to make Monthly Fee payment 1. 2. 3. 4. 5. Select Class, Section and Student. Select the Monthly fee group. If the payment is done by Cheque, Select Cheque as payment type. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 154. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "monthly-receipt.pdf" on this page Making Term Fee payment Steps to make Term Fee payment 1. 2. 3. 4. 5. Select Class, Section and Student. Select the Term fee group. If the payment is done by Cheque, Select Cheque as payment type. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 155. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "term-receipt.pdf" on this page Making Custom Fee payment Steps to make Custom Fee payment 1. 2. 3. 4. Select Class, Section and Student. Select the Custom fee group. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 156. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "custom-receipt.pdf" on this page Making Bus Fee Payment Steps to make Bus Fee payment 1. 2. 3. 4. Select Class, Section and Student. Select the fee group. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 157. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "bus-receipt.pdf" on this page Making Annual Discount Fee Payment Steps to make Annual Discount Fee payment 1. 2. 3. 4. 5. Select Class, Section and Student. Select the Annual fee group. Enter the discount to be given. It will recalculate the total amount on the discount you added. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 158. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "annual-discount-receipt.pdf" on this page You can give discount only on Annual payment. Making Annual Partial Fee Payment Steps to make Annual Partial Fee payment 1. 2. 3. 4. 5. Select Class, Section and Student. Select the Annual fee group. Enter the partial amount in amount paid text box. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 159. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "ann-partial.pdf" on this page Steps to make Annual Due payment. Steps to make Annual Partial Fee payment 1. 2. 3. 4. Select Class, Section and Student. Select the Annual fee group. You will be able to see the due amount. Click on Pay Fee. You will get Fee payment made Successfully message. Click on Print button ,Receipt panel opens, click on print button to print the receipt.
  • 160. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "annual-partial2-receipt.pdf" on this page Custom fee amount can be added for Annual, Monthly, Term Fee in case you had to take fine. You can do it by adding custom fee for Annual / Monthly / Term / Custom. Making Annual Custom Fee Payment Steps to make Annual Partial Fee payment (The fee which is collected by some students can be added through Custom fee while making their payment) 1. Select Class, Section and Student. 2. Select the Annual fee group. 3. Click on Add Custom Fee Amount.
  • 161. 4. You can see fee amount panel as shown below. The Fee list shown will contain only those fee which are not assigned to Annual, monthly,term fee group. 5. Select the fee and enter the amount. Click on Add button.
  • 162. 6. Click on Pay Fee. You will get Fee payment made Successfully message. 7. Click on Print button ,Receipt panel opens, click on print button to print the receipt. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "annual-cutom-receipt.pdf" on this page Note In the same way you can add custom amount for Monthly fee group, Term fee group, Custom fee group. Add custom amount and then select the month / term check box. Collecting Fees and Generating Receipts Step 1: Goto Admin Master, Click on Fee Payment You can do fee payment like annual, monthly, term, custom for student here.
  • 163. Making of fee payment for students. 1. 2. 3. 4. 5. 6. Create Slabs in Masters - KV Config. Create Fee names in Masters - Fee. Create Fee Group in Masters - Fee Group. Define Fee Amount in Masters - Fee Amount. Assign slabs for students in Students Information - Student Slabs. Make Fee Payment in Admin Master - Fee Payment. Step 2: Once you click on Fee Payment menu in the Admin master, fee payment master will be opened as shown below. Left side
  • 164. Right Side
  • 165. Steps to make Fee payment 1. Select the class, section and student. 2. Select the Fee group.
  • 166. 3. Select the Payment type. 4. Enter the Payment Info, Fee description like Bank name, or money to be refunded to the student etc. So that when you want this information, you can verify in Fee payment Details. 5. Click on Pay Fee. You will get the Fee Payment made Successfully message. 6. Click on Print button to generate receipt and print. The receipt looks as shown below. Know More about Fee payment Menu Types of Fee Payment
  • 167. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "receipt.pdf" on this page Same way you can make monthly , term, custom payments. Fees Collection Points to remember In brief you can know what all you can see in Fee payment menu. Select Class , Section and Student. You will see left menu as shown below
  • 168. You will see , 1. Student details like Father name, admission no, mobile No. 2. If no payment is made for the student, Previous Payment details table will be blank. In the Example of how to make fee payment we had made annual payment. Therefore you are able to see record of N-Annual Fee payment. This will help you in verification of payment made before. 3. To view the types of fee grouped under N-Annual Fee. Click on Details in Previous payment table. 4. Fee Details table will be filled as shown in the figure. 5. You will know about Add Application student in Application Students. Click on Help, you will see a panel opened with below information which helps in guiding you for doing fee payment. Error rendering macro 'viewdoc' : The viewfile macro is unable to locate the attachment "feepayment_help.docx" on this page Generating Fee defaulters List How to generate Fee Due Details? Go to Admin Master Click on Fee Due Details.
  • 169. Once click on the Fee Due Details the Fee Due Details window will open. Select Class and Section. Select Fee Group Type Annual ,Fee Group Name for example N-I-INST. Click on Find button.It generates the report which contain all the students who are not paid N-I-INST fee and also partially paid. Click on Export button to Save or Print the Report in MS Excel Format. Select Fee Group Type Monthly ,Fee Group Name for example Monthly and Select the Month April. Click on Find button.It generates the report which contain all the students who are not paid TUITION FEE for the month April. Repeat the Same Step for all the Months.
  • 170. Click on Export button to Save or Print the Report in MS Excel Format. Select Fee Group Type Term ,Fee Group Name for example TERM FEE and Select the Term Term 1. Click on Find button.It generates the report which contain all the students who are not paid EXAM FEE for the Term 1. Repeat the Same Step for all the Terms. Click on Export button to Save or Print the Report in MS Excel Format. The following Screen Shot Shows Excel Export Report of Fee Due Details Generating Fees Defaulters Report Printing Fee payment Receipts Go to Admin Master, Click on Fee Payment Receipts In this menu you can take print of payment receipts (If not taken during collecting fees or for additional purpose).
  • 171. Click on Fee payment receipt menu, you will be able to see the below window. Regular fee tab is for those students who are student in the school currently. Application Fee tab is for application students. Generating/ Printing receipts Steps to follow: 1. 2. 3. 4. Select Class. Select Section. Select student name of whose payment receipts you want the print to be generated. Click on Find. The Fee payment details table fills with all the payment the student has done till date.
  • 172. 5. Click on print button of the respective receipt of which you want to take the print out. 6. Receipt panel opens as shown below, click on print or you can save the receipt.
  • 173. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "receipt.pdf" on this page In this way you can take the payment receipt of the paid students. Printing Fees Collection Report Go to Admin master, Click on Fee Collection Report You can get the details of Collection report in this menu. You can maintain the record of fee collected in your school by selecting date range, this will help you to maintain records and verify day to day transaction. Therefore you will be able to maintain record in Excel format or PDF format.
  • 174. Click on the menu, you will get the window opened as shown below, Steps to fetch the collection report: 1. Select the Start date and End date (by default it will show the current date). 2. Click on Find button. You will see the payment records done in between the selected range as shown below.
  • 175. 3. To generate Excel report click on Fee Collection Export button. 4. A panel will open as shown below, click to save the excel. You will get the excel report as shown below. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "feePaymentOnDate.xls" on this page 5. If you want the report in PDF format, click on Print. PDF will be generated as shown below.
  • 176. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "fee-collection_rpt.pdf" on this page Reconciling Cheque Fees Collections with bank statement Go To Admin master, Click on Fee Payment Reconcile You will be able to do reconciliation in Admin master- Fee Payment Reconcile. You can find the pending payment record made by cheque and update the cheque status in this menu. Click on Fee payment reconcile, you will see the below master
  • 177. Fetch Fee payments that has to be reconciled on Class-Section Filter 1. Select Class and section. 2. Click on Filter button. 3. You will see the fee payments made by cheque , fills the table with the payment records of all the student who have made cheque payment. as shown below, Change the Cheque status and enter the date of Realization and enter remarks , information related to the realization. Finally click on update. You will get Updated Successfully message.
  • 178. Fetch Fee payments that has to be reconciled on Student Filter 1. Select Class, section and student. 2. Click on Filter button. 3. You will see the fee payment reconcile table fill with the cheque payment records of the selected student. as shown below image.
  • 179. 4. Select the Cheque status. 5. Click on Update button. You will get Updated Successfully message. You can Update the Cheque status once you receive status report from the bank. Different ways of Realization Settings You can make settings to how you want the cheque payments to be realized in Default Settings . Clear Cheques & Clearance Days - If the user wants to set cleared status for all the cheque payment by School Admin Lite, user can do this by enabling the Clear Cheque and entering the number of days within which the cheques has to be cleared (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to Admin Master - Fee Payment Reconcile and change the status and update). Clear Cheques Immediately - If the user wants to set cleared status for all the cheque payment by School Admin Lite immediately after the cheque payment , user can do this by enabling the Clear Cheque Immediately (Note : User has to be sure that all the cheques will be cleared , if in case any cheque is bounced, then you need to go to Admin Master - Fee Payment Reconcile and change the status and update). This will help in updating the cheque status in easier way. Viewing student or class wise fees collection details Go To Admin master, Click on Fee Payment Details You can view the fee payment details of students on class wise, individual student wise.
  • 180. Click on Fee payment details , you will see the below master Note In the Fee Payment Details table we have hided Payment Info and Fee Description column. If you want to view those two columns details, Go to Header-Options-Settings- Default SettingsFee payment Settings enable both the check box and click on Update. You will be able to view both the columns Fetch Fee payment Details on Class-Section Filter 1.
  • 181. 1. Select Class and section. 2. Click on Filter button. 3. You will see the fee payment details table fill with the payment records of all the student. as shown below, Fetch Fee payment Details on Student Filter 1. Select Class, section and student. 2. Click on Filter button. 3. You will see the fee payment details table fill with the payment records of the selected student. as shown below,
  • 182. Edit Records You can edit and change the details of payment record by clicking on Edit icon records carefully. Click on Edit button, panel opens as shown below, You can, Change the payment date. Change the Payment Type. You can view the payment details. by editing the payment record. in Action column. Edit the
  • 183. Info Realization Date is set only if the payment is made by cheque and cleared in Fee Payment Reconcile. The clearance date set while reconciliation will be set here. Delete Records You can delete the record if you had done wrong payment by clicking on delete icon the record carefully. in Action column. Delete Export Fee payment details Report 1. Select Class Section. 2. Click on Find button. You will see the payment details in Fee payment table. 3. Click on Export button. . 4. A report panel opens, Click on OK. You will be able to see the report as shown below. Fee Description,Payment Info column is made invisible as the report is restricted to 11 columns. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "feePaymentDetails.xls" on this page
  • 184. Generate Student Id Card Add Student information and upload student photo 1. To add the student details in software for that firstly create the class, section, subjects and Class subjects in Masters Menu.Here class-?section?subjects?Class subjects interrelated one another. 2. After creating class, section, subjects and Class subjects in Masters menu go to Student information in that click on students menu. Find student task bar menu will display here click on Add button. 3. Enter student information like first name class, section, joining class and for personal information. Enter the details in personal details, Address demography tab.student History and TC details tab used for TC certificate generation for students who left the school.Grade history tab is automatically updated when we click on to add button. Fee payment tab is also automatically updated when fee payment is done for that student. To get the student photo to student ID card upload the photo in personal details tab add student photo menu display in right side corner.
  • 185. 4. Click on to ADD button it acts like browse button to upload the photo.select the .jpg format photo of the student stored in your system. Click on upload button in Add Student Photo. 5. It upload the photo.
  • 186. Then click on add save student the student is added in Class I and section A along photo. 6. Other way to upload the photo through Photo Manager Option in widgets menu but this needs web cam to take the photo of the student. Connect web camara to computer then and install Adobe flash Player software which you can freely download from internet Click on to student photo in Photo Manager of SchoolAdmin software. Select the class section and that student name to take photo. Click on configure to configure the photo size,Click on Take Snapshot button and then click on to Upload button it upload the photo to that student. Click on to Save That means photo is saved in that class section and student name.
  • 187. Generate and print ID card. Go to student Reports.click on to Student ID card. Find students task bar menu will display. Select class section and student who you will take photo. click on preview student ID card will display. It can be taken PDF format(install latest version Adobe Acrobat Reader from DVD or
  • 188. freely available in internet ), or export as office document format( install open office software in your system from DVD or freely available in internet). Generate Term Marks Card Generating Term Progress Report Card For Creating Report Card you need to go through Master Menus, Menus and Student Report Menu:Class Section Subject Class Subject Result Comments Student Subject Marks Student Exam Result Monthly Attendance Report Card
  • 189. Step 1: Go to master, Click on class menu Class is used to specify Number of class present in school. Before Adding Student you need to create Class, Section, Subject, and Class Subject. After Clicking on Class menu Class, Menu Master Window will appear as shown below. Click on Add button In the Add / Edit class dialog, you need to provide the details as show in the screen. Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc.,
  • 190. Weight indicates the level of the class which will be used by the software for its internal uses. for example if there are 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight value as 10. This helps to display class in an order. Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value of your choice say 50. This value is not used in SchoolAdmin Lite Edition. Finally, Click on Add button to create a class. Once the data is saved you will see a Class successfully added message. Repeat the above steps to add all the Classes in your School. Once all the classes are added click on Close button to close the Add/Edit window. Step 2: Go to master, Click on Section Menu, section menu master window will appear. Section is used to specify Number of section present in a Class. Before adding Student you need to create Section, Subject, and then Class Subject. Click on add button and enter name of section like A,B,C,D etc. Once the data is saved you will see a Section successfully added message Step 3: Go to master, Click on Subject Menu,subject menu master window will appear. Subject is required to specify which subjects are taken in the respective classes.
  • 191. Click ADD button to add new subjects,In the subject table it will show all the subjects previously created. Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc., Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc., Sort Order is the order in which sequence the subjects have to be listed . Once the data is saved you will see a Sub ject successfully added message. Step 4: Go to master Click on Class Subject Menu. Click on Add button to add new subject. In the subject table it will show all the subjects previously created
  • 192. Select Class, Section and copy subject you want to add in that particular class,and then click on add button. Once the data is saved you will see a Class Subject successfully added message Step 5: Go to master, click on Marks Grades Menu, marks grades menu master window will appear as shown bellow. Click on add button and add details. Enter name of grade like A,B,C,A+,B+,C+ and weight like for A+ you can use weight as 90-100 ,for A 80-90 ,for B+ 70-80 and so on ,means weight is less than or equal to percentage score in descending order. Once the data is saved you will see a Marks Grades successfully added message. Step 4: Go to master, Click on Result Comments Menu, result comment menu master window will appear as shown below.
  • 193. Click on add button and enter comments like GOOD, BAD, SATISFACTORY etc. Once the data is saved you will see a Result Comments successfully added message Step 5: Go to Student Information, Click on Student Menu ,student menu master window will appear. click on add button and enter all student details
  • 194. Once the data is saved you will see a Student successfully added message. Step 6: Go to Student Information, Click on Subject Marks Menu.
  • 195. Enter Class, Section, Subject, as we assign many subject to one section under one class, for that you need to assign marks for each subject one by one , then select Term.(*In order to set Term and Test go to setting ->Switch Academic Year. Click on add button and define number of Term or Test as many you required. ) and select maximum marks, minimum will be automatically selected. Enter marks for each student and click on update, grade will be automatically updated. Once the data is saved you will see a Subject marks successfully added message. Step 7: Go to student Information, Click on Student Exam result Menu. Select Class, Section and Term. Click on filter button, enter principal comments and teacher comments (which we are created in Result comments menu under master) and click on update. Once the data is saved you will see a Stu dent Result Record successfully added message. Step 7: Go to Student Information, Click on Monthly Attendance Menu.
  • 196. Select Class, Section, Month, Total Days and click on filter button and add number of day’s class attended by each student, percentages will be automatically calculated and click on update button. Step 8: In order to generate Report Card, Go to Student Report, Click on Report Card Menu. Select Grade, Section, Student and select Term. Click on preview, Pdf or Export as Open Office in order to see generated report card.
  • 197. Generate Test Marks Card Generating Term Progress Report Card For Creating Report Card you need to go through Master Menus, Menus and Student Report Menu:Class Section Subject Class Subject Result Comments Student Subject Marks Student Exam Result Monthly Attendance Report Card
  • 198. Step 1: Go to master, Click on class menu Class is used to specify Number of class present in school. Before Adding Student you need to create Class, Section, Subject, and Class Subject. After Clicking on Class menu Class, Menu Master Window will appear as shown below. Click on Add button In the Add / Edit class dialog, you need to provide the details as show in the screen. Class is the Name of the class, for example for LKG, UKG, I-STD, II-STD etc.,
  • 199. Weight indicates the level of the class which will be used by the software for its internal uses. for example if there are 10 - classes in a School, lowest class will have the Weight as 1 and the highest class will have the weight value as 10. This helps to display class in an order. Strength value will be used in the Higher versions of SchoolAdmin. In the Lite Edition you can give any value of your choice say 50. This value is not used in SchoolAdmin Lite Edition. Finally, Click on Add button to create a class. Once the data is saved you will see a Class successfully added message. Repeat the above steps to add all the Classes in your School. Once all the classes are added click on Close button to close the Add/Edit window. Step 2: Go to master, Click on Section Menu, section menu master window will appear. Section is used to specify Number of section present in a Class. Before adding Student you need to create Section, Subject, and then Class Subject. Click on add button and enter name of section like A,B,C,D etc. Once the data is saved you will see a Section successfully added message Step 3: Go to master, Click on Subject Menu,subject menu master window will appear. Subject is required to specify which subjects are taken in the respective classes.
  • 200. Click ADD button to add new subjects,In the subject table it will show all the subjects previously created. Subject Name is the Name of the subject, for example English , Kannada , Mathematics etc., Short Name is to use the Subject name in short, for example Eng , Kan ,Maths etc., Sort Order is the order in which sequence the subjects have to be listed . Once the data is saved you will see a Sub ject successfully added message. Step 4: Go to master Click on Class Subject Menu. Click on Add button to add new subject. In the subject table it will show all the subjects previously created
  • 201. Select Class, Section and copy subject you want to add in that particular class,and then click on add button. Once the data is saved you will see a Class Subject successfully added message Step 5: Go to master, click on Marks Grades Menu, marks grades menu master window will appear as shown bellow. Click on add button and add details. Enter name of grade like A,B,C,A+,B+,C+ and weight like for A+ you can use weight as 90-100 ,for A 80-90 ,for B+ 70-80 and so on ,means weight is less than or equal to percentage score in descending order. Once the data is saved you will see a Marks Grades successfully added message. Step 4: Go to master, Click on Result Comments Menu, result comment menu master window will appear as shown below.
  • 202. Click on add button and enter comments like GOOD, BAD, SATISFACTORY etc. Once the data is saved you will see a Result Comments successfully added message Step 5: Go to Student Information, Click on Student Menu ,student menu master window will appear. click on add button and enter all student details
  • 203. Once the data is saved you will see a Student successfully added message. Step 6: Go to Student Information, Click on Subject Marks Menu.
  • 204. Enter Class, Section, Subject, as we assign many subject to one section under one class, for that you need to assign marks for each subject one by one , then select Term.(*In order to set Term and Test go to setting ->Switch Academic Year. Click on add button and define number of Term or Test as many you required. ) and select maximum marks, minimum will be automatically selected. Enter marks for each student and click on update, grade will be automatically updated. Once the data is saved you will see a Subject marks successfully added message. Step 7: Go to student Information, Click on Student Exam result Menu. Select Class, Section and Term. Click on filter button, enter principal comments and teacher comments (which we are created in Result comments menu under master) and click on update. Once the data is saved you will see a Stu dent Result Record successfully added message. Step 7: Go to Student Information, Click on Monthly Attendance Menu.
  • 205. Select Class, Section, Month, Total Days and click on filter button and add number of day’s class attended by each student, percentages will be automatically calculated and click on update button. Step 8: In order to generate Report Card, Go to Student Report, Click on Report Card Menu. Select Grade, Section, Student and select Term. Click on preview, Pdf or Export as Open Office in order to see generated report card.
  • 206. Generate Transfer Certificate Generating Transfer Certificate if Student leaves the School in Current Academic Year If student wants to get transfer certificate in the middle of the current academic year or before promoting to next higher class. Follow the following procedure. 1.Go to student information menu click on students. 2.Select the student to whom we need to generate Transfer certificate.
  • 207. Click on edit button as show in the student details 3. when click on to edit button go to TC details tab, enter information given in that tab its not mandatory field but to fetch the details for transfer certificate enter the information like total school days, attended school days, if not it display blank in transfer certificate But for Paid fees, scholarship, character and conduct (good) by default taken has no or select yes in pop up menu .student leave at middle of the current year enter of promotion date is not necessary 4.Then go to student history tab enter the details of the student i.e, previous leaving date,current school leaving date etc as shown the tab. Select the check box for Has furnished certificate and Has student Transferred
  • 208. Click on update button after click on update button that student updated successfully message is displayed. 5. Then go to student Reports in menu bar and click on Transfer certificate. 6.find student task bar menu will display. Select the Class section and students who applied for transfer certificate that students display in pop up menu, select the student and click on preview it display TC certificate. Click on Pdf to print or save the Transfer certificate. Generating Transfer Certificate after promotion to the next year, but student requesting Transfer Certificate for Previous Year during beginning of Academic Year: 1. Go to student information click on students menu.
  • 209. 2. It display find students task bar menu. Select the class(next higher class because promotion of students already done) ,section and student who wants transfer certificate click on find, it display student details as shown below.but we are in next academic year but student wants the transfer certificate for previous academic year for that 2 Go to student history tab. Select the check box for Has furnished certificate and Has student Transferred. 3. Then go to grade History tab. Delete the grade history for current academic year. Delete option only visible for current academic year not for previous academic year .Click on update after click on update button that student updated successfully message is displayed.
  • 210. Before selecting student Reports in menu bar for transfer certificate, go to academic year header menu at right side of the UI.select the pop menu for 2012-2013 After selecting 2012-2013 in academic header menu. GUI of SchoolAdmin displayed as shown below. 5 Then click on to transfer certificate in student report .Find student task bar menu will display. Select the Class(lower class i.e, previous year that student studied class)section and students who applied for transfer certificate that students display in pop up menu select the student and click on preview it display TC certificate.
  • 211. Login into SchoolAdmin Standard EVD Open Mozilla Firefox browser and type the below url, SchoolAdmin login page will be displayed as shown below. The default URL for accessing the SchoolAdmin Server is http://localhost:8080/SchoolAdmin Enter the user name and password, the default user name and password is as show below. if you have created your own user name and password enter those details and click on Login button. On successful login you will be in the SchoolAdmin dashboard. User Name: admin Password: admin
  • 212. SchoolAdmin Lite 6.0 is only supported on Mozilla Firefox browser. Download the latest Mozilla Firefox browser - http://www.mozilla.org/en-US/firefox/new/ Download latest Acrobat Reader - http://www.softpedia.com/get/Office-tools/PDF/Adobe-Reader. shtml You need latest Firefox Browser and Acrobat Reader for better performance. Send SMS and Email alerts To send SMS and Email you need to go through SMS and Email Alerts Menu like: Send Messages Messages Message Sent Status To send Sms we need to do some setting. Step 1:Go to Option in the header , click on setting and select Http based
  • 213. SMS.As shown below. Option Setting Select Http based SMS Step 2: Go to SMS setting Tab. Steps to do the setting: Set the sms type like HTTP. Gateway URL is to describe any mechanism for providing access to another system, Enter the URL. Enter post URL. Enter the balance Url,this Url is used to check how much balance no of SMS are left. Enter the senderID (It is six letter id), user name as marve l_test and set the password. Finally Click Update. Balance Check is used to count number of message sent. Step 2: Go to Sms And Email Alerts. Click on Message Menu, message master window will appear.
  • 214. Sms and Email Alerts Message To send the messages we need to first add message or message templates. If you want to send Fee Due message to parents follow the following procedure to create messages. Select template type as SMS. Type template name as Fee Due Alert or according to your choice. Select message type as FEE DUE. And type the messages using variables given below and Click on add button. Variables used to send Fee Due message Fee due: ${feeDue} Fee paid: ${feePaid} Fee Total: ${feeTotal} Fee Group: ${feeGroup} Fee Term: ${feeTerm} Fee Month: ${feeMonth}
  • 215. Fee Name: ${feeName} Here we use templates concept, to reuse same message again and again.Message Type is a name of the message group to whic h a particular message belongs. Here Messages are grouped into following groups: GENERAL HOLDAYS GREETINGS FEEPAYMENTS FEEDUES MARKSCARD Template name is the name given to a template or message to identify that particular template Template Type is the way in which you would like to send message to the parents or staff It can be either SMS or EMAIL.
  • 216. Step 4: Go to Sms and Email Alerts, Click on Send Message. Sms a nd Email Alerts Send Message Send messages window will appear as shown below. Here you can send a message to Student. Select message delivery type as SMS and messages template type as FEE DUES once you select both, message that you already created in Message Menu will appear in the table, select particular messages according to your requirement, selected message will automatically appear in edit messages box. Here you can also edit your messages according to need. Length of messages is limite d to160 character, messages which exceed this length is send in two parts. Select message receiver types (i.e. to whom you want to send this message either to Student or Staff) as Stude nt. You can select all stude nts at once .Click on next button. Maste r send window will appear as shown below.
  • 217. If you want to send messages to single student, Select message receiver type as student and click on next button, a new window will appear, Select Class, Section and Student. Click on find button, student details will appear with checkbox in the corner, select that c heckbox and click on send button. As shown below. Click on send button, once messages has been sent you will receive a Message Sent Successfully notification on the top left corner of the screen with student details to which you have sent a message as show n below. Step 4: Go to Sms and Email Alerts, Click on Send Message. Sms and Email Alerts Send Message Send messages window will appear as shown below. Here you can send a message to Staff.
  • 218. Select message delivery type as SMS and messages template type of you own choice, once you select both, message that you already created in Message Menu will appear in the table, select particular messages according to your require ment, selecte d message will automatically appear in edit messages box. Here you can also edit your messages according to need. Length of messages is limited to 160 c haracter, messages which exceed this length is send in two parts. Select message receiver types as Staff. Here you can select all staff at once or you can select single staff according to your need. Click on next button.Send Sms to Staff window will appear as shown below. Select Staff T ype and staff to which you want to send message. Click on send button. Once messages has been sent, you will receive a Message Sent Successfully notification on the top left corner of the scree n with staff details to which you have sent a message as shown below. Step 6: Go to Sms and Email Alerts, Click on Message Sent Status Menu.
  • 219. This menu gives you facility to see all messages that you have already sent.Once you click on this menu Message Logs Master window will appear as shown below Email Settings To send Email we need to do some setting. Step 1:Go to Option in the header,Click on setting. Option->Setting->Email settings. HostUrl:smtp.gmail.com.Its your email server in this example we used gmail SMTP Port:465 Gmail SMTP port number is 465 Check the secure mode check box in the Email settings tab From:*****@gmail.com ( your gmail id example marvel@gmail.com) Username:*****@gmail.com ( your gmail id example marvel@gmail.com) Password:******** ( your gmail password ) Click on update button save the settings Step 2: Go to Sms And Email Alerts. Click on Message Menu, message master window will appear. Sms and Email Alerts->Message To send the messages we need to first add message or message templates.
  • 220. Click on add button to add new templates In order to add messages in Messages follows the following steps. Select template type as email. Type template name. Select message type. And type the messages and Click on add button.
  • 221. Step 3:Send Email to Students Go to Sms and Email Alerts, Click on Send Message. Sms and Email Alerts Send Message Send messages window will appear as shown below. Here you can send a message to Student.
  • 222. Select message delivery type as EMAIL and messages template type according to your requirement, once you select both, message that you already created in Message Menu will appear in the table, select particular messages according to your requirement, selected message will automatically appear in edit messages box. Here you can also edit your messages according to need. Select message receiver types (i.e. to whom you want to send this message either to Student or to Staff) as Student. Here you can select all students at once. Click on next button. Master send window will appear as shown below Click on send button, once messages has been sent you will receive a Message Sent Successfully notification on the top left corner of the screen with student details to which you have sent a message as shown below
  • 223. Step 4:Check the Status of the message in Message Logs Go to Sms and Email Alerts, Click on Message Sent Status Menu This menu gives you facility to see all messages that you have already sent.Once you click on this menu Message Logs Master window will appear as shown below. How to send Marks to Student using SMS And Email Step1: Create messaga template. Use these template variables for creating marks card message:Subject1: ${subject1} Subject2: ${subject2} Subject3: ${subject3} Subject4: ${subject4} Subject5: ${subject5} Subject6: ${subject6} Test: ${test} Term: ${terms}, Total: ${total} Secured Total Marks: ${secured} Go to Sms And Email Alerts. Click on Message Menu, message master window will appear.
  • 224. In order to add messages in Message Menu follows the following steps. Select template type as SMS. Type template name as 1 term marks card or according to your need. Select message type as Marks Card. And type the messages by using above variables and Click on add button. As shown below. Step2: Send Marks Using SMS Go to Sms and Email Alerts, Click on Send Message.
  • 225. Select message delivery type as SMS and messages template type as marks card, once you select both, message that you already created in Message template will appear in the table, select particular messages according to your requirement, selected message will automatically appear in edit messages box. Here you can also edit your messages according to need. Length of messages is limited to 168 character, messages which exceed this length is send in two parts. Select message receiver types (i.e. to whom you want to se nd this message either to Student or to Staff) as Student. Click on next button. You can select all students at once. Message send marks card window will appear as shown below. Here you can send a message to particular Student.
  • 226. If you want to send messages to single student, Select message receiver type as student and click on next button, a new window will appear, Select Class, Section and Student, te rm for term and if you want marks card test wise select test. Click on find button, student details will appear with check box in the corner , select that check box and click on send button. As shown below.Click on send button, once messages has been sent you will receive a Message Sent Successfully notification on the top left corner of the screen with student details to which you have sent a message as shown below. Step 5:Check Message log Go to Sms and Email Alerts, Click on Message Sent Status Menu This menu gives you facility to see all messages that you have already sent.Once you click on this menu Message Logs Master window will appear as shown below. Working with Accounts Working with Student Records Exporting Reports Move the Mouse Pointer on Report. User can generate the below list of certificate as shown in the below image. Bonafide Certificate
  • 227. Regular Study Certificate Study Cum Conduct Certificate Bonafide Certificate User can generate bonafide certificate of the student here, if the student request for the certificate at the time of leaving school. Click on Bonafide Certificate, user will be able to view the below figure. Select the Class, Section, Student name as shown in below figure. Preview After you select the student click on Preview. User will be able to see below figure.
  • 228. PDF To generate certificate in PDF, click on PDF button. You will get below window. Below is the Bonafide certificate generated in PDF format Error rendering macro 'viewpdf' : The viewfile macro is
  • 229. unable to locate the attachment "bobafied.pdf" on this page ODT If you have Open Office, You can generate certificate in odt format. You can also save the file to any Open office supporting format. When you click on Export as OpenOffice, you get below window Click on OK, the certificate gets opened in openoffice as shown below, you can save the certificate.
  • 230. MS Word Click on Export as Word to generate the certificate in word format. You will get the below window. Click on OK to generate the certificate in Word format as shown below. Take the print on your school letter head which has the address of your school. Error rendering macro 'viewdoc' : The viewfile macro is
  • 231. unable to locate the attachment "bobafied.docx" on this page Info Finally save the certificate in required format and take a print of it. Generating Student Reports Students Menu User can export the Student details in a report format. This will be useful for the School to maintain record of all Student with respect to the Class and Section. By this user can even get to know the number of students present in respective class. We have already shown how to add students, once all the students are added in a class you can export the student details. Steps to Export Student Details 1. Select the Class and Section. 2. Click on Find button. You will be able to see all the students present in respective class and section you have selected. 3. Click on Export button.
  • 232. 4. Click on OK button. 5. You will be able to view the report as shown below.
  • 233. Error rendering macro 'viewxls' : The viewfile macro is unable to locate the attachment "student.xls" on this page The above report is restricted to display only 20 rows and 10 columns. User can get important details of all the student in School Admin Lite actual report. Printing Attendance Report Goto Students Information, Click on Attendance Report
  • 234. Student Monthly Attendance Report In this menu User can print the monthly attendance report of all students with respect to their Class and Section or can print the attendance report of individual student. Individual attendance report will be useful to provide student at the end of the academic year or at the end of test and term result. Class attendance report is useful for maintaining the attendance report of all the class in every Academic year. You may also give attendance on daily basis in Daily Attendance module which you can get on Upgrading your SchoolAdmin Lite. Click on Attendance report menu , attendance master window will be shown as below User can Print the attendance report in two ways. 1. Class Attendance report. 2. Individual Student Attendance report. Class Attendance Report Steps to fetch class attendance report 1. 2. 3. 4. Select class , section. Click on Filter button. You will get the Class attendance as shown in above figure. Click on Print button.
  • 235. User must select both class and section to fetch the complete class Attendance. 5.Attendance report panel opens as shown in below figure.
  • 236. click here to download class_attendance.pdf report Individual Student Attendance Report Steps to fetch individual student attendance report 1. 2. 3. 4. Select class , section and student. Click on Filter button. You will get the Individual student attendance as shown in above figure. Click on Print button.
  • 237. Attendance report panel opens as shown in below figure. User must select Class , section and Student to fetch the attendance details and print the report. click here to download student_attendance.pdf report Recording Students Monthly Attendance Step 1: Goto Students Information, Click on Class menu
  • 238. Student Monthly Attendance In this menu User can enter the monthly attendance of all students with respect to their Class and Section and Number of days class conducted in respective month. This will help in Printing Attendance report of individual student and Class Attendance report. Individual attendance report will be useful to provide student at the end of the academic year or at the end of test and term result. Class attendance report is useful for maintaining the attendance report of all the class in every Academic year. You may also give attendance on daily basis in Daily Attendance module which you can get on Upgrading your SchoolAdmin Lite. Step 2: Once you click on Attendance menu in the masters, attendance master will be opened as shown below. 1. 2. 3. 4. 5. Select Class Select Section Select the Month for which you are entering the attendance Enter the total number of working days of the respective month. Click on Filter. You will be able to view the below window.
  • 239. 6. Enter number of days the respective student has attended in the month you have selected above. Example : I Std , Section A , Month July , Total working days 27. 7. Click on update button. Warning User cannot enter Present days more than the Total working days. You will get a message saying Please enter Present Days less than No of Classes Conducted. 8. Finally click on update, Attendance Master will be as shown below. How to delete and update Class Attendance Figure 1
  • 240. User can delete entire Class attendance records in case of wrong entry for wrong month and can do re-entry of the attendance for the correct month. 1. 2. 3. 4. 5. 6. 7. 8. Select class, section, month and enter the total number of days. Click on filter. You will get the records as shown in above figure 1. Select the Check box in the header to delete all the records. Click on delete button. You can do re-entry by selecting the correct month, the attendance master will look like in above figure 2. Enter the attendance as said above. Finally Click on Update. Figure 2 How to delete and update individual Student Attendance Figure 1
  • 241. User can delete individual student attendance record in case of wrong entry and do re-entry of the attendance for the particular student. 1. 2. 3. 4. 5. 6. 7. 8. Select class, section, month and enter the total number of days. Click on filter. You will get the records as shown in above figure 1. Select the Check box with respect to the individual student. Click on delete button. You can do re-entry by selecting the correct month, the attendance master will look like in above figure 2. Enter the attendance as said above. Finally Click on Update. Figure 2 Printing Attendance Report Regular Study Certificate User can generate Regular Study Certificate on the request from student at the time of leaving school.
  • 242. Click on Regular Study Certificate. You will get the window as shown below. Select Class, Section, Student as shown below Preview Click on Preview, you can see the preview of the Regular study certificate as shown below.
  • 243. PDF Click on PDF to generate certificate in PDF format. You will get an dialog box, click on OK to open the certificate in PDF format as shown below. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "regularStudyCertificate.pdf" on this page ODT Click on Export to Open Office the certificate will be generated in odt format. You can save in odt or any Open Office supporting format.
  • 244. MS Word Click on Export to Word to generate the certificate in word format. Error rendering macro 'viewdoc' : The viewfile macro is unable to locate the attachment "regularStudyCertificate.docx" on this page Finally save the certificate in required format and take the print. Study Cum Conduct Certificate User can generate Study Cum Conduct Certificate on the
  • 245. request from student at the time of leaving school. Click on Study Cum Conduct Certificate. You will get the window as shown below. Select Class, Section, Student as shown below Preview Click on Preview, you can see the preview of the Study cum conduct certificate as shown below.
  • 246. PDF Click on PDF to generate certificate in PDF format. You will get an dialog box, click on OK to open the certificate in PDF format as shown below. Error rendering macro 'viewpdf' : The viewfile macro is unable to locate the attachment "study-cum-conduct.pdf" on this page ODT Click on Export to Open Office the certificate will be generated in odt format. You can save in odt or any Open Office supporting format.
  • 247. MS Word Click on Export to Word to generate the certificate in word format. Error rendering macro 'viewdoc' : The viewfile macro is unable to locate the attachment "studeyCumCert.docx" on this page Finally save the certificate in required format and take the print. SchoolAdmin Tips and Tricks Table of Contents

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