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Introduction to Microsoft SharePoint Online Capabilities, Security, Deployment and Management
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Introduction to Microsoft SharePoint Online Capabilities, Security, Deployment and Management


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  • As a company, our journey started with success in the desktop software, and in the past decade, we have become a leading player in the enterprise software arena. And now, we are investing heavily to make these capabilities available online that can be experienced through multiple device types.Our vision is more than just software delivered over the internet or software experienced through a browser only. With Software + Services, our vision is to create an unique experience that combine software with the power of internet services that can be experienced across multiple device types. For example, depending on the device and scenario, services can be experienced through a rich client or a thin browser. The software can be delivered as a service or running out of your own datacenters or a combination of both.
  • As a company, our journey started with success in the desktop software, and in the past decade, we have become a leading player in the enterprise software arena. And now, we are investing heavily to make these capabilities available online that can be experienced through multiple device types.Our vision is more than just software delivered over the internet or software experienced through a browser only. With Software + Services, our vision is to create an unique experience that combine software with the power of internet services that can be experienced across multiple device types. For example, depending on the device and scenario, services can be experienced through a rich client or a thin browser. The software can be delivered as a service or running out of your own datacenters or a combination of both.
  • To enable this vision, fundamental to our S+S approach is the idea of choice. We want to create a spectrum of capabilities that are tailored to different scenarios and customer needs. Our “Live” services are designed for individuals or small businesses which the end user is responsible for managing their service. For the IT Managed space, our business customers will have a choice to decide whether they want to experience our software capabilities as a “Online” service or continue to operate the software themselves to take advantage of the greatest set of controls and flexibility. We believe there are unique requirements in the IT managed space which are very different than the consumer space such as features, availability, compliance capabilities, SLA, etc. and also a different business model. Given the customer’s existing environment, we want to empower our IT Professional the ability to mix and match between online and on-premise software depending on the particular application, geography or end user roles. They can choose to move to Online as quickly as they like or stay with On-premise or a bit of both, it is entirely up to you.
  • Let’s now drill down on “Online” services. Online services is a set of enterprise class software delivered as subscription services hosted by Microsoft and sold through partners. Our goals is to create a service option for every one of our business software products. The initial set of services we are offering focus on the business productivity capabilities that includes Exchange Online, Office SharePoint Online, Office Live Meeting, Office Communications Online, Exchange Hosted Services and Microsoft Dynamics CRM Online. Exchange Hosted Services are attached services that include filtering, archiving, encryption and continuity. We plan to add many more Online services to this portfolio in the coming months.The Business Productivity Online Suite, shown here, includes Exchange Online, Office SharePoint Online, Office Communications Online, and Office Live Meeting. Office Communications Online is currently available as part of the dedicated offering and a multi-tenant offering of the service will be added in early 2009.
  • FedEx has developed a fast and convenient way for its customers to easily access some of FedEx’s most popular features found on using the familiar tools of the Microsoft Office system. With FedEXQuickShip, customers can create and track US shipments, get rates, schedule pickups and find the nearest staffed FedEx location all from within Microsoft Outlook. It’s simple to use and it’s available for individuals, small businesses and the biggest enterprise. QuickShip is the first of many such solutions that FedEx plans to provide. It has exposed its services via the web and developers can extend these freely. FedEx has developed prototype integration with SharePoint Web Parts too. So that, for example, customers can “Print to FedEx Kinko’s” from with a SharePoint document library. What’s interesting with this approach is that the same technology underpins Office SharePoint Server, SharePoint Server Online and Office Live Small Business. As a result, with one solution, FedEx is able to address the needs of each of the business segments for which the SharePoint server is tailored.S+S attributes: multi-headed, deployment, composition, federation.
  • CalendarsCalendars have been enhanced with richer calendar views, expanded support for recurring events, and all-day events. Document Collaboration Improvements to SharePoint document libraries include:• Checking out documents locally• Offline document library support in Outlook 2007• Major and minor version numbering and tracking• Support for multiple content types • Policy, auditing, and workflow• Tree view supportStandard Site Templates Windows SharePoint Services V3 includes the following standard collaboration site templates• Team site• Document workspace• Blank site• Blog• WikiWikis A wiki is a new site template in Windows SharePoint Services V3 that makes it easy to create, edit, link, and restore an individual Web page. Wikis can be used as creative forums to brainstorm ideas, manage knowledge bases, create designs as well as instruction guides or simply gather information in an easy-to-edit format. Wikis are easy to create, modify, and annotate; in addition to tracking contributions and changes.Key features include:• Fast and easy page creation• Easy and automatic linking• Version differences• WYSIWYG (what you see is what you get) Web page editingWikis leverage existing SharePoint functionality including search, navigation, alerts, and custom fields.Blogs Blogs provide a publishing-oriented experience for a single user or a team. Windows SharePoint Services V3 includes a site template that supports:• Article posting• Reader comments• Archive views• RSS feed generationEmail Integration Document libraries, discussion boards, calendars, and announcements can be enabled to receive new postings via e-mail. In addition, extensible support is provided for custom e-mail handlers in Windows SharePoint Services V3.Similar to the functionality provided by public folders in Microsoft Exchange Server, e-mail enabled discussion boards support:• A highly scalable, topic-based architecture• New “super rich-text” field type• Unified experience for both e-mail and Web-based discussions• One-step creation of Active Directory distribution lists as part of the site creation process• Unified SharePoint group and Active Directory management functionsSurveysSurveys now include conditional branching as well as support for inserting page breaks in long surveys such as annual employee satisfaction or and customer surveys. Task Coordination The new Project Tasks list template provides lightweight task management functionality including Gantt charts for visualization of task relationships and status. Issue Tracking The Issue Tracking list template has been updated to use the enhanced versioning and version-history storage features of Windows SharePoint Services V3. People and Groups Lists People and Groups offer a unified place to find, communicate with, and manage people and their permissions, including support for custom fields such as Department, “Office #” and Area of Focus; in addition to the new Person field type. The Person field type creates rich displays of lists of people including support for a People Picker for browsing a list of users.Member Group provides:• Re-use of groups across sites• Distribution list for the members of the site
  • Audience TargetingEnables use of Web Part pages, Web Parts, and content to target distribution lists and groups in addition to SharePoint audiences.Content SyndicationUse RSS feeds to syndicate content managed in a portal site.Mobile Device SupportAll SharePoint portal, team site, and list pages now render on international and North American mobile devices (including Web-enabled mobile phones) using a simplified text-only format.User Profiles and the Profile StoreUser Profiles store personal information for system users. Improvements include multi-valued properties bound to taxonomy from Office SharePoint Server 2007, property-level security controls by person or group, open and closed vocabularies, and per-site property extensions. Profile synchronization and directory import support the extended capabilities of the User Profile Store with enhanced scalability and performance.Privacy & SecurityUse authorizations to control visibility of information in a My Site public view. Site ManagerManage a SharePoint site’s navigation, security access, and general look and feel using this easy drag-and-drop tool. Site Manager unifies site management tasks for portals and Web sites, including management of areas, pages, listings, SharePoint site lists, and associated component parts. My SharePoint Sites List List all the SharePoint sites that a user is part of and documents the user has authored. My Site Personal SiteThe My Site personal site gives users an opportunity to aggregate information “for me,” “by me,” and “about me.” Significant enhancements include social networking, privacy controls, SharePoint Sites and Documents Roll-Up Web Parts, and Colleagues and Memberships Web Parts.Documents Roll-up Web PartsThe Documents Roll-up Web Part also supports more general capabilities for querying and filtering the documents stored in a collection of SharePoint sites.Colleagues and Memberships Web PartsList people the user knows and people who belong to common distribution groups.
  • Full Search Capabilities within the same site collection only in V1Search results filtered by user permissionsSearch does not index enterprise content sources or data on SharePoint server on-premisesUser Interface Simple, clean yet powerful user interface with industry-standard query syntax. Scopes are decoupled from content sources so users can easily broaden or narrow the scope of a content search. Search can be based on arbitrary content properties such as URL, type, and author. Actionable search results can be easily filtered and sorted; used and shared. Alerts and RSS feeds easily provide updated results for common and frequent queries. Search Results Search results are rendered more clearly. Results are security trimmed so users only see what they can access. Results include user-friendly features such as hit highlighting, duplicate collapsing and synonym suggestion. Optional integration with real time communications tools allow users to easily contact content authors and experts.Enterprise Content SourcesSearches over 200 file types in many enterprise content sources, including files shares, web sites, SharePoint sites, Exchange Public Folders, and Lotus Notes databases out of the box with the ability to extend to additional 3rd party repostitories and filetypes through the use of Protocol Handlers and iFiltersRelevanceNew and improved search algorithms tuned for enterprise content along with the use of relevance and ranking factors such as click distance, hyperlink anchor text, URL depth, and metadata extraction yeild the best results for enterprise contentAdministration and ManagementImproved administration user interfaces and admin API provides broad support for various search and indexing scenarios, central controls for resource-intensive operations, as well as tools for management and reportingIndexing ControlsGranualr indexing controls for easy inclusion and exlusion of searched content as well as immediate result removal of any site or item. Continuous index propagation to keep information fresh. Improved crawl rules and crawl log; multiple start addresses per content source; a new browsable, filterable index log provide necessary information to optimize searchSecurityAdministrator permissions no longer required by crawler. ACL and ACL-only crawls index content permissions for compliance, privacy, and protection of IP. Security-trimmed search results only allow users to see content they are allowed to access.People SearchPeople search capabilities allow users to find people not only by department or job title but also by expertise, social distance, and common interests.Business Data SearchSearch data residing in your line of business applications using the Business Data Catalog. Structured content sources as well as LOB application data and reports accessible through web services or ADO.NET can be indexed and retrieved through the Business Data Catalog as search results or into a SharePoint list
  • Content Authoring Provides the ability for information workers to create content rich web pages using a web browser.Document Information Panel Makes editing document properties an integral part of the Microsoft Office system document-authoring experience.Document Action Bar Describes to users what business policy or workflow governs the current document and what action they are expected to take.High Fidelity Websites with Consistent BrandingProvides the concept of Master Pages and Page layouts to enforce the branding and navigation of web sites. CSS supports gives pixel level control on the look and feel of these sites. Navigation ControlsOut-of-the box navigation controls that can be easily customized by end usersPage LayoutsPage Layouts simplify content authoring and publishing—site administrators define a structure that guides authors through the publishing process; content contributors focus on doing their jobs rather than on the details of publishing and deployment. Flexible Page Layouts also allow designers to mix and match ASP.NET applications, Web Parts and Authoring Templates in any configuration to create customized sites to meet specific business needs.Business Document Workflow SupportThree-state workflowRetention and Auditing PoliciesDefine customized information management policies to control retention period, expiration actions, and document-auditing settings. Document retention and expiration policies Highly customizable policies Workflow process to define expiration Access control and security TrackingWYSIWYG Web Content EditorExtends the SharePoint user interface with additional commands and status indicators for in-context Web page authoring.Slide LibrariesThe repository features in Windows SharePoint Services V3 provide the platform support for slide libraries, a feature of Office SharePoint Server 2007. Slide libraries enable the storage of individual slides in a SharePoint site. PowerPoint 2007 slide decks can be automatically created from a selection of slides in a slide library.
  • Customers can use SPD to create workflows, as long as these workflows use only the standard workflow actions that come with the product (i.e. no custom code workflow actions).The Tri-state workflow that comes out of the box with WSS is also enabled.Limitations:The out-of-the-box workflows that come with MOSS (Approval, Translation, Signatures, Expiration and Reporting) are NOT supported. The MOSS out-of-the-box workflows use InfoPath Forms Server and are not supported. “Design Once” Development ModelForms designers can design their forms once and deploy them for use both within the rich Office InfoPath 2007 client program and through a Web browser. Office Forms Server 2007 automatically converts the form into ASP.NET Web forms, with no additional work from the designer.Form Import WizardThe designer in Office InfoPath 2007 provides an easy way to convert forms designed in Microsoft Office Excel and Microsoft Office Word into rich Office InfoPath 2007 forms. The Form Import Wizard handles the conversion of form fields, repeating tables, rich text boxes, and other elements, dynamically generating the underlying XML structure for the new form.Integrated Deployment Model for “No-code” FormsThe Publish Wizard in Office InfoPath 2007 makes it easy to publish forms that do not have any managed code components to a Windows SharePoint Services library, while making the form available as a browser-based form at the same time.Compatibility CheckerThe Compatibility Checker helps forms designers validate those features that need to work across the broadest range of Web browsers.
  • Integrated, Flexible Spreadsheet PublishingMicrosoft Office Excel 2007 provides an integrated publishing experience that lets information workers easily choose what they want to share with others and determine how others can interact with published spreadsheets.Share, Manage, and Control SpreadsheetsShare business data broadly while maintaining control and helping to protect sensitive information. Provides access to spreadsheet data and analysis through server-calculated, interactive Microsoft Office Excel spreadsheets from a Web browser. Use these spreadsheets to maintain and efficiently share one centralized version of the truth while helping to protect any sensitive or proprietary information embedded in documents, such as financial models, by limiting access to portions of the spreadsheet and auditing their usage.Web-based Business Intelligence Using Excel ServicesExcel Services empowers spreadsheet authors to easily and broadly share spreadsheets that use the new Business Intelligence functionality through the browser. Fully interactive, data-bound spreadsheets including charts, tables, and PivotTable views can be created as part of a portal, dashboard, or business scorecard, without requiring any development.Data Connection LibrariesData Connection Libraries are centralized SharePoint document libraries that store Office Data Connections (ODC); ODCs describe connections to external data. Centralizing Office Data Connections makes it easier to share, manage, and discover data connections that can be used by any Microsoft Office program.Business Data CatalogThe Business Data Catalog (BDC) tightly integrates external data into the Office SharePoint Server 2007 user experience, providing access to external data residing within backed LOB applications, and enabling the display of and interaction with external data through a set of Business Data Web Parts.Business Data Web PartsUse SharePoint Business Data Web Parts for viewing lists, entities, and related information retrieved through the Business Data Catalog.Business Data ActionsWith no custom coding, easily create actions that open Web pages, display the user interfaces of LOB applications, launch InfoPath forms, and perform other common tasks. Use the convenient links that appear beside business objects returned from the Business Data Catalog.Integrated Business Intelligence DashboardsCreate rich, interactive business intelligence dashboards that assemble and display business information from disparate sources by using built-in Web parts such as dynamic KPIs, Excel spreadsheets, Microsoft SQL Server Reporting Services reports, or a collection of business data connectivity Web Parts that can visualize information residing in backed LOB applications.Report CenterAn out-of-the-box site optimized for report access and management, including a report library, data connection library, and a dashboard template. These sites, hosted by the new Report Center, provide consistent management of reports, spreadsheets, and data connections.Key Performance IndicatorsKPIs communicate goals and status to drive results. Using the KPI Web Part, a user can create a KPI list within a Web Part page, without writing code. The KPI Web Part can display KPIs from Microsoft SQL Server Analysis Services, Excel spreadsheets, SharePoint lists, or manually entered data.Filter Web Parts Filters enable dashboards to be personalized by communicating shared parameters among Web Parts on a dashboard. The parameters passed can be automatically applied based on user profiles, SharePoint lists, the BDC, manually entered information, and so forth.
  • Customers can use SPD to create workflows, as long as these workflows use only the standard workflow actions that come with the product (i.e. no custom code workflow actions).The Tri-state workflow that comes out of the box with WSS is also enabled.Limitations:The out-of-the-box workflows that come with MOSS (Approval, Translation, Signatures, Expiration and Reporting) are NOT supported. The MOSS out-of-the-box workflows use InfoPath Forms Server and are not supported. “Design Once” Development ModelForms designers can design their forms once and deploy them for use both within the rich Office InfoPath 2007 client program and through a Web browser. Office Forms Server 2007 automatically converts the form into ASP.NET Web forms, with no additional work from the designer.Form Import WizardThe designer in Office InfoPath 2007 provides an easy way to convert forms designed in Microsoft Office Excel and Microsoft Office Word into rich Office InfoPath 2007 forms. The Form Import Wizard handles the conversion of form fields, repeating tables, rich text boxes, and other elements, dynamically generating the underlying XML structure for the new form.Integrated Deployment Model for “No-code” FormsThe Publish Wizard in Office InfoPath 2007 makes it easy to publish forms that do not have any managed code components to a Windows SharePoint Services library, while making the form available as a browser-based form at the same time.Compatibility CheckerThe Compatibility Checker helps forms designers validate those features that need to work across the broadest range of Web browsers.
  • Five key types of SharePoint customization: Web-Based UI Customizations - style sheets, HTML and web part customization SharePoint Designer - master pages, data view web part, workflows, XSLT, JavaScript InfoPath Forms Web Services - Interact with SharePoint files and data remotelyCustom Development - custom web parts, coded workflows (Not Supported)Use SharePoint designer to create and deploy no-code workflows, customize content types, taxonomy and branding via master pages and layouts, create and deploy site templates.Use the Data Form Web Part to create applications that mashup, filter, roll-up and render SharePoint data or data consumed from a Web Service (e.g. RSS feeds) in new ways.Use InfoPath to design forms for workflows, provided these forms are user-deployable (i.e. contain no custom code).Use the SharePoint Web Services to access and manipulate SharePoint data remotely.Site templates that don’t require custom code to be deployed on server are supportedCannot use inline code, build coded workflows, or develop InfoPath forms with coded business logic.Cannot deploy features, solutions, pluggable auth providers, Web Parts, site definitions, or anything else that has to be deployed and configured on the server.Cannot modify any SharePoint files, Web configuration settings, security policy, etc.Cannot make any farm-wide configuration changes (i.e. changes that must be made in Central Admin).Templates that require custom code to be deployed on server (such as Site Definition Templates) are not supported in V1
  • The purple boxes are the features which currently exist in our SharePoint Online standard product. The blue-green boxes are features we want to enable in future releases. As you can see here our first version already offers a great feature set such as Workflow support, Wikis, blogs, Search and publishing. In future releases we will invest in areas like Business Intelligence to enable Excel Services. Please note that none of the features in blue are committed yet.I am not going to go into details. This slide has a lot of information. Please use this slide as a feature reference.
  • When I talked about the data center initially, I was talking about how the data center is designed to make sure there will be no failures in providing service to our customers. Another aspect of the data center design is the physical security. We run a data center within a data center. There are motion sensors, 24.7 secured access, biometric controlled access systems, video camera surveillance, and security breach alarms.When you walk into a facility, it will likely come across as a fortress. There are barriers to make sure no one can drive a car into the data center. Mantraps in place to provide multiple levels of access controls as you go through the data center to make sure individuals not allowed into the facility are not allowed in. All of these things are designed and implemented, and MOS BPOS gets to take advantage of all of the great capabilities of Microsoft’s data centers.
  • Physical security is but one part it. When you look, we ultimately need to make sure that since we are providing an internet based service, we are protecting customer’s data in a variety of ways. We look at this as multiple layers of protection. Microsoft is actually providing 9 layers of logical security for our customers and their service and data. Filtering Routers: these are implemented to protect against any traffic we do not see as well constructed. One of the great benefits of providing a focused service like BPOS is we actually set up the routers to protect against any form of malform data. We block at an aggregate at the edge. Firewalls are set up as deny all. Behind the firewalls we have an Intrusion Detection System. We have a very sophisticated correlation engine for any intrusion alert that we’re tracking 24 hours a day. Below the IDS, we have a level System Level Security. When you look, the service operations organization actually has broad based, dual factor authentication. This means each individual within a support and service operations team have either some sort of secure ID card or a RSH secure ID token that is coupled with their role. Each individual must have a user ID and password and must apply a pin with their secure ID token. Based on the role they have, we grant access per individuals to the service.  Application Authentication: when you get below the System Level Security, the customers actually have application level authentication. We have a very sophisticated mechanism by which we provide access to data. The structure of the service provides users access to only those capabilities they are designed to have. In the reseller model where a partner is actually providing the service to the customer, they have a level of application authentication that sits over top of that which the customers have. So we’re able to provide a very rich set of security protocols for our customers, as it relates to authentication to the different services.Microsoft, as most people know, has a good history as relates to security and trustworthy computing. Our services are actually designed to make sure that we apply those security methods not only to the software, but we also treat that software as a service. So when we do our threat walling and follow the Windows initiative, we’re thinking about our applications as if they are delivered through the Internet. We apply a significant level of counter measures, such as buffer overflows and SQL injection, we make sure that the applications we’re running are sandboxed so you can’t activate elevated levels of security or access a higher level of authentication when you’re actually doing work within our application. Virus Scanning is provided for multiple set of capabilities. We actually virus scan at all over our server levels, we have in place intrusion detection at the host and we’re scanning our content via Microsoft ForeFront.Then we have Separate Data Networks. When you look inside the data center, So what when we do our threat walling and follow the Windows initiative. These are implemented in a form that breaks it apart. For example, the data bases are on a separate sub net then from the actual content server or something that is an internet facing device.When you look, even though we are an internet facing service, very few devices have direct access to the internet. All of the servers are on some form of non-routable subnet space. Finally you are authenticated into the data. The data itself is never stored on the physical servers, we run separate data networks and the data is stored on dedicated storage devices. So when you look at the content, the content is actually being sent from dedicated storage devices, which allows us to provide significant levels of backup as well.
  • Once we layered our data center practices in place, we’re actually deploying for our Business Productivity Online Suite in a number of locations. Because service is still in its infancy, we’ve only deployed in two locations in North America at this time. Ultimately, we will be replicating this model in other Microsoft data centers across the world.
  • Microsoft Online Services offers two options, Standard and Dedicated. Today, Standard is available only in the US but in early 2009 will be available more widely. Your account manager can provide you with the latest roadmap. If your business has less than 5000 seats and cost efficiency and getting up and running with the greatest possible speed is a key focus for your IT department, Standard is the right service. Standard may also be the right service if you have more than 5000 seats, unless you need advanced server features or a dedicated environment. A dedicated hardware environment requires the Dedicated service option. Due to the higher cost, the dedicated option is optimized for customers over 20,000+ seats but with a minimum of 5000 seats purchased.
  • In our first release, there will be feature gaps between our standard and dedicated service with our on-premises server features. Overall time, we will have server feature parity except for the case of deskless workers. In general, our dedicated option will be able to provide a broader array of capabilities especially in the case of SharePoint.
  • Unsupported Features:Cannot approve or create workflowsNo read/write access to Business Intelligence Dashboards and KPIs People search – what shows up for a DW since a DW has no my site? DWs should show up in people search results, but DWs should not be able to access search center to do people searches? We need to figure out what (if any) click-through they should have on DW people that appear in the people search.  I think DWs should be able to access the search center to find people. Search is limited to SP data. No search across enterprise content sources. We may be able to restrict some content through ACLs and use security trimming, but it could be complex to manage.  Intranet Collaboration sites My Sites
  • Our licensing model is designed to simplify the choice between on-premises and online. Our service is licensed on a per user basis. Customers who currently have purchased the Client Access License (CAL) with Software Assurance will only have to pay “Step-Up” fee as opposed to the users that doesn’t have the license having to pay the full fee. In addition, customer who purchased the service license called “User Subscription License (USL)” will also have license rights to access applications deployed on premises. For example, if SharePoint Online users will also have the CAL rights to access site hosted in a on-premises SharePoint server.
  • Transcript

    • 1. Sharepoint Online Standard Technical Overview
    • 2. Our Vision
      Create experiences that combine the magic of software with the power of Internet services across a world of devices.
    • 3. Power of Choice: Software + Services
      User Managed
      IT /Partner Managed
      Most Flexibility and Control
      Uniform Service
      Cloud Based Services
      Enterprise software delivered as a service
      “Desk-less” offering for users with limited needs
      Rich, enterprise software providing the most capability
      Consumer or SOHO focused offering
      Provided by Microsoft
      Provided by Microsoft (or a partner)
      Run by Customer
    • 4. Microsoft Online Services
      Enterprise class software delivered via subscription services hosted by Microsoft and sold with partners
      Microsoft Online Services: Business Productivity Online Suite
    • 5. SharePoint Online Highlights
      • SharePoint Capabilities
      • 6. Collaboration
      • 7. Portal
      • 8. Enterprise Content Management
      • 9. Search
      • 10. Business Process Forms
      • 11. Business Intelligence
      • 12. Platform & Extensibility
      • 13. Security and Availability
      • 14. Data Center
      • 15. Access Control & Anti-virus
      • 16. Multi-layer Data protection
      • 17. Data Backup
      • 18. Support & Service Level Agreement
      • 19. Flexible Deployment
      • 20. Online & on-premises coexistence
      • 21. Data migration
      • 22. Standard and Dedicated
      • 23. User Segmentation
      • 24. Simplified Management
      • 25. Unified administration center
      • 26. Single Sign On
      • 27. Always up to date software
      • 28. Recycle Bin
    • SharePoint Capabilities
      Power of Choice
      User Subscription License (USL) gives access rights to SharePoint Online and gives CAL rights to SharePoint Server on premises
      SharePoint deployment choice by site collection
      Branch Office
    • 29. SharePoint Capabilities
      Platform for sharing information and working together in teams, communities and people-driven processes
      Online & Server
      Server Only
      • Calendars
      • 30. Document Collaboration
      • 31. Standard Collaboration Site Templates
      • 32. Email Integration
      • 33. Email alerts & Notifications; Access Requests
      • 34. Surveys
      • 35. Task Coordination
      • 36. Issue Tracking
      • 37. People and Groups
      • 38. Standard Collaboration Site Templates
      • 39. Standard Meeting Site Templates
      • 40. Email Integration
      • 41. Mail enabled Lists
      • 42. Social Networking Web Part
      • 43. Real Time Presence and Communication
    • SharePoint Capabilities
      Connect your people to business critical information, expertise, and applications
      Online & Server
      Server Only
      • Audience Targeting
      • 44. Target a SharePoint Group
      • 45. Content Syndication (RSS Feeds)
      • 46. Mobile Support1
      • 47. User Profiles and the Profile Store
      • 48. Profile Synchronization
      • 49. Directory Import
      • 50. Privacy & Security
      • 51. Site Manager
      • 52. Audience Targeting
      • 53. Target a Distribution Group
      • 54. Create Audiences
      • 55. Aggregate Web Parts
      • 56. Documents Roll-up Web Part
      • 57. User Profiles and the Profile Store
      • 58. Ability to edit profiles or fields
      • 59. My SharePoint Sites List
      • 60. My Site Personal Site
      • 61. Colleagues and Membership Web Parts
      1. No support for windows mobile devices
    • 62. SharePoint Capabilities
      Unlock information, Find people, and Locate expertise in the Enterprise
      Online & Server
      Server Only
      • Configurable Scope
      • 63. Security Trimmed
      • 64. Search within a site collection
      • 65. Administration & Management
      • 66. Advanced Search
      • 67. Business Data Search
      • 68. Cross Site-Collection Search
      • 69. Enterprise Content Sources
      • 70. Indexing Controls
      • 71. People Search
      • 72. Search Filters
      • 73. Web Parts
      • 74. WSS Search
    • SharePoint Capabilities
      Enterprise Content Management
      Extends content management to every information worker through integration with familiar tools like the Microsoft Office system
      Online & Server
      Server Only
      • Content Authoring and Publishing
      • 75. Document Action Bar
      • 76. Document Information Panel
      • 77. High Fidelity Web Sites with Consistent Branding
      • 78. Navigation Controls
      • 79. Page Layouts
      • 80. Retention & Auditing Policies
      • 81. Document retention and expiration policies,
      • 82. Highly customizable policies
      • 83. Workflow process to define expiration
      • 84. Access control and security
      • 85. Tracking
      • 86. Slide Libraries
      • 87. Three State Workflow
      • 88. WYSIWYG Web content editor
      • 89. Content Staging and Deployment
      • 90. E-mail content as records
      • 91. Integration with MS Information Rights Management
      • 92. Legal Holds
      • 93. Retention & Auditing Policies
      • 94. Logging of all actions on sites, content, and workflows
      • 95. Audit Log Reporting
      • 96. Other Standard Business Document Workflows
      • 97. Standard Enterprise Site Templates
      • 98. Site Variations
      • 99. Standard Publishing Site Templates
    • SharePoint Capabilities
      Business Process Forms
      Built-in workflow templates to automate approval, review, and archiving processes
      Online & Server
      Server Only
      • Compatibility Checker
      • 100. Custom Workflow Design with Office SharePoint Designer 2007
      • 101. Form Import Wizard
      • 102. Forms Library
      • 103. Integrated Deployment Model for "no-code" Forms
      • 104. Browser-based Forms
      • 105. Centralized Forms Management & Control
    • SharePoint Capabilities
      Business Intelligence
      Get up-to-date information at work, collaborate, and make decisions, whether it's on the desktop or over the Web
      Server Only
      Online & Server
      • Business Data Actions
      • 106. Business Data Catalog
      • 107. Business Data Web Parts
      • 108. Data Connection Libraries
      • 109. Filter Web Parts
      • 110. Integrated Business Intelligence Dashboards
      • 111. Key Performance Indicators
      • 112. Spreadsheet Publishing
      • 113. Web-based Business Intelligence Using Excel Calculation Services
    • SharePoint Capabilities
      Online & Server
      Server Only
      • Integration with MS Office 2007 —Access/Excel/PowerPoint/Word
      • 114. Integration with MS Office Outlook 2007
      • 115. Integration with MS Office SharePoint Designer 2007
      • 116. Anonymous Access
      • 117. Partner (Extranet) Access
      • 118. Language Packs
      • 119. Multiple site collections with a managed path
      • 120. Site Usage Reporting
      • 121. Vanity Domains
    • SharePoint Capabilities
      Online & Server
      Server Only
      • SharePoint Designer
      • 122. Create no-code workflows
      • 123. Customize content types
      • 124. Taxonomy and branding via master pages and layout
      • 125. Site templates
      • 126. XSLT
      • 127. JavaScript
      • 128. Info Path
      • 129. Use InfoPath to design forms for workflows (with client)
      • 130. Data View Web Part
      • 131. Mashup, filter, roll-up and render SharePoint data or data from external Web Services
      • 132. SharePoint Web Services
      • 133. Access and manipulate SharePoint files and data remotely
      • 134. Server Side Code
      • 135. Deployed features or solutions
      • 136. Pluggable auth providers
      • 137. Custom Web Parts
      • 138. Site definitions
      • 139. Coded workflows
      • 140. Info Path forms with coded business logic
    • SharePoint Capabilities Summary
      • Integrated business intelligence dashboards
      • 141. Key performance indicators
      • 142. Filter web parts
      • 143. Integrated flexible spreadsheet publishing
      • 144. Share manage and control spreadsheets
      • 145. Web-based business intelligence using excel services
      • 146. Data connection libraries
      • 147. Business Data Catalog
      • 148. Business data web parts
      • 149. Business data actions
      • 150. Report center
      • 151. RSS Content Syndication
      • 152. Privacy & security
      • 153. Audience Targeting (by group only)
      • 154. Site and document aggregation
      • 155. Site Manager
      • 156. ActiveSync based Mobile Device Support
      • 157. SharePoint sites and Documents Roll up web parts
      • 158. Client integration
      • 159. Integration with SharePoint designer (except site backup and restore)
      • 160. Standard Site templates
      • 161. Wikis, Blogs, Team Site, Document Workspace, Blank
      • 162. Basic meeting workspace
      • 163. People and groups lists
      • 164. Calendars
      • 165. Email Integration
      • 166. Task Coordination
      • 167. Surveys
      • 168. Document Collaboration
      • 169. Issue Tracking
      • 170. 20 Site Admin Templates (of the 40 fantastic forty)
      • 171. Document Information Panel
      • 172. Document Action Bar Document Information Panel
      • 173. Retention and Auditing policies
      • 174. Navigation controls
      • 175. Content authoring and publishing
      • 176. Page Layouts
      • 177. Site variations
      • 178. Slide Libraries
      • 179. Document Management Site Templates
      • 180. Search in a site collection
      • 181. Forms libraries
      • 182. Three state workflow
      • 183. Custom non-code workflows
      • 184. Multiple Site Collections per customer
      • 185. Manage Site Collection Features and quota
      • 186. domain
      • 187. Separate host-header per site collection
      • 188. Authenticated access only
      • 189. Off-boarding of customer data
      • 190. Security-trimmed site list on company home page
      • 191. People search
      • 192. Business Data Search
      • 193. Enterprise content sources
      • 194. Cross site-collection search
      • 195. Admin & Management
      • 196. Indexing Controls
      • 197. Business Document Workflow Support (Approval, Collect Feedback, Collect Signatures, Disposition Approval, Group Approval, Translation Management Workflow)
      • 198. Custom code workflows
      • 199. Browser based forms
      • 200. Centralized forms management and control
      • 201. Design once development model
      • 202. Form import wizard
      • 203. Integrated deployment model for no-code forms
      • 204. Compatibility Checker
      • 205. Document Management Site Templates
      • 206. Content staging and deployment
      • 207. Standard Enterprise and Publishing Site templates
      • 208. Policies, auditing and compliance
      • 209. Records Repository
      • 210. Email content as records
      • 211. legal holds
      • 212. Integration with Microsoft information rights management (IRM)
      • 213. WYSIWIG Web Content Editor
      • 214. Social Networking Web part
      • 215. Real time presence and communication
      • 216. Standard Meeting Site Templates
      • 217. Blank, Decision
      • 218. Social, Multipage Meeting Workspace
      • 219. Mail enabled lists
      • 220. 20 Server Admin Templates (of the fantastic 40)
      • 221. Vanity domains
      • 222. managed path information architecture
      • 223. tenant admin across site collections
      • 224. Portal Site Templates
      • 225. Audient Targeting
      • 226. Distribution Group
      • 227. Create Audiences
      • 228. My Site Personal Site
      • 229. Site Directory
      • 230. Colleagues and memberships web parts
      • 231. User Profiles import
      • 232. Profile synchronization
      • 233. Directory import
      • 234. Windows Mobile Device Support for IE
      • 235. Extranet Access
      • 236. Anonymous Access
      Online & Server
      Server Only
    • 237. Security and AvailabilityData Center Security
      It starts with the data center
      Data Center within a Data Center
      Motion sensors
      24x7 secured access
      Biometric controlled access systems
      Video camera surveillance
      Security breach alarms
    • 238. Security and AvailabilityAccess and Virus control
      • Authentication and content encrypted via HTTPS
      • 239. Strong user passwords
      • 240. Forefront for SharePoint (Server side anti-virus – Microsoft Antimalware Engine, Kaspersky Antivirus Technology, Norman Virus Control, Sophos Virus Detection
      • 241. Data separation between organizational units through strong security boundary of Site Collections
      • 242. Active Directory (AD) provides highly secure and reliable user management
    • Security and AvailabilityMulti-layer Data Protection
      • Geo-redundant datacenters
      • 243. N+1 architecture
      • 244. 9 layers data security
      • 245. CyberTrust certified
      • 246. Secure access via SSL
      • 247. ITIL/MOF operational practices
      Filtering Routers
      Intrusion Detection System
      System Level Security
      Application Authentication
      Application Level Counter-measures
      Virus Scanning
      Separate Data Networks
      Authentication to Data
    • 248. Security and AvailabilityGeo-redundant Datacenters
      North America
      Puerto Rico
      Central andSouth America
      Current Online locations
      Proposed future Online locations
      Other Microsoft locations
    • 249. Security and AvailabilityData Backup
      SQL Mirroring
      Raid 1+0 for content, search and logs
      Data Protection Manager (DPM) backups
      Backup and Recovery
      • Data backed up once a day
      • 250. Backup retention for two weeks
      Backup replication into secondary data center
    • 251. Security and AvailabilitySupport & Service Level Agreement
      99.9% uptime
      Up to 100% fee credit for missed SLA
      24x7 IT Pro Support Phone Support
      Integrated electronic ticketing system to submit and check on issues
    • 252. Simplified ManagementUnified Administration
      One portal for user management, license management, service setting and support
    • 253. Simplified ManagementRecycle Bin
      Items in the recycle bin are automatically deleted in 30 days.
      If a user deletes an item from their recycle bin, it goes to the second stage recycle bin.
      Only a site collection administrator can restore things from the second stage recycle bin.
      Items in the second stage recycle bin are automatically deleted after 30 days.
      Items in the recycle bin count against the user’s quota while items in the second stage recycle bin do not.
      Recycle bin’s are PER USER except for the second stage recycle bin, which is per site collection.
    • 254. Simplified ManagementEnd User Access
      Sign-In Tool (on your desktop)
      Log in to the Sign-In Tool and access all your services without having to enter passwords
      From the web
      • Go to
      • 255. Log in with your credentials
      • 256. Access with VPN
    • Flexible Deployment Migration
      Third Party Migration Tools Available
      Migrate sites, lists and libraries to SharePoint Online with full fidelity
      Copy folder to SharePoint Online Explorer View
    • 257. Flexible Deployment Standard and Dedicated
      • Single customer per architecture
      • 258. Businesses greater than 5,000 seats
      • 259. Optimize for 20,000+
      • 260. Customer needs most server features
      • 261. Multiple customers, one architecture
      • 262. Customer needs rapid deployment
      • 263. No seat limit
      • 264. Cost efficiency a key focus
    • Offering Details (1)
      Current Feature
      Future Release
      Content Management
      3 Standard does not include Blank Meeting, Decision Meeting, Social Meeting, Multipage Meeting Workspace
      4 Standard does not include logging of all actions on sites, content, and workflows, audit log reporting
      1Deskless available in both standard and dedicated versions
      2 Standard does not include My Site Host, News Home Template, Internet Presence Web Site
    • 265. Offering Details (2)
      Current Feature
      Future Release
      Business Intelligence
      Service Specific
    • 266. Flexible Deployment Deskless Worker
      Low cost offering to users that does not have SharePoint capabilities today
      • Access to site collections designated as ‘deskless’. Following apply to these site collections1:
      • 267. Cannot edit/write documents
      • 268. Read-write access to Surveys, Wikis, Blogs and Forms
      • 269. Set mail alerts
      • 270. Search capabilities
      1. Technically enforced in 10.1 release
    • 271. SharePoint Online Deskless Worker Capabilities
      • Deskless workers can access only site collections that are designated as deskless (Enforced in 14). Following table applies to such designated site collections.
    • Deployment Choices
    • 272. SharePoint Online Roadmap
      H1 2009
      H2 2009/2010
      • International Available
      • 273. Deskless Worker
      • 274. MOSS 2007 features in SharePoint Online*
      • 275. InfoPath forms services
      • 276. MOSS Enterprise OOB Workflows
      • 277. Records Center & Archiving
      • 278.  Excel Calculation Services
      • 279.  KPIs and BI reporting
      • 280. Web Parts and Templates
      • 281.  Cross-site-collection search
      • 282. Extranet (partner access)
      • 283.  Internet
      • 284. anonymous access
      • 285. non-SSL
      • 286. Vanity domain
      • 287. MOSS WAVE 14 features in SharePoint Online
      • 288. To be disclosed later
      * These features will be available over time beginning with the WAVE 14 release date
    • 289. International Plan in 2009
      * Markets subject to change
      Service Portal
      Data Centers
    • Enabling Transition to Online
      Additional Step-Up USL
      New or Existing
      SA Agreement
      Software Assurance
      Credit for
      Software Assurance
      Step-Up User
      Subscription License
      Client Access License
      Services Are Licensed on a Per User Basis
    • 315. Register for Trial Today!
      for more information
    • 316. Resources
      Microsoft SharePoint Online External Web Site
      SharePoint Online Service Description
      SharePoint Online Standard Developers Guide
      Microsoft Office SharePoint Server 2007
      Microsoft Windows SharePoint Services 3.0
      Excel Services Overview
      Business Data Catalog
      Enterprise Search
    • 317. APPENDIX
    • 318. Comparison– Value Prop, Licensing, Target Customer, Channel
    • 319. Feature Comparison Collaboration
    • 320. Feature ComparisonPortal
      1. No windows mobile devices support
    • 321. Feature Comparison Content Management
      1. Integration with on-premises IRM only
    • 322. Feature Comparison Search
    • 323. Feature Comparison Business Intelligence
    • 324. Feature Comparison Business Process Forms
    • 325. Feature Comparison Service Specific
      1. Metalogix tools supported
    • 326. Comparison with OfficeLive Workspace
      • OfficeLive is about bringing small businesses online with a Web Presence and tools to manage their customers and marketing campaigns (OLSB), and about allowing individual information workers to share documents across the internet (OLW).
      • 327. OfficeLive is sold direct by Microsoft.
      • 328. Features - collaboration functionality, and only a subset. One site per customer, no wikis, no blogs, no surveys, no flexible views on things like calendar and task lists, no WSS alerts or RSS feeds (although they have some sort of custom alert infrastructure), completely custom and non customizable document collaboration UI. No portal functionality, no search, no workflow, no BI, no content management, no forms.
      SharePoint Online is about bringing SharePoint and all its power and flexibility for collaboration and intranet functionality (ultimately) to you as a service. Targeting mid-market and enterprises.
    • 329. FAQ (1/3)
      • How does the shared service insure security of corporate data in multi tenant environment?
      • 330. 9 layers of data security as described in BPOS core deck as well as SharePoint Online core deck.
      • 331. When do you expect to have the "futures" from the Feature Comparison data which they provided us?
      • 332. Expectation is to provide many of the futures as part of the 10.1 release (WAVE 14 based).
      • 333. What, if any, impact to the cost will there be when those "futures" are built into the shared service?
      • 334. The customer will be upgraded to the new release. At this point, we expect minimal impact.
      • 335. The service description describes a 20 site collection limit.  If this flexible and how have other customers constructed their taxonomy around it?
      • 336. We have discussed being flexible on this limit. If the need exists, we would need to understand the intended use and the customer would need to understand some performance issues around the portals. This is a case-by-case option that has not come up yet.
      • 337. What is the process for restoring a site collection with your service?  How long does it take to complete a restore request generally?  Is back-up/restore defined at the site collection level, or at a more granular our coarse level?
      • 338. We do not support back/restore via SharePoint designer. If you are asking for restoring files, you can use the recycle bin (described in SPO core deck). We do not currently offer recovery of a site collection if deleted by the customer. If items are corrupted, we will restore from backups.
    • FAQ (2/3)
      • How granular is the administration console? For instance, can you create an administrator that only has the ability to administer a defined site collection?
      • 339. You can create site collection administrators that can only administer a single site collection or even sub site. The enterprise admin, however has control over everything.
      • 340. Can we provide URLs in SharePoint that link outside? I am assuming they have any firewall issues containing URLs (like a Notes links to one of our Notes DB)
      • 341. This should work. Clicking on an external link in a SharePoint online page will take you to that external site.
      • 342. Custom workflows are vague...can they provide specifics of what's in and what's out
      • 343. Any workflow that you can create via SharePoint designer that doesn’t require the use of custom code on the server side is supported. We also include the three-stage out of the box workflow
      • 344. Extranet capability where we can have a third party access our SharePoint site?
      • 345. Today, we simulate extranet access by creating a user in SPO for every external user. This is not ideal but that’s what we got.
      • 346. How do you handle migration tools that may need to be loaded on the SharePoint server?
      • 347. Our service works with tools from partners such as Metalogix. We do not support installing tools on the server. Metalogix works well with our service, but even it is not 100% supported because they have a service that needs to be installed on the server to preserve meta data.
    • FAQ (3/3)
      • How can we manage the URLs such that it remains the same whether we manage the site in house or with the hosting service? (Vanity domains)
      • 348. Vanity URLs are not supported in our current release.
      • 349. The challenge with redirecting through their routers, etc. is the SSL certificate. If your browser thinks you’re at and the certificate is for then you will get an alert. I have not heard of a successful solution here yet, but perhaps there is a solution.
      • 350. Can it support custom business data workflows?
      • 351. We do support custom workflows. However, if the question is about connections to on-premises business data sources, the answer is that customer would have to have a partner build a on-premises tool to pump the data into the service using a trusted subsystem model. We cannot reach into the customer site and pull the data.
      • 352. What is the file size allowed in SharePoint Online Standard?
      • 353. 50 MB.
      • 354. Do we use ISA for authentication?
      • 355. No. We use certificate based authentication in SharePoint Online Standard.
    • © 2008 Microsoft Corporation. All rights reserved. Microsoft, Windows, Windows Vista and other product names are or may be registered trademarks and/or trademarks in the U.S. and/or other countries.
      The information herein is for informational purposes only and represents the current view of Microsoft Corporation as of the date of this presentation. Because Microsoft must respond to changing market conditions, it should not be interpreted to be a commitment on the part of Microsoft, and Microsoft cannot guarantee the accuracy of any information provided after the date of this presentation. MICROSOFT MAKES NO WARRANTIES, EXPRESS, IMPLIED OR STATUTORY, AS TO THE INFORMATION IN THIS PRESENTATION.