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Creative Time Management
 for the New Millennium
Time Management


The key to time
management is planning.
Benefits of Time Management
Benefits of Time Management

Control of your work and life.
Benefits of Time Management

You become more productive.
Benefits of Time Management

Technology should serve your goals,
not waste more time than it saves.
Principles of Creative
 Time Management
#1-Be Active, Not Reactive

Decide what’s important to your
job and say “no” to anything
that interferes.
#2-Set Goals

Without goals, you may react to
problems with little perspective on
how they could affect your career.
#3-Prioritize Actions

You need to prioritize your
activities to achieve your goals.
Pareto’s Law

20% of your efforts will get you
80% of your results.
#4-Keep Your Focus

To reach goals, stay in focus
and avoid distractions.
#5-Create Realistic Deadlines

Really think through how long
you need to finish something.
#6-Do It Now

Once you decide on a plan and
are focused, just do it!
#7-Balance Your Life

Make time for yourself as well
as those you care about.
Overcoming Key Obstacles
#1-Doing Too Much at Once
#1-Doing Too Much at Once


Focus on doing one thing at a time.
#1-Doing Too Much at Once

Avoid starting a new task until
you’ve finished the first one.
#1-Doing Too Much at Once


Keep your priorities in mind.
#2-Inability to Say “No”
#2-Inability to Say “No”

Decide what your limits are and say
“no” to whatever interferes.
#2-Inability to Say “No”


Clarify and reinforce your priorities.
#2-Inability to Say “No”

Say “no” to the request,
not the person.
#3-Procrastination
#3-Procrastination

Make whatever you are putting
off, the first task of the day.
#3-Procrastination


Remind yourself of the consequences.
#4-Paper Work
#4-Paper Work

Be ruthless about what you
do with office paper.
#4-Paper Work

Have a system for dealing
with mail and papers.
#5-Telephone
#5-Telephone

Be aware of how much time you
spend on the phone.
#5-Telephone


Keep a time log.
#5-Telephone

Designate a time to place
and receive calls.
#6-Failure to Prioritize
#6-Failure to Prioritize


Be clear about your goals.
#6-Failure to Prioritize

Say “no” to anything that
is not a priority.
#6-Failure to Prioritize

Consider how new demands
fit with your goals.
#7-Travel Time
#7-Travel Time


Do work-related tasks.
#7-Travel Time


Use car commuting time to
reduce stress.
#8-Lateness
#8-Lateness


Commit to being on time, all the time.
#8-Lateness

Determine if there is a
pattern to your lateness.
#8-Lateness

Allow extra time for last
minute emergencies.
#8-Lateness

Make realistic deadlines.
Overcoming Key Obstacles

Organization is the primary way to
improve your time at work.
Time Management Tips
Time Management Tips

Be prompt.
Time Management Tips

Make accurate time estimates
for appointments.
Time Management Tips

Keep notes & reminders in one place.
Time Management Tips

Record appointments in pencil.
Time Management Tips

Keep personal interruptions
to a minimum.
Time Management Tips

Maintain a daily to-do list.
Time Management Tips

Replace tools and files in the
proper places.
Time Management Tips

Schedule personal time off.
Becoming Organized
Becoming Organized

Make sure everything is in the
right place.
Becoming Organized

Plan and do what needs to be done.
Becoming Organized

Group similar tasks together.
Becoming Organized

Eliminate clutter.
Organization Techniques
Organization Techniques

Determine specific things to do
with a specific time frame.
Organization Techniques

Distinguish daily priorities
from busywork.
Organization Techniques

Maintain a to-do list.
Organization Techniques

Structure a time to work
without interruption.
Creative Time Management
 for the New Millennium

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