TEAMS (The Education Assets Management System) is a cloud-based offering for sharing Instructional Resources (IRs) across multiple school districts. Teachers and students have 24X7 access to lesson plans, supplemental material, assignments, and tests that can be accumulated by collaborative efforts of school districts that meet state-defined standards. Instructional resources are not published until reviewed and approved by an authorized panel of educators.
2. About TEAMS
TEAMS (The Education Assets Management
System) is a cloud based offering for sharing
instructional resources, data and business
applications across multiple districts.
As a teaching tool, it supports instructional
best practice and is used to locate instructional
resources to plan, guide, and differentiate
instruction.
As a learning tool, it provides insights to
identify gaps in individual student performance
and align resources most likely to improve
understanding.
3. Getting Started
Login to TEAMS by opening your web browser
to www.teams-hub.com and press the
button.
View/Edit your account information by selecting
your profile picture.
Your school will have setup one or more
applications for you; select the application
icons (example ) to the left of your profile
picture to open them.
Assets Hub for managing and cataloging
instructions resources
Reports Hub for viewing reports and
dashboards on your student’s performance
Search Hub for finding instructional
resources
At it’s core TEAMS consists of a set of core
applications:
4. Assets Hub
Instructional resources (IRs) can be created using a
collaborative effort by assigning specific components to
school districts best equipped to deliver quality content based
upon their track record.
Curriculum specialists and teachers create and upload their
schools content, align them to standards and organize them
into libraries that so they can be found by others and shared
with other school districts.
School districts may subscribe to and share libraries with other
members of TEAMS to create a trusted network of resources.
Workflows embedded in the application support the
authoring, review, and approval of instructional content items
so users can trust the content they are using.
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Open the Asset Hub by selecting it’s icon ( ).
Add resources and web links from your computer
using the resource browser toolbar ( ).
Publish your resources with others by changing it’s
library or by submitting a approval request ( )
Network with other schools using TEAMS to
create your resource network.
5. Reports Hub
With the Report Hub, users all components needed to gain immediate
access to reports and analyses designed to streamline planning and
measuring student, teacher and school performance over time.
Once logged in, each user will view their personalized dashboard and
browse reports that have been made available based on their role.
Reports developed to make it easy for Parents and Teachers to quickly
get answers such as:
• How are my children doing?
• Are my children improving?
• Is my child meeting expectations?
• What resources could I be using at home to improve their results?
Interactive reporting features designed to make navigating reports
easy such as
• View Top Rated, Last Accessed, and Favorite Reports.
• Filters by school, grade level, school year, demographics, and
even for individual students where permitted.
• Export and share results.
• Graphical and tabular data views for each report.
• Drill-through discovery
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Open the Reports Hub by selecting it’s icon ( ).
Browse Reports using the report browser and
choose the report you want to view
Filter any report using the context filter to change
what data is reported to answer questions you have
Drill Through when used in addition to the
Asset Hub to discover recommended resources.
6. Search Hub
Having a wealth of quality content is only valuable if it
can be found quickly. The search engine is super-fast
yielding results in the millisecond level. Teachers will
be pleasantly surprised by the response time even with
a humongous data repository.
With the Search Hub you can:
• Find all approved content quickly and seamlessly
from a single user friendly search engine.
• Filter results by keyword, grade level, subject area,
and standard.
• Tag and organize search results into personal or
shared resource groups.
• Create electronic pacing guides and narrow results
by month, and week.
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Open the Search Hub by selecting it’s icon ( ).
Enter Keywords in the search box to search
for resources
Refine your search results to narrow the results and
download a resource.
7. Add-on Applications
Your school district may grant you access to
other applications that are part of TEAMS.
All applications are integrated into TEAMS
using single-sign on (SSO) and can be
accessed from TEAMS or directly.
Custom applications developed and
managed by your district can also be
integrated with TEAMS using an API.
Available Applications
• Teacher Evaluations for managing staff
evaluations
• Referrals to enter minor incidents as they happen
• Gradebook to log formative assessments
• Scheduler to help plan lessons and other events
• K12 Trends Data Warehouse to monitor and
report on student performance
• P20 Trends Data Warehouse to link P-12 with
post secondary and workforce data for preparing
the 21st century workforce
8. Using TEAMS
TEAMS unifies access to
education applications for
Students, Parents, Teachers and
Administrators
9. Browsing Resources
Use the column filters to narrow the list of
resources displayed by Title, Library,
Standard, Subject, Category, and Status
Select the column headings to sort.
Click the resource title to open a file.
Click the checkbox next to a resource and use
the toolbar icons to perform actions.
Select the info icon to view the additional
properties for a resources in the action pane.
10. Browsing Resources
Use the column filters to narrow the list of
resources displayed by Title, Library, Standard,
Subject, Category, and Status
Select the column headings to sort.
Click the resource title to open a file.
Click the checkbox next to a resource and use
the toolbar icons to perform actions.
Select the info icon to view the additional
properties for a resources in the action pane.
11. Browsing Resources
Use the column filters to narrow the list of
resources displayed by Title, Library, Standard,
Subject, Category, and Status
Select the column headings to sort.
Click the resource title to open a file.
Click the checkbox next to a resource and use
the toolbar icons to perform actions.
Select the info icon to view the additional
properties for a resources in the action pane.
12. Browsing Resources
Use the column filters to narrow the list of
resources displayed by Title, Library, Standard,
Subject, Category, and Status
Select the column headings to sort.
Click the resource title to open a file.
Click the checkbox next to a resource and
use the toolbar icons to perform actions
Expand or collapse the properties window to
view additional details about a selected
resource.
Tip: You can select multiple resources when
performing copy, publish, share and delete actions.
13. Browsing Resources
Use the column filters to narrow the list of
resources displayed by Title, Library, Standard,
Subject, Category, and Status
Select the column headings to sort.
Click the resource title to open a file.
Click the checkbox next to a resource and use
the toolbar icons to perform actions.
Select the info icon to view the additional
properties for a resources in the action
pane.
Info icon.
Basic Properties Admin Properties Usage Properties
14. Watching Resources
When you open the Asset Hub you will
see your personal activity feed.
To watch other items, find the item in the
resource browser and select the “watch”
icon.
Changes to resources you watch such as
edits, comments, approvals and even
deletions are reported in your activity feed.
15. Watching Resources
When you open the Asset Hub you will see
your personal activity feed.
To watch other items, find the item in the
resource browser and select the “watch”
icon.
Changes to resources you watch such as
edits, comments, approvals and even
deletions are reported in your activity feed.
When browsing resources you can choose
to watch other resources to stay informed
of any changes.
To stop watching any resource simply
select the resource and toggle the watch
icon.
Select watch
Note: Resources that you add are automatically
added to your activity feed.
16. Watching Resources
When you open the Asset Hub you will see
your personal activity feed.
To watch other items, find the item in the
resource browser and select the “watch”
icon.
Changes to resources you watch such as
edits, comments, approvals and even
deletions are reported in your activity
feed.
The activity feed will display the following
changes:
• Changes to the file or meta-data
• When submitted for approval
• When approved
• When removed
17. Libraries
My Library is a personal library, all resources
uploaded to this library are visible only to you.
To share your resources with others it must moved
to another library using the Approval option in the
toolbar.
Library managers are responsible for approving
changes to their libraries.
You can only make changes to resources in
libraries you own.
Use Copy to make a duplicate copy of a resource
for your library; Including, libraries shared by other
districts.
18. Libraries
My Library is a personal library, all resources
uploaded to this library are visible only to you.
To share your resources with others it must
moved to another library using the Approval
option in the toolbar.
Library managers are responsible for approving
changes to their libraries.
You can only make changes to resources in
libraries you own.
Use Copy to make a duplicate copy of a resource
for your library; Including, libraries shared by other
districts.
Select a file in
your library
Select approval
Choose which library where you
want to publish
Add comments and send
request
19. Libraries
My Library is a personal library, all resources
uploaded to this library are visible only to you.
To share your resources with others it must moved
to another library using the Approval option in the
toolbar.
Library managers are responsible for approving
changes to their libraries.
You can only make changes to resources in
libraries you own.
Use Copy to make a duplicate copy of a resource
for your library; Including, libraries shared by other
districts.
20. Libraries
My Library is a personal library, all resources
uploaded to this library are visible only to you.
To share your resources with others it must moved
to another library using the Approval option in the
toolbar.
Library managers are responsible for approving
changes to their libraries.
You can only make changes to resources in
libraries you own.
Use Copy to make a duplicate copy of a resource
for your library; Including, libraries shared by other
districts.
You must be the manager or owner of the library where
the resource is managed to delete a resource.
21. Libraries
My Library is a personal library, all resources
uploaded to this library are visible only to you.
To share your resources with others it must moved
to another library using the Approval option in the
toolbar.
Library managers are responsible for approving
changes to their libraries.
You can only make changes to resources in
libraries you own.
Use Copy to make a duplicate copy of a
resource for your library; Including, libraries
shared by other districts.
Select a file in
any library
Select copy
Choose which library where you
want to copy the resource to
22. Browsing Reports
Use the report browser to view the list of
reports.
To narrow the list of reports displayed,
expand the properties window to enter a
keyword or filter by category.
Also from the properties window, you can
filter the list by last viewed, most popular,
and your favorites.
Selecting the report title will open the
report.
23. Browsing Reports
Use the report browser to view the list of
reports grouped by category.
To narrow the list of reports displayed,
expand the properties window to enter a
keyword or filter by category.
Also from the properties window, you can
filter the list by last viewed, most popular,
and your favorites.
Selecting the report title will open the
report.
24. Browsing Reports
Use the report browser to view the list of
reports grouped by category.
To narrow the list of reports displayed,
expand the properties window to enter a
keyword or filter by category.
Also from the properties window, you
can filter the list to view your your
favorites.
Selecting the report title will open the
report.
25. Browsing Reports
Use the report browser to view the list of
reports grouped by category.
To narrow the list of reports displayed,
expand the properties window to enter a
keyword or filter by category.
Also from the properties window, you can
filter the list by last viewed, most popular,
and your favorites.
Selecting the report title will open the
report.
26. Viewing Reports
Reports can be viewed graphically or in in
a table.
All reports are interactive allowing you to
filter the data to suit your specific needs.
Filter settings, once applied, will be applied
to other reports that you access during your
session.
Selecting Graphical View Tab will show Bar Charts, Column Charts,
Line Charts, Area Charts, Pie Charts and Donut Charts.
Selecting Tabular View Tab will allow users to interact raw data
used in the report.
27. Viewing Reports
Reports can be viewed graphically or in in a
table.
All reports are interactive allowing you
to filter the data to suit your specific
needs.
Filter settings, once applied, will be applied
to other reports that you access during your
session.
What you can filter on will vary
depending on your role.
These may include School Level,
School, Grade Level, Subject,
Course, Timeline and demographics
such as Gender, Special Education,
Ethnicity, Disadvantaged, ELL,
Gifted, and Modified Diploma.
28. Viewing Reports
Reports can be viewed graphically or in in a
table.
All reports are interactive allowing you to
filter the data to suit your specific needs.
Filter settings, once applied, will be
applied to other reports that you access
during your session.
Once set, your filter is applied to all
the reports you run during your
session allowing you to quickly
switch between reports.
30. Support Website
Step by step instructions, video tutorials and
general information is made available at
http://www.teams-hub.com/support
Here you can find information on:
- Your Account
- Get Started
- Asset Hub
- Learning Tasks
- Teaching Tasks
- Setup and Maintenance
31. Service Desk
It’s recommended that you first contact your
school’s customer administrator for general
assistance using TEAMS.
Customer administrators at the school are
responsible for managing user accounts and
day-to-day operations.
For technical issues or trouble using TEAMS,
users can raise an issue directly by emailing
the Service Desk support@teams-hub.com
33. User Accounts
As a Customer Administrator you have
access to a User Admin console to
perform basic user administration tasks.
Reduce administration overhead by
importing a batch of users you have defined
in excel spreadsheets.
34. User Accounts
As a Customer Administrator you have
access to a User Admin console to perform
basic user administration tasks.
Reduce administration overhead by
importing a batch of users you have
defined in excel spreadsheets.
To import user accounts as a batch:
1. Complete the user account excel worksheet for the type of users you wish to
import. You must complete a separate worksheet for parents, teachers and
students.
2. Select your profile picture, as an administrator you should see additional options to
import user accounts.
3. Upload your worksheet and complete the import
4. The system does NOT automatically email users to notify them of their new
account; You must copy and user accounts and their temporary passwords
displayed after the import and communicate this to users following a process that
works best for your school district (ie. parent notes, email, letter/memo, etc.)
35. Libraries
As a Library Manager, you may be
responsible for approving publishing
requests for one or more libraries.
Manually changing the status to Approved
will also approve the resource.
Only approved resources are displayed in
the Search Engine .
To approve any of the requests simply click the "approve" button next
to the request, otherwise click "not now" to reject the request.
If you wish to view more details about the resource before approving
it, select the resource title.
Any library manager can approve publishing requests for their library.
Once the request is approved, the request is no longer displayed.
36. Libraries
As a Library Manager, you may be
responsible for approving publishing
requests for one or more libraries.
Manually changing the status to
Approved will also approve the resource.
Only approved resources are displayed in
the Search Engine .
From the resource browser you can sort the
resources displayed by “Status” to view a list of all
resources that may be waiting for approval.
Resources waiting for approval will all have a
“Pending” status.
37. Libraries
As a Library Manager, you may be
responsible for approving publishing
requests for one or more libraries.
Approving a request can be completed
from the My Libraries page.
Manually changing the status to Approved
will also approve the resource.
Only approved resources are displayed in
the Search Engine .
The Search engine is a separate
application used by the district to find
resources.
You can access the search application
by clicking the search icon ( )
at the top of the page.
38. Content Networks
To share a library with your content
network set the sharing option of any
library to “Network”
To share a library with all members of TEAMS
set the sharing option of any library to
“Everyone”
Shared libraries from network members will
display once the network manager approves
the request.
Outstanding requests will be listed on the
Networks page, to approve a request press
the Approve button.
Edit Library Properties
Sharing Options
Nobody = Resources in the library are
visible only to your school district.
Network = Resources in the library are
visible ONLY TO MEMBERS of your content
network
Everyone = Resources in the library are
visible to by ANY USER of TEAMS
39. Content Networks
To share a library with your content network
set the sharing option of any library to
“Network”
To share a library with all users of TEAMS
set the sharing option of any library to
“Everyone”
Shared libraries from network members will
display once the network manager approves
the request.
Outstanding requests will be listed on the
Networks page, to approve a request press
the Approve button.
Edit Library Properties
Sharing Options
Nobody = Resources in the library are
visible only to your school district.
Network = Resources in the library are
visible ONLY TO MEMBERS of your content
network
Everyone = Resources in the library are
visible to by ANY USER of TEAMS
40. Content Networks
To share a library with your content network
set the sharing option of any library to
“Network”
To share a library with all members of TEAMS
set the sharing option of any library to
“Everyone”
Shared libraries from network members will
display once the network manager approves
the request.
Outstanding requests will be listed on the
Networks page, to approve a request press the
Approve button.
Before a member library is displayed to
the Asset Hub users, a network
manager must choose whether to
include it by “Subscribing” to the
library from the Library Settings page.
41. Content Networks
To share a library with your content network
set the sharing option of any library to
“Network”
To share a library with all members of TEAMS
set the sharing option of any library to
“Everyone”
Shared libraries from network members will
display once the network manager approves
the request.
Outstanding requests will be listed on the
Networks page, to approve a request press
the Approve button.
As a network manager, you must
approve or reject requests initiated by
other school districts who wish share
resources with you.
By accepting the request, all libraries
that you have shared using the
“Network” option will be visible to the
requesting school district; In addition,
any library they have shared will be
visible to you district.
42. Standards
Common Core Curriculum Standards and
other State Standards are maintained by the
system.
Use the standards page to setup additional
local, state or national standards.
For each standard, use the benchmarks
page to setup benchmarks (learning
objectives)
Standard - This defines the standard as it relates to the subject. I.e. CCSS
Mathematics
Domain - (aka Unit or Strand) this defines the domain used when
grouping benchmarks. i.e. HSA High School Algebra
Benchmark - This defines the benchmark in terms of the expected student
outcome for each standard, domain and grade level.
43. Administering Reports
The initial set of reports customers have access
to will depend on their licensing agreement
with TEAMS.
Customer administrators have full access to
manage the list of available reports including
the ability to;
• Describe and categorize reports
• Control report security
• Create new report definitions
• Modify report definitions
Reports can remain in Draft status until they
are ready to be published allowing for report
customizations to happen without impacting
end-users.
44. Methods available for reporting
The list of methods available for reporting is
based on the modules and customizations
available to each customer.
A data catalogue is shared with customer
administrators who wish to define their own
reports.
Regardless of the type of data (tables, views,
web services, etc. ) methods are identified
consistently using just the method name
when defining a report.
Data Catalogue
AssetsHub
v_ResourceSummaryByLibrary
v_ResourceSummarybyStandards
v_Usage_AverageDailyDownloads
v_Usage_AverageDailyUsers
v_Usage_AverageDailyVisits
t_TEAMS_UsageLog
ReportsHub
v_ResourceSummaryByLibrary
v_ResourceSummarybyStandards
v_Usage_AverageDailyUsers
v_Usage_AverageDailyVisits
t_TEAMS_UsageLog
K12Trends-Lite
s_rep_AvgStudentPro_by_ContentArea
s_rep_AvgStudentPro_by_ContentArea_by_Term
s_rep_AvgStudentPro_by_Grade
s_rep_AvgStudentPro_by_Grade_by_Term
s_rep_AvgStudentPro_by_Institution
s_rep_AvgStudentPro_by_Institution_by_Term
s_rep_AvgStudentPro_by_Student
s_rep_AvgStudentPro_by_Student_by_Term
s_rep_AvgStudentPro_by_Test
s_rep_AvgStudentPro_by_Test_by_Term
s_rep_AvgStudentPro_by_TestComponent
s_rep_AvgStudentPro_by_TestComponent_by_Term
s_rep_AvgStudentPro_by_TestSubComponent
s_rep_AvgStudentPro_by_TestSubComponent_by_Term
s_rep_AvgStudentPro_by_TestSubComponent
s_rep_AvgStudentPro_by_Test_by_Term
v_StudentProgress
45. Creating a Report
1. Select a data source and method from the data catalog.
You may choose different methods for each view if
required.
2. Design a Graphical View using one of the available chart
types as a guide.
3. Design a Tabular View by identifying the columns to be
displayed.
4. Create the XML Report Definitions
5. Go to the Report Settings page to add a new report
completing all required fields and pasting in your XML
Report definitions.
6. When you’re report is ready change the status to
“Published”
Required fields for creating a report:
- Report Title
- Category
- Summary
- Method (from catalog)
- Security (Parents, Teachers, School Administrator, and/or
District Administrator)
- Status
- Data Source (Reports Hub, Assets Hub, K12Trends-Lite,
etc. )
- Chart Definition XML (optional)
- Tab Definition XML (optional)
46. Thank You Thank you for choosing TEAMS!
Find out more by visiting www.teams-hub.com