Teams introduction and orientation
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TEAMS (The Education Assets Management System) is a cloud-based offering for sharing Instructional Resources (IRs) across multiple school districts. Teachers and students have 24X7 access to lesson ...

TEAMS (The Education Assets Management System) is a cloud-based offering for sharing Instructional Resources (IRs) across multiple school districts. Teachers and students have 24X7 access to lesson plans, supplemental material, assignments, and tests that can be accumulated by collaborative efforts of school districts that meet state-defined standards. Instructional resources are not published until reviewed and approved by an authorized panel of educators.

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Teams introduction and orientation Presentation Transcript

  • 1. TEAMS the education asset management system Powered by
  • 2. About TEAMS TEAMS (The Education Assets Management System) is a cloud based offering for sharing instructional resources, data and business applications across multiple districts. As a teaching tool, it supports instructional best practice and is used to locate instructional resources to plan, guide, and differentiate instruction. As a learning tool, it provides insights to identify gaps in individual student performance and align resources most likely to improve understanding.
  • 3. Getting Started Login to TEAMS by opening your web browser to www.teams-hub.com and press the button. View/Edit your account information by selecting your profile picture. Your school will have setup one or more applications for you; select the application icons (example ) to the left of your profile picture to open them. Assets Hub for managing and cataloging instructions resources Reports Hub for viewing reports and dashboards on your student’s performance Search Hub for finding instructional resources At it’s core TEAMS consists of a set of core applications:
  • 4. Assets Hub Instructional resources (IRs) can be created using a collaborative effort by assigning specific components to school districts best equipped to deliver quality content based upon their track record. Curriculum specialists and teachers create and upload their schools content, align them to standards and organize them into libraries that so they can be found by others and shared with other school districts. School districts may subscribe to and share libraries with other members of TEAMS to create a trusted network of resources. Workflows embedded in the application support the authoring, review, and approval of instructional content items so users can trust the content they are using. 1 2 3 Open the Asset Hub by selecting it’s icon ( ). Add resources and web links from your computer using the resource browser toolbar ( ). Publish your resources with others by changing it’s library or by submitting a approval request ( ) Network with other schools using TEAMS to create your resource network.
  • 5. Reports Hub With the Report Hub, users all components needed to gain immediate access to reports and analyses designed to streamline planning and measuring student, teacher and school performance over time. Once logged in, each user will view their personalized dashboard and browse reports that have been made available based on their role. Reports developed to make it easy for Parents and Teachers to quickly get answers such as: • How are my children doing? • Are my children improving? • Is my child meeting expectations? • What resources could I be using at home to improve their results? Interactive reporting features designed to make navigating reports easy such as • View Top Rated, Last Accessed, and Favorite Reports. • Filters by school, grade level, school year, demographics, and even for individual students where permitted. • Export and share results. • Graphical and tabular data views for each report. • Drill-through discovery 1 2 3 Open the Reports Hub by selecting it’s icon ( ). Browse Reports using the report browser and choose the report you want to view Filter any report using the context filter to change what data is reported to answer questions you have Drill Through when used in addition to the Asset Hub to discover recommended resources.
  • 6. Search Hub Having a wealth of quality content is only valuable if it can be found quickly. The search engine is super-fast yielding results in the millisecond level. Teachers will be pleasantly surprised by the response time even with a humongous data repository. With the Search Hub you can: • Find all approved content quickly and seamlessly from a single user friendly search engine. • Filter results by keyword, grade level, subject area, and standard. • Tag and organize search results into personal or shared resource groups. • Create electronic pacing guides and narrow results by month, and week. 1 2 3 Open the Search Hub by selecting it’s icon ( ). Enter Keywords in the search box to search for resources Refine your search results to narrow the results and download a resource.
  • 7. Add-on Applications Your school district may grant you access to other applications that are part of TEAMS. All applications are integrated into TEAMS using single-sign on (SSO) and can be accessed from TEAMS or directly. Custom applications developed and managed by your district can also be integrated with TEAMS using an API. Available Applications • Teacher Evaluations for managing staff evaluations • Referrals to enter minor incidents as they happen • Gradebook to log formative assessments • Scheduler to help plan lessons and other events • K12 Trends Data Warehouse to monitor and report on student performance • P20 Trends Data Warehouse to link P-12 with post secondary and workforce data for preparing the 21st century workforce
  • 8. Using TEAMS TEAMS unifies access to education applications for Students, Parents, Teachers and Administrators
  • 9. Browsing Resources Use the column filters to narrow the list of resources displayed by Title, Library, Standard, Subject, Category, and Status Select the column headings to sort. Click the resource title to open a file. Click the checkbox next to a resource and use the toolbar icons to perform actions. Select the info icon to view the additional properties for a resources in the action pane.
  • 10. Browsing Resources Use the column filters to narrow the list of resources displayed by Title, Library, Standard, Subject, Category, and Status Select the column headings to sort. Click the resource title to open a file. Click the checkbox next to a resource and use the toolbar icons to perform actions. Select the info icon to view the additional properties for a resources in the action pane.
  • 11. Browsing Resources Use the column filters to narrow the list of resources displayed by Title, Library, Standard, Subject, Category, and Status Select the column headings to sort. Click the resource title to open a file. Click the checkbox next to a resource and use the toolbar icons to perform actions. Select the info icon to view the additional properties for a resources in the action pane.
  • 12. Browsing Resources Use the column filters to narrow the list of resources displayed by Title, Library, Standard, Subject, Category, and Status Select the column headings to sort. Click the resource title to open a file. Click the checkbox next to a resource and use the toolbar icons to perform actions Expand or collapse the properties window to view additional details about a selected resource. Tip: You can select multiple resources when performing copy, publish, share and delete actions.
  • 13. Browsing Resources Use the column filters to narrow the list of resources displayed by Title, Library, Standard, Subject, Category, and Status Select the column headings to sort. Click the resource title to open a file. Click the checkbox next to a resource and use the toolbar icons to perform actions. Select the info icon to view the additional properties for a resources in the action pane. Info icon. Basic Properties Admin Properties Usage Properties
  • 14. Watching Resources When you open the Asset Hub you will see your personal activity feed. To watch other items, find the item in the resource browser and select the “watch” icon. Changes to resources you watch such as edits, comments, approvals and even deletions are reported in your activity feed.
  • 15. Watching Resources When you open the Asset Hub you will see your personal activity feed. To watch other items, find the item in the resource browser and select the “watch” icon. Changes to resources you watch such as edits, comments, approvals and even deletions are reported in your activity feed. When browsing resources you can choose to watch other resources to stay informed of any changes. To stop watching any resource simply select the resource and toggle the watch icon. Select watch Note: Resources that you add are automatically added to your activity feed.
  • 16. Watching Resources When you open the Asset Hub you will see your personal activity feed. To watch other items, find the item in the resource browser and select the “watch” icon. Changes to resources you watch such as edits, comments, approvals and even deletions are reported in your activity feed. The activity feed will display the following changes: • Changes to the file or meta-data • When submitted for approval • When approved • When removed
  • 17. Libraries My Library is a personal library, all resources uploaded to this library are visible only to you. To share your resources with others it must moved to another library using the Approval option in the toolbar. Library managers are responsible for approving changes to their libraries. You can only make changes to resources in libraries you own. Use Copy to make a duplicate copy of a resource for your library; Including, libraries shared by other districts.
  • 18. Libraries My Library is a personal library, all resources uploaded to this library are visible only to you. To share your resources with others it must moved to another library using the Approval option in the toolbar. Library managers are responsible for approving changes to their libraries. You can only make changes to resources in libraries you own. Use Copy to make a duplicate copy of a resource for your library; Including, libraries shared by other districts. Select a file in your library Select approval Choose which library where you want to publish Add comments and send request
  • 19. Libraries My Library is a personal library, all resources uploaded to this library are visible only to you. To share your resources with others it must moved to another library using the Approval option in the toolbar. Library managers are responsible for approving changes to their libraries. You can only make changes to resources in libraries you own. Use Copy to make a duplicate copy of a resource for your library; Including, libraries shared by other districts.
  • 20. Libraries My Library is a personal library, all resources uploaded to this library are visible only to you. To share your resources with others it must moved to another library using the Approval option in the toolbar. Library managers are responsible for approving changes to their libraries. You can only make changes to resources in libraries you own. Use Copy to make a duplicate copy of a resource for your library; Including, libraries shared by other districts. You must be the manager or owner of the library where the resource is managed to delete a resource.
  • 21. Libraries My Library is a personal library, all resources uploaded to this library are visible only to you. To share your resources with others it must moved to another library using the Approval option in the toolbar. Library managers are responsible for approving changes to their libraries. You can only make changes to resources in libraries you own. Use Copy to make a duplicate copy of a resource for your library; Including, libraries shared by other districts. Select a file in any library Select copy Choose which library where you want to copy the resource to
  • 22. Browsing Reports Use the report browser to view the list of reports. To narrow the list of reports displayed, expand the properties window to enter a keyword or filter by category. Also from the properties window, you can filter the list by last viewed, most popular, and your favorites. Selecting the report title will open the report.
  • 23. Browsing Reports Use the report browser to view the list of reports grouped by category. To narrow the list of reports displayed, expand the properties window to enter a keyword or filter by category. Also from the properties window, you can filter the list by last viewed, most popular, and your favorites. Selecting the report title will open the report.
  • 24. Browsing Reports Use the report browser to view the list of reports grouped by category. To narrow the list of reports displayed, expand the properties window to enter a keyword or filter by category. Also from the properties window, you can filter the list to view your your favorites. Selecting the report title will open the report.
  • 25. Browsing Reports Use the report browser to view the list of reports grouped by category. To narrow the list of reports displayed, expand the properties window to enter a keyword or filter by category. Also from the properties window, you can filter the list by last viewed, most popular, and your favorites. Selecting the report title will open the report.
  • 26. Viewing Reports Reports can be viewed graphically or in in a table. All reports are interactive allowing you to filter the data to suit your specific needs. Filter settings, once applied, will be applied to other reports that you access during your session. Selecting Graphical View Tab will show Bar Charts, Column Charts, Line Charts, Area Charts, Pie Charts and Donut Charts. Selecting Tabular View Tab will allow users to interact raw data used in the report.
  • 27. Viewing Reports Reports can be viewed graphically or in in a table. All reports are interactive allowing you to filter the data to suit your specific needs. Filter settings, once applied, will be applied to other reports that you access during your session. What you can filter on will vary depending on your role. These may include School Level, School, Grade Level, Subject, Course, Timeline and demographics such as Gender, Special Education, Ethnicity, Disadvantaged, ELL, Gifted, and Modified Diploma.
  • 28. Viewing Reports Reports can be viewed graphically or in in a table. All reports are interactive allowing you to filter the data to suit your specific needs. Filter settings, once applied, will be applied to other reports that you access during your session. Once set, your filter is applied to all the reports you run during your session allowing you to quickly switch between reports.
  • 29. Getting Help Our Service Desk is standing by to help you!
  • 30. Support Website Step by step instructions, video tutorials and general information is made available at http://www.teams-hub.com/support Here you can find information on: - Your Account - Get Started - Asset Hub - Learning Tasks - Teaching Tasks - Setup and Maintenance
  • 31. Service Desk It’s recommended that you first contact your school’s customer administrator for general assistance using TEAMS. Customer administrators at the school are responsible for managing user accounts and day-to-day operations. For technical issues or trouble using TEAMS, users can raise an issue directly by emailing the Service Desk support@teams-hub.com
  • 32. Managing TEAMS User Accounts, Resource administration and Data administration
  • 33. User Accounts As a Customer Administrator you have access to a User Admin console to perform basic user administration tasks. Reduce administration overhead by importing a batch of users you have defined in excel spreadsheets.
  • 34. User Accounts As a Customer Administrator you have access to a User Admin console to perform basic user administration tasks. Reduce administration overhead by importing a batch of users you have defined in excel spreadsheets. To import user accounts as a batch: 1. Complete the user account excel worksheet for the type of users you wish to import. You must complete a separate worksheet for parents, teachers and students. 2. Select your profile picture, as an administrator you should see additional options to import user accounts. 3. Upload your worksheet and complete the import 4. The system does NOT automatically email users to notify them of their new account; You must copy and user accounts and their temporary passwords displayed after the import and communicate this to users following a process that works best for your school district (ie. parent notes, email, letter/memo, etc.)
  • 35. Libraries As a Library Manager, you may be responsible for approving publishing requests for one or more libraries. Manually changing the status to Approved will also approve the resource. Only approved resources are displayed in the Search Engine . To approve any of the requests simply click the "approve" button next to the request, otherwise click "not now" to reject the request. If you wish to view more details about the resource before approving it, select the resource title. Any library manager can approve publishing requests for their library. Once the request is approved, the request is no longer displayed.
  • 36. Libraries As a Library Manager, you may be responsible for approving publishing requests for one or more libraries. Manually changing the status to Approved will also approve the resource. Only approved resources are displayed in the Search Engine . From the resource browser you can sort the resources displayed by “Status” to view a list of all resources that may be waiting for approval. Resources waiting for approval will all have a “Pending” status.
  • 37. Libraries As a Library Manager, you may be responsible for approving publishing requests for one or more libraries. Approving a request can be completed from the My Libraries page. Manually changing the status to Approved will also approve the resource. Only approved resources are displayed in the Search Engine . The Search engine is a separate application used by the district to find resources. You can access the search application by clicking the search icon ( ) at the top of the page.
  • 38. Content Networks To share a library with your content network set the sharing option of any library to “Network” To share a library with all members of TEAMS set the sharing option of any library to “Everyone” Shared libraries from network members will display once the network manager approves the request. Outstanding requests will be listed on the Networks page, to approve a request press the Approve button. Edit Library Properties Sharing Options Nobody = Resources in the library are visible only to your school district. Network = Resources in the library are visible ONLY TO MEMBERS of your content network Everyone = Resources in the library are visible to by ANY USER of TEAMS
  • 39. Content Networks To share a library with your content network set the sharing option of any library to “Network” To share a library with all users of TEAMS set the sharing option of any library to “Everyone” Shared libraries from network members will display once the network manager approves the request. Outstanding requests will be listed on the Networks page, to approve a request press the Approve button. Edit Library Properties Sharing Options Nobody = Resources in the library are visible only to your school district. Network = Resources in the library are visible ONLY TO MEMBERS of your content network Everyone = Resources in the library are visible to by ANY USER of TEAMS
  • 40. Content Networks To share a library with your content network set the sharing option of any library to “Network” To share a library with all members of TEAMS set the sharing option of any library to “Everyone” Shared libraries from network members will display once the network manager approves the request. Outstanding requests will be listed on the Networks page, to approve a request press the Approve button. Before a member library is displayed to the Asset Hub users, a network manager must choose whether to include it by “Subscribing” to the library from the Library Settings page.
  • 41. Content Networks To share a library with your content network set the sharing option of any library to “Network” To share a library with all members of TEAMS set the sharing option of any library to “Everyone” Shared libraries from network members will display once the network manager approves the request. Outstanding requests will be listed on the Networks page, to approve a request press the Approve button. As a network manager, you must approve or reject requests initiated by other school districts who wish share resources with you. By accepting the request, all libraries that you have shared using the “Network” option will be visible to the requesting school district; In addition, any library they have shared will be visible to you district.
  • 42. Standards Common Core Curriculum Standards and other State Standards are maintained by the system. Use the standards page to setup additional local, state or national standards. For each standard, use the benchmarks page to setup benchmarks (learning objectives) Standard - This defines the standard as it relates to the subject. I.e. CCSS Mathematics Domain - (aka Unit or Strand) this defines the domain used when grouping benchmarks. i.e. HSA High School Algebra Benchmark - This defines the benchmark in terms of the expected student outcome for each standard, domain and grade level.
  • 43. Administering Reports The initial set of reports customers have access to will depend on their licensing agreement with TEAMS. Customer administrators have full access to manage the list of available reports including the ability to; • Describe and categorize reports • Control report security • Create new report definitions • Modify report definitions Reports can remain in Draft status until they are ready to be published allowing for report customizations to happen without impacting end-users.
  • 44. Methods available for reporting The list of methods available for reporting is based on the modules and customizations available to each customer. A data catalogue is shared with customer administrators who wish to define their own reports. Regardless of the type of data (tables, views, web services, etc. ) methods are identified consistently using just the method name when defining a report. Data Catalogue AssetsHub v_ResourceSummaryByLibrary v_ResourceSummarybyStandards v_Usage_AverageDailyDownloads v_Usage_AverageDailyUsers v_Usage_AverageDailyVisits t_TEAMS_UsageLog ReportsHub v_ResourceSummaryByLibrary v_ResourceSummarybyStandards v_Usage_AverageDailyUsers v_Usage_AverageDailyVisits t_TEAMS_UsageLog K12Trends-Lite s_rep_AvgStudentPro_by_ContentArea s_rep_AvgStudentPro_by_ContentArea_by_Term s_rep_AvgStudentPro_by_Grade s_rep_AvgStudentPro_by_Grade_by_Term s_rep_AvgStudentPro_by_Institution s_rep_AvgStudentPro_by_Institution_by_Term s_rep_AvgStudentPro_by_Student s_rep_AvgStudentPro_by_Student_by_Term s_rep_AvgStudentPro_by_Test s_rep_AvgStudentPro_by_Test_by_Term s_rep_AvgStudentPro_by_TestComponent s_rep_AvgStudentPro_by_TestComponent_by_Term s_rep_AvgStudentPro_by_TestSubComponent s_rep_AvgStudentPro_by_TestSubComponent_by_Term s_rep_AvgStudentPro_by_TestSubComponent s_rep_AvgStudentPro_by_Test_by_Term v_StudentProgress
  • 45. Creating a Report 1. Select a data source and method from the data catalog. You may choose different methods for each view if required. 2. Design a Graphical View using one of the available chart types as a guide. 3. Design a Tabular View by identifying the columns to be displayed. 4. Create the XML Report Definitions 5. Go to the Report Settings page to add a new report completing all required fields and pasting in your XML Report definitions. 6. When you’re report is ready change the status to “Published” Required fields for creating a report: - Report Title - Category - Summary - Method (from catalog) - Security (Parents, Teachers, School Administrator, and/or District Administrator) - Status - Data Source (Reports Hub, Assets Hub, K12Trends-Lite, etc. ) - Chart Definition XML (optional) - Tab Definition XML (optional)
  • 46. Thank You Thank you for choosing TEAMS! Find out more by visiting www.teams-hub.com