Writing with Google Docs Cherie Dargan CWW13


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This presentation was done at the 2013 Christian Writers' Workshop in Cedar Falls, Iowa. It explains how to use Google Docs and Google Drive, includes numerous screen shots and includes a great infographic on using Google apps.

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Writing with Google Docs Cherie Dargan CWW13

  1. 1. Google Docs for WritersCherie DarganCWW 2013
  2. 2. OverviewWe will discuss four reasons to considerusing Google DocsWe will look at the types of documentsyou can create (or upload) with GoogleDocsWe will examine the difference betweenGoogle Drive and Google DocsWe will look at some sample documentsand templates
  3. 3. Google Docs/Drive
  4. 4. What do you need to get GoogleDocs?All you need is to have a Gmail account, which isfree!Getting a Gmail account opens the door to using awhole list of free apps and tools.
  5. 5. What can you do with Google?Infographichttp://edudemic.com/2012/08/30-simple-ways-you-should-be-using-google/This infographic comes from Edudemic, an educational technology website,and illustrates some of the ways to use Google’s tools.Notice the comment about Google Docs: create andshare documents and presentations.If you arent familiar with the term infographic, it isfairly new. I started seeing it about 18 monthsago. It refers to a new kind of information packedgraphic, and there are special apps used tocreate them. They are generally informative, butsometimes persuasive as well.
  6. 6. Why use Google Docs? Four Reasons1. Dont waste timeworrying about whetheror not you have yourflash drive—instead,move to cloud computingwith Google Docs andGoogle Drive.2. Access your workanywhere there is aninternet connection--onyour iPad at Panera, onyour PC at home, or onyour computer at work.
  7. 7. Why use Google Docs? Four Reasons3. Collaborate with otherwriters: get and givefeedback on documentsusing the commentfeature, and annotate thedocument, if desired.4. My favorite reason isthat it is the easiest wayto move documentsbetween devices (frommy iPad to my PC, or inreverse!)
  8. 8. Who is using Google Docs?Google has several programs geared for differentgroups; however, they all includeGmail, calendar, Google Docs and other apps.Google Docs users include:• 15 million teachers and students in 140communities worldwide (Google Apps forEducation)• 5 million businesses (Google Apps for Business)• Agencies in 44 states and DC (Google Apps forGovernment)• Many individual users
  9. 9. What does Google Docs include?Google Docs includes web-based software that iscompatible with Microsoft Office programs: Word, Exceland Powerpoint. Google Docs has Documents,Spreadsheet, and Presentation.You can start working in Word or Excel or Powerpoint andthen upload the file to Google Docs, and finish workingon it in Google Docs, storing files in Google Drive.
  10. 10. What does Google Docs include?,cont.You can also start working in Google Docs by creating anew document (or spreadsheet or presentation) and thendownload it and work on it in Word (or Excel orPowerpoint). They are compatible.However, you get a bonus. Google Docs also includesForm (use to create a form, survey or quiz) and Drawing(use to create a drawing).You are also able to create folders, to help organize yourwork.
  11. 11. What is Google Drive?Google Drive refers tothe ability to storeyour documentsonline.There are also mobileapps for your iPadand PC.
  12. 12. My Google Drive (CWW folder)
  13. 13. The difference between the two?You will see a list of your documents in GoogleDrive: you can either use the new previewfeature to look at the document, or open it upwith Google Docs.You have to use Google Docs to edit yourdocuments.
  14. 14. Other features of Google DocsIn addition, there arenumerous templates.Search by the type ofdocument (spreadsheet,presentation ordocument), or the nameof the template (resume,business letter, invitation,etc.)You get a chance to
  15. 15. Sample Presentation template
  16. 16. Form tool (great for surveys)I have used Google Docs form for several surveys—mostrecently a survey about e-books and e-readers, donewith my students at Hawkeye Community College thisspring.You create the form, send the URL for the survey (or postit) and then as people complete it, the data gets dumpedinto a spreadsheet. When finished, you can see theresults with pie charts, statistics and comments.https://docs.google.com/forms/d/1eTL6KiGW1khPrKRtDAdVJlwfti0R04enVnTU5Jnvv8c/editMy e-book survey, done this Spring
  17. 17. Survey resultshttps://docs.google.com/spreadsheet/ccc?key=0Atb9KVFB1BFhdHBnNEtqZzlSS2h6aHdRZmwxWnk3S3c#gid=0Survey results of the e-book survey (individual surveyresponses get sent to this spreadsheet)https://docs.google.com/document/d/1-zbck4FLt1q8uBDCJ_d2es5KN6rCOHdHgez7ogbKbrQ/edit#heading=h.gjdgxsMore organized results, with pie charts
  18. 18. Moving from one device to anotherI served as the Secretary of my Teachers Association for thepast five years: I used a netbook (a small laptop) to takenotes for meetings for the first year and then switched tomy first iPad, then to the second iPad, and finally got aBelkin keyboard/cover for my iPad3.I discovered Google Docs was the best way to movedocuments from my iPad to my PC. I would get the agendafrom my email, copy and paste it into a new Google Docsdocument, save it, open it at the meeting and add notes.Back at my PC, I opened Google Docs there and did someediting and proofreading. Then I downloaded the minutesand sent them out to the rest of the Board.
  19. 19. To create a document,Click on the CreatebuttonSelect the type ofdocument(document, spreadsheet, presentation, etc.)
  20. 20. To edit and name a document,Notice the area in the upper left hand corner: if youhavent named the file, it will say unnamed. Clickon it and a dialogue box pops up, with a place toenter a filename.Look at the tool bar: it will resemble those in Word.Insert images, links, or tables using the insert tool.You can change the font, size, alignment, and otherfeatures. Theres an undo tool.You can download your document in severalformats; you can also email it from File. Or, clickon the blue Share button and send it to someonefor feedback.
  21. 21. Options for downloading files
  22. 22. To share a document,
  23. 23. Commenting on student work
  24. 24. Responding to feedbackWhen you send a documentback with feedback, noticethat each comment boxincludes a reply or resolveoption.So the person can respond oragree with the suggestionand make changes asneeded.
  25. 25. Sorting documents in DriveType in the name of aperson who sent youdocuments, and youwill see the list ofitems in chronologicalorder.Notice too that you havedocuments that youcreated (my drive)and others that areshared with you.
  26. 26. New tools: research (under Tools)
  27. 27. Research results--in the document!
  28. 28. What else can you do with theTools?Get definitionsGet a word count of a documentTranslate the document into anotherlanguage
  29. 29. Need help?Click on the Help tool and a little dialoguebox pops up, with a list of suggestedtopics that you can search.There is also a list of keyboard shortcuts.
  30. 30. Have a question?Feel free to contact me, or chat during abreak at the workshop.Cherie Dargancheriedargan@gmail.com
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