1. 1 Word 2007® Business and
Personal Communication
Business Report
Newsletter
What kinds of documents can you
create with Word 2007?

2. 1 Lesson 1: Create a Document
With Microsoft Word
2007, you can create
memos, business
letters, newsletters,
and reports.
This presentation
shows you the basics
you need to know in Business Letter
order to create and
organize Word files.

3. 1Lesson 1: Create a Document
View This Presentation to Answer
the Following Questions:
•What are the parts of the Word screen?
• How do I create and manage folders?
• How do I name and save a document?
• How do I key and edit text?
• How do I print and close a document?
• What vocabulary words should I review?

4. 1 Lesson 1: Create a Document
The Word screen contains
Title bar
Quick Access
Toolbar Ribbon
Document pane
Scroll bars
Start button and
Status bar

5. 1 Lesson 1: Create a Document
The bar at the top of the screen
is called the title bar.
The title bar
displays the
name of the
current
document
or file.

6. 1 Lesson 1: Create a Document
Scroll bars
move a
document
up and
down or left
and right on
the screen.
The status bar displays
the current page and total
page count.

7. 1 Lesson 1: Create a Document
The Ribbon is a panel that
organizes commands into
tabs and groups.
Tab
Button
The Ribbon is designed to help
Group
you quickly find a button, which is
a small icon that can be clicked to
perform various tasks.

8. 1
Lesson 1: Create a Document
The Quick Access Toolbar is a
customizable toolbar for easy
access to your most commonly
used command buttons.

9. 1
Lesson 1: Create a Document
TechCheck
What are some features of the Word
screen?
Answers include:
• Title bar
• Status bar
• Menu bar
• Scroll bars
• Ribbon

10. 1
Lesson 1: Create a Document
TechCheck
Which feature of Word allows you easy
access to your most commonly used
command buttons?
Answer:
The Quick Access Toolbar allows you
easy access to your most commonly
used commands.

11. 1 Lesson 1: Create a Document
By mastering good file management, you
will be able to save time and prevent the
loss of information.

12. 1
Lesson 1: Create a Document
File management includes:
Naming and saving documents.
Creating and organizing folders so that work
can be easily saved and located.

13. 1 Lesson 1: Create a Document
A folder is an item that
helps you organize files.
To create a new
folder, click the
Office Button and
choose Save As.

14. 1 Lesson 1: Create a Document
To save a
document with
its current
name, click the
Save button on
the Quick
Access Toolbar.
If you want to rename
the document, use the
Save As command.

15. 1 Lesson 1: Create a Document
Use the Save As
dialog box to name
and save a
document so that
you can find it and
work on it again.
You should save your
document every 5 to 10
minutes to protect your
work from being lost.

16. 1
Lesson 1: Create a Document
Academic Skills Check
Why is good file management an
important skill to master?
Answers include:
• Good file management helps
save time.
• Good file management helps
prevent the loss of information.

17. 1
Lesson 1: Create a Document
Tech Check
What are some ways you can practice
good file management?
Answers include:
• Name and save documents.
• Create and organize folders so that
work can be easily saved and located.

18. 1 Lesson 1: Create a Document
In a Word document, you can…
Undo or redo actions.
Correct spelling errors.
Key and edit text.
Delete text.
Print and close a document.

19. 1 Lesson 1: Create a Document
To key, or insert, text into a document,
click in the document where you want
the new text to begin.
Then key the text
into the
document pane.

20. 1 Lesson 1: Create a Document
The insertion
point is the
blinking vertical
bar that shows Insertion
where the text point
you key will
appear on the
screen.
The insertion point is also known
as the cursor.

21. 1 Lesson 1: Create a Document
The use of proper spelling in a document is
important to clear communication.
Word helps you
find and correct
spelling errors
as you work on
a document.

22. 1 Lesson 1: Create a Document
A wavy red line
under a word
indicates that the
word may be
misspelled.
Do not forget to proofread. A document with
errors will not be well received by readers.

23. 1 Lesson 1: Create a Document
In addition to using Spell Check,
you should edit a document by:
Printing a copy.
Choosing a
Reading it
proofreading
aloud.
partner to
read the
document.

24. 1
Lesson 1: Create a Document
Sometimes you need to edit, or change, your
documents by deleting text.

25. 1 Lesson 1: Create a Document
To erase a change you have just
made to a document, click the
Undo button.
To restore a
change, click
Redo.

26. 1 Lesson 1: Create a Document
To print a document, first
choose Print Preview.
Print Preview
allows you to
see the page
as it will
appear when
printed.

27. 1 Lesson 1: Create a Document
Once you are satisfied with the document,
click Print to open the Print dialog box.
Use the Print
dialog box to
make choices
such as the
number of
copies, or
which printer
you will use.

28. 1 Lesson 1: Create a Document
After you have
You can also close a
finished and
document by clicking the
saved your work
Close button.
in a document,
you can close it.
To close a
document, use
the Close
command in
the Office
menu. Close

29. 1
Lesson 1: Create a Document
Tech Check
What are some ways to make
changes in a Word document?
Answers include:
• Key text
• Edit text
• Delete text
• Undo or Redo actions

30. 1
Lesson 1: Create a Document
Tech Check
In addition to using the Spelling and
Grammar tool, what else should you do
to proofread a document?
Answers include:
• Print a copy.
• Read the copy aloud.
• Choose a proofreading partner to
read your document.

31. 1
Lesson 1: Create a Document
Tech Check
How do you erase a change you have
just made in a Word document?
Answer:
To erase a change you have just made
to a Word document, click the Undo
button.

32. 1
Lesson 1: Create a Document
Academic Skills Check
Why is it important to use proper
spelling in a document?
Answer:
It is important to use proper spelling
because a document with errors will
not be received well by readers.

33. 1
Lesson 1: Create a Document
Vocabulary Review
button
A small icon that can be clicked to
perform a specific task.

34. 1
Lesson 1: Create a Document
Vocabulary Review
title bar
The bar at the top of the screen
that displays the name of the
current window.

35. 1
Lesson 1: Create a Document
Vocabulary Review
status bar
The bar at the bottom of the screen
that displays information such as
the current page or slide number
and the total number of pages or
slides in the document.

36. 1
Lesson 1: Create a Document
Vocabulary Review
scroll bar
A bar at the right side or bottom of
the screen that allows you to move
up and down or left and right in a
document or a worksheet.

37. 1
Lesson 1: Create a Document
Vocabulary Review
Ribbon
A panel in Microsoft Office 2007 that
organizes commands into tabs. The
Ribbon changes depending on which
applications and tools are activated.

38. 1
Lesson 1: Create a Document
Vocabulary Review
insertion point
A blinking vertical bar that indicates
where the text you key will appear on
the screen. Also known as a cursor.

39. 1
Lesson 1: Create a Document
Vocabulary Review
folder
An item that helps you organize files.