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Lesson 1 Word (Create a Document)
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Lesson 1 Word (Create a Document)

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  • 1. 1 Word 2007® Business and Personal Communication Business ReportNewsletter What kinds of documents can you create with Word 2007?
  • 2. 1 Lesson 1: Create a DocumentWith Microsoft Word2007, you can creatememos, businessletters, newsletters,and reports.This presentationshows you the basicsyou need to know in Business Letterorder to create andorganize Word files.
  • 3. 1Lesson 1: Create a DocumentView This Presentation to Answerthe Following Questions:•What are the parts of the Word screen?• How do I create and manage folders?• How do I name and save a document?• How do I key and edit text?• How do I print and close a document?• What vocabulary words should I review?
  • 4. 1 Lesson 1: Create a Document The Word screen contains Title barQuick AccessToolbar Ribbon Document pane Scroll bars Start button and Status bar
  • 5. 1 Lesson 1: Create a Document The bar at the top of the screen is called the title bar.The title bardisplays thename of thecurrentdocumentor file.
  • 6. 1 Lesson 1: Create a Document Scroll bars move a document up and down or left and right on the screen.The status bar displaysthe current page and totalpage count.
  • 7. 1 Lesson 1: Create a Document The Ribbon is a panel that organizes commands into tabs and groups.Tab ButtonThe Ribbon is designed to help Groupyou quickly find a button, which isa small icon that can be clicked toperform various tasks.
  • 8. 1Lesson 1: Create a Document The Quick Access Toolbar is a customizable toolbar for easy access to your most commonly used command buttons.
  • 9. 1Lesson 1: Create a DocumentTechCheckWhat are some features of the Wordscreen?Answers include:• Title bar• Status bar• Menu bar• Scroll bars• Ribbon
  • 10. 1Lesson 1: Create a DocumentTechCheckWhich feature of Word allows you easyaccess to your most commonly usedcommand buttons?Answer:The Quick Access Toolbar allows youeasy access to your most commonlyused commands.
  • 11. 1 Lesson 1: Create a DocumentBy mastering good file management, youwill be able to save time and prevent the loss of information.
  • 12. 1Lesson 1: Create a Document File management includes: Naming and saving documents. Creating and organizing folders so that work can be easily saved and located.
  • 13. 1 Lesson 1: Create a Document A folder is an item that helps you organize files.To create a newfolder, click theOffice Button andchoose Save As.
  • 14. 1 Lesson 1: Create a DocumentTo save adocument withits currentname, click theSave button onthe QuickAccess Toolbar. If you want to rename the document, use the Save As command.
  • 15. 1 Lesson 1: Create a DocumentUse the Save Asdialog box to nameand save adocument so thatyou can find it andwork on it again. You should save your document every 5 to 10 minutes to protect your work from being lost.
  • 16. 1Lesson 1: Create a Document Academic Skills CheckWhy is good file management animportant skill to master?Answers include:• Good file management helpssave time.• Good file management helpsprevent the loss of information.
  • 17. 1Lesson 1: Create a DocumentTech CheckWhat are some ways you can practicegood file management?Answers include:• Name and save documents.• Create and organize folders so thatwork can be easily saved and located.
  • 18. 1 Lesson 1: Create a Document In a Word document, you can… Undo or redo actions. Correct spelling errors.Key and edit text. Delete text. Print and close a document.
  • 19. 1 Lesson 1: Create a Document To key, or insert, text into a document, click in the document where you want the new text to begin.Then key the textinto thedocument pane.
  • 20. 1 Lesson 1: Create a DocumentThe insertionpoint is theblinking verticalbar that shows Insertionwhere the text pointyou key willappear on thescreen. The insertion point is also known as the cursor.
  • 21. 1 Lesson 1: Create a Document The use of proper spelling in a document is important to clear communication.Word helps youfind and correctspelling errorsas you work ona document.
  • 22. 1 Lesson 1: Create a DocumentA wavy red lineunder a wordindicates that theword may bemisspelled. Do not forget to proofread. A document with errors will not be well received by readers.
  • 23. 1 Lesson 1: Create a Document In addition to using Spell Check, you should edit a document by: Printing a copy. Choosing aReading it proofreading aloud. partner to read the document.
  • 24. 1Lesson 1: Create a Document Sometimes you need to edit, or change, your documents by deleting text.
  • 25. 1 Lesson 1: Create a Document To erase a change you have just made to a document, click the Undo button.To restore achange, clickRedo.
  • 26. 1 Lesson 1: Create a Document To print a document, first choose Print Preview.Print Previewallows you tosee the pageas it willappear whenprinted.
  • 27. 1 Lesson 1: Create a Document Once you are satisfied with the document, click Print to open the Print dialog box.Use the Printdialog box tomake choicessuch as thenumber ofcopies, orwhich printeryou will use.
  • 28. 1 Lesson 1: Create a DocumentAfter you have You can also close afinished and document by clicking thesaved your work Close button.in a document,you can close it.To close adocument, usethe Closecommand inthe Officemenu. Close
  • 29. 1Lesson 1: Create a DocumentTech CheckWhat are some ways to makechanges in a Word document?Answers include:• Key text• Edit text• Delete text• Undo or Redo actions
  • 30. 1Lesson 1: Create a DocumentTech CheckIn addition to using the Spelling andGrammar tool, what else should you doto proofread a document?Answers include:• Print a copy.• Read the copy aloud.• Choose a proofreading partner to read your document.
  • 31. 1Lesson 1: Create a DocumentTech CheckHow do you erase a change you havejust made in a Word document?Answer:To erase a change you have just madeto a Word document, click the Undobutton.
  • 32. 1Lesson 1: Create a Document Academic Skills CheckWhy is it important to use properspelling in a document?Answer:It is important to use proper spellingbecause a document with errors willnot be received well by readers.
  • 33. 1Lesson 1: Create a DocumentVocabulary ReviewbuttonA small icon that can be clicked toperform a specific task.
  • 34. 1Lesson 1: Create a DocumentVocabulary Reviewtitle barThe bar at the top of the screenthat displays the name of thecurrent window.
  • 35. 1Lesson 1: Create a DocumentVocabulary Reviewstatus barThe bar at the bottom of the screenthat displays information such asthe current page or slide numberand the total number of pages orslides in the document.
  • 36. 1Lesson 1: Create a DocumentVocabulary Reviewscroll barA bar at the right side or bottom ofthe screen that allows you to moveup and down or left and right in adocument or a worksheet.
  • 37. 1Lesson 1: Create a DocumentVocabulary ReviewRibbonA panel in Microsoft Office 2007 thatorganizes commands into tabs. TheRibbon changes depending on whichapplications and tools are activated.
  • 38. 1Lesson 1: Create a DocumentVocabulary Reviewinsertion pointA blinking vertical bar that indicateswhere the text you key will appear onthe screen. Also known as a cursor.
  • 39. 1Lesson 1: Create a DocumentVocabulary Review folder An item that helps you organize files.