3.5 ICT Policies
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3.5 ICT Policies

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Teacher presentation on unit 3.5 ICT Policies

Teacher presentation on unit 3.5 ICT Policies

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3.5 ICT Policies 3.5 ICT Policies Presentation Transcript

  • 3.5 ICT Policies
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    • Using the document I have provided you with answer these questions:
      • What does an IT Policy do?
      • You could say that the IT Policy is divided in to two main sections, what are they?
      • What security issues are covered in the IT Policy?
      • According to this policy when will all the training take place?
      • Do you think training should take place at other times also and if so when?
      • What is a TNA?
      • Why are legal legislations mentioned in this policy?
      • In your opinion is this is a thorough ICT Policy?
      • What might you ad to the policy?
    • Highlight what you believe to be the most important parts of this policy
    • ICT policies outline how the ICT Strategy will be put into operation
    • ICT policies will tend to cover:
      • Training
      • Security
      • Procurement
    • It is important that policies are reviewed regularly to ensure that they still meet the objectives of the organisation
    • Many policies will be written into the employee’s contract of employment.
    • It will outline these policies and by signing the contract the employee is signing a legal agreement to comply with the policies.
    • The contract of employment will be backed up by disciplinary procedures
    • What would you do if you were in charge of writing this policy?
      • What would it cover?
      • How would you conduct the training?
      • When would you conduct the training?
      • Who monitors the training?
    • An ICT Training Policy will include a statement of who needs to be trained, what training they need and how this training will be delivered.
    • What would you do if you were in charge of writing this policy?
      • What would it cover?
        • Who needs to be trained
        • Training needs for specific jobs
        • What type of training to be used (e-learning, in-house, external courses, guest speakers etc.)
        • Funding
      • How would you conduct the training?
        • Find out staff abilities (skills audit)
        • Weigh up in-house vs external training
      • When would you conduct the training?
        • During Inductions (When someone new starts)
        • When new hardware or software are introduced
        • When/if new legislations are introduced
        • New ventures within an organisation may generate training
        • After appraisals
        • As ongoing CPD
      • Who monitors the training
        • HR Department
    • You have been asked to write the ICT Training Policy
    • Give an overview of 8-10 aspects it will cover
      • Review the ICT skills gap for the organisation
      • Build in time for an employee to consolidate newly acquired skills
    • You have been asked to write the ICT Training Policy
    • Give an overview of 8-10 aspects it will cover
      • Review the ICT skills gap for the organisation
      • Review individuals training needs
      • Encourage an atmosphere of on-going ICT learning
      • Build in time for an employee to consolidate newly acquired skills
      • Ensure training individual staff benefits all by asking them to pass on information
      • Consider training costs
      • Ensure during induction training is given
      • Take immediate steps to replace any valuable ICT skills of leaving staff
    • Covers how an organisation intends to protect it’s assets
    • Should lay down procedures that employees must follow in order to protect its data and equipment from theft, misuse and unauthorised access
    • Organisations have the responsibility to maintain security measures so that they meet the requirements of the law
    • Should aim to cover the security and privacy of data
    • What’s the difference between security of data and privacy of data?
      • Security – making sure the data is correct, kept confidential and safe
      • Privacy – ensuring the data is not seen or accessed by anyone who is not authorized to see it
    • MUST
      • Identify potential threats to data and manage these threats
      • Allocate responsibilities for data security
      • State what resources are needed to maintain security
      • Lay down staff responsibilities in the prevention of misuse
        • Steps that should be taken to provide protection against viruses and physical security of computers
      • Lay down disciplinary procedures for breaches of security
    • A security policy will tend to have the following included:
      • Introduction – states purpose of policy
      • Network Security – usernames and passwords (min/max length etc.)
      • Data Transfer – Internet usage, data encryption, firewalls
      • Change control and monitoring – security logs
      • Use of Laptops- rules on usage (personal/private), storage, etc.
      • Backup and Recovery – how backed up and recovered
    • IT is then important that all staff within an organisation are made aware of the security policy
    • How can this be done?
      • Induction
      • Training
      • Leaflets, fliers, posters
      • Bulletin boards (on company intranet)
      • Emails
    • Covers ways in which ICT hardware and software is obtained
    • A centralised policy will
      • ensure consistency and compatibility amongst all systems
      • Provide possible discounts for bulk buys
      • Reduce costs of all hardware and software maintenance and support if consistent
    • A timescale for replacement of hardware should be included
    • Communication and consultation with all departments is important, departments should feel involved with the decision process so as to be aware and to take ownership.
    • Consider the flexibility of the hardware and software, can be upgraded if requirements change or grow?
    • Consistency in hardware is ideal e.g. same model and make of laptops, desktops etc. will simplify maintenance
    • Consistency in software is similar e.g. same operating systems, generic software applications etc. would insure a consistent look and feel, ease maintenance, training and support.
    • However, certain departments may require specialist software, communication is important again
    • May also cover disposal of unwanted or obsolete equipment
      • Selling
      • Donating
      • Recycling
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