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Measure E Update
 

Measure E Update

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    Measure E Update Measure E Update Document Transcript

    • MEASURE E WEBSITE FAQ’S How can I get involved? The design and scoping phases of the Measure E building program include many user groups who are providing their input in collaboration with the Architectural firms that have been chosen by the Board of Education (“BOE”) for each campus. Each campus has a School Site Facility Committee that meets regularly with the architect for that campus. The BHHS has various School Site Facility Sub-Committees that represent the administration, each academic department, the arts, athletics and safety personnel. You can be involved by following the progress of the planning process and providing your input to the Facilities Department from this website. You can also attend the various outreach meetings that are designed to communicate the progress of the building program and receive feedback from the community. You can also follow the discussions and feedback of the Facilities Advisory Committee (“FAC”) on this website. How Can My Voice Be Heard? We encourage you to ask as many questions and provide your opinions about the Program by emailing the Facilities Department. (Provide Email Link Here) Can you describe the Program Development Process for the Measure E Building Program? In 2006 the Board of Education authorized the Facilities Department to conduct a master plan study for the BHUSD. From 2006-2008 the Draft Master Plan was developed. This plan evaluated and assessed the district facility requirements by examining the facilities, infrastructure, seismic, fire, life, safety, security, ADA, technology, educational program needs, green efforts and aesthetics. This study also evaluated the funding requirements which resulted in the public approval of the $334 million Measure E General Obligation Bond in November 2008. In the conceptual design phase, the Board of Education selected the architects for each campus. In the design development phase the architects work with the School Site Facility Committees and sub-committees at each campus to evaluate the needs for each campus. Where are we in the Program Development Process? We are currently in the design development phase. In this phase, the architects are gathering input from the various user groups, the School Site Facility Committees and their sub-committees, the FAC and the Board of Education that will give the architects the direction necessary to understand the function of the new facilities and those that require renovation. Once the Board of Education approves the function of these facilities
    • then the architects can begin to design these buildings and create the form that will follow the function. Who decides which projects will be financed with Measure E Bond Funds? The Board of Educations of the BHUSD decides which projects will be funded. When the architects complete the design development phase of each project, the Facilities Department will present each project to the Board of Education for their approval. Once the design is approved, construction documents are submitted to the Department of State Architects (“DSA”) for their approval. Once approved by the DSA, each project is competitively bid. The BOE will then be asked to award each project to the lowest qualified bidder. Has the Board of Education approved the financing of any projects to date? Yes. The Board of Education has approved the demolition of the Annex Building at Horace Mann Elementary School. The approval calls for the demolition of the Annex and replacing the Annex area with usable hard top for recreational use. The demolition of the Annex is expected to begin after this school year and completed prior to the start of the 2009-2010 school year. What is the Facilities Advisory Committee? The FAC is an advisory committee appointed by the Board of Education. The purpose of the FAC is to review, analyze and make recommendations to the BOE regarding the planning and development of the facilities of the BHUSD involved in the expenditure of Measure E bond funds. The FAC gathers information from various sources including the School Site Facility Committees, sub-committees and the Facilities Department and makes periodic reports and/or recommendations to the BOE. The membership of the FAC consists of two members appointed by each member of the BOE and one member from each of the BHEA/California Teachers Association, the BHEA/Office, Technical Business Services, the BHEA/Instructional Aides, the California School Employees Association, the PTA Council and the Student Body. For a list of current members of the FAC, click here. You can follow the progress of the FAC by reviewing the minutes of all FAC meetings. (Click here to a link for all FAC meeting minutes) What are the School Site Facility Committees? Each of the five campuses of the BHUSD has a School Site Facility Committee (“SSFC”). Each school site Administrator chooses the members of their SSFC. The members of the SSFC represent staff, teachers, parents and community members. These committees meet monthly with the Architect/Engineering teams at each site to discuss a specific list of tasks that will provide input necessary to refine the scope and to develop design options for the specific needs of each campus.
    • The site Administrator also identifies individuals best suited to provide user input at the sub-committee level for individual departmental needs. The Architects meet with these sub-committees to establish their needs and priorities which are utilized in the design, development process. Information derived from the sub-committees is provided by the Architects to each SSFC. Currently there are five primary School Site Facility Committees and approximately twenty different sub-committees. Based on the sub-committee input and the SSFC direction, the Architects develop design options for presentation to the FAC and the BOE for each campus. You can follow the progress of each SSFC by reviewing the minutes of all SSFC meetings. (Click here for a link to all SSFC meeting minutes) Who is involved in the Project, Planning and Scoping Process? The Board of Education chose the Architects who are responsible for leading the project, planning and scoping process. The BOE chose LPA for the Beverly Hills High School campus, Dougherty & Dougherty for all four of the K-8 campuses and the Alternative Education facility, and Gensler for the entry building project at the BHHS campus. The School Site Facility Committee and sub-committees at each campus will work with the Architect/Engineering teams to refine the scope and develop design options for each campus based on need. These design options will be presented to the Facilities Advisory Committee for their review. The FAC will then present their advisory recommendations to the Board of Education. Ultimately, the Board of Education will decide which projects will get funded with the Measure E bond funds. (Add link to process chart here) What is the Proposed Task Duration Schedule? The proposed task duration schedule runs for approximately six years. It is very important to remember that this is a proposed schedule that is subject to many variables that will impact the overall duration. The Measure E Program is currently in the Design Stage of the Development Phase. This phase of the program began in November 2008 and is estimated to continue through April, 2010. This phase began with the Architects meeting with each SSFC and all of the SSFC sub-committees to assess the needs and scope of each campus. The Architects continue to meet with the BOE and the FAC while the Facilities Department provides information to both the BOE and the FAC on a regular basis. Based on all of the input received, the Architects will create detailed design drawings for the projects at each campus. These design drawings will be presented to the BOE for their approval and then submitted to the Department of State Architects for their approval. Armed with DSA project approvals, the program will enter the Construction phase of the building schedule. The proposed construction schedule is organized in three phases. While the BOE will ultimately determine which projects are financed and when, the
    • schedule is organized to coordinate the projects at all of the campuses in the most efficient manner with the least amount of disruption and interim housing requirements at each campus. The proposed schedule extends the construction phase through the summer of 2014. Which projects have been approved by the Board of Education? As of the last BOE meeting on May 12, 2009, the BOE gave direction to the Facilities Department to remove the Annex building at Horace Mann and temporarily replace it with usable ground space. This project is in the construction phase. Construction bids have been received by the District and a recommendation will be made to the BOE shortly. Additionally, the BOE gave direction to the Facilities Department to move forward with the design phase for the demolition of the Rotunda and the proposed replacement building at Horace Mann. The BOE also gave direction to move forward with the design phase of the Alternative Education facility to be located in the building adjacent to the District Offices across the street from the BHHS campus. The BOE also gave direction regarding the functions of the proposed Entry Building on the campus of the BHHS. This will enable the Architect to move forward with the design phase of this project. What impact will there be to each school campus? Depending on which projects are approved by the Board of Education, there will be varying degrees of facility disruptions to each campus during the Measure E building program. The demolition of the Annex building at Horace Mann is scheduled to take place this summer and is projected to be completed prior to the start of the 2009-2010 school year. This will provide a benefit to the Horace Mann students as they will have more usable hard space on their playground. The proposed task duration schedule estimates construction to begin in the spring of 2010 at the Alternative Education site, the Beverly Hills High School and at Horace Mann. The current draft master plan contemplates more renovation and construction activity at the Beverly Hills High School and the Horace Mann campus. As a result, there will be facility disruptions and interim housing requirements at both the BHHS and Horace Mann during the three phases of construction currently contemplated by the proposed plan.