APA 6th Ed - MS Word Advanced Editing v1
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APA 6th Ed - MS Word Advanced Editing v1

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This brief tutorial teaches the end user how to setup advanced editing features in MS Word 2003, 2007, and 2010.

This brief tutorial teaches the end user how to setup advanced editing features in MS Word 2003, 2007, and 2010.

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APA 6th Ed - MS Word Advanced Editing v1 APA 6th Ed - MS Word Advanced Editing v1 Presentation Transcript

  • Michelle Post, Ph.D.
  •  What is MS Word Advanced Editing? Locating and Setting the Advanced Editing Feature in MS Word 2003 Locating and Setting the Advanced Editing Feature in MS Word 2007 Locating and Setting the Advanced Editing Feature in MS Word 2010 References ©Michelle Post, Ph.D. 7/25/2012 2
  •  Microsoft’s Word application comes set with default settings of Grammar only; however, the application can be set for more extensive editing features with the setting of Grammar and Style Settings. These features are invaluable when self- editing a paper, especially an APA 6th Edition paper. ©Michelle Post, Ph.D. 7/25/2012 3
  • ©Michelle Post, Ph.D. 7/25/2012 4
  • Locating & Setting theAdvanced Editing Features1. From the Menu Bar, select Tools > Options2. From the New Window, select the Spelling & Grammar Tab3. From the Grammar section in this window, select Writing style, using the drop down arrow choose Grammar & Style4. Click on the button titled Settings . . . ©Michelle Post, Ph.D. 7/25/2012 5
  • Locating & Setting theAdvanced Editing Features,Cntd.5. From the new window make sure that all the boxes are Checked under the Grammar section6. From the same window make sure that all the boxes are Checked under the Style section ©Michelle Post, Ph.D. 7/25/2012 6
  • Locating & Setting the AdvancedEditing Features, Cntd.7. From the Grammar Settings window, locate the Require section, for this is where you can set APA specific rules APA 6th Edition Rules Location8. Comma required before last list item: Select always from the Comma: Use a comma between Chapter 4: Section 4.03 – Comma drop down menu elements (including before and and (p. 88) or) in a series of three or more9. Punctuation required with items (APA, 2010, p. 88). quotes: Select inside from the Double or Single Quotation Marks Chapter 4: Section 4.08 – Double or drop down menu with other punctuation: ―Place Single Quotation Marks (p. 92)10. Spaces required between periods and commas within closing sentences: Select either 1 or 2, single or double quotation marks. they both are right for APA 6th Place other punctuation marks inside quotation marks only when edition they are part of the quoted11. Click on the OK button, click on material‖ (APA, 2010, p. 92). the OK button on the Options Spacing After a Period: ―Spacing Chapter 4: Section 4.01 – Spacing window twice after punctuation marks at After Punctuation Marks (p. 88) the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88). ©Michelle Post, Ph.D. 7/25/2012 7
  • ©Michelle Post, Ph.D. 7/25/2012 8
  • Locating & Setting theAdvanced Editing Features1. From the Main Word window select the Office Button2. From the Office Button, select Word Options3. From the New window, select Proofing from the left menu4. From the When correcting spelling and grammar in Word section in this window, select Writing style, using the drop down arrow choose Grammar & Style5. Click on the button titled Settings . . . ©Michelle Post, Ph.D. 7/25/2012 9
  • Locating & Setting theAdvanced Editing Features,Cntd.6. From the new window make sure that all the boxes are Checked under the Grammar section7. From the same window make sure that all the boxes are Checked under the Style section ©Michelle Post, Ph.D. 7/25/2012 10
  • Locating & Setting the AdvancedEditing Features, Cntd.8. From the Grammar Settings window, locate the Require section, for this is where you can set APA specific rules APA 6th Edition Rules Location9. Comma required before last list item: Select always from the Comma: Use a comma between Chapter 4: Section 4.03 – Comma drop down menu elements (including before and and (p. 88) or) in a series of three or more10. Punctuation required with items (APA, 2010, p. 88). quotes: Select inside from the Double or Single Quotation Marks Chapter 4: Section 4.08 – Double or drop down menu with other punctuation: ―Place Single Quotation Marks (p. 92)11. Spaces required between periods and commas within closing sentences: Select either 1 or 2, single or double quotation marks. they both are right for APA 6th Place other punctuation marks inside quotation marks only when edition they are part of the quoted12. Click on the OK button, to save material‖ (APA, 2010, p. 92). the new settings and close the Spacing After a Period: ―Spacing Chapter 4: Section 4.01 – Spacing window twice after punctuation marks at After Punctuation Marks (p. 88) the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88). ©Michelle Post, Ph.D. 7/25/2012 11
  • ©Michelle Post, Ph.D. 7/25/2012 12
  • Locating & Setting theAdvanced Editing Features1. From the Main Word window select the File Tab2. From the File Tab, select Options3. From the New window, select Proofing from the left menu4. From the When correcting spelling and grammar in Word section in this window, select Writing style, using the drop down arrow choose Grammar & Style5. Click on the button titled Settings . . . ©Michelle Post, Ph.D. 7/25/2012 13
  • Locating & Setting theAdvanced Editing Features,Cntd.6. From the new window make sure that all the boxes are Checked under the Grammar section7. From the same window make sure that all the boxes are Checked under the Style section ©Michelle Post, Ph.D. 7/25/2012 14
  • Locating & Setting the AdvancedEditing Features, Cntd.8. From the Grammar Settings window, locate the Require section, for this is where you can set APA specific rules APA 6th Edition Rules Location9. Comma required before last list item: Select always from the Comma: Use a comma between Chapter 4: Section 4.03 – Comma drop down menu elements (including before and and (p. 88) or) in a series of three or more10. Punctuation required with items (APA, 2010, p. 88). quotes: Select inside from the Double or Single Quotation Marks Chapter 4: Section 4.08 – Double or drop down menu with other punctuation: ―Place Single Quotation Marks (p. 92)11. Spaces required between periods and commas within closing sentences: Select either 1 or 2, single or double quotation marks. they both are right for APA 6th Place other punctuation marks inside quotation marks only when edition they are part of the quoted12. Click on the OK button, to save the material‖ (APA, 2010, p. 92). new settings and close the window Spacing After a Period: ―Spacing Chapter 4: Section 4.01 – Spacing twice after punctuation marks at After Punctuation Marks (p. 88) the end of a sentence aids readers of draft manuscripts‖ (APA, 2010, p. 88). ©Michelle Post, Ph.D. 7/25/2012 15
  • American Psychological Association. (2010). Publication manual of the American Psychological Association (6th ed.). Washington, DC: American Psychological Association. ©Michelle Post, Ph.D. 7/25/2012 16
  • Michelle Post, Ph.D., MBA, A+ URL: http://reachyourpotential.info/ Twitter: @MichellePost Linked-In: http://www.linkedin.com/in/michellepostphdCopyright 2012 Michelle Post, All Rights Reserved. ©Michelle Post, Ph.D. 7/25/2012 17