Although the number of regulations have been increasing, the reality is many of the regulations have been around for quite some time. The issue is that some of the regulations were originally created based on our physical or paper records and now we are dealing with regulations that deal specifically with the management or governance of electronic information. The slide with the data protection laws came from our e-discovery/legal teams. I believe I got it from Jim Shook. We either use this one (with the world map) or our eye chart one to ultimately bring up the fact that regulations are growing at a vast amount (i.e. at one point the UK Liberal government was literally creating a new regulation a day – they had over 3000 regulations created in their tenure) and it is not just a US or North American thing it is truly global. Fundamentally when I discuss this I use the analogy of it’s not just certifications or regulations, but standards and acts, and it’s all about managing your information from a to z – who has access, how are they accessing it, what are they doing with it and how are we ensuring that we only keep it for the required amount of time.
We realize this sounds counterintuitive but….Governance was something you worked around/against. In this new Cloudy World, success, that is agility and productivity are impossible without governance.Our goal – To help our customers make governance an integral part of their information fabric and to make it unobtrusive so it doesn’t become a block.You want to use governance to….Provide better visibility into your overall risk (where is that data anyhow?)Enable you to manage/reduce that risk (I can put retention/disposition on it, I can discover it)Remove obstacles to customer agility and productivity (e.g. can I export data? Am I violating privacy laws) Make governance a partner rather than a hindrance of the business transformationUltimately drive governance as an inherent part of the information fabric – governance should be like dialtone – pervasive you shouldn’t have to think about it – it should just be part of what you do.
IQPC eDiscovery Goverment - Washington D.C.
Braving the New World of E-Discovery Costs: Balancing the Shrinking budgets of agencies and Escalating Overhead <br />June 28, 2011<br />1<br />
Questions?<br />Robert Martin<br />Records Management Officer<br />National Institute of Food and Agriculture<br />US Department of Agriculture<br />202.401.5924<br />email@example.com<br />3<br />Back to Table of Contents<br />
Braving the New World of E-Discovery Costs: Balancing the<br />Shrinking budgets of Agencies with Escalating Overhead<br />
1.8Zb<br />Lots of It<br />95%<br />Mostly Unstructured<br />85%<br />Mostly Unmanaged<br />85%<br />Created by Organizations<br />▲<br />Becoming More Regulated<br />Information Today – The Big Picture<br />Information<br />
Why is Electronic Information so Challenging?<br />Formats & Apps<br />Cross-border<br />Speed<br />Personal Privacy<br />Various Devices<br />Info Volume<br />Electronic Information<br />
Balancing eDiscovery Budget and Expense<br />Determine Litigation, Investigation, and Risk Profile<br />Build cross-functional team – Legal, IT, Records, etc.<br />Understand Systems, Repositories, Applications which contain ESI<br />Understand where your ESI is located and who has access to it – laptops/desktops, datacenters, cloud……<br />Discover current ESI volume and ESI growth predictions<br />Review eDiscovery options – In-house, Hybrid, Outsourced models<br />Right size the eDiscovery solution to fit your needs<br />Stay current on eDiscovery best practices and emerging case law<br />
Question and Answers<br />David Morris - David.Morris@emc.com<br />
Next Steps<br />Best practices white papers, analyst papers and more…<br />eDiscovery <br />kazeon.com<br />emc.com/ediscovery<br />Information Governance<br />emc.com/informationgovernance<br />emc.com/SourceOneCity<br />Upcoming events<br />Best Practices eDiscovery webcasts (EMC+MastersConf)<br />kazeon.com/newsroom2/webinars.php<br />