Creating Long Documents Using Adobe InDesign
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Creating Long Documents Using Adobe InDesign

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Slideshow that accompanied my presentation to STC San Diego on creating long documents using Adobe InDesign. Includes many comparisons to FrameMaker.

Slideshow that accompanied my presentation to STC San Diego on creating long documents using Adobe InDesign. Includes many comparisons to FrameMaker.

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  • Thanks for the comment, Immanuel. Yes, Word 2007 (not pictured) includes TOCs, indices, and footnotes. A lot of technical writers use Word (sometimes by choice). I probably should have included Word, so there would be two word processors and two page layout programs. Better still, I should have omitted Publisher altogether since I included it only as a straw-man.
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  • I'm certain Word 2007 has TOCs (and at least one other thing from that comparison list on slide 4); its odd that Publisher didn't.
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  • 1. Creating Long Documents Using Adobe InDesign Creating Long Documents Using Adobe InDesign Presented by Michael Opsteegh to the San Diego STC 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 2. Creating Long Documents Using Adobe InDesign What Is InDesign? • InDesign is a page design application rather than a word processing application. • InDesign is geared toward quick-to-print publi- cations like magazines and newspapers. • InDesign offers powerful workflow and single- source functions. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 3. Creating Long Documents Differences between InDesign Using Adobe Word Processing and Page Layout Word Processing Page Layout • e.g., Microsoft Word or • e.g., QuarkXPress or Adobe Adobe FrameMaker InDesign • Medium to long documents • Documents that require • Text-intensive documents advanced typographic with few graphics adjustments • Documents that require • Documents that little layout of text and require accurate color graphics management • Documents that require precise layout of text and graphics 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 4. Creating Long Documents Using Adobe InDesign Comparing Tools Microsoft Office Adobe Adobe Publisher 2007 FrameMaker 9 InDesign CS4 OpenType support Basic Basic Advanced PDF export • • • TOCs and indices • • Footnotes • • Books • • XML import/export • • EPS image support • • Variable support • • Ligatures • Color separation for • prepress XHTML support • 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 5. Creating Long Documents Using Adobe InDesign What InDesign Can Do • Handle documents with a large number of pages • Generate tables of contents and indices • Autonumber pages and elements • Check spelling using multiple dictionaries • Create dynamic footnotes • Import information from databases 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 6. Creating Long Documents Using Adobe InDesign What’s New in InDesign • Variables (CS3) • Running headers and footers (CS3) • Conditional text (CS4) • Smart text reflow (CS4) • Cross references (CS4) 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 7. Creating Long Documents Using Adobe InDesign Master Pages Master pages contain elements that appear on multiple pages, including: • Page numbers • Chapter numbers • Running headers and footers • Logos 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 8. Creating Long Documents Using Adobe InDesign Master Pages • Use master ages to create page templates. • Add multiple master pages to a document to handle different types of pages within your document (e.g., front matter, title pages, TOC, indecies) • Import master pages from preexisting documents. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 9. Creating Long Documents Using Adobe InDesign Layers • Use layers to organize objects on the page. • Using “Send to front” and “Send to back” in a complicated layout will drive you to drink. • Use layers for conditional formatting for mul- tiple document outputs (e.g., TechniScribe uses layers to create color and grayscale versions). 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 10. Creating Long Documents Using Adobe InDesign Text Frames • All text must be contained within a text frame. • Select the Type Tool, click the page, and drag to draw a text frame. • Select the Type Tool and click within a graphic frame or path turn those objects into text frames. quare, or pe you le, s Ty circ lin ex it a • r t e. t on , be a path 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 11. Creating Long Documents Using Adobe InDesign Variables Use variables to easily maintain information that changes frequently within your documents: • Publication date • Product names • Department names • Titles 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 12. Creating Long Documents Using Adobe InDesign Styles Use styles to maintain the consistency of your publications by controlling the appearance of elements: • Paragraphs • Characters • Tables 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 13. Creating Long Documents Using Adobe InDesign Graphics As a Creative Suite application, Adobe InDesign plays well with Photoshop and Illustrator: • Place native PSD and AI files. • Place files through Adobe Bridge. • Import clipping paths. • Rely on Adobe’s color management sys- tem to preserve your colors throughout your workflow. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 14. Creating Long Documents Using Adobe InDesign Tables of Contents • List chapters or headings. • List any other collection of any paragraph style to create a table of figures, list of contributors, list of advertisers, etc. • Styles control the appearance of the TOC. • TOC update is not live; you must remem- ber to click Layout and select Update Table of Contents. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 15. Creating Long Documents Using Adobe InDesign Indices • List keywords or concepts. • InDesign indices seem to fall between the com- plexities of FrameMaker and simplicities of Word. • Styles control the appearance of the index. • TOC update is not live; you must remember to regenerate the index from the Generate Index window. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 16. Creating Long Documents Using Adobe InDesign Libraries • Create a Library to store fre- quently used page elements, graphics, text frames, etc. • The Library is a separate file from your InDesign document • A single Library can be used in multiple documents. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 17. Creating Long Documents Using Adobe InDesign InDesign/InCopy Workflow • Typical linear production process is long and costly, often involving multiple reviews and pieces of paper with editorial notes passed from writer, to editor, to designer, to proof- reader, back to the designer, back again to the proofreader…. • InDesign is geared toward quick-to-print publi- cations like newspapers and magazines, and it’s focus is reducing this workflow. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 18. Creating Long Documents Using Adobe InDesign InDesign/InCopy Workflow • InCopy reduces the need to buy more expensive InDesign licenses. Only the designer or senior writer needs InDesign; writers, editors, and proofreaders can use the less expensive InCopy. • InCopy improves the publication workflow, playing to the users’ strengths, allowing writers and editors to fo- cus on text and designers to focus on page layout. • Users can be anywhere in the world where they can ac- cess the files on the network server. • Using InCopy with InDesign requires little more than a shared file server where users can access files. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 19. Creating Long Documents Using Adobe InDesign XML Import/Export • Importing XML into InDesign allows your to use content for a variety of other sources, including databases. • Exporting XML allows you to repurpose your content • InDesign’s use of XML is particularly useful for documents with repeating types of elements like dictionaries, indices, catalogs, newspapers, and magazines. 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 20. Creating Long Documents Using Adobe InDesign Your Questions 2009 • Michael Opsteegh • octechwriter@yahoo.com
  • 21. Creating Long Documents Using Adobe InDesign Additional Resources • A Designers Guide to Adobe InDesign and XML by James Maivald and Cathy Palmer (2007) • InDesign Type: Professional Typography with Adobe InDesign CS2 by Nigel French (2006) • Real World Adobe InDesign CS3 by Olav Martin Kvern and David Blatner (2007) • Lynda.com: Online Training Library, CD-ROMs, and Books at http://www.lynda.com • Michael Opsteegh: octechwriter@yahoo.com 2009 • Michael Opsteegh • octechwriter@yahoo.com