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Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
Time Management
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Time Management

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الوقت هو الحياه

الوقت هو الحياه

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  • 1. Time management
  • 2. Time Management <ul><li>Signs of overload </li></ul><ul><li>frustration, fatigue, </li></ul><ul><li>taking work home from the office, </li></ul><ul><li>no deadlines </li></ul>
  • 3. Time Management <ul><li>Time management means the efficient use of our resources, including time, in such a way that we are effective in achieving important personal goals. </li></ul>
  • 4. Time Management <ul><li>Time is something we never have enough of </li></ul><ul><li>Fortune building starts with time management </li></ul>
  • 5. Time Management <ul><li>Time is working for you </li></ul><ul><li>If you don't use its potentional for you, it will act against you </li></ul><ul><li>Time wasting not only affecting you but also the others </li></ul>
  • 6. Time Management <ul><li>Time is equally distributed to all of us </li></ul><ul><li>Time management starts by I want </li></ul><ul><li>Time management is a commitment </li></ul>
  • 7. Time Management <ul><li>All champions plan their work </li></ul><ul><li>Strange idea that it is difficult task </li></ul><ul><li>Time is money (cost of minute) </li></ul><ul><li>Time can not be saved </li></ul>
  • 8. Time Management
  • 9. Time Management <ul><li>6 hours sleep per day </li></ul><ul><li>50% of weekly time meetings </li></ul><ul><li>The rest for researches, </li></ul><ul><li>visits and follow up </li></ul><ul><li>The best time to think </li></ul><ul><li>between 6 to 8 am </li></ul><ul><li>High family affection </li></ul>
  • 10. Time Management <ul><li>What’s involved ? </li></ul><ul><li>Analysis </li></ul><ul><li>Planning </li></ul><ul><li>Follow-up and Re-analysis </li></ul>
  • 11. Time Management <ul><li>Find out how you use your time </li></ul><ul><li>Analyze your time log to identify your problems </li></ul><ul><li>Set goals by means of priorities rating </li></ul><ul><li>Develop action plans </li></ul>
  • 12. Time Management <ul><li>5.Schedule the key tasks </li></ul><ul><li>6.Develop solution for overcoming time management problems </li></ul><ul><li>7.Follow up and reanalyze </li></ul>
  • 13. Time Management <ul><li>Time use analysis </li></ul>The Problem ! I don’t have a time I’m working late every night If only there were thirty-six hours in the day I have had a crisis last week
  • 14. Time use analysis <ul><li>Do you have enough time to do things you want to do? </li></ul><ul><li>Do you have a daily plan for each activity? </li></ul><ul><li>Do you feel a control of your daily schedule? </li></ul><ul><li>Do you revise last day achievement? </li></ul><ul><li>Are you able to say NO forinterruptions? </li></ul><ul><li>Do things accumulate on your disk? </li></ul><ul><li>Do you feel always working and have no fun? </li></ul>
  • 15. Time use analysis <ul><li>Time log </li></ul><ul><li>time log can help you identify how the others waste your time, and how I waste their time </li></ul><ul><li>Self assessment of abilities and resources </li></ul>
  • 16. Time use analysis <ul><li>The 168-hour limit </li></ul><ul><li>24 hours in a day </li></ul><ul><li>168 hours in a week </li></ul><ul><li>8,760 hours in a year </li></ul>
  • 17. Time use analysis <ul><li>The 168-hour limit </li></ul><ul><li>No more, no less we all have the same amount of time the U.S. President or a retiree </li></ul><ul><li>It Isn’t a matter of being able to beg , borrow, or steal </li></ul>
  • 18. Time use analysis <ul><li>The 168-hour limit </li></ul><ul><li>Time management, then, is the process of managing the things we do in that block of 168 hours per week </li></ul>
  • 19. Time use analysis <ul><li>168 hours-one week-may seem like a great deal of time </li></ul><ul><li>People will often say “I can do a lot in 168 hours ” </li></ul>
  • 20. Time use analysis <ul><li>Personal Work Hours / Week </li></ul><ul><li>-Sleep (7hrs a night) 49 </li></ul><ul><li>-Eat (2 hrs a day) 14 </li></ul><ul><li>-Dress (1 hr per day) 7 </li></ul><ul><li>-commute to work 5 </li></ul><ul><li>-Other chores </li></ul><ul><li>(to maintain ourselves) 14 </li></ul><ul><li>89 </li></ul>
  • 21. Time use analysis <ul><li>Hours /Week </li></ul><ul><li>Working on the job 40-50 </li></ul><ul><li>-Family, Leisure, </li></ul><ul><li>personal growth, 30-40 </li></ul><ul><li>hobbies, </li></ul><ul><li>Free time </li></ul><ul><li>168 </li></ul>
  • 22. Time use analysis
  • 23. Time use analysis <ul><li>Reasons for time wasting </li></ul><ul><li>People prefer to do what they like and postpone what they do not </li></ul><ul><li>People prefer to do what they are professional in </li></ul><ul><li>People prefer to do tasks need less time </li></ul>
  • 24. Time use analysis <ul><li>Reasons for time wasting </li></ul><ul><li>People prefer interesting subjects </li></ul><ul><li>People respond to others’ needs before their own </li></ul><ul><li>People start by urgent not important subjects </li></ul>
  • 25. Time Robbers <ul><li>Exaggerated time robbers * </li></ul><ul><li>Incomplete information for solution </li></ul><ul><li>Employees with problems </li></ul><ul><li>Telephone </li></ul><ul><li>Routine tasks </li></ul><ul><li>Meetings </li></ul>
  • 26. Time Robbers <ul><li>Exaggerated time robbers * </li></ul><ul><li>6 . Drop-in visitors </li></ul><ul><li>7. Outside activities </li></ul><ul><li>8. Crisis management </li></ul><ul><li>9. Poor communication </li></ul>
  • 27. Time Robbers <ul><li>Actual time robbers </li></ul><ul><li>Attempting too much at once </li></ul><ul><li>Unrealistic time estimates </li></ul><ul><li>Procrastination </li></ul><ul><li>Not listening </li></ul><ul><li>Not say “no” </li></ul>
  • 28. Time Robbers <ul><li>Actual time robbers </li></ul><ul><li>6. Doing it myself </li></ul><ul><li>7. Stacked desk, personal disorganization </li></ul><ul><li>8. delegating responsibility without authority </li></ul><ul><li>9. Absenteeism & late arrival </li></ul><ul><li>Weak control & over control </li></ul>
  • 29. Analyzing your goals <ul><li>Many of us become frustrated about our time management because we feel we are unable to accomplish basic goals </li></ul>
  • 30. Analyzing your goals <ul><li>Work goals (to be a Good manager) </li></ul><ul><li>Family goals (good father) </li></ul><ul><li>Community goals (diabetes awareness trainer) </li></ul><ul><li>Self goals (physical fitness) </li></ul>
  • 31. Analyzing your goals <ul><li>Write down the A-priority goals </li></ul><ul><li>Evaluate your goals </li></ul><ul><li>List the key tasks that must be done to achieve the goal </li></ul><ul><li>Describe measurable results </li></ul><ul><li>intangible goals (fuzzes) </li></ul>
  • 32. The matter of priorities <ul><li>1 st .priority </li></ul><ul><li>( urg.&imp.) </li></ul>3 rd . Priority 2 nd . priority Last Priority Importance urgency Low
  • 33. Action plan <ul><li>Decide on high priority goal </li></ul><ul><li>Identify performance task </li></ul><ul><li>Arrange task in logical sequence </li></ul><ul><li>Develop a time frame for each task and achievement of the goal </li></ul>
  • 34. Scheduling and bicycle <ul><li>Schedule your a-priority task in most productive time </li></ul><ul><li>Schedule routine, pleasant task in the warm-up period </li></ul>
  • 35. Types of planning guides <ul><li>Weekly plan: extremely valuable tool, </li></ul><ul><li>Should contain the following </li></ul><ul><li>- key activities </li></ul><ul><li>- key projects </li></ul><ul><li>Key person </li></ul>
  • 36. Types of planning guides <ul><li>Daily planning should become as much a habit </li></ul>
  • 37. Improve time management techniques <ul><li>Establish a time management system </li></ul><ul><li>Use time effectively not efficiently </li></ul><ul><li>Divide your time on quantity not quality </li></ul><ul><li>Work smarter not harder </li></ul><ul><li>Use do not disturb hour ”quiet hour” </li></ul>
  • 38. Improve time management techniques <ul><li>Enhance the ability to say NO </li></ul><ul><li>Research for new business or customers </li></ul><ul><li>Keep fitness for physical health </li></ul><ul><li>Don’t lose what you have got for your family </li></ul>
  • 39. Improve time management techniques <ul><li>Goals and priorities </li></ul><ul><li>Start with A and not C </li></ul><ul><li>Handle each piece of paper only once </li></ul><ul><li>Neither important nor urgent </li></ul><ul><ul><li>File it </li></ul></ul><ul><ul><li>Deal with in &quot;down time&quot; </li></ul></ul><ul><ul><li>Delegate </li></ul></ul><ul><ul><li>Don’t do it </li></ul></ul>
  • 40. Time management <ul><li>The four Doe's of time management </li></ul><ul><li>Deal </li></ul><ul><li>Delegate </li></ul><ul><li>Delay </li></ul><ul><li>Drop </li></ul>
  • 41. Thank you <ul><li>Dr. moh amed sorour 0105359170 </li></ul>

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