Monica Rysavy's AECT 2013 Presentation: Paperless Productivity: Your Web 2.0 Academic Workflow

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  • I went about this backwards – I decided which apps I wanted to use and then chose cloud services that would work with the apps.
  • Syncs well with PCs and MacsYou can purchase additional storage if you’d like
  • You can purchase additional storage if you’d like
  • You can purchase additional storage if you’d like
  • Mendeley attempts to pull in citation data for each article. If it thinks content is missing or potentially incorrect, it will prompt you to review the data. You can also add details manually.
  • Select the Citation Style you would like to use. Once you have an article open, choose Command + C (Mac) or Ctrl + C (PC) to copy the citation. Keep in mind that this is not always perfect – make sure to check your citations!

Transcript

  • 1. Paperless Productivity: Your Web 2.0 Academic Workflow Monica D.T. Rysavy, Ed.D. The Pennsylvania State University AECT 2013
  • 2. Today you’re going to learn… • How easy it is to organize your digital articles using Mendeley Desktop • How to share content with multiple devices using SkyDrive and Dropbox • Which apps are great to use for highlighting or annotating your articles, with tips for using each!
  • 3. What does your current workflow look like?
  • 4. Before this system • Files were downloaded on multiple devices • It was difficult to remember what files were downloaded where • Highlights and/or annotations were only saved on the device where they were made • I had to remember which device had not only which files, but which highlighted or annotated files
  • 5. Original Workflow
  • 6. Paperless Workflow Step #1 Select a Cloud Service • Decide which cloud service you would like to use to store your files • • Recommendations: • • SkyDrive Dropbox Important Considerations • • Does the cloud service provide enough storage for free or at a price you are willing to pay? Do the apps you want to use sync with the cloud service you’ve selected?
  • 7. Microsoft SkyDrive • • • • • http://skydrive.live.com 7 GB free storage Files in Skydrive folder on your PC or Mac sync to the Skydrive cloud Access your files from your computer, Skydrive website, or mobile device Free apps available for Windows Phone, iOS, and Android devices
  • 8. Dropbox • • • • • http://www.dropbox.com 2 GB free storage Files in Dropbox folder on your PC or Mac sync to the Dropbox cloud Access your files from your computer, Dropbox website, or mobile device Free apps available for Android, iOS, Blackberry, and Kindle Fire devices
  • 9. Select a Cloud Service • Sign up for your chosen service on the website • Download the app or software needed for your desktop or laptop
  • 10. Paperless Workflow Step #2: Install Citation Software - Mendeley • Create an account, download, and install Mendeley on your desktop or laptop • http://www.mendeley.com • 2 GB Free Storage (web)
  • 11. Mendeley Demo
  • 12. Mendeley Demo: Import research automatically! Tip! Make sure to click “Apply”!
  • 13. Mendeley Demo: Creating Folders
  • 14. Tip! Create folders that match your classes or projects! Mendeley Demo: Additional Organization with Subfolders
  • 15. Mendeley Demo: Article Details
  • 16. Mendeley Demo: Copying Citations
  • 17. Paperless Workflow Step #3: Selecting Apps for your Mobile Device(s) • Decide what you want to do with your articles: • • • • Just read? Read and highlight and take notes? Read, highlight, take notes, and export notes? Functionality needs should drive app selection
  • 18. Paperless Workflow Step #3: Simple Functionality: Mendeley App • Download for free from the App Store for iOS • Available for iPad and iPhone
  • 19. Paperless Workflow Step #3: Mendeley App View the same folder structure as your Desktop / laptop to easily find files
  • 20. Paperless Workflow Step #3: Mendeley App Download only the articles you need to save space
  • 21. Paperless Workflow Step #3: Mendeley App Add tags to help organize content & view notes made on your desktop or laptop
  • 22. Paperless Workflow Step #3: Mendeley App Highlight or add notes to specific lines of text within the article
  • 23. Paperless Workflow Step #3: Mendeley App + Desktop/Laptop Once the Mendeley app syncs with it’s cloud service, you will be able to see your highlights or notes on your Desktop/laptop as well
  • 24. Paperless Workflow Step #3: Advanced Functionality: iAnnotate App • • Available for iOS (Full Version) and Android (Lite Version) Price:
  • 25. Paperless Workflow Step #3: iAnnotate App • Connect your Cloud Storage Service by selecting the + sign
  • 26. Paperless Workflow Step #3: iAnnotate App • • Name your Cloud Service and enter your credentials to log in You can add multiple services to iAnnotate (i.e. SkyDrive, Dropbox, etc…)
  • 27. Paperless Workflow Step #3: iAnnotate App • Give iAnnotate permission to access your CloudService
  • 28. Paperless Workflow Step #3: iAnnotate App • Once your service is connected, select which folders you would like to download files from
  • 29. Paperless Workflow Step #3: iAnnotate App
  • 30. Paperless Workflow Step #3: iAnnotate App Email just the highlighted text to yourself or to Notebook software like Evernote
  • 31. Paperless Workflow Step #3: iAnnotate App Once iAnnotate syncs with your cloud service, you will see the highlights in your Desktop/Laptop Mendeley software.
  • 32. Resource Links • SkyDrive: http://skydrive.live.com • Dropbox: http://www.dropbox.com • Mendeley: http://www.mendeley.com • Mendeley App: https://itunes.apple.com/us/app/mendeleyreference-manager/id380669300?mt=8 • iAnnotate App: http://www.branchfire.com/iannotate/
  • 33. Contact Information Please feel free to contact me for tips or more information! Monica Rysavy monica@monicarysavy.com