Using serials solutions overlap analysis to identify print rev

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This presentation shows how to load local print periodicals data into Serials Solutions in order to identify redundancy in electronic periodicals holdings.

This presentation shows how to load local print periodicals data into Serials Solutions in order to identify redundancy in electronic periodicals holdings.

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  • 1. LACUNY Serials Roundtable Prof. Monica BergerNew York City College of Technology Oct. 26, 2012
  • 2.  Request your renewal from Ebsco as a spreadsheet Does not require renewing as spreadsheet: No issue with using Ebsconet for renewals Do not try to get data from Ebsconet via my orders: confusing and time-consuming Probably fine to use My Renewals in Ebsconet to export to Excel
  • 3.  Copy the file (good to save original) Filter the spreadsheet to remove the online titles Cleanup membership titles (swap in title and ISSN as needed) Leave only the TITLE and ISSN fields Change the headers to TITLE and ISSN respectively Save the file as .txt (required for uploading into Serials Sol’n)
  • 4. After logging in1. DATA MANAGEMENT2. CREATE NEW DATABASE3. Name your database, e.g. Print periodicals renewal 20124. Save your database
  • 5. 1. Download template for local holdings2. Template is in .txt file, so save to your computer and open up in Excel3. Drop in your title & issn data4. Save file to your computer as tab delimited .txt file5. Close the file6. Upload file (UPLOAD TITLES)7. Wait for overnight load for titles to index
  • 6.  On start page, go to Business Intelligence Tools Select OVERLAP ANALYSIS Remove any print holdings if you have already loaded these Run analysis Go to your renewals data and click on number in column “Title Overlap” Report is generated of what is available in databases and ejournal packages incl. OA Export summary; file is .txt; open in Excel
  • 7.  For documentation, see in the Support Center, Library-Specific (Library- Managed)Holdings Database – Overview (Answer ID 1000) If you want your print holdings to link to the CUNY Catalog, follow instructions for library-specific holdings but use permalinks in the catalog for your URLs, e.g. http://apps.appl.cuny.edu:83/F/?func=item- global&doc_library=CUN01&doc_number=000608 435&year=&volume=&sub_library=GC001 Don’t forget to add ISSN!