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OJS and Urban Library Journal

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My section of a group presentation to the 2012 CUNY IT Conference entitled: The Online Journal System: Implications for Scholarly Publishing in CUNY. …

My section of a group presentation to the 2012 CUNY IT Conference entitled: The Online Journal System: Implications for Scholarly Publishing in CUNY.

I cover the basics of what the Open Journal System (OJS) does; how a journal, Urban Library Journal, moved over to OJS; and the backend of OJS as well as some considerations for using OJS.


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  • OJS was created by Public Knowledge Project (PKP) “ is dedicated to improving the scholarly and public quality of research. It operates through a partnership among the Faculty of Education at the University of British Columbia, the Simon Fraser University Library, the School of Education at Stanford University, and the Canadian Centre for Studies in Publishing at Simon Fraser University.” http://pkp.sfu.ca/about
  • Register for new issue table of contents Browse/search by issue, author, title and search by keyword, abstract, and index terms Can email articles Refworks/citation managers Photo: http://www.flickr.com/photos/h-k-d/6021327208/
  • For the author : Register and then submit online OJS provides submission details Peer-review feedback and editing in system Copyeditor to author in system Index your own work http://www.celesteh.com/pics/June06/June06-Pages/Image17.html
  • For the webmaster/journal manager : Customize design and workflow electronically archiving older issues http://2.bp.blogspot.com/_sA_hdLZwb6w/RpXwjLYGXRI/AAAAAAAAAh4/EaAtcPUpK24/s1600-h/1950_seac_large.jpg
  • Beth will speak more to her direct experience learning the system as an editor! For the editor: Get submissions online w/detailed checklist filled out by author Can create custom review form Assign reviewers from internal db Sends out standard emails as article goes through each step of editorial process Assign copyeditors, layout editors Image (Jean Stafford: http://www.flickr.com/photos/smithsonian/6891657541/)
  • Here are some screenshots going from public view to backend …
  • More OJS views –what the reader sees when they click into an article. note the reading tools in the right pane
  • Need to login not matter what your role to 1) interact with the system or 2) enable the reading tools
  • Journal manager’s view
  • Journal manager’s view
  • Editor’s view—editing an article
  • For the author: uploading a submission. After uploading the submission, the author then enters metadata including affiliation, abstract, indexing keywords, etc.
  • Transcript

    • 1. The Online Journal System: Implications for Scholarly Publishing in CUNY OJS Background and Urban Library Journal on OJS Monica BergerCUNY IT Associate Professor, LibraryNovember 29, 2012 New York City College of Technology Journal Manager, Urban Library Journal
    • 2. Open Journals System1.Background:  1.What is OJS and  2.what can it do2.Urban Library Journal and OJS 3.What does OJS look like behind the curtain
    • 3. 1. BackgroundOJS is an open source solution to managing and publishing  scholarly journals onlineHighly flexible editor‐operated journal system installed on a  local Web server {Steve}Reduces time and energy devoted to clerical and managerial  tasks {Beth}Improving the record‐keeping and efficiency of editorial  processes {Beth}Improves indexing and discovery from OJS in an Hour
    • 4. 1. OJS, what is it, what can it do / For the reader
    • 5. 1. OJS, what is it, what can it do / For the author
    • 6. 1. OJS, what is it, what can it do / For the  webmaster/journal manager
    • 7. 1. OJS, what is it, what can it doFor the editor: • Saves tons of administrative time as follows …
    • 8. 1. OJS, what is it, what can it do / For the editor
    • 9. 2. Urban Library Journal and OJSHosting from Office of Library Services, moving to Graduate  Center next yearHistory: html  Joomla  OJSOnline editorial process finally used [yay!] after initial set up  in 2009Most challenging task for journal manager (other than  learning OJS!): expedited uploading of back issues—tons  of metadata creation, manager needs to enroll as editor &  authorHelp with this? See the PKP wiki
    • 10. 3. What does it look like behind the curtain?
    • 11. Practical considerations  • Server available access/budget• Will editors, copyeditors, and/or reviewers  have time to learn the system?• Back issue creation onerous although  expediting uploading saves a little time• Initial setup time‐consuming
    • 12. THANK YOU!Prof. Monica BergerNYC College of Technologymberger@citytech.cuny.edu

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