2.6 use of ict in time management


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2.6 use of ict in time management

  1. 1. 2.6 Use of ICT in Time Management By: Momina
  2. 2. What is Time Management? ¥ Finding + using the most efficient way to complete tasks, in the MOST acceptable periods of time with HIGH quality.Back toContents
  3. 3. In simple words: If you don’t plan, you WILL fail. Keep in mind that wasted time cannot be replacedBack toContents
  4. 4. Back toContents
  5. 5. Approaches to Good Time Management • The more organised a company is time wise -> the more profitable they will be. How can organisations manage their time effectively? (Answered on the following slides)Back toContents
  6. 6. 1- Hire or have a Full time Employee • The organisation can either hire consultants or they could hire full time employees to work in the specific department that manages time.Back toContents
  7. 7. 2- Targets Identified • The person then needs to identify the organisations long term and short term targets. • The steps that need to be taken in order to reach these long term or short term goals.Back toContents
  8. 8. 3- Prioritising • It is vital that the targets for an organisation are prioritised. • And the appropriate resources must be available in order to meet the target. For example: you can’t put in the windows if u haven’t put in the walls.Back toContents
  9. 9. 4- Planning • This is essential so that you know what are actually doing when you start creating the final product. • In the long run it saves you time and money.Back toContents
  10. 10. 5- Decision Making • It is SOOOO important to make the right decision. • It greatly affects the time taken at each stage For example: Buy windows before the walls are up, you need to find a storage place for those windows, or if they break, you will have a loss of moneyBack toContents
  11. 11. 6- Use of ICT • This is important especially for organisations that need to communicate with each other. • Use of faxes and telephones make life a lot easier.Back toContents
  12. 12. Use of Software Packages in Time Management Organising Meeting Times Arranging Workload Research and DevelopmentBack toContents
  13. 13. Organising Meeting Times • Organiser packages  have a the following functions:  Organizing e-mails  Contacts  Tasks  Calendar function • The calendar function: allows users to keep track of their appointments/meeting times. 1. Public Calendar: All employees can have access to it to know who is free, when? 2. Private Calendar: Personal and may include things like a dentist appointment Back to UseBack to of softwareContents packages
  14. 14. Arranging Workload • There are software packages (called predictors) that have a stopwatch function, this allows the user complete specific tasks within a given time period. • This way the user can track how much time they have spent on a specific task. • This is especially useful for managers as they can then see how much time is being spent on a task by one employee Back to UseBack to of softwareContents packages
  15. 15. Research and Development Projects • This is where business softwares come in. they all the organisation/company to create: a) Calendars b) Timescales c) Gantt charts • There are two types of activity. 1. Sequential 2. Parallel Back to UseBack to of softwareContents packages
  16. 16. Gantt Charts • These charts are very useful when planning out tasks that are involved in a process. • For example the manufacture of a car. • Tasks are arranged in order so that the parallel tasks finish at the same time.Back toContents
  17. 17. Sequential Activities • These are the activities that CANNOT take place until others have happened. • For example: putting on the roof before the walls are up.Back toContents
  18. 18. Parallel Activities • These are activities that are independent of each other. • For example: one set of employees could be painting the house and the other set could be mowing the lawnBack toContents
  19. 19. Construction Project Management • This does not specifically refer to the construction of a building. • “It involves a critical path method of finding the optimum time to be spent on individual tasks.” • Meaning: A time in which the tasks can be completed quickly, efficiently and are of high quality.Back toContents
  20. 20. Construction Project Management • Software used for this branch of work helps to identify the progress being made with specific sub- projects. • It also helps in daily and weekly planning • Since the employees and more importantly the manager knows where and how time is being spent, future plans can be made accordingly.Back toContents