Accounting and M.O.M.7i


Published on

This powerpoint was created by Dydacomp to help show how to carry out general accounting and Quickbooks Pro with M.O.M. 7i.

Published in: Business
1 Comment
  • Be the first to like this

No Downloads
Total Views
On Slideshare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide
  • Use a customer’s payment history to dynamically calculate and average. Use this calculation to determine the credit worthiness of your customers.
  • M.O.M. uses the item dimensions, along with the number of items to calculate how the overall costs of the items will be distributed.
  • For more information on the features of today’s presentation or to see some more features that were not shown today, navigate to our website at:We also have a Training Seminar, here in our office on January 21st to the 23rd, for more information or to register go to our training page. Additionally, checkout our new On-Site services, where a member of the Dydacomp staff will come to your place of business and provide training and tips for making M.O.M. work for your specific needs, for more info contact your Dydacomp Account Represantative.
  • Accounting and M.O.M.7i

    1. 1. Accounting Procedures<br />General Accounting and QuickBooks for M.O.M. 7i<br />
    2. 2. Objectives<br />Applying Payments and Adjustments<br />Understanding Inventory Cost Lots<br />Landed Cost Calculation<br />Paying Suppliers<br />Posting Transactions<br />QuickBooks and M.O.M. 7i Interface<br />
    3. 3. Applying Payments and Adjustments<br />
    4. 4. Applying Credit Card Payments<br />Card Approval obtained before order is processed <br />
    5. 5. Credit Card Payments, 2-Pass Method<br />1- Card Authorized<br />Funds reserved timeframe set in ICCAS tab of Global Parameters <br />Allows Minimum and Maximum Authorization thresholds<br />2- Funds Captured after<br />Shipping<br />
    6. 6. Applying eCheck Payments<br />M.O.M. holds the order until the predefined hold date.<br />
    7. 7. Using Multi-Pay<br />Pay an order with a combination of payments<br />Optionally, choose to delay payments<br />
    8. 8. Prepayments Explained<br />Accrual Method<br />Unshipped Orders are Prepaid<br />Processing Invoices completes orders<br />
    9. 9. Paying for Orders via Invoice<br />Global Defaults<br />Customer Settings<br />
    10. 10. Average Days to Pay<br />View the Average Number of Days a Customer usually takes to pay an Invoice<br />Recalculate the Values based on existing Order Data<br />
    11. 11. Paying for Orders via Invoice<br />PO Number Field<br />Adjustable Terms<br />
    12. 12. Customer’s Account<br />Open Invoice Listing<br />Individual Payments<br />Producing a Statement<br />
    13. 13. Searching for Invoices<br />Find all Open Invoices by Status<br />
    14. 14. Applying Payments to Invoices<br />Various Transaction Options<br />Pay Multiple Invoices at once<br />
    15. 15. Transaction Types<br />Payments<br />Credits<br />Check<br />Credit Card<br />eCheck<br />Adjustment<br />Bad Debt<br />Refund Checks<br />Defer to Next Order<br />Apply Existing Customer Balance<br />
    16. 16. Reviewing Payment Info on Orders<br />View Invoice and Payment Info<br />Retrieve Transaction ID’s for Payment Deletion<br />
    17. 17. Deleting a Transaction<br />
    18. 18. Understanding Inventory Cost Lots<br />
    19. 19. Inventory Cost Methods - LIFO<br />Inventory Lots<br />25 Units at $3.00 <br />on 1/21<br />30 Units at $4.50<br />on 2/12<br />25 Units at $4.85<br />on 3/10<br />
    20. 20. Inventory Cost Methods - FIFO<br />Inventory Lots<br />25 Units at $3.00 <br />on 1/21<br />30 Units at $4.50<br />on 2/12<br />25 Units at $4.85<br />on 3/10<br />
    21. 21. Inventory Cost Methods - Average Cost<br />Inventory Lots<br />25 Units at $3.00 <br />on 1/21<br />30 Units at $4.50<br />on 2/12<br />25 Units at $4.85<br />on 3/10<br />80 Units at $4.12<br />
    22. 22. Current Unit Cost Basis Field<br />Open Field for New Items<br />Requires Adjustments for changes<br />PRODUCT > RECEIVING & INVENTORY > <br />ADJUST INVENTORY FOR STOCK ITEM<br />
    23. 23. Landed Cost Calculations<br />
    24. 24. Supplier Setup<br />Select Cost Distribution Factors<br />
    25. 25. Purchasing Level Setup<br /> Calculation uses Volume and Weight from Purchasing Levels<br />
    26. 26. Landed Cost Distribution<br /> Distribution is calculated based on:<br />Number of Items<br />Supplier Setup<br />Item Physical Attributes<br />
    27. 27. Paying Suppliers<br />
    28. 28. Paying Suppliers<br />Accounting > Accounts Payables > <br />View/Edit Supplier Invoices<br />
    29. 29. Editing Supplier Invoices<br />Allows changes to:<br />Received Amounts<br />Costs<br />Dimensions<br />
    30. 30. Paying Suppliers<br />Accounting > Accounts Payable> Pay Suppliers<br />
    31. 31. Creating Supplier Credits<br />Create Supplier Return Codes<br />
    32. 32. Creating Supplier Credits<br />In the Pay Suppliers screen, click the NEW INVOICE button, Attach Option<br />Check the CREDIT option<br />
    33. 33. Creating Supplier Credits<br />On the New Invoice, click the ADD button<br />Fill out the form and choose a Return Code<br />
    34. 34. Common Reports before posting<br />
    35. 35. Sales Listing Report<br /> REPORTS > ACCOUNTS RECEIVABLE > SALES LISTING REPORT<br />
    36. 36. A/R Journal Activity Report<br /> REPORTS > ACCOUNTS RECEIVABLE> JOURNAL ACTIVITY REPORT<br />
    37. 37. Additional Reports<br />REPORTS > ACCOUNTS RECEIVABLE…<br />A/R Aging Report- Lists Invoices and the number of days past due.<br />Sales Tax Collection Report- Lists the amount of tax collected by State, County, City, etc.<br />Uncollected Balance Report- Introduced in version 6.2, view a list of customers and the amounts of their outstanding balances.<br />
    38. 38. Posting to an accounting Package<br />
    39. 39. Selecting an Accounting Package<br />Choose the Package and where to save the files<br />Additional QuickBooks Options<br />
    40. 40. Matching Account Numbers<br /> MAINTAIN > ACCOUNTING INFORMATION > G/L INTERFACE<br />
    41. 41. Creating Sub-Departments<br />Assign G/L Departments to Products<br />
    42. 42. Posting Transactions<br />Posting is Irreversible<br />Payments can no longer be deleted<br />
    43. 43. QuickBooks and m.o.m. 7i<br />In M.O.M. 7i, the QuickBooks interface has been expanded to transfer detailed information<br />
    44. 44. Quickbooks and M.O.M. 7i<br />Make sure QuickBooks is updated<br />
    45. 45. QuickBooks and M.O.M. 7i<br />Install QuickBooks SDK found on the support section of the Dydacomp website<br />
    46. 46. QuickBooks and M.O.M. 7i<br />Installing the SDK<br />
    47. 47. QuickBooks and M.O.M. 7i<br />Setting up M.O.M.<br />Choose Special Edition for QuickBooks and check Send Invoice & Vendor Bill Transactions<br />
    48. 48. QuickBooks and M.O.M. 7i<br />Integration set up<br />Choose the company file for QuickBooks<br />
    49. 49. QuickBooks and M.O.M. 7i<br />Select the Yes always option to allow access to the company file<br />
    50. 50. QuickBooks and M.O.M. 7i<br />Click Yes to allow the access<br />
    51. 51. QuickBooks AND M.O.M. 7i<br />Prompt will inform you the connection is valid<br />
    52. 52. QuickBooks and M.O.M. 7i<br />You will now be returned to the test connection screen, click Next to continue <br />
    53. 53. QuickBooks and M.O.M. 7i<br />Select how the invoice transaction should be imported into QuickBooks, select an item on the fly, and associate products to tag the shipping and finance charges.<br />
    54. 54. QuickBooks and M.O.M. 7i<br />Set up tax information <br />
    55. 55. QuickBooks and M.O.M. 7i<br />Map M.O.M. stock numbers to QuickBook Items <br />
    56. 56. QuickBooks and M.O.M. 7i<br />Map payment information<br />
    57. 57. QuickBooks and M.O.M. 7i<br />Map accounts payable account<br />Map freight on purchases, tax on purchase, purchase adjustment and the bank account for paying bills<br />
    58. 58. QuickBooks and M.O.m. 7i<br />Map shipping carriers <br />
    59. 59. QuickBooks and M.O.M. 7i<br />Posting to QuickBooks<br />Always make a full complete back up prior to posting<br />Run reports such as the Journal activity report<br />There is not a report when posting using this interface so be sure to run reports prior to posting<br />Interface works with A/R and A/P posting<br />
    60. 60. QuickBooks and M.O.M. 7i<br />Determine the time frame for transactions to post<br />Click Yes to post <br />
    61. 61. QuickBooks and M.O.M. 7i<br />Order in M.O.M.<br />
    62. 62. QuickBooks and M.O.M. 7i<br />Invoice in QuickBooks<br />
    63. 63. Questions & Answers<br /> <br />Log into the Knowledge base to create a ticket for support <br />See the set up instructions, KB905 <br /> <br /><br />Enterprise is recommended<br />