0
FIRST: The Harvard Business School Personality Test :
What form describes you best......what “type” are you?
Successful people are good at this
Brian Tracy og Stephen Covey
1. Time management
2. Prioritizateion
3. Goal setting
4. P...
Tracy: “95% of success in work and life
=good time management habits”
811.9.2013
This is how we learn
9
data
skills
Habits
quick Takes time
Big
value
Low
value
Watch your thoughts, for they become
words.
Watch your words, for they become
actions.
Watch your actions, for they become...
think feel behave habit
You are what you think
...66000 x day
.....changing habits
Youtube: - the fun theory
http://www.youtube.com/watch?v=ivg56TX9kWI
http://www.youtube.com/watch?v=c...
15
ÁvinningurinnErfiðið
Focus on the results
11.9.2013
Success=
good habits
Our basic needs - Mary Clark
Relationships
Purpose
Independence
independence !!
Relations....
At work or at home?
Ekki segja mér hve lengi þú vinnur.
Segðu mér hverju þú kemur í verk
Spakmæli
frá www.velgengni.is
They worked 3 hrs pr day
“life is what happens to you...
...... while you are busy making other plans”
“time must be explicitly managed
like money”
Randy Pausch
TOO LITTLE TIME?
WHAT TO DO?
We live in 3 worlds !
Work
study private
social
11.9.2013 29
HARD soft
30
TOO LITTLE TIME.....
...or
..........TOO MANY
TASKS ?11.9.2013
This is how we use our time...
8760 hours pr year
wait
150
driving
450
Personal time 850
Media+net 1100
Work/study 1800
Sl...
Control your time box – what
goes in...what flows out
“how do you pick your battles ?
.....focused or random ?”
For parents
in a hurry.
3411.9.2013
35
Busy....ness !
“time must be explicitly managed
like money”
Randy Pausch
37
“ THE BIGGEST WASTE OF TIME
IS.....
.. DOING UNIMPORTANT THINGS
VERY WELL “
Hyrum Smith
11.9.2013
“Deciding how to use our time,
is the biggest decision we make”
Mihaly C.
“there will never be time to do
everything…
..but there will always be time
to do the important things”
Hyrum Smith
11.9.2...
“every day
is a new day”
Andy Warhol
“time must be explicitly managed
like money”
Randy Pausch
How long is a minute ?
Tracy: “95% of success in work and life
=good time management habits”
Drucker:
“until we can manage time
we can manage not...
.....changing habits ?
Youtube: pianotrappan
“Self-discipline is
crucial to a simpler,
more contented life.”
Dalai Lama
46
YOU HAVE
PLENTY
OF TIME !
11.9.2013
47
48
what is the best use
of my time
right now ?
11.9.2013
49
Solution........
WORK SMARTER..
..NOT HARDER !
11.9.2013
50
it´s all about
HABITS ?
11.9.2013
51
It´s all about Habits !
Eating habits...working habits.....TIME habits
Try to change your habits....it takes 21 days !
...
52
THE # 1 HABIT:
HAVE CLEAR WRITTEN GOALS !
PRIVATE AND WORK
YOU MUST KNOW WHAT YOU WANT !
11.9.2013
GOALS:
tools to get results
...people reach 90% of written goals
Goalsetting is easy.....JUST DO IT !
ANY goal is better t...
Clarity
Feedback
Care
56
WHEN DO WE WORK
AT OUR BEST ?
WHEN GOALS
ARE CLEAR!
And you get feedback.......
11.9.2013
57
Best way to predict the
future......
...is to plan it !
11.9.2013
58
The 4 questions of Strategy
.........people and companies
Where am I today...and why?
Where do I want to go ?
What need...
Goals must be ....SMART
SPECIFIC
MEASURABLE
ACTIONS
REALISTIC
TIMESET
“GOALS are dreams with a deadline”
11.9.2013
WE CAN SET GOALS
in all fields of our lives
Health
Relationships
Financial
Work – career - profession
Spiritual – personal...
“you can always change your
plan, ....but only if you have one”
Randy Pausch
62
“Ask yourself: are you spending
your time on the right things?”
Randy Pausch
ABC
everything !
And do A first
..SOME THINGS ARE MORE
IMPORTANT THAN OTHERS
11.9.2013
65
80/20 rule says ...
80% of success is gained in 20% of tasks
20% of customers give 80% of profits
20% of products give ...
.....new task or project....do this:
If it takes less than 2 minutes: finish now !
If more than 2 minutes –
– Delegate to ...
68
“FIRST THINGS FIRST”
11.9.2013
69
70
1 minute preparation, gives
10 minute savings in time
=1000% return
on investment !
11.9.2013
Everything happens 3 times !
PLAN
DO
EVALUATE
You can never overprepare !
VISUALIZE
PREPARE EVERYTHING
“I COULD HAVE....”
Begin with the end in mind11.9.2013
Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
evaluate
“Leadership” “Management”
11.9.2013
Plan - do - evaluate
plan do
plan Do – redo – rework –repair - replan
ev
11.9.2013
75
Think on paper !
GOALS – DREAMS -IDEAS
TASKS – ACTIONS - VISITS - CALLS
SOLUTIONS TO PROBLEMS
CHECKLISTS - PREPARATIONS
TO...
“to-do lists help us break a
complicated life
into manageble small steps”
Randy Pausch
78
Randy Pausch
79
“to-do lists help us break a
complicated life
into manageble small steps”
Randy Pausch
.....men !
ears
neck
feet
8111.9.2013
82
.....women!
11.9.2013
83
To do lists.....
Goals for the year....month....week
Work....private....health....money....etc
101 things to do before you...
Make BIG tasks small
HOW DO YOU EAT
AN ELEPHANT !
...HÁLFNAÐ VERK ÞÁ HAFIÐ ER
11.9.2013
USE DEADLINES
NO DEADLINE = NO FINISH
Make an agreement on deadlines
Decide in the morning when to finish workday
How do y...
87
When busy......stay busy
Take a break !
USE THE LEARNING CURVE
“green light”
“stop
and
go”!
11.9.2013
90
Work in batches
Calls - take 5 in a row
Emails – finish them and close email
Paperwork, one by one
Etc
..it´s basic pro...
....GET INTO FLOW....
Undisturbed time at work – “flow”
Like skying...golfing...climbing..undisturbed !
11.9.2013
92
LEARN TO SAY NO!
PROBABLY THE BEST TIME MANAGMENT TOOL
11.9.2013
You can never
create time...
..you can only add new tasks if
you take old ones out.
Beware when you say YES to a
new task,...
94Thomas Möller 2007
Talking about tools
9411.9.2013
95
This is OUT !
CLEAN IT UP, ONE PIECE AT A TIME !11.9.2013
11.9.2013
98
SIMPLIFY YOUR LIFE !
LESS PAPER - print less – store in files!
TRAVEL WITH LESS “LUGGAGE”
A4 POLICY !
SIMPLIFY AT HOME ...
Are Icelanders organized ?
99
Are you organized ?
11.9.2013
Time management tips for the
RUMBA
Learn in the morning !
Take Thursday off
Fixed group evenings
READ CASES
Skim books
Sel...
Control what goes into your
lifebox...and what flows out”
“how do you pick your battles ?
.....focused or random ?”
- What I do today is important
as I am spending a whole day
of my life on it
Hugh Mulligan
11.9.2013 102
Tomorrow morning actions:
MAKE A TOP 10 LIST
PRIORITIZE: A, B, C for all tasks
FIRST THINGS FIRST !
CLEAN UP THE PAPERWORK...
104
Time management
=
Self management
11.9.2013
YOU are responsible for your life !
If it´s to be...it´s up to me !
11.9.2013 105
106
Read this:
The One Minute Manager, Kenneth
Blanchard and Spencer Johnson,
Berkeley Books, 1981,
The Seven Habits of Hi...
Comments welcome!
Send to thomas@rymi.is
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
Time Managment - powerful rules to make most use of your time
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Time Managment - powerful rules to make most use of your time

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Thomas Möller is an engineer and MBA from Iceland. Thomas has held Time Management seminars in Iceland since 1990 and has had 12500 listeners, that´s about 55% of the management population in Iceland !

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Transcript of "Time Managment - powerful rules to make most use of your time"

  1. 1. FIRST: The Harvard Business School Personality Test : What form describes you best......what “type” are you?
  2. 2. Successful people are good at this Brian Tracy og Stephen Covey 1. Time management 2. Prioritizateion 3. Goal setting 4. Proactive 5. Create „win-win“ 6. Motivation 7. Teamwork 8. Begin with the end in mind 9. Constant learners 10. Good habits
  3. 3. Tracy: “95% of success in work and life =good time management habits”
  4. 4. 811.9.2013
  5. 5. This is how we learn 9 data skills Habits quick Takes time Big value Low value
  6. 6. Watch your thoughts, for they become words. Watch your words, for they become actions. Watch your actions, for they become habits. Watch your habits, for they become character. Watch your character, for it becomes your destiny.”
  7. 7. think feel behave habit You are what you think ...66000 x day
  8. 8. .....changing habits Youtube: - the fun theory http://www.youtube.com/watch?v=ivg56TX9kWI http://www.youtube.com/watch?v=cbEKAwCoCKw&featur e=channel
  9. 9. 15 ÁvinningurinnErfiðið Focus on the results 11.9.2013
  10. 10. Success= good habits
  11. 11. Our basic needs - Mary Clark Relationships Purpose Independence
  12. 12. independence !!
  13. 13. Relations....
  14. 14. At work or at home?
  15. 15. Ekki segja mér hve lengi þú vinnur. Segðu mér hverju þú kemur í verk Spakmæli frá www.velgengni.is
  16. 16. They worked 3 hrs pr day
  17. 17. “life is what happens to you... ...... while you are busy making other plans”
  18. 18. “time must be explicitly managed like money” Randy Pausch
  19. 19. TOO LITTLE TIME? WHAT TO DO?
  20. 20. We live in 3 worlds ! Work study private social
  21. 21. 11.9.2013 29 HARD soft
  22. 22. 30 TOO LITTLE TIME..... ...or ..........TOO MANY TASKS ?11.9.2013
  23. 23. This is how we use our time... 8760 hours pr year wait 150 driving 450 Personal time 850 Media+net 1100 Work/study 1800 Sleep 2600 1800 hours free!
  24. 24. Control your time box – what goes in...what flows out “how do you pick your battles ? .....focused or random ?”
  25. 25. For parents in a hurry.
  26. 26. 3411.9.2013
  27. 27. 35 Busy....ness !
  28. 28. “time must be explicitly managed like money” Randy Pausch
  29. 29. 37 “ THE BIGGEST WASTE OF TIME IS..... .. DOING UNIMPORTANT THINGS VERY WELL “ Hyrum Smith 11.9.2013
  30. 30. “Deciding how to use our time, is the biggest decision we make” Mihaly C.
  31. 31. “there will never be time to do everything… ..but there will always be time to do the important things” Hyrum Smith 11.9.2013
  32. 32. “every day is a new day” Andy Warhol
  33. 33. “time must be explicitly managed like money” Randy Pausch
  34. 34. How long is a minute ?
  35. 35. Tracy: “95% of success in work and life =good time management habits” Drucker: “until we can manage time we can manage nothing else”
  36. 36. .....changing habits ? Youtube: pianotrappan
  37. 37. “Self-discipline is crucial to a simpler, more contented life.” Dalai Lama
  38. 38. 46 YOU HAVE PLENTY OF TIME ! 11.9.2013
  39. 39. 47
  40. 40. 48 what is the best use of my time right now ? 11.9.2013
  41. 41. 49 Solution........ WORK SMARTER.. ..NOT HARDER ! 11.9.2013
  42. 42. 50 it´s all about HABITS ? 11.9.2013
  43. 43. 51 It´s all about Habits ! Eating habits...working habits.....TIME habits Try to change your habits....it takes 21 days ! 11.9.2013
  44. 44. 52
  45. 45. THE # 1 HABIT: HAVE CLEAR WRITTEN GOALS ! PRIVATE AND WORK YOU MUST KNOW WHAT YOU WANT ! 11.9.2013
  46. 46. GOALS: tools to get results ...people reach 90% of written goals Goalsetting is easy.....JUST DO IT ! ANY goal is better than no goal ......”happiness is here and now” 11.9.2013
  47. 47. Clarity Feedback Care
  48. 48. 56 WHEN DO WE WORK AT OUR BEST ? WHEN GOALS ARE CLEAR! And you get feedback....... 11.9.2013
  49. 49. 57 Best way to predict the future...... ...is to plan it ! 11.9.2013
  50. 50. 58 The 4 questions of Strategy .........people and companies Where am I today...and why? Where do I want to go ? What needs to be done ? What can I do – strengths? Now Future What is stopping you ? 11.9.2013
  51. 51. Goals must be ....SMART SPECIFIC MEASURABLE ACTIONS REALISTIC TIMESET “GOALS are dreams with a deadline” 11.9.2013
  52. 52. WE CAN SET GOALS in all fields of our lives Health Relationships Financial Work – career - profession Spiritual – personal development 11.9.2013
  53. 53. “you can always change your plan, ....but only if you have one” Randy Pausch
  54. 54. 62
  55. 55. “Ask yourself: are you spending your time on the right things?” Randy Pausch
  56. 56. ABC everything ! And do A first ..SOME THINGS ARE MORE IMPORTANT THAN OTHERS 11.9.2013
  57. 57. 65 80/20 rule says ... 80% of success is gained in 20% of tasks 20% of customers give 80% of profits 20% of products give 80% of contribution ..that some things are more important than others ! ABC 11.9.2013
  58. 58. .....new task or project....do this: If it takes less than 2 minutes: finish now ! If more than 2 minutes – – Delegate to someone If not, then: Sort by priority: A - B - C ......AND START WITH A+ 6711.9.2013
  59. 59. 68 “FIRST THINGS FIRST” 11.9.2013
  60. 60. 69
  61. 61. 70 1 minute preparation, gives 10 minute savings in time =1000% return on investment ! 11.9.2013
  62. 62. Everything happens 3 times ! PLAN DO EVALUATE
  63. 63. You can never overprepare ! VISUALIZE PREPARE EVERYTHING “I COULD HAVE....” Begin with the end in mind11.9.2013
  64. 64. Plan - do - evaluate plan do plan Do – redo – rework –repair - replan evaluate “Leadership” “Management” 11.9.2013
  65. 65. Plan - do - evaluate plan do plan Do – redo – rework –repair - replan ev 11.9.2013
  66. 66. 75
  67. 67. Think on paper ! GOALS – DREAMS -IDEAS TASKS – ACTIONS - VISITS - CALLS SOLUTIONS TO PROBLEMS CHECKLISTS - PREPARATIONS TOP 10 LIST AT WORK AND PRIVATE 11.9.2013
  68. 68. “to-do lists help us break a complicated life into manageble small steps” Randy Pausch
  69. 69. 78 Randy Pausch
  70. 70. 79
  71. 71. “to-do lists help us break a complicated life into manageble small steps” Randy Pausch
  72. 72. .....men ! ears neck feet 8111.9.2013
  73. 73. 82 .....women! 11.9.2013
  74. 74. 83
  75. 75. To do lists..... Goals for the year....month....week Work....private....health....money....etc 101 things to do before you die.......! Use mind manager....(verkefnalausnir.is) Use the in-box as a todo list (max 25) 8411.9.2013
  76. 76. Make BIG tasks small HOW DO YOU EAT AN ELEPHANT ! ...HÁLFNAÐ VERK ÞÁ HAFIÐ ER 11.9.2013
  77. 77. USE DEADLINES NO DEADLINE = NO FINISH Make an agreement on deadlines Decide in the morning when to finish workday How do you work the last days before vacation? 11.9.2013
  78. 78. 87
  79. 79. When busy......stay busy Take a break !
  80. 80. USE THE LEARNING CURVE “green light” “stop and go”! 11.9.2013
  81. 81. 90 Work in batches Calls - take 5 in a row Emails – finish them and close email Paperwork, one by one Etc ..it´s basic production planning .......remember....Marc Sachon ! 11.9.2013
  82. 82. ....GET INTO FLOW.... Undisturbed time at work – “flow” Like skying...golfing...climbing..undisturbed ! 11.9.2013
  83. 83. 92 LEARN TO SAY NO! PROBABLY THE BEST TIME MANAGMENT TOOL 11.9.2013
  84. 84. You can never create time... ..you can only add new tasks if you take old ones out. Beware when you say YES to a new task, role, project, hobby.....11.9.2013 93
  85. 85. 94Thomas Möller 2007 Talking about tools 9411.9.2013
  86. 86. 95
  87. 87. This is OUT ! CLEAN IT UP, ONE PIECE AT A TIME !11.9.2013
  88. 88. 11.9.2013
  89. 89. 98 SIMPLIFY YOUR LIFE ! LESS PAPER - print less – store in files! TRAVEL WITH LESS “LUGGAGE” A4 POLICY ! SIMPLIFY AT HOME TOO ! 11.9.2013
  90. 90. Are Icelanders organized ? 99 Are you organized ? 11.9.2013
  91. 91. Time management tips for the RUMBA Learn in the morning ! Take Thursday off Fixed group evenings READ CASES Skim books Select reading material Prioritize social life Jog from home (no driving to gym !) 11.9.2013 100
  92. 92. Control what goes into your lifebox...and what flows out” “how do you pick your battles ? .....focused or random ?”
  93. 93. - What I do today is important as I am spending a whole day of my life on it Hugh Mulligan 11.9.2013 102
  94. 94. Tomorrow morning actions: MAKE A TOP 10 LIST PRIORITIZE: A, B, C for all tasks FIRST THINGS FIRST ! CLEAN UP THE PAPERWORK...shelf by shelf ! PLAN THE NEXT WEEKS IN DETAIL 11.9.2013
  95. 95. 104 Time management = Self management 11.9.2013
  96. 96. YOU are responsible for your life ! If it´s to be...it´s up to me ! 11.9.2013 105
  97. 97. 106 Read this: The One Minute Manager, Kenneth Blanchard and Spencer Johnson, Berkeley Books, 1981, The Seven Habits of Highly Effective People, Stephen Covey, Simon & Schuster, 1989, The Last Lecture, Randy Pausch, Hyperion books, New York 2008 Getting things done, David Allen, Penguin books 2008 11.9.2013
  98. 98. Comments welcome! Send to thomas@rymi.is
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