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Introduction to Windows Server 2003 Chapter 6
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Introduction to Windows Server 2003 Chapter 6


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  • 1. Hands-On Microsoft Windows Server 2003 Chapter 6 Configuring the Windows Server 2003 Printing
  • 2. Objectives • Explain basic printing concepts, how network printing works, and how Internet printing works • Install local and shared printers • Configure Window Server 2003 printing properties 2
  • 3. Objectives • Configure nonlocal or Internet printing • Manage print jobs • Troubleshoot common printing problems 3
  • 4. Overview of Window Server 2003 Printing • Local print device – Locally connected to the client’s computer • Network print device – Shared network printer – Internet printing • Print client – Workstation or application that generates the print job • Print server – Computer or server device offering the printer share 4
  • 5. Overview (cont.) • Spooling – Holds print files in specially designated disk storage until sent to be printed – Frees server CPU to handle other processing requests – Contains DLLs, information files, and programs that process print jobs for printing • Printer driver – Holds configuration information and provides formatting instructions – Resides on the server and can reside on the client as well 5
  • 6. How Network Printing Works • Software application generates a print file • Application communicates with GDI • Print file formatted with control codes – At the same time, the file is written to the client’s spooler as a spool file • Remote print provider makes remote procedure call to the target network print server – When server is ready, file is transmitted to the Server service on the target server 6
  • 7. How Network Printing Works (cont.) • The network print server uses four spooler services to receive and process a print file: – – – – Router Print provider Print processor Print monitor • When contacted by the remote print provider, the Server service calls its router, the Print Spooler service – The router directs the file to the print provider, which stores it in a spool file 7
  • 8. How Network Printing Works (cont.) • While the file is spooled, the print provider works with the print processor to format the file with the right data type • When the spool file is fully formatted, the print monitor send the file from the spooler to the printer 8
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  • 10. How Internet Printing Works • IIS must be installed and running – Client connects to server IIS using a Web browser • Browser sends print file to GDI • Remote print provider makes remote procedure call to IIS using HTTP • HTTP transports IPP (Internet Printing Protocol) – IPP carries the remote procedure call and print process information • HTTP server works with the spooler services to send file to printer 10
  • 11. Installing Local and Shared Printers • Any server or workstation with Windows 95 or higher can host a shared printer • Configure a shared printer that is attached to the server first as a local printer and then enable it as a shared printer • Shared printers can be connected to a network in various ways: – Servers – Workstations – Print server devices 11
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  • 13. Installing Local and Shared Printer (cont.) • Print server requirements: – Sufficient RAM to process the documents – Sufficient disk space to store spooled documents • Printers installed with Add Printer Wizard are by default shared and published within Active Directory • Printers installed using Plug and Play must be configured for sharing after installation 13
  • 14. Configuring Windows Server 2003 Printing • Modify printer setup by accessing the tabs in the printer properties dialog box: – General printer information – Printer sharing – Printer port setup – Printer scheduling and advanced options – Security – Device settings 14
  • 15. General Printer Specifications 15
  • 16. Sharing Printers • • • • Enables and disables a printer for sharing Specifies the name of the share Can publish the printer in Active Directory Additional drivers button: – Used to add new types of clients – Installs drivers so users can automatically download them when first connecting – Updates drivers in post-Windows 98 clients automatically 16
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  • 18. Port Specifications • Specifies server ports • Sets up bidirectional printing – Ability to engage in two-way communications with print server and with software applications • Configures printer pooling – Two or more identical printers connected to one print server – Increases the print volume in a busy office 18
  • 19. Port Specifications (cont.) • Add port button has default port options – Local port handles print jobs sent to a local physical port or a file – LPR port transmits files for printers connected to UNIX, DEC, VAX, or IBM mainframes, or from these computers as clients to Windows Server 2003 – Standard TCP/IP port used for TCP/IP-based printers connected to the network through print server cards or print servers • Configure Port – Port timeout setting on LPR ports 19
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  • 21. Printer Scheduling and Advanced Options • Scheduling – Limit longer jobs to off-hours – Set printer priority • Spooling options – For most circumstances, choose the Spool print jobs and Start printing immediately options – If pages are being intermixed, start printing after last page is spooled – Print directly to the printer only for emergencies 21
  • 22. Printer Scheduling and Advanced Options (cont.) • Hold mismatched documents – System compares the printer setup to the document setup – Held job does not print until released by user • Print spooled documents – Allow completed spooled documents to be printed regardless of priority • Keep printed documents – Retains documents in spooler after they have printed • Enable advanced printing features – Enables special features for a particular printer 22
  • 23. Printer Scheduling and Advanced Options (cont.) • Printing Defaults – Specifies default settings for print jobs, unless they are overridden by control codes in the print file • Separator Page button – Places a blank page at the beginning of each document – Four separator files in Windows Server 2003 • Designates PostScript or PCL pages – Useful for large offices to separate documents and to ensure formatting is reset between jobs 23
  • 24. Printer Scheduling and Advanced Options (cont.) • Print Processor button specifies print processor and one of the following data types: – RAW • No additional formatting – RAW (FF appended) • Form feed placed at end of file – RAW (FF auto) • Form feed placed if not already present – NT EMF • Enhanced metafile data type provides portability – TEXT • Formatted according to the ANSI standard 24
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  • 26. Configuring Security • Default permissions – Administrators, server operators, print operators • Print, manage printers, manage documents – Everyone group • Print – Creator Owner • Manage documents 26
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  • 29. Advanced Security Options • Set up special printer permissions • Add or remove a group or user for security access or denial • Set up printer auditing – Group Policy or default domain security policy must be set up • Take ownership of a printer • View the effective permissions for a user or group 29
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  • 31. Configuring Device Settings 31
  • 32. Configuring a Nonlocal Printer or an Internet Printer • Use the Add Printer Wizard • Options to select printer: – Find a printer in Active Directory – Browse or enter the UNC of a printer – Enter the URL for the Internet or home or office network • When the remote printer is installed on a domain controller, the shared printer properties can be managed remotely 32
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  • 34. Managing Print Jobs • Users with Print permissions: – Send print jobs to the printer – Pause, resume, and restart their own print jobs – Cancel their own print jobs • Users with Manage Documents permissions: – Send print jobs to the printer – Pause, resume, and restart any user’s print jobs – Cancel any user’s print jobs 34
  • 35. Controlling the Status of Printing • Pause a printer to resolve a problem 35
  • 36. Controlling Specific Print Jobs • Access a specific document in the print queue • Resume, restart, or cancel printing of the document • Access document properties – Schedule selected jobs – Job priority can be changed from the default of 1 to a priority as high as 99 36
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  • 38. Troubleshooting Common Printing Problems • Print Spooler service problems are common – Stop and restart Print Spooler service • Warn users first because queued jobs are deleted – Check that the RPC service is started and set to start automatically – Verify that the Server service and the TCP/IP Print Server service are working 38
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  • 40. Summary • A Windows 2003 Server can be configured to provide local or network printing • Network printing works through the use of HTTP and the Internet Printing Protocol • Local and shared printers are installed by using the Add Printer Wizard from Control Panel’s Printers and Faxes option • The properties associated with a printer enable you to configure general printer information, printer sharing, printer port setup, printer scheduling, advanced printer options, printer security, and device settings 40
  • 41. Summary • Use the Add Printer Wizard to install a nonlocal printer or an Internet printer – Manage the printer properties configuration from the server • Managing a printer – – – – Pausing and resuming printing Setting the default printer Cancel, pause start, and resume specific print jobs Priority setting for print job • There are many ways to troubleshoot printing problems, such as restarting the Print Spooler service 41