Conducting Group Meetings

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When to call for a meeting?
When not to call for a meeting?
How to call for a meeting?
What to do in the meeting?
How to manage the meeting?

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http://wikicourses.wikispaces.com/Topic07+Meetings+and+Negotiations

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Conducting Group Meetings

  1. 1. Conducting Group Meetings Mohammad Tawfik Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  2. 2. When to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  3. 3. 1- Reach Group Meetings Conductinga group judgment as the basis for a decision Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  4. 4. 2- Discover, analyze, or solve a problem Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  5. 5. 3- Gain acceptance from the group for an idea, program, or decision Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  6. 6. 4- Achieve a training objective Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  7. 7. 5- Reconcile conflicting views Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  8. 8. 6- Provide essential information for work guidance or for the relief of insecurities or tensions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  9. 9. 7- Ensure equal understanding of company policy, methods, or decisions. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  10. 10. 8- Obtain immediate reactions to a problem that requires a speedy response. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  11. 11. When NOT to call for a meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  12. 12. 1- Other communications, such as telephone, telegram, letter, e-mail, or memo will produce the desired result. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  13. 13. 2- There is not sufficient time for adequate preparation by participants or the meeting leader. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  14. 14. 4- The meeting is not likely to produce satisfactory results because of personality conflicts or conflicts with overall management strategy. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  15. 15. 5- Expected results do not warrant spending the money it will cost to hold the meeting. Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  16. 16. Preparing for a meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  17. 17. 1- Have I clearly defined the purpose or purposes of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  18. 18. Conducting Group Meetings 2- What are the outcomes Mohammad Tawfik meeting? #WikiCourses that should emerge from this http://WikiCourses.WikiSpaces.com
  19. 19. 3- Who should participate? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  20. 20. 4- How should people be notified of the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  21. 21. 5- How much time will the meeting probably take? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  22. 22. 6- What information do members need before the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  23. 23. Conducting Group Meetings will 7- What follow-up Mohammad Tawfik #WikiCourses be needed after http://WikiCourses.WikiSpaces.com the meeting?
  24. 24. 8- What agenda will the meeting follow? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  25. 25. 9-Conducting Group Meetings What is the best time and place for the meeting? Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  26. 26. 10- What physical arrangements need to be made for the meeting? #WikiCourses Conducting Group Meetings Mohammad Tawfik http://WikiCourses.WikiSpaces.com
  27. 27. Announcing for the meeting The announcement of the meeting should answer the following questions … Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  28. 28. • Why the meeting is being held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  29. 29. • When the meeting starts and end? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  30. 30. • Where the meeting is to be held? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  31. 31. • Who is going to attend? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  32. 32. • What is going to be considered in the meeting? Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  33. 33. Conducting the Meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  34. 34. 1- Start in time Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  35. 35. 2- Start with ice-breakers Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  36. 36. 3- Introduce the topics of the meeting Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  37. 37. 4- Assign a time keeper Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  38. 38. 5- Assign a minutes’ taker Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  39. 39. 6- Do not let talkative people take over Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  40. 40. 7- Make sure tasks are clearly assigned Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  41. 41. 8- Prepare what next meeting will discuss Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com
  42. 42. 9- Finish in time! Conducting Group Meetings Mohammad Tawfik #WikiCourses http://WikiCourses.WikiSpaces.com

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