Protecting Vital information in time of Disaster <br />Ma. Victoria Pineda<br />Information Technology Department<br />Col...
Agenda<br />Why do we need to prepare for disasters<br />Phases of disaster management<br />Policy on disaster management<...
Acknowledgment<br />Concepts on information management including the HICCS case discussed were adapted from Barbara McNurl...
hazard exposures– are wind storm, floods, landslide, volcanic eruption, earthquake and drought<br />Background<br />vulner...
Phases of Disaster Management<br />
NDRRM Law<br /><ul><li>Philippine Disaster Risk Reduction and Management Law (RA10121) signed by the Pres. last May 27, 20...
DISASTER can  happen anytime. It’s a matter of being ready.<br />
Managing Information<br />BEFORE<br />Well structured data<br />Carefully defined, and <br />Controlled by IS department<b...
Managing Information<br />Four Types of Information<br />Data Warehouses<br />Document Management<br />Content Management<...
Possible Issues that may arise<br />What intellectual capital is most important? VALUE issue<br />What information would y...
Document Management<br />Even in today’s Internet-rich world, paper still plays a major role in most enterprises<br />Ther...
Document Management<br />Numerous EDM applications generate value. <br />To improve the publishing process<br />To support...
Source: McNurlin and Sprague (2006). Information Systems Management In Practice 6E<br />
HICSS PERSONAL PROCEEDINGSCase Example – EDM: Improving the Publishing Process<br />Hawaii International Conference – Syst...
Managing Content Creation and Acquisition
Content Administration and Safeguarding
Content Deployment and Presentation</li></ul>Source: McNurlin and Sprague (2006). Information Systems Management In Practi...
Managing content<br />Content creation and acquisition need to focus on creating content quality<br />That’s why it might ...
Cloud Storage Services<br />What is cloud computing<br />The practice of using a network of remote servers hosted on the I...
Policies on the use of Videos and illegal downloads in the Library<br />Case example - http://net.educause.edu/ir/library/...
What are the options<br />Document management system<br />Content management system<br />Cloud storage services<br />Socia...
Business continuity means<br />Making the information & the knowledge stored properly;<br />Making the information & the k...
Recommendations<br />Source: http://www.guy-sports.com/humor/stories/story_library.htm<br />It’s very important to underst...
Mavic Pineda<br />E-mail address: mavic.pineda@delasalle.ph<br />http://www.slideshare.net/mobilemartha/slideshows<br />Ma...
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Protecting vital information in time of disaster

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This is a presentation delivered last May 5, 2011 as part of the Seminar-Workshop on Archives: Bringing Past to Present for Good Governance May 4-6, 2011 at the EDC Multi-Purpose Room, De La Salle University Library.

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  • The different municipalities or communities in the different islandshave recognized the nee
  • Corporate intranets now house documents that were previously paper-basedA major reason content has become important to CIOs is because it is a core management discipline underlying online businessWithout production-level Web content, management processes, and technologies, large-scale e-business is not possibleUse of XML moves Web content from being in a human-only readable format to being in a computer-readable formatThus, the content can be passed to back-end transaction processing systems and cause an action to take placeContent is no longer static; it is active
  • Protecting vital information in time of disaster

    1. 1. Protecting Vital information in time of Disaster <br />Ma. Victoria Pineda<br />Information Technology Department<br />College of Computer Studies – DLSU<br />E-mail address: mavic.pineda@delasalle.ph<br />http://www.slideshare.net/mobilemartha/slideshows<br />Seminar-Workshop on Archives: Bringing Past to Present for Good Governance<br />May 4-6, 2011 at the EDC Multi-Purpose Room, De La Salle University Library<br />
    2. 2. Agenda<br />Why do we need to prepare for disasters<br />Phases of disaster management<br />Policy on disaster management<br />Classifying our library assets as form of information<br />Possible Issues<br />What are the mitigation or preparedness options that we have<br />Recommendations<br />
    3. 3. Acknowledgment<br />Concepts on information management including the HICCS case discussed were adapted from Barbara McNurlin and Ralph Sprague with some discussions by Michael Matthews<br />The presenter was invited by Ms. Ana Maria B. Fresnido, Project Coordinator of the event.<br />
    4. 4. hazard exposures– are wind storm, floods, landslide, volcanic eruption, earthquake and drought<br />Background<br />vulnerable to the El Niño Southern Oscillation (ENSO)<br />48 volcanoes, 22 are active<br />average of 20 cyclones a year with 8-9 landfall each year<br />In 2006, Typhoon Xangsane (with local name Milenyo), Category 3-4 –changing strong wind intensities<br />In 2008, Typhoon Fengshen (with local name Frank) was a Category 3 –characterized by erratic movement<br />In September 26, 2009, tropical cyclone Ketsana (local name is Ondoy) brought a typical month’s rainfall in six hours<br />7,107 islands<br />
    5. 5. Phases of Disaster Management<br />
    6. 6. NDRRM Law<br /><ul><li>Philippine Disaster Risk Reduction and Management Law (RA10121) signed by the Pres. last May 27, 2010</li></ul>Sources: http://www.timesnewsnetwork.com/wp-content/uploads/2009/09/Typhoon-Ondoy.jpg<br />http://ricelander.files.wordpress.com/2009/10/ondoy-flood.jpg<br />http://epvirtualassistant.files.wordpress.com/2009/10/typhoon-ondoy-victims.jpg<br />
    7. 7. DISASTER can happen anytime. It’s a matter of being ready.<br />
    8. 8. Managing Information<br />BEFORE<br />Well structured data<br />Carefully defined, and <br />Controlled by IS department<br />NEXT = expanded to include “information” (data with meaning)<br />NOW = includes managing knowledge<br />And, managing content:<br />Text, graphics, sound, video and animation<br />
    9. 9. Managing Information<br />Four Types of Information<br />Data Warehouses<br />Document Management<br />Content Management<br />Source: http://www.guy-sports.com/humor/stories/story_library.htm<br />LIBRARY ASSETS are <br />INTELLECTUAL CAPITAL!!<br />
    10. 10. Possible Issues that may arise<br />What intellectual capital is most important? VALUE issue<br />What information would you allow to be accessed anywhere, anytime? And for what purpose? USAGE issue<br />Who would you allow to access your information? SHARING issue<br />
    11. 11. Document Management<br />Even in today’s Internet-rich world, paper still plays a major role in most enterprises<br />There is also a need to move seamlessly between digital and printed versions of documents; hence, the importance of document management<br />
    12. 12. Document Management<br />Numerous EDM applications generate value. <br />To improve the publishing process<br />To support organizational processes<br />To support communications among people and groups<br />The concept of just-in-time (printing, publishing and forms processing) pervades the design philosophy in all three areas <br />
    13. 13. Source: McNurlin and Sprague (2006). Information Systems Management In Practice 6E<br />
    14. 14. HICSS PERSONAL PROCEEDINGSCase Example – EDM: Improving the Publishing Process<br />Hawaii International Conference – System Sciences:<br />Decided to produce a paper book of abstracts, with a CD ROM of the full papers<br />Many participants wanted to see the full papers at the conference<br />A month before the proceedings participants can use a Web site to choose 20 papers they would like to have in their personal paper proceedings<br />Additional papers can be printed individually using a “print on demand”service<br /><ul><li>For a ‘nominal’ fee</li></li></ul><li>Content is no longer static; it is active<br /><ul><li>To create a content management strategy, companies need to understand the three phases of the content management life cycle:
    15. 15. Managing Content Creation and Acquisition
    16. 16. Content Administration and Safeguarding
    17. 17. Content Deployment and Presentation</li></ul>Source: McNurlin and Sprague (2006). Information Systems Management In Practice 6E<br />
    18. 18. Managing content<br />Content creation and acquisition need to focus on creating content quality<br />That’s why it might be wise to buy some content from specialists – which is called syndicated content – rather than create it in-house<br />The best organizational structure is to distribute content creation and maintenance to content-expert employees<br />But to avoid anarchy, these dispersed experts should be directed centrally, and use centrally-created formats and an automated workflow system that moves their work along<br />
    19. 19. Cloud Storage Services<br />What is cloud computing<br />The practice of using a network of remote servers hosted on the Internet to store, manage, and process data, rather than a local server or personal computer.<br />Library Cloud Atlas<br />http://www.libraryjournal.com/article/CA6695772.html<br />Cloud {4} LIB <br />http://journal.code4lib.org/articles/2510<br />
    20. 20.
    21. 21. Policies on the use of Videos and illegal downloads in the Library<br />Case example - http://net.educause.edu/ir/library/pdf/ELI7018.pdf<br />Create a Youtube account for your library/school; create your own channel<br />Youtube community guidelines - http://www.youtube.com/t/community_guidelines<br />Youtube Handbook - http://www.youtube.com/t/yt_handbook_home<br />
    22. 22. What are the options<br />Document management system<br />Content management system<br />Cloud storage services<br />Social media hosting services<br />BUSINESS CONTINUITY<br />
    23. 23. Business continuity means<br />Making the information & the knowledge stored properly;<br />Making the information & the knowledge accessible and may be distributed;<br />Making the information & the knowledge available for use and reuse.<br />
    24. 24. Recommendations<br />Source: http://www.guy-sports.com/humor/stories/story_library.htm<br />It’s very important to understand what information you want to protect.<br />Do not wait, start protecting your intellectual capital investment.<br /><ul><li>Successfully transferring knowledge depends 90% of having the right culture, and 10% on technology (McNurlin, 2006)</li></li></ul><li>Technorati Tags: library jokeshttp://librarykvpattom.wordpress.com/category/library-jokes-cartoons/<br />What did one book say to the other one? I just wanted to see if we are on the same page(Thanks to Anonymous) <br />Why didn’t the burglar break into the library? Because he was afraid he’d get a long sentence.(Thanks to West Leeman<br />Why do authors always get good marks on tests? They know how to copy-right. (Thanks to Nancy Schimmel) <br />Where was the librarian when the lights went out? In the dark!(Thanks to Marlin Day) <br />What does the librarian say when she has to leave? Time to book!(Thanks to Marlin Day) <br />
    25. 25. Mavic Pineda<br />E-mail address: mavic.pineda@delasalle.ph<br />http://www.slideshare.net/mobilemartha/slideshows<br />Maramingsalamat. Magandanghapon.Daghansalamat.Maayonghapon.<br />
    26. 26. References<br />McNurlin, B. and Sprague, R. (2006) (2009). Information Systems. <br />Communit-eLearning<br />about supporting learning communities in libraries, in formal and informal education, in real and virtual worlds<br />http://sitchensis.wordpress.com/2010/09/19/information-access-media-literacy-and-the-digital-divide-revisited-or-on-a-cloudless-day-you-can-see-all-the-way-to-china-olj-module-5/<br />What is cloud computing<br />http://www.pcmag.com/article2/0,2817,2372163,00.asp<br />

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