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V-Rooms Feature Highlights

V-Rooms Feature Highlights



An overview of the features provided by V-Rooms Virtual Data Rooms

An overview of the features provided by V-Rooms Virtual Data Rooms



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    V-Rooms Feature Highlights V-Rooms Feature Highlights Presentation Transcript

    • V-RoomsTM Virtual Data Rooms
      An Introduction of Features and Tools
    • Customize the user experience. Brand your virtual data room.
      Global Web-Based Access
      Add the login frame to your website.
      Users will seamlessly start and end on your page.
      Available Anytime… Anywhere…
    • Custom Login Portal
      Our Login Portalembeds easilyonto your site.
    • V-Rooms provides a customizable acknowledgement page.
      Acknowledgement Page
    • The user interface is simple, clean and easy to navigate.
      Easy to Use
      No Training Required
    • Add links, contact personnel, announcements, general information, and a calendar to your data room homepage.
      Customize Your Homepage
    • Allow users to filter, sort and search for documents.
      Search and Filtering
    • Administrators decide whether or not users can maintain passwords.
      Password Management
      Encrypted passwords are sent via email from the system.
      • Delete Key – Password protect content deletion
      • Logout URL – Send users back to your company website
      • Time Zone – Set a default time zone
      Group Level Features
      • Archive the data room at any time during the project/deal.
      • Additional Document Fields – Searchable keywords attached to files
      • Define the data room Time Zone
      • Activate Search and Digital Rights Management
      • Customize the Acknowledgement Page content
      • Maintain the appearance of the Dynamic Confidential Watermark
      Room Level Features
      • Multiple templates available
      • Fully customizable
      • Easy to maintain
      • Multiple Sublevels
      • Add folder descriptions
      • V-Rooms Optimized Loading Tool (VOLT – Bulk Upload)
      • Set individualized security and add the dynamic watermark
      • Add file descriptions
      V-Rooms accepts all file types.
      • Multiple Security Sections (Customizable Groups)
      • Security Levels (9 hierarchal levels available)
      • Permissions (restrict printing, saving and the number of views)
      • “Draft” Security Section – Allow users to upload files for review
      Security Features
      Flexible to meet your various security requirements.
    • Users can be added in bulk or individually to one or more data rooms.
      User Creation
      Search for users:
      • User Types (Roles)
      • Group Administrator – maintain all data rooms within a single group
      • Room Administrator – maintain an assigned virtual data room
      • User – view and download documents (with permission and security restrictions)
      • User Document – view and upload files (with permission and security restrictions)
      • Room Administrator Permissions
      Assign one or more management permissions including Full Control, Room, Homepage, Folder, File, User, Report and Permission Management.
      • Mark users as Personnel
      • Multiple tiers of security
      • Send file update email notifications
      User Assignments
    • Activate users in bulk and send login information from the system.
      User Activation
      Preview the email before sending:
      • Files Clicked Report – Track file access
      • Files History Report – Track file uploads and changes
      • Login Activity Report – Track users activity
      • User Machine Report – Track offline access to secure files
      • Communications Report – Track communications
      • User Report – Export an excel file the user list
      • Room Report – Export the data room details
      • Help pages available within the virtual data room
      • V-Rooms Client Support Page with multiple resources
      • Searchable Knowledge Base Portal
      • User and Admin Guided Tours
      • Sample Data Rooms
      • 24x7 Phone Support
      • Email support available M-F 8am – 7pm ET
      • Knowledgeable, friendly support staff
      Help & Support