Managing Technology in Your Organizationor is it Managing You?

I DON’T HAVE TIME!! Managing Technology in Your Organization or is it Managing You?

Managing Technology in Your Organization WHAT IS TECHNOLOGY? Computers  Software  Networks  Phones and mobile devices  Websites or services  on the internet

Managing Technology in Your Organization WAYS TECHNOLOGY CAN BE USED Tool (Good)  Networking & communication (Better)  Integration with mission  and its delivery (Best)

Managing Technology in Your Organization TECHNOLOGY PROJECT PLANNING STEPS TO BE SUCCESSFUL Identify goals and objectives 1. Organize the Project 2. Invest extra time in the beginning 3. Evaluate the results of 4. implementation

Managing Technology in Your Organization IDENTIFY GOALS/OBJECTIVES General purpose or problem will be solved  Opportunitythat may be taken advantage of  How does the project align with the organization’s  mission statement and strategic priorities IRACIS Increase Revenue  Avoid Costs  Improve Service 

Managing Technology in Your Organization EXAMPLE: FIELD TRIP REQUEST

Managing Technology in Your Organization IDENTIFY GOALS/OBJECTIVES Audience - who is this for  Clients and Members   Who are the end users of this be as specific as possible  Staff  Who will be creating  Who will be using/maintaining Stakeholders- who are you accountable to  Funders   Expectations  Information to prove you are meeting them

Managing Technology in Your Organization IDENTIFYGOALS/OBJECTIVES Create a “Typical User” persona for each  audience  Define Audience / User Requirements Write them down  Prioritize the requirements into:   Need - Must Have  Want – Nice to Have What happens if requirement is not included?  Can the requirement be added later? 

Managing Technology in Your Organization ORGANIZE THE PROJECT Assign a Project Manager  Person responsible for keeping the project on schedule Deliverables  Tells stakeholders what is in the end result Milestones  Identify when the deliverable will be delivered Testing  Identify testing criteria or checklist to tell when project is completed

Managing Technology in Your Organization INVESTEXTRA TIME IN THE BEGINNING Evaluate systems that are similar to the one you want to  implement Address issues of client, member, staff trust in technology  Test  Plan to spend ½ of the project time in the  planning/analysis/definitionphase

Managing Technology in Your Organization EVALUATE IMPLEMENTATION Have all the testing criteria or checklist items been completed? If not who is responsible for them and when will they be  completed? Did you meet the expectations of your audiences? What worked, what didn’t during the project? What advice would you like to remember for the next project?

Managing Technology in Your Organization RESOURCES TO CHECK OUT http://www.techsoup.org/  website devoted to advice and information about technology  developed with nonprofits in mind http://www.techsoup.org/stock  operated by TechSoup to provide a channel for donations of  software and other technology supplies to nonprofits. Registration is required and there are often small processing fees. http://www.npower.org/  a national network of local technical assistance providers focused  on the needs of nonprofits.

Managing Technology in Your Organization THANK YOU…

Managing Technology in Your Organizationor is it Managing You?

by Minnesota Historical Society on Mar 26, 2009

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