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Mastering Project Requirements

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This presentation show the importance of Business Analysis for projects. Describes the categories of requirements. Ans shows how to integrate the Babok Guide and the Pmbok Guide.

This presentation show the importance of Business Analysis for projects. Describes the categories of requirements. Ans shows how to integrate the Babok Guide and the Pmbok Guide.

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  • Business and Projects, 10 mins
    Project Management to deliver value to the business. How?
  • Definitions: 5 mins

Transcript

  • 1. Mastering the Project Requirements Michele Maritato, MBA, PMP, PMI-RMP, CBAP PMI®, PMP®, CAPM®, PMBOK®, PgMPSM, OPM3® are either marks or registered marks of Project Management Institute, Inc. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc. BABOK ®, Business Analysis Body of Knowledge®, IIBA®, and the IIBA® logo are registered trademarks owned by International Institute of Business Analysis. CBAP ® and the CBAP logo are registered certification marks owned by International Institute of Business Analysis. Certified Business Analysis Professional TM, EEPTM and the EEP logo are trademarks owned by International Institute of Business Analysis. The IIBA ® chapter logo, IIBA® Associate Sponsor logo, IIBA® Corporate Sponsor logo, IIBA® Industry Sponsor logo, and IIBA® member logo are logos owned by International Institute of Business Analysis. These trademarks are used with the express permission of International Institute of Business Analysis.
  • 2. Agenda 1. Project Management and Business Analysis: the dynamic duo 2. Mastering the Project Requirements 3. Assessment PMI®, PMP®, CAPM®, PMBOK®, PgMPSM, OPM3® are either marks or registered marks of Project Management Institute, Inc. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc. BABOK®, Business Analysis Body of Knowledge ®, IIBA®, and the IIBA® logo are registered trademarks owned by International Institute of Business Analysis. CBAP ® and the CBAP logo are registered certification marks owned by International Institute of Business Analysis. Certified Business Analysis Professional TM, EEPTM and the EEP logo are trademarks owned by International Institute of Business Analysis. The IIBA® chapter logo, IIBA® Associate Sponsor logo, IIBA® Corporate Sponsor logo, IIBA® Industry Sponsor logo, and IIBA® member logo are logos owned by International Institute of Business Analysis. These trademarks are used with the express permission of International Institute of Business Analysis. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 2
  • 3. Agenda 1. Project Management and Business Analysis: the dynamic duo 2. Mastering the Project Requirements 3. Assessment PMI®, PMP®, CAPM®, PMBOK®, PgMPSM, OPM3® are either marks or registered marks of Project Management Institute, Inc. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc. BABOK®, Business Analysis Body of Knowledge ®, IIBA®, and the IIBA® logo are registered trademarks owned by International Institute of Business Analysis. CBAP ® and the CBAP logo are registered certification marks owned by International Institute of Business Analysis. Certified Business Analysis Professional TM, EEPTM and the EEP logo are trademarks owned by International Institute of Business Analysis. The IIBA® chapter logo, IIBA® Associate Sponsor logo, IIBA® Corporate Sponsor logo, IIBA® Industry Sponsor logo, and IIBA® member logo are logos owned by International Institute of Business Analysis. These trademarks are used with the express permission of International Institute of Business Analysis. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 3
  • 4. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Business and Projects BUSINESS PROJECT BUSINESS NEED SCOPE CHANGE PROCESS BUSINESS BENEFITS DELIVERABLES PMI®, From: Building Professionalism in Project Management® To: Making project management indispensable for business results ® www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 4
  • 5. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment PMNetwork® - December 2012 Are business users satisfied with IT Projects? Stakeholders who refuse to define what they want IT Professionals 5% Non-IT Professionals Completely satisfied end up with projects that are 3% doomed to failure or 24% Very satisfied 15% experience at least 39% Moderately satisfied 32% significant cost overruns, 21% Slightly satisfied 27% which, for a project Not at all satisfied 20% manager, is the same thing. 3% (Joseph L. Mayes, PMP, Universal American Corporation, Lake May, Florida, USA) 9% 2% www.pm-progetti.it progetti.it Didn’t know Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 5
  • 6. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment What is Business Analysis?  Business Analysis is the set of tasks and techniques used to work as a liaison among stakeholders in order to understand the structure, policies, and operations of an organization, and to recommend solutions that enable the organization to achieve its goals  Liaison:  With the business stakeholders  With the implementation stakeholders Source BABOK® Guide – Version 2.0 www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 6
  • 7. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment “Any fool can know. The point is to understand.” Albert Einstein www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 7
  • 8. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Project Management and Business Analysis: the dynamic duo BUSINESS ANALYSIS PROJECT MANAGEMENT www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 8
  • 9. Agenda 1. Project Management and Business Analysis: the dynamic duo 2. Mastering the Project Requirements 3. Assessment PMI®, PMP®, CAPM®, PMBOK®, PgMPSM, OPM3® are either marks or registered marks of Project Management Institute, Inc. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc. BABOK®, Business Analysis Body of Knowledge ®, IIBA®, and the IIBA® logo are registered trademarks owned by International Institute of Business Analysis. CBAP ® and the CBAP logo are registered certification marks owned by International Institute of Business Analysis. Certified Business Analysis Professional TM, EEPTM and the EEP logo are trademarks owned by International Institute of Business Analysis. The IIBA® chapter logo, IIBA® Associate Sponsor logo, IIBA® Corporate Sponsor logo, IIBA® Industry Sponsor logo, and IIBA® member logo are logos owned by International Institute of Business Analysis. These trademarks are used with the express permission of International Institute of Business Analysis. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 9
  • 10. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment The classification of requirements (1) + + I T O BUSINESS STAKEHOLDER SOLUTION FORWARD TRACEABILITY TRANSITION BACKWARD TRACEABILITY www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 10
  • 11. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment INITIATING >> Business Req. << •Business Need •Project Objectives •Metrics to measure the success (Business Case) •… >> Solution Req. << •Input – Transformation – Output •Look and Feel •Usability and Humanity •Performance, Maintenance + •… I TO www.pm-progetti.it progetti.it PLANNING, EXECUTING, MONIT. & CONTR. The classification of requirements (2) >> Stakeholder Req. << •Processes •Activities •Use Cases •… + >> Transition Req. << •Data Conversion •Training •Resources •… Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 11
  • 12. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (1) 1. Preparing 2. Eliciting 3. Analyzing 4. Approving 5. Managing BUSINESS | STAKEHOLDER | SOLUTION | TRANSITION REQ. INITIATING INITIATING INITIATING INITIATING PLANNING PLANNING PLANNING PLANNING EXECUTING EXECUTING EXECUTING MON. & CONT. MON. & CONT. MON. & CONT. CLOSING www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 12
  • 13. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (2) 1. PREPARING 2. Eliciting 3. Analyzing 4. Approving 1. Describing at high level the req. Management Approach (deliverables, tech., roles, etc.) 2. Identifying and analyzing the Stakeholders 3. Defining the requirements Deliverables and plan the BA Activities 4. Planning the BA Communication with the stakeholders 5. Establishing the procedures for Prioritizing, Approving, Allocating, Managing changes to req. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® 5. Managing INITIATING BUSINESS PLANNING STAKEHOLDER SOLUTION TRANSITION michele.maritato@pm- 13
  • 14. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (3) 1. Preparing 2. ELICITING 3. Analyzing 4. Approving 1. Planning the elicitation process and preparing the material (based on techniq.) 2. Executing the elicitation, capturing all that is said 3. Distinguishing the Req. from the Non-req. (issues, risks, assumptions, constraints, etc.) 4. Confirming that the elicited req. match the stakeholders needs www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® 5. Managing INITIATING BUSINESS PLANNING EXECUTING STAKEHOLDER SOLUTION TRANSITION michele.maritato@pm- 14
  • 15. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (4) 1. Preparing 2. 3. Eliciting ANALYZING 1. Prioritizing req., understand the Acceptance criteria’s 2. Modelling req. (Business, Stakeholder, Solution, Trans.) 3. Documenting Assumptions and Constraints 4. Verifying req. (quality control) 5. Validating req. (delivery value to the business) www.pm-progetti.it progetti.it 4. Approving INITIATING BUSINESS Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® 5. Managing PLANNING EXECUTING STAKEHOLDER SOLUTION TRANSITION MON. & CONT. BUSINESS STAKEHOLDER SOLUTION TRANSITION michele.maritato@pm- 15
  • 16. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Modelling Business Requirements What is the business problem / opportunity? Assess Capability Gaps What capabilities do we need? Determine Solution Approach How do we want to fill the capab. gaps? Define Solution Scope What are the solution components? Define Business Case What are costs, benefits and risks? PR C O H J A E R C TE T R Define Business Need Source BABOK® Guide – Version 2.0 www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 16
  • 17. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Verifying and Validating Requirements  Validating Req.  Verifying Req.  To ensure that req. meet the necessary standard of quality for Communication and Implementation  To ensure that Solution and Transition req. are aligned with Business and Stakeholder req. Source BABOK® Guide – Version 2.0 www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 17
  • 18. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (5) 1. Preparing 2. Eliciting 3. 4. Analyzing APPROVING 1. Communicating req. (packing and communicating) 2. Approving req. (produce the req. baseline) 3. Managing issues/conflicts www.pm-progetti.it progetti.it INITIATING BUSINESS Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® 5. Managing PLANNING EXECUTING STAKEHOLDER SOLUTION TRANSITION MON. & CONT. BUSINESS STAKEHOLDER SOLUTION TRANSITION michele.maritato@pm- 18
  • 19. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment Mastering the project requirements (6) 1. Preparing 2. Eliciting 3. Analyzing 4. Approving 1. Monitoring and Controlling BA performances 2. Managing Changes to requirements 3. Maintaining requirements for re-use (future projects) www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® 5. MANAGING MON. & CONT. CLOSING BUSINESS STAKEHOLDER SOLUTION TRANSITION michele.maritato@pm- 19
  • 20. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment The Global View Requirements Management Stages PM Process Groups Initiating Planning Executing Monitoring & Controlling Preparing Eliciting Analyzing Approving Managing          Business  Stakeholder Solution Transition  Stakeholder Solution Transition   Business Stakeholder Solution Transition   Business Stakeholder Solution Transition Closing www.pm-progetti.it progetti.it Req. Categories Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 20
  • 21. Agenda 1. Project Management and Business Analysis: the dynamic duo 2. Mastering the Project Requirements 3. Assessment PMI®, PMP®, CAPM®, PMBOK®, PgMPSM, OPM3® are either marks or registered marks of Project Management Institute, Inc. The PMI R.E.P. logo is a registered mark of the Project Management Institute, Inc. BABOK®, Business Analysis Body of Knowledge ®, IIBA®, and the IIBA® logo are registered trademarks owned by International Institute of Business Analysis. CBAP ® and the CBAP logo are registered certification marks owned by International Institute of Business Analysis. Certified Business Analysis Professional TM, EEPTM and the EEP logo are trademarks owned by International Institute of Business Analysis. The IIBA® chapter logo, IIBA® Associate Sponsor logo, IIBA® Corporate Sponsor logo, IIBA® Industry Sponsor logo, and IIBA® member logo are logos owned by International Institute of Business Analysis. These trademarks are used with the express permission of International Institute of Business Analysis. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 21
  • 22. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment 1. Preparing HAVE CURRENT STATE NEED FUTURE STATE 1. Describing at high level the req. Management Approach (deliverables, tech., roles, etc.) 2. Identifying and analyzing the Stakeholders 3. Defining the requirements Deliverables and plan the BA Activities 4. Planning the BA Communication with the stakeholders 5. Establishing the procedures for Prioritizing, Approving, Allocating, Managing changes to req. www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 22
  • 23. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment 2. Eliciting HAVE CURRENT STATE NEED FUTURE STATE 1. Planning the elicitation process and preparing the material (based on techniq.) 2. Executing the elicitation, capturing all that is said 3. Distinguishing the Req. from the Non-req. (issues, risks, assumptions, constraints, etc.) 4. Confirming that the elicited req. match the stakeholders needs www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 23
  • 24. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment 3. Analyzing HAVE CURRENT STATE NEED FUTURE STATE 1. Prioritizing req., understand the Acceptance criteria’s 2. Modelling Business req. 3. Modelling Stakeholder req. 4. Modelling Solution req. 5. Modelling Transition req. 6. Documenting Assumptions and Constraints 7. Verifying req. (quality control) 8. Validating req. (delivery value to the business) www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 24
  • 25. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment 4. Approving HAVE CURRENT STATE NEED FUTURE STATE 1. Communicating req. (packing and communicating) 2. Approving req. (produce the req. baseline) 3. Managing issues/conflicts www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 25
  • 26. Project Management & Business Analysis: the dynamic duo Mastering the Project Requirements Assessment 5. Managing HAVE CURRENT STATE NEED FUTURE STATE 1. Monitoring and Controlling BA performances 2. Managing Changes to requirements 3. Maintaining requirements for re-use (future projects) www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 26
  • 27. About me… Michele Maritato has a degree in Electronic Engineering from the Polytechnic of Milan. He isgraduated MBA and certified PMP®, PMI-RMP® and CBAP®. He has over 20 years experience in project and program management, process re-engineering, development of information systems and intelligent networks in the areas of Tourism, Banking, Insurance, Transportation, Telecom, Construction, Chemical, Automotive, Consumer Goods and Services. Since 2006 he is Vice President Organization of PMI®NIC (an association with +1.600 members) and responsible for the P3MO Observatory, the Italian research organization dedicated to the study of Project / Program / Portfolio Management Office in Italy. In 2010 he was President of the PMI-NIC. Michele graduated PMI® Leadership Master Class in 2013. Since 2008 he is Vice President Education and Training of IIBA Italy Chapter, the Italian association dedicated to the development of the discipline of Business Analysis in Italy. Since 2012 is Global Director of the IIBA® www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 27 27
  • 28. Contacts  Michele Maritato  +39-335-5468934  michele.maritato@pm-progetti.it www.pm-progetti.it michele.maritato michelemaritato www.pm-progetti.it progetti.it Ing. Michele Maritato, MBA, PMP®, PMI-RMP®, CBAP® michele.maritato@pm- 28