How to Back-Up Critical Data on Windows computers (Snooze, You Lose) Presented by: Marianne Lenox Staff Training and Development Coordinator Contact info: email@example.com November 2006 – Updated July 2008
Always check the size of the folder to make sure your files will fit on your media: For example, from “My Computer” right-click on “My Documents” and look on the General Tab to see the folder size. You may not be able to get all of your files on one flash drive or disk.
You may have to split your folders to do a first back-up, then only backup files that have been created or modified since your last backup.
The My Documents folder most likely contains many of your important files and folders. Most Windows programs, including Microsoft Word, Excel, PowerPoint, and Access save their data in My Documents folder. If you have created sub-folders to hold sets of documents and you’ll need to back these up as well.
C:Documents and Settings User Name My Documents on Windows 2000 or XP.
C:Users User Name Documents on Vista.
If you have folders or documents anywhere else on your computer (such as the desktop) be sure to back those up as well!
Personal Folders ( .pst ) files. The most important Outlook files. Your personal folders .pst file contains all of your local Outlook folders, such as Calendar, Inbox, Tasks, Sent Items, Outbox, Deleted Items, and user-created folders. When running, Outlook usually keeps its .pst folders partially locked, so it is recommended to close Outlook prior to making a backup.
You may also choose to backup specific items in Outlook instead of the whole file. Emails, contacts, calendar items may all be Exported to different file formats (such as spreadsheets or databases) which can then be backed-up with your regular documents.