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Grant Writing Survival Tips

Grant Writing Survival Tips



Basics of search for grant funding and preparing an application.

Basics of search for grant funding and preparing an application.



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    Grant Writing Survival Tips Grant Writing Survival Tips Presentation Transcript

    • Grant Writing Survival Tips
    • Introduction
      • Successful grant writing is the art of presenting your organization -- its mission, needs, and capabilities --to a specific audience in a compelling way.
    • Topics we will cover
      • A Grant Writer’s Checklist
      • Preparing to Write
      • What to do While You’re Waiting
    • Preparing to Write
      • Know Your Organization
      • Know Your Customers
      • Know Your Audience
    • Know Your Organization
      • Mission Statement and Strategic Plan
      • Brief Description of Services/Programs
      • Resumes/Vitae of all Key Staff
      • Board of Directors List
      • Key Collaborators List
      • Other
      Things to keep on file --and UPDATE!!
    • Know Your Customers
      • Your “primary customers” are the people and types of people you serve; students, parents, teachers, families, people with disabilities, etc.
      • You may have “secondary” or “supporting” customers -- government, insurance, taxpayers, etc.
      • Who are they? What makes them unique?
    • Know Your Customers
        • Demographics -- how many, where, when, how often, etc.
        • Case histories or personal examples (non-confidential)
      Things to Keep on File -- and UPDATE!!
    • Know Your Audience
      • THINK about who will be reading your proposal.
      • Your audience will affect how you present your case!
    • Know Your Audience
      • What is the mission of the funding source?
      • How has money been awarded in the past?
        • What type(s) of recipients?
        • What type(s) of projects?
        • Average $ award?
      • What did successful grantees do right?
    • Know Your Audience
      • Are copies of abstracts or full proposals available from the funding source?
      • How is the award decision made by the funding agent?
      Checklist (cot’d)
    • Where do I Find a Grant Source ?
      • You may have a project in mind -- where can you find out about likely funding sources?
    • Where do I Find a Grant Source?
      • Different types of organizations qualify for different types of grants intended for different purposes.
    • Where do I Find a Grant Source?
      • Federal Register
      • Catalog of Federal Domestic Assistance
      • Internet/World Wide Web
      Federal Grant Sources
    • Where do I Find a Grant Source?
      • FDAC)
      • http://www.access.gpo.gov/su_docs/aces/aces140.htm (Federal Register)
      • http://www.tgci.com (The Grantsmanship Center)
      • http://www.nonprofit.gov (US Gov. links for nonprofits)
      • http://www.firstgov.gov (central Internet portal for US Government)
      Federal Grants -- Internet Resources
    • Where do I Find a Grant Source?
      • National and Regional Special Interest Publications (discipline-specific)
        • http://philanthropy.com (Chron. of Phil.)
        • http://www.nptimes.com (NonProfit Times)
      • http://www.hoovers.com (Business/corporate phil. research tool)
      • Internet search engines (Google, AltaVista, etc.)
      • Networking with Colleagues
      • Other
      Federal (and other) Grants -- Internet Resources (cot’d)
    • Where do I Find a Grant Source?
      • Any Cabinet Department
      • Governor’s Office of Economic Development
      • Some State Boards & Commissions
      State Sources
    • Where do I Find a Grant Source?
      • United Way
      • Individuals and Businesses
      • Other Nonprofit Service Organizations
      • Community Foundations
      • Local Government (CDBG, for example)
      Local Community Sources
    • Where do I Find a Grant Source?
          • The Foundation Center – http://www.fdncenter.org
        • Extensive online resources – be sure to explore in detail
        • CD-ROM resources – “Cooperating collections” in all states
        • Print publications – university & major libraries
    • A Grant Writer’s Checklist
    • Essential Grant Elements
      • Summary
      • Introduction
      • Problem Statement/Needs Assessment
      • Goals and Objectives
      • Methods (Activity Plan)
      • Evaluation
      • Future or Other Funding
      • Budget
    • Summary Elements
      • Appears at the beginning
      • Identifies the applicant
      • Includes at least one sentence on:
        • Credibility
        • The problem
        • Goals and objectives
        • Methods
    • Summary Elements (cot’d)
      • Includes budget totals
        • Total project cost
        • Funds already obtained
        • Amount requested in proposal
      • Is brief
      • Is clear
      • Is interesting
    • Introduction
      • Who is applying for funds
      • Agency/organization mission and goals
      • Programs and activities
      • Clients and/or constituencies
      • Evidence of prior accomplishments
    • Introduction (cot’d)
      • Statistics in support of accomplishments
      • Quotes/endorsements in support
      • Supports applicant qualifications specific to application
      • Leads logically to the problem statement
      • Is as brief as possible
      • Is interesting
      • Is free of jargon
    • Problem Statement or Needs Assessment
      • Relates to agency mission and goals
      • “ Reasonable” problem dimensions
      • Supported by statistical evidence
      • Supported by statements from authorities
      • Stated in terms of CLIENTS’ needs
    • Problem Statement or Needs Assessment (cot’d)
      • Input from clients and beneficiaries
      • Is not the “lack of program”
      • Makes no unsupported assumptions
      • Is:
        • Free of jargon
        • Interesting to read
        • Compelling
        • As brief as possible
    • Objectives
      • Describes problem-related outcomes of your program
      • Describes outcomes -- not methods
      • Defines the population served
      • States when objectives will be met
      • Describes objectives in measurable terms
    • Methods
      • Flows naturally from the problems and objectives
      • Clearly describes program activities
      • States reasons for selection of activities
      • Describes:
        • Sequence of activities
        • Staffing and resources to complete activities
        • Clients and client selection
    • Methods (cot’d)
      • Presents:
        • Reasonable scope of activities
        • Accomplished within time allotted
        • Within the resources of the applicant
    • Evaluation
      • Presents a plan for evaluating:
        • Accomplishment of goals and objectives (product or outcome)
        • Methods used and modified (process)
      • Tells who will perform evaluation, qualifications, how chosen
      • Clearly states criteria for success
      • Describes how data will be gathered
    • Evaluation (cot’d)
      • Explains any test instruments or questionnaires
      • Describes process of data analysis
      • Describes any evaluation reports to be produced
    • Future or Other Funding
      • Specific plan to obtain funding if the program is to be continued
      • For construction projects: how will maintenance costs be secured?
      • How will other funds be obtained to continue the project?
      • ***Minimal reliance on future grant support***
      • Future funding accompanied by letters of commitment
    • Budget
      • Tells the same story as the proposal narrative
      • Is detailed in all aspects
      • Projects costs incurred at time of program implementation
      • No unexplained amounts or miscellaneous or contingency
      • Includes all items asked of funding source
      • Includes all items paid for by other sources
    • Budget (cot’d)
      • Includes all volunteers
      • Details fringe benefits -- separate from salaries
      • Includes all consultants & contractors
      • Separately details all non-personnel costs
      • Include indirect costs where appropriate
      • Sufficient to perform tasks in narrative
    • What to Do While You’re Waiting
    • Thank Your Sponsors and Collaborators
      • Assure continued support
      • Build solid relationships
      • Formalize agreements
    • Follow Your Grant Proposal
      • Monitor on-line services -- www.tgci.com
      • Contact the funding source contact -- CAREFULLY
    • Set the Stage for the Next Application
      • Request review of your current grant proposal
      • Schedule planning meetings with key players
      • Write and rewrite key sections as your agency & strategic plan change
      • Continue to collect good ideas
    • Thank You!
      • 818 S. Hawthorne Avenue
      • Sioux Falls, South Dakota 57104-4537
      • (605) 336-0244 or (888) 4-SUMPTION
      • www.sumptionandwyland.com