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10 simple steps to better archaeological management Martin Locock IFA Annual Conference for Archaeologists March 2008
Introduction <ul><li>Experience </li></ul><ul><li>Questions not answers </li></ul><ul><li>Personal opinions </li></ul><ul>...
Management training 1980 <ul><li>Process management </li></ul><ul><li>Critical path analysis </li></ul><ul><li>Decision ma...
Management training 2000 <ul><li>Empowerment </li></ul><ul><li>Consensus building </li></ul><ul><li>Fostering creativity <...
Personal effectiveness <ul><li>Attitudes and behaviours </li></ul><ul><li>Social skills </li></ul><ul><li>Self management ...
Step 1: Who am I? <ul><li>I am an archaeologist: here is my trowel. </li></ul><ul><li>Matt Lemke, “Trowels”,  Assemblage  ...
Matt Edgeworth,  Acts of Discovery: an ethnography of archaeological practice
Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li...
Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li...
Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li...
Step 2: Words <ul><li>Archaeology Labour Market Intelligence: Profiling the Profession 2002/03   </li></ul><ul><li>Kenneth...
Main post titles <ul><li>Archaeologist  264 </li></ul><ul><li>Director or Manager  119 </li></ul><ul><li>Project Manager  ...
Post titles outside archaeology <ul><li>Project Officer   </li></ul><ul><li>no supervisory role, temporary post, generic s...
Post titles outside archaeology <ul><li>Project Officer   </li></ul><ul><li>no supervisory role, temporary post, generic s...
Step 3: First impressions <ul><li>The functions of fashion </li></ul><ul><li>Aesthetics </li></ul><ul><li>Practicalities <...
Clothes reflect who we are 1 2 3 4
Clothes tell others who we are “ We’re complete scruffbags but I don’t care. I’m not remotely interested in appearances, l...
Clothes tell others who we are Step 3: What impression do you want to create?
Step 4: Back to schooldays <ul><li>New roles need new skills </li></ul><ul><li>Invest in training </li></ul><ul><li>Priori...
Reasons not to train <ul><li>“I’m too busy to go on a time management course” </li></ul><ul><li>“I can’t afford to go on a...
Real reasons <ul><li>Insecurity </li></ul><ul><li>Irrelevance </li></ul><ul><li>Lack of corporate support </li></ul><ul><l...
PRINCE2 <ul><li>PR ojects  IN   C ontrolled  E nvironments </li></ul><ul><li>Developed for government IT projects </li></u...
Microsoft Project <ul><li>Software package, relatively cheap </li></ul><ul><li>Best used for whole project cycle </li></ul...
Getting Things Done <ul><li>Tips for time management </li></ul><ul><li>Cheap </li></ul><ul><li>Practical </li></ul><ul><li...
iGoogle <ul><li>Can add task manager, calendar, RSS feeds </li></ul><ul><li>Integrates work </li></ul><ul><li>Free </li></...
Invest in tools not systems <ul><li>How much more would you achieve if you spent 50% less time dealing with emails? </li><...
Invest in tools not systems <ul><li>How much more would you achieve if you spent 50% less time dealing with emails? </li><...
Step 5: talking to non-archaeologists <ul><li>Don’t  expect them to share your viewpoint </li></ul><ul><li>Don’t  expect t...
What the archaeologist says We’ll need to extend the trench to pick up the return of the medieval wall and then excavate t...
What the developer hears Blah blah blah  delay  blah blah blah  overrun  blah blah blah  costs  blah blah blah
Communication is a skill <ul><li>Consider your audience </li></ul><ul><li>Provide a clear message </li></ul><ul><li>Avoid ...
Communication is a skill <ul><li>Consider your audience </li></ul><ul><li>Provide a clear message </li></ul><ul><li>Avoid ...
Step 6: Cost and risk <ul><li>Who should be taking the risk? </li></ul><ul><li>Price for a completed project, or rate for ...
Post-project review: what went right / wrong? Step 6: Are you costing projects realistically?  Who pays if you get things ...
Step 7: Don’t overperform the spec <ul><li>“ A minimum of 10% of the area will be excavated to the base of the archaeologi...
Step 7: Don’t overperform the spec <ul><li>“ A minimum of 10% of the area will be excavated to the base of the archaeologi...
IFA Standard and Guidance for archaeological field evaluation
Knowing when to stop <ul><li>When you have met the quantification required </li></ul><ul><li>When you have achieved the pu...
Knowing when to stop <ul><li>When you have met the quantification required </li></ul><ul><li>When you have achieved the pu...
Step 8: archaeology    excavation <ul><li>Analysis, reporting, archiving are part of the process </li></ul><ul><li>Uh-oh,...
Step 8: archaeology    excavation <ul><li>Analysis, reporting, archiving are part of the process </li></ul><ul><li>Uh-oh,...
Step 9: Take H&S seriously and COSHH and the Working Time Directive Step 9:   Do you?
Step 10: Treat junior staff well Source:  Archaeology Labour Market Intelligence: Profiling the Profession 2002/03 Long-te...
<ul><li>Step 10: how are yours treated? </li></ul>Source:  IFA website
10 simple steps Julius Schnorr von Carolsfeld,  Moses receiving the Tablets
<ul><li>Reflect on your identity </li></ul><ul><li>Revise post titles </li></ul><ul><li>Think about image </li></ul><ul><l...
If you only do one thing <ul><li>Explore iGoogle </li></ul>
 
[email_address] http://10simplesteps.blogspot.com From lulu.com
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10 Simple Steps To Better Archaeological Management

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Transcript of "10 Simple Steps To Better Archaeological Management"

  1. 1. 10 simple steps to better archaeological management Martin Locock IFA Annual Conference for Archaeologists March 2008
  2. 2. Introduction <ul><li>Experience </li></ul><ul><li>Questions not answers </li></ul><ul><li>Personal opinions </li></ul><ul><li>References and links: </li></ul><ul><li>http://10simplesteps.blogspot.com </li></ul>
  3. 3. Management training 1980 <ul><li>Process management </li></ul><ul><li>Critical path analysis </li></ul><ul><li>Decision making </li></ul>
  4. 4. Management training 2000 <ul><li>Empowerment </li></ul><ul><li>Consensus building </li></ul><ul><li>Fostering creativity </li></ul>
  5. 5. Personal effectiveness <ul><li>Attitudes and behaviours </li></ul><ul><li>Social skills </li></ul><ul><li>Self management </li></ul><ul><li>Generic skills for better working </li></ul><ul><li>Importance of self-awareness, reflection and review </li></ul>
  6. 6. Step 1: Who am I? <ul><li>I am an archaeologist: here is my trowel. </li></ul><ul><li>Matt Lemke, “Trowels”, Assemblage 2 (1997) </li></ul>
  7. 7. Matt Edgeworth, Acts of Discovery: an ethnography of archaeological practice
  8. 8. Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li></ul><ul><li>Do you interpret? </li></ul><ul><li>Do you administer? </li></ul><ul><li>Do you monitor? </li></ul><ul><li>Do you manage? </li></ul><ul><li>Do you enable? </li></ul>
  9. 9. Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li></ul><ul><li>Do you interpret? </li></ul><ul><li>Do you administer? </li></ul><ul><li>Do you monitor? </li></ul><ul><li>Do you manage? </li></ul><ul><li>Do you enable? </li></ul>
  10. 10. Are you an archaeologist? <ul><li>Do you excavate? </li></ul><ul><li>Do you record? </li></ul><ul><li>Do you analyse? </li></ul><ul><li>Do you interpret? </li></ul><ul><li>Do you administer? </li></ul><ul><li>Do you monitor? </li></ul><ul><li>Do you manage? </li></ul><ul><li>Do you enable? </li></ul><ul><li>Step 1: What is your current role? </li></ul>
  11. 11. Step 2: Words <ul><li>Archaeology Labour Market Intelligence: Profiling the Profession 2002/03 </li></ul><ul><li>Kenneth Aitchison and Rachel Edwards </li></ul>
  12. 12. Main post titles <ul><li>Archaeologist 264 </li></ul><ul><li>Director or Manager 119 </li></ul><ul><li>Project Manager 105 </li></ul><ul><li>Project Officer 166 </li></ul><ul><li>Senior Archaeologist 92 </li></ul><ul><li>Supervisor 188 </li></ul><ul><li>Junior posts 143 </li></ul>
  13. 13. Post titles outside archaeology <ul><li>Project Officer </li></ul><ul><li>no supervisory role, temporary post, generic skills </li></ul><ul><li>Project Manager </li></ul><ul><li>changing definition </li></ul><ul><li>Programme Manager </li></ul>
  14. 14. Post titles outside archaeology <ul><li>Project Officer </li></ul><ul><li>no supervisory role, temporary post, generic skills </li></ul><ul><li>Project Manager </li></ul><ul><li>changing definition </li></ul><ul><li>Programme Manager </li></ul><ul><li>Step 2a: Do your post titles mean something? </li></ul><ul><li>Step 2b: Do your post titles tell others what they mean? </li></ul><ul><li>Step 2c: Use your qualifications </li></ul>
  15. 15. Step 3: First impressions <ul><li>The functions of fashion </li></ul><ul><li>Aesthetics </li></ul><ul><li>Practicalities </li></ul><ul><li>Group membership </li></ul><ul><li>Status </li></ul>
  16. 16. Clothes reflect who we are 1 2 3 4
  17. 17. Clothes tell others who we are “ We’re complete scruffbags but I don’t care. I’m not remotely interested in appearances, life’s too short for that” Mick Aston “ An archaeological fashion show: how archaeologists dress and how they are portrayed in the media”, Cornelius Holtorf, in T Clack and M Brittain 2007 Archaeology and the Media
  18. 18. Clothes tell others who we are Step 3: What impression do you want to create?
  19. 19. Step 4: Back to schooldays <ul><li>New roles need new skills </li></ul><ul><li>Invest in training </li></ul><ul><li>Prioritise training needs </li></ul><ul><li>CPD </li></ul>
  20. 20. Reasons not to train <ul><li>“I’m too busy to go on a time management course” </li></ul><ul><li>“I can’t afford to go on a finance course” </li></ul><ul><li>“I can’t go on a leadership course when my team’s morale is so low” </li></ul>
  21. 21. Real reasons <ul><li>Insecurity </li></ul><ul><li>Irrelevance </li></ul><ul><li>Lack of corporate support </li></ul><ul><li>Timetabling </li></ul><ul><li>Culture </li></ul><ul><li>Lack of interest </li></ul><ul><li>Lack of information </li></ul>
  22. 22. PRINCE2 <ul><li>PR ojects IN C ontrolled E nvironments </li></ul><ul><li>Developed for government IT projects </li></ul><ul><li>Governance and tracking </li></ul><ul><li>Prevents mission creep </li></ul><ul><li>Specialised terminology </li></ul><ul><li>Expensive training and accreditation </li></ul>
  23. 23. Microsoft Project <ul><li>Software package, relatively cheap </li></ul><ul><li>Best used for whole project cycle </li></ul><ul><li>Best used for all project activities </li></ul><ul><li>Not just a way of drawing Gantt charts </li></ul>
  24. 24. Getting Things Done <ul><li>Tips for time management </li></ul><ul><li>Cheap </li></ul><ul><li>Practical </li></ul><ul><li>Easy to implement </li></ul><ul><li>A bit smug </li></ul>
  25. 25. iGoogle <ul><li>Can add task manager, calendar, RSS feeds </li></ul><ul><li>Integrates work </li></ul><ul><li>Free </li></ul><ul><li>Available remotely </li></ul><ul><li>Clunky mail </li></ul>
  26. 26. Invest in tools not systems <ul><li>How much more would you achieve if you spent 50% less time dealing with emails? </li></ul><ul><li>How often will you use the knowledge gained from a Palaeolithic rock art conference in Australia? </li></ul><ul><li>Is your organisation ready to adopt PRINCE2 throughout? </li></ul>
  27. 27. Invest in tools not systems <ul><li>How much more would you achieve if you spent 50% less time dealing with emails? </li></ul><ul><li>How often will you use the knowledge gained from a Palaeolithic rock art conference in Australia? </li></ul><ul><li>Is your organisation ready to adopt PRINCE2 throughout? </li></ul><ul><li>Step 4a: Do you know everything already? If not, get some training. </li></ul><ul><li>Step 4b: Start with the tasks you spend the most time doing, or the ones you do worst </li></ul>
  28. 28. Step 5: talking to non-archaeologists <ul><li>Don’t expect them to share your viewpoint </li></ul><ul><li>Don’t expect them to know your terminology </li></ul><ul><li>Do tell them how it affects them </li></ul><ul><li>Do give them bad news clearly </li></ul>
  29. 29. What the archaeologist says We’ll need to extend the trench to pick up the return of the medieval wall and then excavate the well which will contain good palaeo evidence.
  30. 30. What the developer hears Blah blah blah delay blah blah blah overrun blah blah blah costs blah blah blah
  31. 31. Communication is a skill <ul><li>Consider your audience </li></ul><ul><li>Provide a clear message </li></ul><ul><li>Avoid wishful thinking </li></ul><ul><li>Don’t get bogged down in detail </li></ul><ul><li>Check they understand </li></ul><ul><li>Don’t be misled by politeness </li></ul>
  32. 32. Communication is a skill <ul><li>Consider your audience </li></ul><ul><li>Provide a clear message </li></ul><ul><li>Avoid wishful thinking </li></ul><ul><li>Don’t get bogged down in detail </li></ul><ul><li>Check they understand </li></ul><ul><li>Don’t be misled by politeness </li></ul><ul><li>Step 5: How well do you communicate? </li></ul>
  33. 33. Step 6: Cost and risk <ul><li>Who should be taking the risk? </li></ul><ul><li>Price for a completed project, or rate for work done > Michael Heaton </li></ul><ul><li>Archaeology is expensive, but have you hired a plumber recently? </li></ul><ul><li>Don’t cut corners in pricing </li></ul><ul><li>For most clients, certainty is more important than price </li></ul><ul><li>Overheads are expected </li></ul>
  34. 34. Post-project review: what went right / wrong? Step 6: Are you costing projects realistically? Who pays if you get things wrong?
  35. 35. Step 7: Don’t overperform the spec <ul><li>“ A minimum of 10% of the area will be excavated to the base of the archaeological deposits .” </li></ul>
  36. 36. Step 7: Don’t overperform the spec <ul><li>“ A minimum of 10% of the area will be excavated to the base of the archaeological deposits .” </li></ul><ul><li>So why do more? </li></ul>
  37. 37. IFA Standard and Guidance for archaeological field evaluation
  38. 38. Knowing when to stop <ul><li>When you have met the quantification required </li></ul><ul><li>When you have achieved the purpose of the work </li></ul><ul><li>Overperforming costs somebody money </li></ul><ul><li>It might well be you </li></ul>
  39. 39. Knowing when to stop <ul><li>When you have met the quantification required </li></ul><ul><li>When you have achieved the purpose of the work </li></ul><ul><li>Overperforming costs somebody money </li></ul><ul><li>It might well be you </li></ul><ul><li>Step 7: How often do you do more work than necessary? </li></ul>
  40. 40. Step 8: archaeology  excavation <ul><li>Analysis, reporting, archiving are part of the process </li></ul><ul><li>Uh-oh, we’ve got some finds </li></ul><ul><li>Unreported excavation isn’t archaeology, it is wilful destruction of the resource </li></ul><ul><li>but equally … </li></ul><ul><li>Excavators should read past reports before digging </li></ul>
  41. 41. Step 8: archaeology  excavation <ul><li>Analysis, reporting, archiving are part of the process </li></ul><ul><li>Uh-oh, we’ve got some finds </li></ul><ul><li>Unreported excavation isn’t archaeology, it is wilful destruction of the resource </li></ul><ul><li>but equally … </li></ul><ul><li>Excavators should read past reports before digging </li></ul><ul><li>Step 8a: Do you plan for the whole project? </li></ul><ul><li>Step 8b: Do you read enough before you dig? </li></ul>
  42. 42. Step 9: Take H&S seriously and COSHH and the Working Time Directive Step 9: Do you?
  43. 43. Step 10: Treat junior staff well Source: Archaeology Labour Market Intelligence: Profiling the Profession 2002/03 Long-term issue: your experienced staff are your best assets Travelling time, holidays, pension scheme, healthcare , training.
  44. 44. <ul><li>Step 10: how are yours treated? </li></ul>Source: IFA website
  45. 45. 10 simple steps Julius Schnorr von Carolsfeld, Moses receiving the Tablets
  46. 46. <ul><li>Reflect on your identity </li></ul><ul><li>Revise post titles </li></ul><ul><li>Think about image </li></ul><ul><li>Invest in tools </li></ul><ul><li>Communicate better </li></ul><ul><li>Cost realistically </li></ul><ul><li>Know when to stop </li></ul><ul><li>Plan for the whole project & read more </li></ul><ul><li>Take H&S seriously </li></ul><ul><li>Treat junior staff well </li></ul>Action plan to transform your management practices
  47. 47. If you only do one thing <ul><li>Explore iGoogle </li></ul>
  48. 49. [email_address] http://10simplesteps.blogspot.com From lulu.com
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