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The ways in which IT is used
 

The ways in which IT is used

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UNIT-7 The ways in which IT is used IGCSE ICT-0417

UNIT-7 The ways in which IT is used IGCSE ICT-0417

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    The ways in which IT is used The ways in which IT is used Presentation Transcript

    • The ways in which IT is used
      IGCSE ICT (0417) Unit-7
    • Just Think
      The human mind is like a
      parachute,
      it works only when
      open
      Manoj K. CVS Lonavala
      2
    • What is an ICT System?
      An ICT system is a set-up consisting of hardware, software, data and the people who use them. It commonly includes communications technology, such as the Internet.
      ICT and computers are not the same thing. Computers are the hardware that is often part of an ICT system.
      This is why our IGCSE ICT is not just about computers but about how, why and when people use them. It is the power of computers and communications that has allowed ICT systems to become so important. Like any piece of equipment, the important thing about it is what it lets us do.
      ICT Systems are used in a number of environments, such as:
      offices
      shops
      factories
      aircraft
      ships
      They're also used in fields such as:
      • communications
      • medicine
      • farming
      ICT Systems are everyday and ordinary, yet extraordinary in how they can add extra power to what we do and want to do.
      Manoj K. CVS Lonavala
      3
    • What is an ICT System?
      A system is an assembly of parts that together make a whole. ICT systems are made up of some or all of the parts shown in the diagram. Various devices are used for input, processing, output, and communication.
      Manoj K. CVS Lonavala
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    • The importance of ICT systems
      By using ICT systems we are:
      more productive - we can complete a greater number of tasks in the same time at reduced cost by using computers than we could prior to their invention
      able to deal with vast amounts of information and process it quickly
      able to transmit and receive information rapidly
      Manoj K. CVS Lonavala
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    • Types of ICT system
      The three main types of ICT system to be considered for GCSE are:
      Information systems- This type of ICT system is focused on managing data and Information.
      Control systems- These ICT systems mainly control machines.
      Communications systems- The output of these ICT systems is the successful transport of data from one place to another.
      Manoj K. CVS Lonavala
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    • Word processing and desktop publishing
      Word processing applications allow users to type and edit text.
      Desktop publishing (DTP) applications allow users to create page layouts using text and pictures.
      Manoj K. CVS Lonavala
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    • Word processing
      All word processing allow us to:
      Cut/Copy & Paste- Cut and copy work in a similar way. Highlighting a piece of text, right-clicking and selecting copy/cut will store the text in memory. The difference is copy leaves the highlighted text behind where as cut removes it. To insert the copied/cut text into a different area of the document, a different document, or an entirely different application altogether, right-click and select paste. The use of cut, copy, and paste is not necessarily limited to text.
      Text formatting -Formatting text makes a document easier to read. We can:
      change font-style applied to text, type and size
      change the alignment of text (left, centre, right or justified)
      Bold, Underline and Italicize text
      create bulleted or numbered lists
      Manoj K. CVS Lonavala
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    • Word processing
      Other features that may be expected includes
      find and replace, which replaces one word with another, and the ability to import graphics from a clipart library
      Insert Headers and footers
      Insert Tables
      Insert page numbering.
      Insert Pictures, Images
      Page Layout
      Check the spelling and grammar of text in the document
      .
      Manoj K. CVS Lonavala
      9
      clip art: clip art is a library of images, photos and sounds provided by Microsoft as part of its office suite
    • Word processing
      Mail merge is a word processing feature that allows users to personalize letters with names and addresses from a database.
      The five main steps in setting up a mail-merged letter are:
      Create the database with fieldsfor the names and addresses of the people to send the letter to.
      Write the letter using a word processing package and link the letter to the database.
      Use a query to find a subset of relevant people and send a targeted letter to them.
      Using the mail merge wizard, enter codes in the letter where the name and address of the customers should appear.
      Merge-print, taking the data from the database and inserting it in the letters, producing one letter for each person in the subset of relevant people from the database.
      Manoj K. CVS Lonavala
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    • Word processing
      Advantages of Mail Merge
      one standard letter can be written and sent to all customers without having to manually add each name and address
      the letter can be personalized - it looks as though the letter has been written to the individual person
      it’s a very fast way to produce hundreds of personalized letters
      Disadvantages of Mail Merge
      letters can lack the personal touch
      the database that provides the information for the mail merge letter must be kept up to date if it is going to be useful
      Manoj K. CVS Lonavala
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    • Desktop publishing
      A word processor is not always the best package to use to produce a document. If more control over the layout of a page is required or the document is to include a lot of graphics-visuals intended to brand, inform, illustrate or entertain, e.g. photographs, drawings, maps, diagrams etc., then a desktop publishing package such as Microsoft Publisher would be more suitable. Desktop publishers are often used to produce newspapers, magazines, newsletters and leaflets.
      Manoj K. CVS Lonavala
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    • Desktop publishing
      The main advantage of desktop publishing is that it is frame based. Text and picture frames can be laid out on the page, and moved and resized as necessary.
      Text and graphics can be inserted, e.g. from clipart and imported from other sources too. For example, text written by a professional writer or photos and illustrations provided by a professional designer.
      The view of the page is WYSIWYG (what you see is what you get).
      Manoj K. CVS Lonavala
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    • Question
      A newspaper classified sales clerk notes down this advertisement over the phone:
      Laptop for sale, Intel Pentium M 760 Processor 2.0 GHz, 512MB memory, 80GB hard disk. £225. Excellent condition. Phone John Smith 417639.
      Describe five different features of a Word Processing package you could use to improve this advertisement.
      Answer
      • frame the advertisement
      • centre the text
      • import photos of the laptop
      • use different font and sizes for important words
      • make bullet points to list the features clearly
      • bold and/or colour key words to make them stand out
      Manoj K. CVS Lonavala
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    • Question
      A DTP is used to create a company newsletter.
      Give advantages of using a DTP package to produce the newsletter rather than a word processing package.
      Answer
      • DTP packages contain most features of a word processing package as well as layout and design features.
      • DTP are frame based so you can be more creative with layout and the layout can be easily changed.
      • Text and picture frames can be moved and resized as required.
      • Images can be easily imported from Clip Art libraries and other software.
      • Professional looking documents can be made with little knowledge of graphic design.
      Manoj K. CVS Lonavala
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    • Important
      Word processing software is the most suitable choice for creating and editing large amounts of text in a report.
      Desktop publishing software is the most suitable for creating a newspaper page layout with text and images.
      Word processing packages are not able to design new fonts as standard.
      The mail-merge process enables you to personalise letters with names and addresses from a database.
      Find and replace allows you to find one word in a document and automatically replace with with another.
      A DTP package makes use of the frames feature to help with page layout.
      The acronym WYSIWYG stands for what you see is what you get.
      The correct order for writing a mail-merge letter is: create the database, write the letter, insert special codes, merge-print.
      Manoj K. CVS Lonavala
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    • Graphics software
      The range of pictures, drawings and images which can be produced by a computer are called graphics.
      The main types of graphics packages are painting, drawing, photo editing and CAD. There may be some cross over between the packages, i.e. certain packages may be suitable for more than one task.
      Manoj K. CVS Lonavala
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    • Graphics software
      Painting packages- A painting application allows freehand drawing and colouring, usually with a mouse. Generally the features are:
      • a palette from which the user can choose colours
      • freehand pens and brushes offering different styles and line thickness
      • a range of standard shape tools such as rectangles and circles
      • colour fill tools
      • spray cans and eraser tools
      • cut, copy and paste
      • zoom (to work in finer detail)
      Manoj K. CVS Lonavala
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    • Graphics software
      Bitmap graphics- Bitmap graphics made with painting packages consist of many tiny dots called pixels. It is possible to edit each individual pixel.
      Since the computer has to store information about every single pixel (the colour for example) in the image, the file size of a bitmap graphic is often quite large. Bitmap graphics lose quality when they're resized.
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    • Graphics software
      Drawing packages- Images made with drawing packages consist of lines, shapes and co-ordinates. Drawing packages are also known as vector drawing packages. Generally a drawing package offers many similar features to a painting.
      Manoj K. CVS Lonavala
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      Vector graphics are based on mathematical relationships with control points that make up the image, information is not stored about each pixel. These points are connected by lines and curves called vector paths or vectors.
    • Graphics software
      Photo editing- Photo editing software allows the user to edit and adjust photographs. Usually these photos come from a digital camera, but they could also be scanned from existing photos. Digital photos are bitmap images.
      There is a large range of photo editing software available, eg Adobe Photoshop, Corel Paint Shop Pro, GIMP and Paint.NET.
      Manoj K. CVS Lonavala
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    • Graphics software
      Features of Photo Editing Software
      Crop – cut off sides of an image to make it a suitable size or remove unwanted areas.
      Adjust contrast and brightness.
      Remove red-eye.
      Layers - you can have several different elements of the graphic as separate layers. These layers can be made invisible or even deleted at any time.
      Clone tool – allows the user to clone one part of the picture to another to remove an unwanted element.
      Special effects – the effects vary from one piece of software to another but usually include:
      Artistic effects - for example, making a picture look like an oil painting.
      Geometric effects - for example, making an image appear to be on the surface of a ball.
      Colour adjustments - for example, turning a photo into grayscale or brightening certain colours.
      Manoj K. CVS Lonavala
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    • Graphics software
      Computer Aided Design (CAD)- CAD packages are more sophisticated drawing packages. They are used by engineers, architects and designers to produce detailed design plans and technical drawings. CAD software all the features of standard drawing software but in addition may also offer:
      greater accuracy (it is possible to work to within 1/72 of an inch)
      objects and drawings can be created in 2D, 3D, 2D CAD and 3D CAD
      images can be viewed from any angle
      powerful scaling, rotation and reflection options
      libraries of engineering components which can be imported
      links to packages to calculate costs
      Manoj K. CVS Lonavala
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    • Important
      A collective name for the range of pictures, images and drawings produced by a computer is graphics.
      The tiny dots that make up images produced with painting packages are called pixels.
      Images stored in bitmap format take up a large amount of memory.
      Images stored in bitmap format lose their quality when resized.
      Sound clips are NOT a feature commonly found in painting packages.
      Vector images are made up of lines, shapes and coordinates.
      CAD stands for Computer Aided Design.
      CAD packages are used by engineers and architects to produce technical drawings.
      Manoj K. CVS Lonavala
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    • Presentation software
      Presentation software is used to create presentations, quizzes, e-learning packages, information points and many other multimedia products.
      Most presentation software packages allow you to create your multimedia product using a series of slides. Text, images, video, animations, links and sound can be combined on each slide to create a sophisticated final product.
      The most widely used presentation software is Microsoft PowerPoint but there is other presentation software, such as Impress (part of the OpenOffice suite).
      Manoj K. CVS Lonavala
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       Multimedia is the use of several types of media outputs from a computer in order to give the user a richer and more interesting experience
    • Presentation software
      Common features of presentation software
      • Slides that can contain any mixture of text, images, video, animations, links and sound.
      • Animation effects that allow the various elements on each slide to appear after a certain amount of time or when a presenter presses a button.
      • Slide master – this allows the style to be set once and then used throughout the presentation.
      • Transitions – this is how the presentation software “moves” the display of one slide to another. Transitions usually include dissolving from one slide to the next or the current slide being moved in some way to show the next slide as though it was underneath.
      • Slide notes – when these are used the presenter will see the current slide and any notes associated with it on his/her display and the audience will see just the slide on another screen or from a projector.
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    • Hyper Text Markup Language (HTML)
      Hyper Text Markup Language (HTML) is a basic programming language for building web pages. It uses a set of predefined tags that the web browser then interprets and renders/displays.
      Working with HTML
      HTML is typically written (or generated) in two ways:
      using a plain text editor, eg Notepad, Notepad++, TextPad etc
      using a What You See Is What You Get (WYSIWYG) editor, egFrontpage, Dreamweaver, iWeb, SeaMonkey Composer etc
      Manoj K. CVS Lonavala
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    • Hyper Text Markup Language (HTML)
      Plain text editor
      An editor like Notepad offers greater control over the code when compared to a WYSIWYG editor because each and every character that forms the HTML and the resulting web page is hand typed.
      The disadvantage is it’s a slow process.
      WYSIWYG editor
      The web page is designed, and the content written and styled, using a series of tools. The page can be previewed in the default browser from within the application. This makes building a web page much faster because only a limited knowledge of HTML is needed as it’s automatically generated. However, the code can still be edited by hand.
      Manoj K. CVS Lonavala
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    • Hyper Text Markup Language (HTML)
      Different types of browser
      Not all browsers render (display) web pages in the same way. Common browsers include:
      • Internet Explorer
      • Firefox
      • Safari
      • Opera
      • Chrome
      The World Wide Web Consortium (W3C)
      W3C is responsible for standardizing HTML and releasing updated specifications that revise existing tags, introduce new tags and identify deprecated tags and should be the first reference point for any matters concerning HTML.
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    • Important
      A web browser (a software application used to locate and display Web pages.) is needed to view web pages.
      Web pages (A document on the World Wide Web. Every Web page is identified by a unique URL- Uniform Resource Locator ) are written in HTML.
      WYSIWYG stands for what you see is what you get.
      HTML stands for Hyper Text Mark-up Language.
      HTML uses tags to tell the web browser how to display text.
      Manoj K. CVS Lonavala
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    • Question
      A student has been asked by his headmaster to produce a way of advertising the school to the local public. One option is to use a desktop publishing package to produce a magazine to distribute to every household in the neighborhood. He could also create a presentation to be shown in the local library. Discuss the advantages and disadvantages of each option.
      Manoj K. CVS Lonavala
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      Click for answer……..
    • Answer
      DTP
      Advantages
      Disabled people / elderly people do not have to go to the library
      It can be printed in Braille
      You can read it at a time which suits you
      Disadvantages
      Need for physical distribution
      No sound
      No animation
      No video
      Printing costs/paper and ink costs
      Manoj K. CVS Lonavala
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      Presentation
      Advantages
      Sound
      Animation
      Video
      Interactive / hyperlinks
      Disadvantages
      Library will need to have screen / computer / appropriate software
      Not everyone will visit the library / takes time to go to the library / costs money to travel to the library / may not be seen by everyone
    • Applications and Programming Languages
      Applications are programs written to carry out a specific task or set of tasks, for example:
      • spreadsheets
      • word processors
      • accounting packages
      • media players
      • games.
      Manoj K. CVS Lonavala
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    • Applications and Programming Languages
      Types of applications software
      Applications come in several different types:
      Utility programs - examples include virus scanners, disk defragmenters and backup utilities.
      Generic - general purpose software that is not written for any particular type of business. Examples of this include word processors and spreadsheets.
      Integrated - a collection of software that has a common set of commands/icons. Usually they include word processors, spreadsheets and graphics software, but they can contain databases as well. They tend to be cheaper than purchasing each application separately.
      Specific - software written for a defined purpose. Accountancy software is a good example of this that can be bought by anyone. Other Example is Railway Reservation System.
      Bespoke - bespoke software is written when a company requires a piece of software to perform a very specific task or function and there's no existing software that does what they need. It can be very expensive.
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       Utility is a program that performs a very specific task, usually related to managing system resources. Operating systems contain a number of utilities for managing disk drives, printers, and other devices.
      Utilities differ from applications mostly in terms of size, complexity and function. For example, word processors, spreadsheet programs, and database applications are considered applications because they are large programs that perform a variety of functions not directly related to managing computer resources.
    • Applications and Programming Languages
      Programming languages
      A programming language is a specially written code used for writing applications. C++ and Java are examples of programming languages. These are known as high level languages because they have been developed to be a little like a human language.
      High level languages are much easier to use than a low level language such as Machine Code, or Assembly Language. The advantage of a low level language is that it runs very fast on the computer.
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      Programming Languages- 1. Machine Language- Machine Friendly
      2. Assembly Language- Machine Friendly
      3. High Level Language- Human/User Friendly
    • Operating systems
      An Operating System is the most important program that runs on a computer. Every general-purpose computer must have an operating system to run other programs. Operating systems perform basic tasks, such as recognizing input from the keyboard, sending output to the display screen, keeping track of files and directories on the disk, and controlling peripheral devices such as disk drives and printers.
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    • Operating systems
      Operating systems provide a software platform on top of which other programs, called applicationprograms, can run. The application programs must be written to run on top of a particular operating system. Your choice of operating system, therefore, determines to a great extent the applications you can run.
      In any computer, the operating system:
      controls the backing store and peripherals such as scanners and printers
      deals with the transfer of programs in and out of memory
      organizes the use of memory between programs
      organizes processing time between programs and users
      maintains security and access rights of users
      deals with errors and user instructions
      allows the user to save files to a backing store
      provides the interface between the user and the computer - for example, Windows Vista and Apple OSX .
      issues simple error messages
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      The platform defines a standard around which a system can be developed.
    • Operating systems
      Modes of operation
      Computers can operate in many different ways requiring different and complex operating systems.
      Real-time processing
      Data is processed so quickly that the results are able to influence the activity currently taking place. Possible applications are:
      process control - in a chemical plant it may be necessary for the system to react to a change in temperature,
      simulation systems – in an aircraft simulator the instruments must reflect the controls of the pilot and the simulator itself must react instantly,
      airline bookings – when a customer’s booking is complete the files need to be updated immediately before another customer tries to book the same ‘seat’.
      Real time systems must be quick and reliable. They have complex (and expensive) OS. They may involve multiprocessing (2 or more CPUs ‘sharing’ the workload), plus a front end processor handling communications problems so that the main CPU can concentrate on other tasks.
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    • Operating systems
      Multi-programming
      Multi-programming is a method of operating such that several programs appear to be running at once.
      The operating system switches jobs in and out of processor time according to priority. For example, while one job is being allocated printer time, another will be being processed in memory. The processor is so fast that it seems that many jobs are being processed at the same time.
      Batch processing
      A batch processing system is where programs or data are collected together in a batch and processed in one go. Typically the processing of payrolls, electricity bills, invoices and daily transactions are dealt with this way.
      This method of operation lends itself to jobs with similar inputs, processing and outputs where no human intervention is needed. Jobs are stored in a queue until the computer is ready to deal with them. Often batch processed jobs are done overnight.
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    • Operating systems
      Interactive processing
      An interactive processing system is where the tasks on the computer system require a continual exchange of information between the user and the computer system. It can be seen as the opposite of batch processing.
      Multi-tasking
      This isn't just about running more than one application at the same time. Multi-tasking allows multiple tasks to run concurrently, taking turns using the resources of the computer.
      This can mean running a couple of applications, sending a document to the printer and downloading a web page.
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    • Operating systems
      Multi-access or multi-user
      Modern personal computers can allow multi-user access. A multi-access (or multi-user) system is one where several users can use the same system together via a LAN-Local Area Network.
      The CPU (central processing unit) deals with users in turn; clearly the more users, the slower the response time. Generally, however, the processor is so fast that the response time at the most is a fraction of a second and the user feels they are being dealt with immediately.
      Multithreading
      The ability of an operating system to execute different parts of a program, called threads, simultaneously. The programmer must carefully design the program in such a way that all the threads can run at the same time without interfering with each other.
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    • Important
      An operating system can't adjust the bass level on a music file, but it can controls the transfer of data to peripherals such as printers
      Real-time processing is the best type of operating system when the computer has to react within a guaranteed time to an input.
      Multi-tasking allows multiple tasks to run at the same time, each taking turns using the resources of the computer.
      Multi-user will allow a number of users to use the same system at the same time.
      Multi-user would be needed to allow the students in a class to read a file that the teacher also had open.
      Batch processing is the processing method where tasks are collected together, stored and then processed in one go at a designated time.
      Batch processing would be the most appropriate for printing the bank statements ordered by customers each day.
      Real-time processing would be the best choice to control the braking system on a car.
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    • User Interfaces
      A user interface is the method by which the user and the computer exchange information and instructions. There are two main types:
      Command Line or Character User Interface (CUI)
      Graphical User Interface (GUI)
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    • User Interfaces
      Command-line interfaces
      A command-line interface allows the user to interact with the computer by typing in commands-set of instruction. The computer displays a prompt, the user keys in the command and presses enter or return. An example of a common command driven interface is MS-DOS.
      Features of a command-line interface
      • Commands must be typed correctly and in the right order or the command will not work.
      • Experienced users who know the commands can work very quickly without having to find their way around menus.
      • An inexperienced user can sometimes find a command driven program difficult to use because of the number of commands that have to be learnt.
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    • User Interfaces
      Graphical user interfaces
      Graphical user interface is sometimes shortened to GUI. The user chooses an option usually by pointing a mouse at an icon representing that option.
      Features of GUIs include:
      • They are much easier to use for beginners.
      • They enable you to easily exchange information between softwareusing cut and paste or 'drag and drop'.
      • They use a lot of memory and processing power.
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    • User Interfaces
      When discussing user interfaces, it is important to note that Windows XP, Windows Vista, Apple OSX and Ubuntu all have graphical user interfaces.
      Windows XP: an operating system by Microsoft
      Windows Vista: an operating system by Microsoft
      Apple OSX: an operating system by Apple Computers
      Ubuntu: an open source (freely available) operating system
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      Simply, a GUI is a one where the Operating System uses a WIMP- Windows Icons Menus Pointers environment.
    • User Interfaces
      Good user interfaces
      A good user interface should:
      be attractive and pleasing to the eye
      allow the user to try out different options easily
      be easy to use
      use suitable colours for key areas
      use words that are easy to understand aimed at the type of user
      have help documentation
      It should also consider the needs of the users.
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    • Why Use Computers to Keep Records?
      Even if you don't work for a huge business, It can be useful to use computers to keep track of data.Data that is stored on a computer (as opposed to data written on paper) can be easily:
      • organized / sorted in different ways
      • displayed / printed in a variety of styles and layouts
      • searched for specific things
      • updated - adding / changing / deleting items
      • backed-up - a copy can be made with just a few clicks
      • stored / moved – store and move data easily
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    • Databases and Data Capture
      A database is a way of storing information in an organised, logical way. Before setting up a database the record structure must be decided to make best use of the memory and backing store and to make searching and report creation easier. When designing a database it is important to choose the correct data type and primary key, which is used to uniquely identify the record.
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      Why use a database?
      • Databases can store very large numbers of records efficiently (they take up little space).
      • It is very quick and easy to find information.
      • It is easy to add new data and to edit or delete old data.
      • Data can be searched easily.
      • Data can be sorted-arranged easily.
      • Data can be imported into other applications, for example a mail-merge.
      • More than one person can access the same database at the same time - multi-access
      • Security may be better than in paper files.
    • What Might You Store on a Computer?
      Your Address Book
      Most people need to keep track of lots of telephone numbers, postal addresses, e-mail address, etc. We can use a computer (don't forget your phone is a computer too!) to help keep this data organised in an address database.A typical computerised address book might store:
      Name
      Address
      Phone number (home)
      Phone number (mobile)
      Phone number (work)
      E-mail address
      Birthday
      Photograph
      Etc.
      Most address book applications have features that help you organize the records so that you can quickly access the ones you want:
      • Place your entries into groups (e.g. 'Family', Friends', 'Work', etc.)
      • Search (by name, groups, address, etc.)
      • Synchronisation with other devices (computer, phone, PDA, etc.)
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    • What Might You Store on a Computer?
      Club / Society Records
      Clubs / societies need to keep track of their members. A membership database allows the club / society to easily contact members, check that they have paid any fees, etc. A typical computerized membership database might store:
      Membership number
      Name
      Address
      Phone number
      Fees to charge
      Have fees been paid (Y/N)
      Etc.
      If a letter needs to be sent to every member of the club / society, the names and addresses of the members can be taken from the membership database and automatically placed onto a letter. This is called a mail-merge.A mail-merge is a very easy way to automatically create lots of letters that seem to be personally written for each person, but in fact are all the same letter, just with the name and address changed.
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    • What Might You Store on a Computer?
      Results of Surveys
      Many groups / organizations undertake surveys to try to discover what people like / want / think. Surveys can be performed using paper questionnaires, and then the results entered into the computer by:
      Typing data in
      Scanning the paper forms, using OMR technology
      Alternatively, results can be entered into the computer directly, using an on-screen form (e.g. if using a tablet PC). The survey results are best stored on a computer so that they can easily be analysed. Survey results on a computer allow:
      Data to be quickly and easily queried (filtered)
      Charts to be easily created
      Summary reports to be created
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    • What Might You Store on a Computer?
      Sales Records for a Tuck Shop
      It's important, when selling things, and dealing with cash, to keep track of the numbers involved. A computer spreadsheet is an good way to record which items you have sold, and also to perform calculations on the data (calculate totals, averages, etc.). A typical sales spreadsheet might contain the following columns:Item code
      Item description
      Item cost
      Number sold
      Total cost
      Profit made
       Doing calculations manually can lead to mistakes. When money is involved, it's best to let a computer do the work!
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    • What Might You Store on a Computer?
      School Reports
      A school would typically keep data on student academic performance in a computerized database. This would allow the school to easily track how students were doing as the year progressed, as well as making the creation of printed reports very easy (compared to hand writing every report). A typical school report database might contain:
      Student ID
      Name
      Tutor group
      Grades for Term 1
      Attendance for Term 1
      Comments by teachers for Term 1
      Grades for Term 2
      Etc.
      Most database programs allow data to be presented in attractively design reports that can include headers and footers, school logos, etc.
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    • What Might You Store on a Computer?
      School Library Database
      Even a small library, such as the one in a school, needs to keep track of which books are available, and who has borrowed any of them.A typical school library system would store the following information:
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      The library system is a real-time system as data is updated immediately a book is loaned out.
    • Computer Control
      A control system typically comprises of a computer or microprocessor, a control program which handles data from sensors and sends signals to output devices and an interface box to convert signals between the sensors and the processor.
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      • microprocessor: an integrated circuit that contains all or most of the individual elements of a central processing unit (CPU)
      • program: a list of instructions written in a programming language
      • sensor: an automatic input device that continuously monitors a set of computer controlled parameters, eg a parking sensor detects how close a vehicle is to the nearest object and alerts the driver if the distance falls outside of the specified parameters
      • processor: shorthand for central processing unit (CPU).
    • Computer Control
      The role of computers in control
      Computers can respond very rapidly to change.
      Systems can run 24 hours a day, 365 days a year.
      Control systems can operate in places that humans would find dangerous or awkward.
      Outputs are consistent and error free.
      Computers can process data quickly and machines can operate faster than humans.
      Computers are now used to control many types of devices such as:
      air conditioning and central heating systems in large buildings
      security systems and burglar alarms
      manufacturing processes
      traffic lights and pedestrian crossings
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    • Computer Control
      The role of sensors in control
      Sensors are used to measure physical quantities such as temperature, light, pressure, sound, and humidity. They send signals to the processor. For example:
      A security alarm system may have an infrared sensor which sends a signal when the beam is broken.
      A heat sensitive sensor in the corner of a room may detect the presence of a person.
      Temperature sensors could be used to control the heating in a large building.
      Magnetic sensors are used to detect metal and can be placed in roads to monitor traffic flow.
      Other physical quantities that can be transmitted directly to the computer's processor include:
      rainfall/water levels
      radiation level
      pH level
      oxygen level
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       Data such as pressure, light and temperature is analogue data. Computers can only work with digital data.
      An interface box or analogue to digital converter (ADC) is needed to convert the analogue data from the sensors into digital data the computer can process.
    • Computer Control
      Feedback cycle
      The diagram below shows a control program for maintaining the water level in a fish tank.
      The control program stores the highest and lowest acceptable water levels and what action to take if they're exceeded.
      The process is continuous and is called a feedback cycle.
      Stages of the feedback cycle
      sensor detects water level is too high
      water level falls too low
      sensor detects water level is too low
      valve opened to let water in
      valve opened to let water out
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    • Computer Control
      A computer-controlled greenhouse
      To get the best plant growing conditions temperature and humidity (moisture in the air) have to be controlled.
      The greenhouse therefore has temperature and humidity sensors linked to a computer, and the computer has a control program storing details of the correct temperature and humidity settings. The greenhouse is fitted with a heater, sprinkler and window motor, also linked to the computer.
      If the humidity falls below the values stored in the program, the computer activates the sprinklers and closes the windows. If the temperature falls outside the values stored in the program, the heater is activated by the computer.
      The system monitors the conditions night and day with immediate response to any changes. To alter the growing conditions the values in the computer program can of course be changed.
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    • Points to Remember
      Computers CANNOT make instant decisions when something unusual happens.
      An interface box is used to convert signals between the sensors and processor.
      Sensors are used to measure physical quantities such as heat, light and sound.
      A magnetic sensor is often used to detect a car approaching a traffic light.
      A temperature sensor would be used in an air conditioning system.
      A humidity sensor would be used in a public swimming pool.
      An ADC (analogue to digital convertor) converts analogue data from the sensors into digital data.
      Central heating and air conditioning control systems often make use of feedback.
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    • A burglar alarm system is used to detect when a burglar has entered a house. Name sensorswhich could be used to detect the burglar’s presence. For each one say how it is used to do this.
      Sensor Pressure Pad
      detects weight of burglar
      Light/Infra Red Sensor
      detects broken beam
      Contact Sensor
      detects door /window opening
      Temperature Sensor
      detects body heat
      Sound Sensor
      detects any noise made by burglar
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      Q
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    • Question/Answer
      A gardener wants to use a computer to monitor the growing conditions in his greenhouse.
      Name three sensors that he will need.
      Humidity Sensor, Moisture Sensor, Temperature Sensor, pH Sensor and Light Sensor.
      Explain why computers are unable to read the data directly from these sensors.
      Sensors produce analogue data / signal
      Computers work in digital, So computer is unable to understand data generated by the sensors.
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    • Question/Answer
      What device is needed to enable the computer to read the data?
      Analogue to digital converter / ADC will convert analogue data generated by sensor into computer understandable digital data.
      Give two advantages of using a computer to monitor the conditions rather than having it done by humans.
      Computer readings are more accurate / precise
      Readings can be taken more frequently.
      Readings can be taken any time of day or night
      Can produce graphs more quickly
      More reliable
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    • Modelling and Simulation
      Computer models of mathematical data, such as budgets, are usually done using a spreadsheet application that processes and performs calculations on the data entered by the user. For example, a computer model of a school's budget might show that the school will run out of money before the end of the term if it hires an extra teacher.
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      spreadsheet: A spreadsheet is made up of cells, rows and columns. Each cell holds a piece of numeric (numbers) or alphanumeric (text) data. Cells can also contain formulae to calculate their contents.
    • Modelling and Simulation
      Advantages of using spreadsheets
      Using a spreadsheet rather than a calculator or pen and paper offers the following advantages:
      More effective data handling
      Formulae can be used to instantly recalculate totals. For example, if the builder changed his call-out charge, the total cost would be instantly recalculated taking the change into account.
      You can carry out "what if?" investigations. For example, the grocer could increase his prices to see the effect on sales and the builder could increase his hourly charge to see the effect on his daily total.
      The information can be presented in different ways. For example, the grocer could produce a graph of fruit and vegetable sales by choosing the ranges A4:A10 and E4:E10 in order to make the graph.
      It is easy to make these changes, save your work and print it out again.
      More flexible presentation
      Alter column widths and easily delete or add columns and rows.
      Underline, embolden text and use different fonts and graphics.
      Justify your data to the left, centre or right.
      Control the types of numbers you enter - for example you can choose percentage, currency or set the number of decimal places.
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    • Modelling and Simulation
      Modelling: what if?
      A spreadsheet can be used as a modelling tool.
      The model is controlled by a set of rules introduced by formulae. These rules can be changed easily to vary the model and, for example, provide information about running costs and profit margins.
      A company could use a spreadsheet to find out what would happen if they reduced the price of their product, and the effect it would have on their income from sales.
      To do this they lower the value in the price column and the data in the income from sales column will be automatically recalculated (downwards).
      If the lower price resulted in higher sales, by adjusting the data in the number of sales column, the income from sales data will again be recalculated (upwards).
      Being able to answer "what if?" questions like this is vital and allows a company to predict future trends in its income and outgoings.
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    • Modelling and Simulation
      Why use computer models?
      As well as financial modelling, spreadsheet software can be used for many other kinds of computer model:
      modelling supermarket queues
      modelling the stresses which will be borne by a new bridge
      modelling traffic flow in a new road system
      Computer models are cheaper to setup than alternative methods that could be used to predict what will happen in a system, e.g. building a prototype. Other benefits include being able to:
      make alterations and quickly see the outcomes
      repeat tests several times over
      learn from "what if?" scenarios
      model dangerous situations safely
      Limitations of computer models
      A model is only as good as the rules used to create it. A mistake could have been made by whoever wrote the model and not every situation might have been considered - both of these issues could cause the model to give incorrect answers.
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    • Modelling and Simulation
      A computer simulation is an application designed to imitate a real-life situation. A good example is software which simulates the experience of piloting a plane.
      Flight simulation software
      Simple simulation software running on a PC offers the user entertainment and practice in simple controls and navigation. A real-life flight simulator - used for training pilots - is far more sophisticated, and is very expensive.
      The pilot sits inside a specially designed cockpit on hydraulically controlled struts which move the cockpit to give the feel of the pitch and roll of a real plane. Sensors detect the actions of the pilot and move the cockpit accordingly. The view from the cockpit window is replaced with computer generated images.
      Flight simulators give trainee pilots experience of:
      different flying conditions, e.g. poor weather, night flying
      emergency situations, e.g. frozen runways, fog, engine failure
      landing procedures and how they differ from airport to airport
      Flight simulators are safe and cost effective too. No fuel is needed and there's no crew to pay, any damage to the plane is simulated, and the pilot is never at risk.
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    • Modelling and Simulation
      Other uses of simulation
      Nuclear power stations use simulation to improve output by looking at temperature, pressure and gas flow in the plant.
      Scientific experiments (for example plant growth) can be observed in varying conditions.
      Coastal erosion (the effect of the sea on the coastline) can be studied to anticipate possible flooding, so that defences can be best positioned.
      Traffic flow can be simulated in major cities to investigate the need for new roads and/or traffic lights.
      The aerodynamic effect on the shape of cars can be investigated by simulating air flow over different body shapes.
      Virtual Reality
      Virtual Reality (VR) is a computer simulation which allows the user to interact with the system. Special interfaces give the user the feel, sound and view of the virtual system. The user wears a head-mounted display through which the virtual world can be seen.
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    • Modelling and Simulation
      Advantages and disadvantages of simulation
      Advantages
      It can avoid danger and loss of life.
      Conditions can be varied and outcomes investigated.
      Critical situations can be investigated without risk.
      It is cost effective.
      Simulations can be sped up so behaviour can be studied easily over a long period of time.
      Simulations can be slowed down to study behaviour more closely.
      Disadvantages
      It can be expensive to measure how one thing affects another, to take the initial measurements, to create the model itself (such as aerodynamic wind tunnels).
      To simulate something a thorough understanding is needed and an awareness of all the factors involved, without this a simulation cannot be created.
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    • Points to Remember
      The individual boxes in a spreadsheet are called cells.
      Every cell in a spreadsheet can be uniquely identified by its cell reference , for example, C5 means column C, row 5.
      Cells can contain numbers, text or formulae.
      The separate pages of a spreadsheet are called worksheets.
      Calculations are performed by writing formulas.
      Cells containing money values should be formatted as currency.
      An accountant is most likely to use a spreadsheet every day as part of their job.
      Computer modelling enables you to enter data and then see what happens when the rules are changed.
      Modelling is used by businesses to predict future trends.
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    • Points to Remember
      A computer simulation is a program designed to imitate a real-life situation.
      With flight simulation software, Sensors are used to detect the actions of the pilot and move the cockpit accordingly.
      What is the view from the cockpit replaced with in a flight simulator?
      The view from the cockpit is replaced by computer generated images.
      A disadvantage of computer simulation is that certain things cannot be simulated effectively because we don't know enough about them, e.g. earthquakes.
      A bridge designer testing different designs is most likely to use computer simulation software.
      The accuracy of a simulation is dependent on what?
      A simulation is only as good as its rules.
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    • AUTOMATED SYSTEMS
      An automated system is a system where you provide the INPUT, the machine or computer caries out the PROCESS and provides you with the OUTPUT.
      A washing machine is an example of an automated system. Water is put in, together with washing powder and dirty clothes. The machine contains a number of stored programs. By setting the controls of the washing machine, you can select the program you want for the clothes you put in. You do not have to do anything else.
      Other examples:
      Central heating
      Air conditioning
      A vending machine
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    • AUTOMATED SYSTEMS
      There are two types of control which can be used on any automated system -OPEN LOOP and CLOSED LOOP.
      Open Loop Control Systems
      In an open loop control system the processor is instructed to perform a task and it does not stop until it has finished the task. Open loop systems are used for repetitive tasks.
      An example would be a system of traffic lights. They follow a pre-programmed set of instructions. The sequence will not change, no matter how many cars are waiting, if none of the bulbs are working or even if a lorry crashes into the lights and breaks them!
      Other examples:
      A toaster
      A dishwasher
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    • AUTOMATED SYSTEMS
      Closed Loop Control Systems
      A closed loop system uses one or more sensors to detect what is going on around it, and change what it is doing depending on the information it gets from the sensors. This method of passing information from a sensor to a control system is called FEEDBACK.
      Closed loop systems are used for tasks where different actions have to be performed depending on the feedback from the sensors (like a heater controlled by a thermostat).
      For example a closed loop system could be used to control the traffic lights. The lights still follow a pre-programmed sequence, but in the closed loop type of control a sensor detects cars waiting at the junction and passes the information to the control computer which changes the lights. Sometimes the sensor is a loop of wire buried under the road surface.
      Other examples:
      An oven or refrigerator
      An automatic kettle
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    • AUTOMATED SYSTEMS
      The difference between an open loop and a closed loop system:
      Closed loop systems use feedback, open loop systems don’t.
      Open loop systems carry on whatever happens.
      Closed loop systems examine what is happening and may change what they do in response to that.
      Advantages of Automation:
      immediate response when needed.
      fewer staff are needed to run the process.
      the system can work all day - every day
      it keeps people away from dangerous processes.
      Disadvantages of Automation :
      Unemployment may be greater as fewer staff are needed.
      the initial cost of the system may be expensive.
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    • AUTOMATED SYSTEMS
      Example : Glass Manufacture
      When flat glass is made, it is important that the molten glass is allowed to cool at the proper rate. If it cools too slow or too fast, the glass will be of poor quality with visible defects or it may lack the proper strength.
      'Annealing' of glass is the controlled cooling process and is normally done in a special oven. The glass is allowed to cool down to a certain point and then kept at that temperature for a while to allow stresses in the glass to relax, before the final cooling.
      This annealing process would be done by a process control system.
      Sensors would carefully monitor the temperature in the oven. If the glass is cooling too quickly the computer will send a signal to increase the heating. If the glass is cooling too slowly, the computer will send a signal to activate a cooling fan.
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    • Billing Systems
      An example of a billing system is - electricity payments. Every customer receives an electricity bill which must be paid.
      The electricity company has a large database (master file) of all its customers. The file will also include information such as latest meter readings, how much electricity the customer has used this year, how much has been paid etc...
      At regular intervals, meter readers go round each house to read the electricity meter. The reading is recorded onto pre-printed forms.
      The forms are all collected and input to the computer system. This may be done using OMR or OCR, or by manually keying in the data.
      The data must be validated before it is processed to make sure no 'silly' data is input.
      Keyed data will need to be verified to check for transcribing errors.
      The electricity bill for each customer is calculated by the computer and printed. These bills will be posted to the customers.
      The customer then pays the bill by either sending a cheque or by credit/debit card. Some customers may pay by monthly standing orders or direct debits. Payments received will need to be recorded as transactions on a transaction file and used to update the master file.
        For some billing systems statistical analysis can be done on ...
      customer usage or spending patterns (eg seasonal variations)
      payments
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    • MASTER & TRANSACTION FILES
      MASTER FILES:
      Permanent collection of data against which transactions are usually processed.
      Will contain REFERENCE and DYNAMIC data. Reference data tends to be relatively permanent (occasional or infrequent changes are made: insertion of new records, deletions or alterations) and is processed by AMENDING. Dynamic data is data which changes frequently and is processed by UPDATING.
      Usually have some order to the way records are stored: use the RECORD KEY.
      For example a HOTEL FILE will contain both reference and dynamic data:
      REFERENCE DATA. Items of data describing the rooms: type, size, number of beds, sea view…, which will rarely change.
      DYNAMIC DATA. Items of data describing the guest: name, length of stay, special requirements…. Which will change frequently, perhaps every day.
      TRANSACTION FILES:
      Temporary collection of data used to change information on a master file.
      Contains only that information which is needed to identify a record in the master file and make the necessary changes.
      The records may not be in any order at all: either SERIAL or SEQUENTIAL ordering is normal.
      Once used the transaction file may be deleted.
      For example a company will hold a PAYROLL file. Each week information about employees will need to be processed. What data would the transaction file contain?
      Employee number (to identify the employees record in the master file), weekly pay, days off sick, new employee, employee left the company…..
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    • MASTER & TRANSACTION FILES
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       File type may be
      Sequential
      Index Sequential
      Random
    • OPERATIONS ON FILES
      SORTING
      To sort a file is to put it into order. The order that is needed will usually be that of the key field (primary Key) – a field which contains a data item unique to that record. Sometimes another field is used to help in sorting out the records. For example, suppose a sports club wants to sort its file of members into alphabetical order of names. The surname field could be the primary key (the field used to sort out the file first) and then – because there might be people with the same surname – use the first name of the member as the secondary key, which would then put people with the same surname into alphabetical order of first name. Another way of describing this sort is to say that the file is sorted into first names within surnames.
      It is better to have a field that is short (only a few characters long) or numeric, because sorting will be quicker.
      MERGING
      At times it may be necessary to join two files together. The two files are merged. For example, may be two sports clubs are joining to form a larger club. The two membership files will need to be merged in order to make a membership file that contains the details of the members from both clubs. But this can only happen if both the membership files have the same record structure: same field layout, same record key….
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    • OPERATIONS ON FILES
      UPDATING
      This is a term that describes keeping a file up-to-date. It is different to maintenance. Updating is done regularly to dynamic data in the record. Every time a product is passed over the scanner at the supermarket the stock file is updated. Every time you take a book from the library the book record is updated.
      Often a master file is updated with a sorted transaction file. In this case the transaction file must be in the same order as the master file – key field order.
      MAINTENANCE
      This also means making sure that a file is up-to-date but this time the data being changed will be more static or permanent in nature. The price of a product in a stock file will change – but not every day or week. A student’s telephone number or address may need changing in the school student file. This is not a regular operation.
      Maintenance will also include operations on an entire record: insertion and deletion. Adding a completely new record to the file (insertion) – a new student joins the school, a new product goes on sale at the supermarket. Removing an old record (deletion) – a student leaves the school, a product is not sold anymore.
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    • Expert Systems
      An expert system is a knowledge-based system which attempts to replace a human 'expert' in a particular field. The system will consist of
      a large database of knowledge
      facilities for searching the knowledge database
      a set of rules for making deductions from the data (inference engine)
      Example
      A medical diagnosis  expert system (e.g. MYCIN) would have information about diseases and their symptoms, the drugs used in treatments etc.
      A patient is asked by a doctor about symptoms and the replies are input to the expert system. The computer searches its database, uses its rules and makes suggestions about the disease and its treatments. Sometimes probabilities are assigned to diagnoses.
      The computer does not take the place of the doctor but can be used to help the doctor make decisions.
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    • Expert Systems
      Advantages.
      The computer can store far more information than a human.
      The computer does not 'forget' or make mistakes.
      Data can be kept up-to-date.
      The expert system is always available 24 hours a day and will never 'retire'.
      The system can be used at a distance over a network.
      Disadvantages
      Well we don't want to do the experts out of jobs!
      Lacks the 'human touch'!
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    • Applications in the retail industryCase Study-Super Market
      All goods in a supermarket have barcodes printed on them.  
      When a customer pays for the goods, each item's barcode is passed over a laser scanner built into the POS (Point-of-Sale) terminal. This reads the bar code and sends it to the main computer. The computer stores a database containing information about all the products the supermarket sells. The computer sends the price and the description of the item back to the POS terminal.
      The price is added to the customer's bill.
      The price and the description are displayed on a small monitor. They also get printed onto the customer's receipt.
      The computer will also note that one of this item has been sold and will reduce the stock level on file. The computer always knows exactly how many of each item is in the supermarket. This is called automatic stock-taking.
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    • Applications in the retail industryCase Study-Super Market
      At the end of each day, the computer sends out requests for more of those items which are running low.
        The customer can pay the bill using EFTPOS (Electronic Fund Transfer at Point of Sale). A credit card (or debit card) is swiped through a card reader to read the customer's bank account details. These details and the amount of the bill are sent through the telephone system to the bank's computer system. The correct amount of money is transferred by the computer system from the customer's account to the supermarket's account.
        Some supermarkets offer a loyalty scheme. Each customer has a Loyalty card which has a magnetic strip. The card is swiped each time the customer buys goods and 'points' are awarded. The customer can use these points for discounts or vouchers.
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    • Applications in the retail industryCase Study-Super Market
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      1. Product passed over the scanner
      2. Scanner reads the bar code
      3. Bar code sent to the main computer
      4. Stock file on the main computer searched for details relating to that bar
      code
      5. Stock level for that product reduced by one
      6. If stock level is getting low a message may be sent to reorder that product
      7. Price and description sent to the checkout
      8. Checkout calculates the total cost
      9. Checkout calculates the change from money given
      10. Checkout calculates the number of products bought
      The price is NEVER in the bar code because:
      · prices might change – sales, special promotions, shops charge different amounts…..
      · currencies – amount means different things in different countries
    • Q. Many people are now using the Internet for banking, shopping, booking holidays and theatretickets. Discuss this development and its effect on the general public.
      Advantages
      Less danger of mugging
      Saves time rather than queuing
      Don’t have to waste time travelling to shops / banks / theatres etc.
      Disabled people don’t have to travel / leave home
      Don’t have to spend money on travelling expenses
      Greater choice of goods / seats
      Can shop when shops / bank are closed
      can book tickets when theatres are closed
      Less traffic pollution
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      Disadvantages
      • Lack of socializing / social contacts
      • Customers must have a computer and basic computer skills
      • Hackers may intercept data / defraud customer
      • Deprived of personal touch
      • Phone bills can increase
      • Without broadband other family members cannot use the phone
      • Cannot see / feel goods in reality
      • More vulnerable to phishing
      • Lack of exercise
      • May not get the exact goods they ordered
      Based on above facts conclude your answer in your words.
    • Many banks now allow their customers to manage their accounts on-line. Discuss thisdevelopment. In your answer give the advantages and disadvantages to the bank as well as theadvantages and disadvantages to the customer.
      Bank
      Advantages:
      fewer workers needed - less wages
      fewer branches needed - less rental
      workers can be less qualified - lower wages
      Disadvantages:
      customer dissatisfaction - lose business
      initial large expenditure on redundancies
      initial large expenditure on retraining
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      Customer
      Advantages:
      • don’t have to spend money on traveling to the bank
      • don’t have to spend time traveling to the bank
      • easier to transfer money from one account to another
      Disadvantages:
      • hackers could hack into your account
      • loss of personal touch
      • cannot withdraw money
       Write answer in your words, See the Advantages and Disadvantages .
    • Medical & Hospital Systems
      Computer system are used in several quite different ways within doctor's surgeries and hospitals..
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    • Monitoring of Patients
      When a patient is in hospital, they often require close monitoring. It is not possible for a doctor or nurse to monitor patients continuously, 24 hours a day, so computerized monitors are used instead.Sensors are attached to the patient. Sensors are used to monitor:
      Pulse rate (heart beats per minute)
      Temperature
      Breathing rate (breathes per minute)
      Blood oxygen levels
      Blood pressure
      The sensors feed information back to a computer which processes the data:
      Data is checked for any problems (e.g. pulse rate too low/high)
      Data is logged so that it can be checked later
      Several outputs from the computer system let hospital staff the patient's condition:
      A large display / monitor shows graphs of pulse, breathing, etc.
      A loud buzzer / alarm can be sounded if there is a problem to attract the attention of a nurse/doctor
      Asmall printer can produce a hard-copy of the data
      The data from several patients can be fed back to a central nursing station so that the nursing staff can see exactly what is happening in the ward.
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    • Diagnosis of Illness- Body Scanners
      CT scanners and MRI scanners allow doctors to investigate what is happening inside a patient's body without intrusive surgery.
      The complex signals that come back from these huge machines are picked up by sensors and fed into a computer. The computer processes the data, then outputs full-colour images, sometimes in 3D, for the doctor, giving views of the patient's body.
      Manoj K. CVS Lonavala
      93
    • Diagnosis of Illness- Expert Systems
      Expert systems allow medical staff with limited medical knowledge (e.g. nurses) to get advice from a computer 'expert‘. They essentially work by:
      Medical staff inputs patient's symptoms (or answers questions about them)
      The expert system's search engine searches the knowledge base (a collection of medical knowledge) to find possible diagnoses
      The system outputs a list of possible diagnoses, and treatments
      Manoj K. CVS Lonavala
      94
    • Managing Patient Records
      Doctors and hospitals have to deal with thousands of patients every week. It is essential that the medical details of every patient is recorded accurately so that the correct diagnosis can be made, and the correct treatment can be given.
      For this reason, hospitals make use of computerized databases to store patient records. Computerized databases mean that-
      Patient data can be easily shared between doctors, pharmacies and other hospitals
      It is easy to search for and retrieve patient records
      Doctors can instruct a pharmacy to issue medication for a patient (no paper note needs to be written)
      Manoj K. CVS Lonavala
      95