Orchestration of TEL proposals for the European            Framework Programme         Dr. Marco Kalz               Dr. Ai...
Structure            2
StructureIntroduction                           2
StructureIntroductionProposal management                           2
StructureIntroductionProposal management   Identifying a topic area                              2
StructureIntroductionProposal management   Identifying a topic area   Building a consortium                              2
StructureIntroductionProposal management   Identifying a topic area   Building a consortium   Writing the proposal        ...
StructureIntroductionProposal management   Identifying a topic area   Building a consortium   Writing the proposal   Final...
Introduction & Disclaimer
Introduction & DisclaimerSome words about me
Introduction & DisclaimerSome words about meThis is not a research talk
Introduction & DisclaimerSome words about meThis is not a research talkI won’t touch any administrative/financialaspects o...
Centre for Learning Sciences and          Technologies                            4
CELSTEC Activities• Three programmes, each with three themes:   – Learning and Cognition   – Learning Networks for Profess...
Involvement in European ProjectsTechnology Enhanced Learning (TEL)                      Cooperation Learning Environments ...
Involvement in European Projects Learning in different professions          Health       Logistics                        ...
Identifying a topic area                           8
Identifying a topic areaLook for synergies                               8
Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching it                             ...
Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box   ...
Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box   ...
Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box   ...
Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box   ...
Building a TEL consortium                        9
Building a TEL consortium                        9
Building a TEL consortiumThe classical way                         9
Building a TEL consortiumThe classical way   Cordis Partner Search                           9
Building a TEL consortiumThe classical way   Cordis Partner Search   Information Days                           9
Building a TEL consortiumThe classical way   Cordis Partner Search   Information Days   National Contact Points           ...
Building a TEL consortium                        10
Building a TEL consortiumThe ERER schema                         10
Building a TEL consortiumThe ERER schema  Expertise                         10
Building a TEL consortiumThe ERER schema  Expertise  Reliability                         10
Building a TEL consortiumThe ERER schema  Expertise  Reliability  Experience                         10
Building a TEL consortiumThe ERER schema  Expertise  Reliability  Experience  Role                         10
Building a TEL consortium  TELMAP Weak Signals Analysis Report                                        11
Building a TEL consortium                    TELMAP Weak                    Signals Analysis                    Report    ...
Writing the proposal                            13           Photo by Noemi Camo
Management phases                    14
Management phasesTop-down management                         14
Management phasesTop-down managementBottom-up management                         14
Management phasesTop-down managementBottom-up management                         14
Management phasesTop-down managementBottom-up management                         14
Management phasesTop-down managementBottom-up management                         14
Management phasesTop-down managementBottom-up management                         14
Management phasesTop-down managementBottom-up management   Level of top-down management                                   ...
Writing the proposal                       15
Writing the proposalClear milestones                             15
Writing the proposalClear milestonesRegular conference calls                             15
Writing the proposalClear milestonesRegular conference callsDivision of work                             15
Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget:                      ...
Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget:   PIC code           ...
Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget:   PIC code   Average ...
Writing the proposal                       16
Writing the proposal               +++               - Online & Offline Access               - Easy to use               -...
Writing the proposal               +++               - Online & Offline Access               - Easy to use               -...
Writing the proposalGoogle Docs                               17
Writing the proposalGoogle Docs                       +++                       - Real live collaborative                 ...
Writing the proposalGoogle Docs                       +++                       - Real live collaborative                 ...
Writing the proposalSubversion Repository                             18
Writing the proposalSubversion Repository                        +++                        - Secure                      ...
Writing the proposalSubversion Repository                        +++                        - Secure                      ...
Writing the proposal                       19
Writing the proposalWhat works?                            19
Writing the proposalWhat works?   Master document                            19
Writing the proposalWhat works?   Master document   Input via track changes or dedicated  contributions                   ...
Writing the proposalWhat works?   Master document   Input via track changes or dedicated  contributions   Daily new versio...
Writing the proposalWhat works?   Master document   Input via track changes or dedicated  contributions   Daily new versio...
Writing the proposalPre-proposal check                             20
The final phase                  21
The final phaseDaily (nightly) iterations                             21
The final phaseDaily (nightly) iterationsSeveral feedback loops                             21
The final phaseDaily (nightly) iterationsSeveral feedback loopsTechnical support                             21
The final phaseDaily (nightly) iterationsSeveral feedback loopsTechnical supportEarly EPSS submission                     ...
Review results                 22
Review results                 22
Review results                 22
Review results                 22
Some statistics                  23
Some statisticsHow many months before the deadline didwe start discussing a first idea?                                   23
Some statisticsHow many months before the deadline didwe start discussing a first idea?How many e-mails are in my inbox ab...
Some statisticsHow many months before the deadline didwe start discussing a first idea?How many e-mails are in my inbox ab...
Thank you for your attention!   marco.kalz@ou.nl
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Orchestration of TEL proposals for the European Framework Programme

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Presentation provided during the Research Away Days of the Medical Education Group of University College Cork. January 27, 2012
Rosscarberry, Ireland.

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  • Orchestration of TEL proposals for the European Framework Programme

    1. 1. Orchestration of TEL proposals for the European Framework Programme Dr. Marco Kalz Dr. Aislinn Joy Open Universiteit Nederland University College Cork marco.kalz@ou.nl a.joy@ucc.ie Medical Education Research Away Days, University College Cork January 27, 2012 Rosscarberry, Ireland
    2. 2. Structure 2
    3. 3. StructureIntroduction 2
    4. 4. StructureIntroductionProposal management 2
    5. 5. StructureIntroductionProposal management Identifying a topic area 2
    6. 6. StructureIntroductionProposal management Identifying a topic area Building a consortium 2
    7. 7. StructureIntroductionProposal management Identifying a topic area Building a consortium Writing the proposal 2
    8. 8. StructureIntroductionProposal management Identifying a topic area Building a consortium Writing the proposal Finalizing it 2
    9. 9. Introduction & Disclaimer
    10. 10. Introduction & DisclaimerSome words about me
    11. 11. Introduction & DisclaimerSome words about meThis is not a research talk
    12. 12. Introduction & DisclaimerSome words about meThis is not a research talkI won’t touch any administrative/financialaspects of European proposals
    13. 13. Centre for Learning Sciences and Technologies 4
    14. 14. CELSTEC Activities• Three programmes, each with three themes: – Learning and Cognition – Learning Networks for Professional Development – Learning Media• Each programme integrates three activities: – Research Activities – Laboratory Activities for Open Innovations – Providing Solutions and Services to the market• Institute for Education & Training – MSc Learning Sciences – Commercial Training (provided by the staff of 3 programmes)• Temporary Strategic Programmes – Lifelong Learning Services – OUNL related programmes (e.g. IPO) 5 – Open Educational Resources
    15. 15. Involvement in European ProjectsTechnology Enhanced Learning (TEL) Cooperation Learning Environments Learner Support TEL Content Creativity 6
    16. 16. Involvement in European Projects Learning in different professions Health Logistics Water management Teacher education 7
    17. 17. Identifying a topic area 8
    18. 18. Identifying a topic areaLook for synergies 8
    19. 19. Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching it 8
    20. 20. Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box 8
    21. 21. Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box Think in products 8
    22. 22. Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box Think in products Test the market chances of your idea 8
    23. 23. Identifying a topic areaLook for synergiesKeep your focus while at the same timestretching itThink outside your own box Think in products Test the market chances of your idea Re-cycle 8
    24. 24. Building a TEL consortium 9
    25. 25. Building a TEL consortium 9
    26. 26. Building a TEL consortiumThe classical way 9
    27. 27. Building a TEL consortiumThe classical way Cordis Partner Search 9
    28. 28. Building a TEL consortiumThe classical way Cordis Partner Search Information Days 9
    29. 29. Building a TEL consortiumThe classical way Cordis Partner Search Information Days National Contact Points 9
    30. 30. Building a TEL consortium 10
    31. 31. Building a TEL consortiumThe ERER schema 10
    32. 32. Building a TEL consortiumThe ERER schema Expertise 10
    33. 33. Building a TEL consortiumThe ERER schema Expertise Reliability 10
    34. 34. Building a TEL consortiumThe ERER schema Expertise Reliability Experience 10
    35. 35. Building a TEL consortiumThe ERER schema Expertise Reliability Experience Role 10
    36. 36. Building a TEL consortium TELMAP Weak Signals Analysis Report 11
    37. 37. Building a TEL consortium TELMAP Weak Signals Analysis Report 12
    38. 38. Writing the proposal 13 Photo by Noemi Camo
    39. 39. Management phases 14
    40. 40. Management phasesTop-down management 14
    41. 41. Management phasesTop-down managementBottom-up management 14
    42. 42. Management phasesTop-down managementBottom-up management 14
    43. 43. Management phasesTop-down managementBottom-up management 14
    44. 44. Management phasesTop-down managementBottom-up management 14
    45. 45. Management phasesTop-down managementBottom-up management 14
    46. 46. Management phasesTop-down managementBottom-up management Level of top-down management 14
    47. 47. Writing the proposal 15
    48. 48. Writing the proposalClear milestones 15
    49. 49. Writing the proposalClear milestonesRegular conference calls 15
    50. 50. Writing the proposalClear milestonesRegular conference callsDivision of work 15
    51. 51. Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget: 15
    52. 52. Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget: PIC code 15
    53. 53. Writing the proposalClear milestonesRegular conference callsDivision of workRequirements for budget: PIC code Average costs per man month 15
    54. 54. Writing the proposal 16
    55. 55. Writing the proposal +++ - Online & Offline Access - Easy to use - All platforms 16
    56. 56. Writing the proposal +++ - Online & Offline Access - Easy to use - All platforms --- - Versioning conflicts - Chaotic collections - Danger of deletion 16
    57. 57. Writing the proposalGoogle Docs 17
    58. 58. Writing the proposalGoogle Docs +++ - Real live collaborative writing - Easy access (browser) 17
    59. 59. Writing the proposalGoogle Docs +++ - Real live collaborative writing - Easy access (browser) --- - The wiki problem - Only online access - Format 17
    60. 60. Writing the proposalSubversion Repository 18
    61. 61. Writing the proposalSubversion Repository +++ - Secure - Controllable 18
    62. 62. Writing the proposalSubversion Repository +++ - Secure - Controllable --- - Complicated process - Experienced users 18
    63. 63. Writing the proposal 19
    64. 64. Writing the proposalWhat works? 19
    65. 65. Writing the proposalWhat works? Master document 19
    66. 66. Writing the proposalWhat works? Master document Input via track changes or dedicated contributions 19
    67. 67. Writing the proposalWhat works? Master document Input via track changes or dedicated contributions Daily new versions in the last 2 weeks 19
    68. 68. Writing the proposalWhat works? Master document Input via track changes or dedicated contributions Daily new versions in the last 2 weeks Several internal and external reviews 19
    69. 69. Writing the proposalPre-proposal check 20
    70. 70. The final phase 21
    71. 71. The final phaseDaily (nightly) iterations 21
    72. 72. The final phaseDaily (nightly) iterationsSeveral feedback loops 21
    73. 73. The final phaseDaily (nightly) iterationsSeveral feedback loopsTechnical support 21
    74. 74. The final phaseDaily (nightly) iterationsSeveral feedback loopsTechnical supportEarly EPSS submission 21
    75. 75. Review results 22
    76. 76. Review results 22
    77. 77. Review results 22
    78. 78. Review results 22
    79. 79. Some statistics 23
    80. 80. Some statisticsHow many months before the deadline didwe start discussing a first idea? 23
    81. 81. Some statisticsHow many months before the deadline didwe start discussing a first idea?How many e-mails are in my inbox aboutPENELOPE? 23
    82. 82. Some statisticsHow many months before the deadline didwe start discussing a first idea?How many e-mails are in my inbox aboutPENELOPE?How many hours of Skype meetings did I haveabout the project? 23
    83. 83. Thank you for your attention! marco.kalz@ou.nl

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