Effective use of powerpoint as a presentation tool


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Effective use of powerpoint as a presentation tool

  1. 1. What we’ll cover today• PowerPoint• Secrets For Using PowerPoint Effectively:• Outline• Slide layout• Background, Color, Font style,Font size• Spacing• Moving texts• Visuals
  2. 2.  PowerPoint can be a highly effective toolto aid learning, but if not used carefully, may instead disengage students and actually hinder learning.
  3. 3. Here are some Secrets ForUsing PowerPoint Effectively
  4. 4. 1. Start by creating an outline The most important part of any presentation is the content, not the graphical appeal. An outline will give youraudience a good idea of the structure of yourpresentation. It will also give them an idea of when youare nearing the end of your presentation.
  5. 5. 2. Arrange your slide layout• Use point form, not complete sentences• Maximum of six points per slide• Show one point at a time• prevent reading ahead• help keep your presentation focused
  6. 6. Slide layout• Do not use distracting animation• Do not go overboard with the animation• Use consistent animation
  7. 7. Slide layout• Slide transitions should not be distracting• Be consistent with transitions – never Random• Worst effects – ‘Checkerboard or Comb’
  9. 9. COMB
  10. 10. 3. Use a simple background• Use backgrounds that contrast with text/imagery.• Use the same background consistently throughout your presentation.• Avoid backgrounds that are distracting or difficult to read from.
  11. 11. 4. Use Contrasting ColorsThere need to be a lot of contrast between the text color and the background color.  Dark background with light text – Usually use a medium to dark blue background and white or yellow letters.
  12. 12. Light background with dark letters
  13. 13. 5. Use a standard fontIt is preferable to use san serif fonts such as Arial or Tahoma. Avoid using a mixture of fonts and avoid complex fonts like comic sans or impact.
  14. 14. 6. Use a big enough font Use different size to show hierarchy.Use most text at a 28 or 32 point size, with titles being 36 to 44 point size. Font size less than 24 point is too small to be reasonably read in most presentation situations.
  15. 15. 7. Use all the space• If you have a set of points• space them out on the slide• rather than in one cornerThe use of white space increases readability and your audience’s ability to scan slides quickly and return their focus back to you, the speaker.
  16. 16. 8. Stop the moving text FLY IN SPIRAL IN ZOOMAvoid using flying in, spiral or zooming in your text.This makes the presenter wait longer between each point and makes the audience focus more on the movement than on what is being said.
  17. 17. 9. Use visuals instead of text slides Instead of using slides that only contain text, use visuals such as graphs, diagrams, photos and media clips to engage the audience.9080706050 East40 West North302010 0 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
  18. 18. Graphs• Use graphs rather than just charts and words – Data in graphs is easier to comprehend and retain than raw data. – Trends are easier to visualize in graph form • Always title your graphs
  19. 19. January February March AprilBlue Balls 20.4 27.4 90 20.4Red Balls 30.6 38.6 34.6 31.6 Items Sold in First Quarter of 2002 100 90 80 70 60 50 Blue Balls Red Balls 40 30 20 10 0 January February March April
  20. 20. Photos• Choose pictures that highlight your point.• Use a screen capture if appropriate.
  21. 21. Clip Art• Clip Art used to be a great way of making a presentation visual – particularly when computers were less powerful.• Clip art can look very dated compared to a colour photograph specific to your presentation.
  22. 22. 10. Have Slides at the End of Your PresentationThe last slide you speak to should not be the last slide in your presentation file.The final slide should be a blank slide so that if you go through all the other slides, you have a final backup from dropping into the program.