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Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
Unit 2a
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Transcript

  • 1. Working Environment Office Layout
  • 2. What do we mean by office layout?
    • An office layout is the environment in which employees work.
    • When designing an office layout the
    • following points are considered:
    • The number of employees.
    • Equipment and furniture.
    • Space available.
  • 3. Types of office layout
    • There are 2 main types of office
    • layout:
    • CELLULAR also known as a traditional office layout.
    • OPEN PLAN also known as a flexible office layout.
  • 4. Open Plan Office Consists of a large area where many employees work together. Examples include: School Office Call Centre
  • 5.
    • Easy to supervise.
    • Information can be passed quickly.
    • Less space wasted.
    • Equipment can be shared.
    Advantages of an Open Plan Office
  • 6.
    • Noise can put employees off of their work.
    • Security can be an issue. Personal belongings or confidential data may become vulnerable.
    • No privacy for private telephone calls, conversations or meetings.
    Disadvantages of an Open Plan Office
  • 7. Cellular Office
    • A large floor space that is divided into a
    • number of individual offices by
    • permanent walls, in contrast to an open
    • plan office.
  • 8. Advantages of a Cellular Office
    • Each office is private.
    • Employees can work with minimal noise.
    • Less issues with security.
    • Offices can be personalised. Each employee can decide on the layout of their desk and equipment.
  • 9. Disadvantage of a Cellular Office
    • Costly as each office will need their own equipment.
    • Employees may feel isolated as they are working on their own.
    • Equipment may be noisy making it
    • harder for employees to
    • concentrate.
  • 10. Working Practices There are several different types of working practices available to employees in many jobs now. Each working practice has their own advantages and disadvantages. The slides to follow will detail the most common working practices today!
  • 11. Full Time
    • This type of working practice means an employee will work a specified number of hours depending on their contract of employment.
    • These hours are normally Monday to Friday 9am until 5pm.
  • 12. Full Time Advantages Disadvantages The same person is doing the job all of the time therefore they will be good at it. Lack of flexibility in working hours. All of the benefits that go with the job will be earned. Less time to spend with family and friends.
  • 13. Part Time
    • Employees will work an agreed number of hours per week depending on the nature of the job they do.
    • Part time could mean a reduced number of hours per day OR employees could work 3 out of 5 days.
    • Mon Tue Wed Thurs Fri
  • 14. Part time Advantages Disadvantages May suit the employee due to family or other commitments. It may be costly to the employer to employ a number of part-time staff. Allows flexibility to do other jobs. Due to demands of the job the employee may end up working an increased number of hours.
  • 15. Flexi Time
    • Flexi time allows the employee to be flexible with their working hours.
    • All employees must attend their work during the organisations core hours.
    • E.g. Core hours may be from 10am – 2pm.
    • This means the employee must be present in the organisation between these hours.
    • Employees working flexi time are allowed to decide their own start and finish time, as long as they are working the required number of hours per week.
  • 16. Flexi Time
    • Flexi time allows the employee to be flexible with their working hours.
    • All employees must attend their work during the organisations core hours.
    • E.g. Core hours may be from 10am – 2pm.
    • This means the employee must be present in the organisation between these hours.
    • Employees working flexi time are allowed to decide their own start and finish time, as long as they are working the required number of hours per week.
  • 17. Job Share
    • Job share allows two employees in the company to share one full time job.
    • They will share the work load and have the same duties and responsibilities.
    • Job share employees will share the same desk, computer and other resources.
    • The salary and benefits are shared between the two employees.
  • 18. Job Share Advantages to the employee Advantages to the employer Employees can control how the job is done. Valued employees can be retained. Increased flexibility for other commitments. It can increase the skills available as you have two staff who each have a different talent and skill range.
  • 19. Homeworking
    • Employees will work from home using the latest Information Communications Technology (ICT) to communicate with the organisation and clients.
    • The organisation will supply the employee with all of the resources they need to carry out the job.
    • They will work most of their hours away
    • from the organisation however they will be required to attend meetings,
    • interviews and training course in the
    • office.
  • 20. Homeworking Advantages for employee Disadvantages for employee You choose the hours you can work. Social contact can be lost. Employees can fit work around other commitments. Training opportunities can be missed out on. Advantages for employer Disadvantages for employer Rent for office space can be reduced. It is hard to monitor your employees work rate. There may be a wider range of labour to choose from. There may be issues regarding confidential or other information.
  • 21. Teleworking
    • The advancement in ICT has resulted in more teleworkers.
    • Teleworkers rely heavily on the use on ICT to carry out their jobs.
    • Teleworkers can work from home however many teleworkers travel a lot to be able to do their job.
  • 22. Teleworking Advantages Disadvantages Flexibility to choose where to work. The working environment may be busy and noisy. Reduces travel time to and from the office. There is no sense of ownership of a desk or workspace.
  • 23. Hot Desking
    • Hot desks or workstations are there for employees who are not in the office permanently. You do not have your own desk in an organisation.
    • Hot desking is used readily for employees working shift work for example call centres use hot desking. They would use this as they have several shifts per day.
    • HOTROOMS are also available to
    • book for meetings or interviews etc.
  • 24. Hot Desking Advantages Disadvantages Saves space therefore saves money. Employees feel insecure as they have no set space in the office. Encourages employees to be organised and tidy. No personal touches around the office such as family photographs.
  • 25. Other KEY terms:
    • TOUCH DOWN AREA
    • Work areas that do NOT have to be booked.
    • Used for employees coming into the office infrequently.
    • CARREL
    • A small booth used in an open plan office to give the employee more privacy.

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