Communication –  E-mail & E-diary Intermediate 2  Administration
E-Diary <ul><li>What is an e-dairy? </li></ul><ul><li>An e-diary is a electronic form of diary which </li></ul><ul><li>All...
Advantages of an e-diary <ul><li>Routine appointments can be set up </li></ul><ul><li>Reminders can be set before an appoi...
Example
How to access your e-diary <ul><li>Open Microsoft Outlook  </li></ul><ul><li>Click on the Calendar icon at the left hand s...
Task 1 <ul><li>Create an e-diary with your classes and appointments after school for today.  </li></ul><ul><li>Include the...
Disadvantages of e-mail <ul><li>E-mails are NOT confidential  </li></ul><ul><li>A persons tone cannot be measured in an e-...
Advantages of e-mail <ul><li>The same messages can be sent to a number of recipients </li></ul><ul><li>It is a inexpensive...
E-mail etiquette <ul><li>Always use spellcheck before sending ANY e-mail </li></ul><ul><li>Check your e-mail regularly and...
<ul><li>Always include a subject heading </li></ul><ul><li>Save and store your e-mails so they can be found easily when yo...
<ul><li>DO NOT write in capital letters as some people see this as shouting.  There are other ways to emphasise words in e...
Upcoming SlideShare
Loading in …5
×

Communication – E Mail

428 views
364 views

Published on

Published in: Technology, Business
0 Comments
0 Likes
Statistics
Notes
  • Be the first to comment

  • Be the first to like this

No Downloads
Views
Total views
428
On SlideShare
0
From Embeds
0
Number of Embeds
3
Actions
Shares
0
Downloads
3
Comments
0
Likes
0
Embeds 0
No embeds

No notes for slide

Communication – E Mail

  1. 1. Communication – E-mail & E-diary Intermediate 2 Administration
  2. 2. E-Diary <ul><li>What is an e-dairy? </li></ul><ul><li>An e-diary is a electronic form of diary which </li></ul><ul><li>Allows users to check, enter and store </li></ul><ul><li>Information on future appointments. </li></ul>
  3. 3. Advantages of an e-diary <ul><li>Routine appointments can be set up </li></ul><ul><li>Reminders can be set before an appointment or event </li></ul><ul><li>Double booking can be prevented as the computer will flag this up </li></ul><ul><li>Diaries can be shared with others </li></ul><ul><li>Meetings can be schedules </li></ul><ul><li>There is a facility there to do a to-do list. </li></ul>
  4. 4. Example
  5. 5. How to access your e-diary <ul><li>Open Microsoft Outlook </li></ul><ul><li>Click on the Calendar icon at the left hand side to open up your diary. </li></ul><ul><li>Click on the time to open up your appointment box – begin typing information. </li></ul><ul><li>Now watch the teachers demonstration on the whiteboard. </li></ul>
  6. 6. Task 1 <ul><li>Create an e-diary with your classes and appointments after school for today. </li></ul><ul><li>Include the following: </li></ul><ul><li>All of your classes, include as much information as possible – </li></ul><ul><li>subject, classroom, teacher, topic of lesson (if known) </li></ul><ul><li>Interval and lunch time arrangements </li></ul><ul><li>After school appointments or plans </li></ul><ul><li>When you finish today’s appointment continue for the rest of the week. </li></ul>
  7. 7. Disadvantages of e-mail <ul><li>E-mails are NOT confidential </li></ul><ul><li>A persons tone cannot be measured in an e-mail </li></ul><ul><li>E-mails from unknown senders can contain certain viruses </li></ul><ul><li>If a computer system crashes or a computer has not been turned off properly then e-mails can be lost. </li></ul>
  8. 8. Advantages of e-mail <ul><li>The same messages can be sent to a number of recipients </li></ul><ul><li>It is a inexpensive way of worldwide communication </li></ul><ul><li>An address book of contacts can be created </li></ul><ul><li>Documents and photos can be attached to an e-mail </li></ul><ul><li>Copies (CC) and blind copies (BCC) can be made </li></ul><ul><li>Messages can be forwarded to other people. </li></ul>
  9. 9. E-mail etiquette <ul><li>Always use spellcheck before sending ANY e-mail </li></ul><ul><li>Check your e-mail regularly and respond to e-mails in good time </li></ul><ul><li>Be precise and concise, remember e-mails are short and too the point. You are NOT writing a letter. </li></ul><ul><li>Take care when sending your e-mail, that it is going to the correct person or group of people. </li></ul>
  10. 10. <ul><li>Always include a subject heading </li></ul><ul><li>Save and store your e-mails so they can be found easily when you need them </li></ul><ul><li>Always delete unnecessary e-mails to save space on your computer system. </li></ul>
  11. 11. <ul><li>DO NOT write in capital letters as some people see this as shouting. There are other ways to emphasise words in e-mail like “this”. </li></ul><ul><li>Avoid misrepresentation – </li></ul><ul><li>Always send e-mails from your own account, never use someone else’s account. Do not make changes to other people e-mails and forward them on. </li></ul><ul><li>Always remember copyright , defamation, obscenity and fraudulent legislation applies to e-mail too. </li></ul>

×