Creating, Formatting, and Editing a Word Document w/ Pictures
Enter text in a Word document Check spelling Format paragraphs & text Undo / Redo Commands Changing theme colors Inserting & formatting pictures Add a page border Document Properties
Quick Access Toolbar – very top left of screen Ribbons – these take the place of the menu bar in versions of Word previous to 2003 Document Area – this is the document you are working on Status bar – this bar is at the bottom of the window and has several different pieces of information
This bar is customizable by the user. Click on the down arrow at the end and select the commands used most Popular commands that are added to this toolbar are: undo, redo, save, print, print preview, and spell check. There is no right or wrong commands to have – it is a personal preference.
There are 8 different ribbons that can be selected. Each ribbon is represented by a tab The home ribbon contains the most used commands Each ribbon is broken up into different groups – ex: font, paragraph, styles & editing are all groups on the home ribbon
The status bar contains several pieces of information: Page being worked on, word count, view buttons, and a zoom slider
Three parts to a flyer: Headline – first line of text Body Copy – all text between first line and last line Signature Line – last line of text
Text and graphics are inserted to the left of the vertical blinking line called the Insertion Point. As the user types the insertion point moves
In order to move the insertion point to the next line the user must hit the enter key The computer assumes the user is starting a new paragraph when the enter is press so the first letter of the first word is automatically capitalized by spell check
A character that Word displays on the screen, but is not visible on a printed document. These marks show key commands such as the space bar and enter key being pressed. The image on the next slide is an example of formatting marks. Formatting marks are generally used for commercial printing – it allows users to know when the enter key or other command keys have been used
The backwards P symbol after the word dog below signifies the enter key has been used. A dot in between words indicates the space bar has been pressed These marks can be turned on and off by clicking here:
Wordwrap is what allows users to continue typing line after line without hitting enter When using old fashioned typewriters users had to hit enter at the end of each line – with wordwrap that is no longer needed.
As the user types Word continuously checks for misspellings and grammar errors Misspellings are underlined with a red wavy line Grammar issues are underlines with a green wavy line A blue wavy line indicates the misuse of a word such as too, to, and two
The image to the left shows the word Founs is incorrect. To correct it you may right click on the word (insertion point must be in the word) to get suggestions from Word’s dictionary.In addition to the red wavy line thespelling and grammar check icon onthe status bar will show a red X. If allis correct in the document it will showa blue check. Examples are to theright.
There are several ways to get around a Word document. There is no rightor wrong way, it is the preference of the user. The image below and nextslide explain how to move around a document using the keyboard.Insertion Point Direction Key(s) to PressLeft one character Left arrowRight one character Right arrowLeft one word CTRL+Left arrowRight one word CTRL+Right arrowUp one line Up arrowDown one line Down arrowTo end of line EndTo beginning of line Home
Insertion Point Direction Key(s) to PressUp one paragraph CTRL+Up arrowDown one paragraph CTRL+Down arrowUp one screen Page upDown one screen Page downTo top of document window ALT+CTRL+Page upTo bottom of document window ALT+CTRL+Page downTo beginning of document CTRL+HomeTo end of document CTRL+End
Format – change the appearance of Paragraph formatting – changing the appearance of a paragraph. Examples: Centering text Adding bullets Character formatting – changing the way characters (letters, numbers, symbols) appear. Exmaple: Bolding text Change the color
Font – defines the appearance and shape of letters, numbers and characters Calibri us the default font in Word 2010 Font size – defines the size of the character Measure in a unit called points 1 point = 1/72 of an inch (pretty small) Default font size in word 2010 is 11 Theme – set of unified formats for fonts, colors and graphics.
Information can be centered by positioning the insertion point within the text or line the user would like centered – then clicking on the center alignment button (image below) The center alignment button is on the home ribbon in the paragraph grouping CTRL+E is also an option (keyboard combo)
To format text it must be selected first – several different ways will be shown in the video Text can be formatted by using the font group on the home ribbon shown below When the dropdown arrows are clicked the user will be given multiple options to select Font size can also be changed by clicking in the box and typing in a desired size Text effects can also be applied using this same group
Italicizing, Bolding and Underlining text can be done on the home ribbon in the font group BOLD ITALICIZE UNDERLINE Font color can be changed by clicking the font color button – click the arrow to the right allows the user to pick from a variety of colors
Shading allows the user to color the rectangular area behind any text or graphic If shading a paragraph – word places the color from the left margin to the right margin of the paragraph The shading button can be found on the home ribbon in the paragraph group If the user clicks the drop down arrow to the right of the icon they will be able to choose a color
A bulleted lists is a series of paragraphs that begin with a character A paragraph is created every time enter is hit The list is created by selecting text then selecting the bullet button or by selecting the button first and then entering text hitting enter every time a new bullet is to be used The bullet list button is located on the home ribbon in the paragraph grouping
The undo button allows you to undo the last 20 actions that the user has made If the undo button has been used the user can use the redo button if the undo action was not desired. The Undo / Redo buttons are located on the quick access toolbar – top left of screen UNDO REDO
The mini-toolbar appears depending on certain tasks you perform. This toolbar contains commands to format text You need to have text selected in order for it to appear The toolbar becomes invisible once you have made a selection or you have clicked outside the box.
A color scheme is a document theme that identifies 12 colors for text, background, accents, and links in a document To change the color scheme of a style you would use the change style button in the style grouping on the home ribbon