Medieval Manuscripts Collection  & Government Posters Collection at DLS Minglu Wang 2008 Fall
Special Thanks to <ul><li>Mark Anderson ,  Digital Initiatives Librarian, DLS -- my mentor, who patiently worked with me a...
Thanks to (continued) <ul><li>Other DLS librarians: </li></ul><ul><ul><li>Keo Hoang , for his technical support; </li></ul...
Part I Medieval Manuscripts Collection
Medieval Manuscripts Collection <ul><li>A project close to finishing (started by Amber Jansen) </li></ul>
Add more items to this existing collection
My goals in this project: get trained to <ul><li>Digitize fragile and large format material; </li></ul><ul><li>Edit scanne...
MMC: digitization <ul><li>Close cooperation with conservation department </li></ul><ul><li>Over-head scanner issues </li><...
MMC: editing images <ul><li>Using Photoshop Elements 6 </li></ul><ul><ul><li>Batch reformatting tiff images to jpg images ...
MMC: ContentDM uploading <ul><li>Simple compound project:  multiple images with one entry of metadata </li></ul>
Part II Government Posters Collection
Federal Government Posters Collection <ul><li>Background: (1,500 posters 1960s-2008) </li></ul><ul><ul><li>“ University of...
GPC: before digitization <ul><li>An underused collection: </li></ul><ul><ul><li>lacks consistent online bibliographic desc...
GPC: more reasons for digitization <ul><li>There are no collections in the State of Iowa that approach the size of the UI ...
GPC: digitization partnership <ul><li>Potential partnership with GPO: </li></ul><ul><ul><li>GPO has been developing partne...
My goals in this project <ul><li>Collecting metadata for all posters  </li></ul><ul><li>Digitization </li></ul><ul><li>Upl...
GPC: metadata - 1 <ul><li>1,000 posters have InfoHawk records, which are migrated OCLC MARC records </li></ul>
GPC: metadata - 2 <ul><li>My work: </li></ul><ul><ul><li>Look though all the 1,500 posters; </li></ul></ul><ul><ul><li>Ide...
GPC: metadata - 3 <ul><li>SuDocs classification system  </li></ul><ul><ul><li>The Superintendent of Documents classificati...
GPC: metadata - 4 <ul><li>Metadata harvesting and cross walk </li></ul><ul><ul><li>Based on the OCLC numbers of the poster...
GPC: digitization - 1 <ul><li>Small posters (less than 28cm x 43cm) </li></ul><ul><ul><li>Use regular flatbed scanner </li...
GPC: digitization - 2 <ul><li>Medium size posters (less than 60cm x 46cm) </li></ul><ul><ul><li>Use overhead scanner </li>...
GPC: digitization - 3 <ul><li>Large posters   </li></ul><ul><ul><li>54” Large format roll-through scanner on Oakdale campu...
GPC: uploading - 1 <ul><li>Simple project: </li></ul><ul><ul><li>One image with one entry of record </li></ul></ul><ul><ul...
GPC: uploading - 2 <ul><li>Multiple compound project: </li></ul><ul><ul><li>Multiple posters with one entry of record </li...
Part III Conclusion
Some thoughts on post-production tasks <ul><li>Are we able to add links of these poster images to InfoHawk, OCLC, and Cata...
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Dl Fellow Presentation 2008 Fall

  1. 1. Medieval Manuscripts Collection & Government Posters Collection at DLS Minglu Wang 2008 Fall
  2. 2. Special Thanks to <ul><li>Mark Anderson , Digital Initiatives Librarian, DLS -- my mentor, who patiently worked with me and showed me how to build a digital collection, step by step. </li></ul><ul><li>Amber Jansen , Digital Library Fellow, DLS -- my fellow colleague, who generously shared everything she had learned with me. </li></ul>
  3. 3. Thanks to (continued) <ul><li>Other DLS librarians: </li></ul><ul><ul><li>Keo Hoang , for his technical support; </li></ul></ul><ul><ul><li>Wendy Robertson , Jen Wolfe, and Ellen Jones for their help on metadata; </li></ul></ul><ul><li>Government Publications Department: -- Marianne Mason, John Elson and Students </li></ul><ul><li>Conservation Department: -- Kristin Baum </li></ul>
  4. 4. Part I Medieval Manuscripts Collection
  5. 5. Medieval Manuscripts Collection <ul><li>A project close to finishing (started by Amber Jansen) </li></ul>
  6. 6. Add more items to this existing collection
  7. 7. My goals in this project: get trained to <ul><li>Digitize fragile and large format material; </li></ul><ul><li>Edit scanned images ready for upload; </li></ul><ul><li>Upload images with metadata to ContentDM. </li></ul>
  8. 8. MMC: digitization <ul><li>Close cooperation with conservation department </li></ul><ul><li>Over-head scanner issues </li></ul><ul><ul><li>Over exposure </li></ul></ul><ul><ul><li>Blurry </li></ul></ul>
  9. 9. MMC: editing images <ul><li>Using Photoshop Elements 6 </li></ul><ul><ul><li>Batch reformatting tiff images to jpg images </li></ul></ul><ul><ul><li>Stitch images </li></ul></ul><ul><ul><ul><li>48cm x 66cm </li></ul></ul></ul>
  10. 10. MMC: ContentDM uploading <ul><li>Simple compound project: multiple images with one entry of metadata </li></ul>
  11. 11. Part II Government Posters Collection
  12. 12. Federal Government Posters Collection <ul><li>Background: (1,500 posters 1960s-2008) </li></ul><ul><ul><li>“ University of Iowa Libraries has been a federal depository library since 1884 and a regional depository in partnership with the Government Printing Office (GPO) since 1962. ” </li></ul></ul><ul><ul><li>“ UI Libraries has accumulated a collection of government-issue posters that promote government services, programs, and initiatives or have been used as social marketing tools. ” </li></ul></ul><ul><ul><li>“ This visual collection has the potential to complement academic course work in public policy, history, communication studies, and health sciences and to enhance outreach activities to primary and secondary (K-12) students. ” </li></ul></ul>
  13. 13. GPC: before digitization <ul><li>An underused collection: </li></ul><ul><ul><li>lacks consistent online bibliographic description </li></ul></ul><ul><ul><li>has not been promoted as a resource due to the practical difficulty of handling large flat paper sheets </li></ul></ul><ul><ul><li>has consequently been designated as non-circulating </li></ul></ul>
  14. 14. GPC: more reasons for digitization <ul><li>There are no collections in the State of Iowa that approach the size of the UI Libraries’ poster collection and no poster collection has been digitized from any of the 52 regional libraries nationwide.   </li></ul><ul><li>Only several World War I & II digital posters collection exist: </li></ul>
  15. 15. GPC: digitization partnership <ul><li>Potential partnership with GPO: </li></ul><ul><ul><li>GPO has been developing partnerships with Federal depository libraries and other Federal agencies to increase access to electronic Federal information since 1997. </li></ul></ul><ul><ul><li>With an increasing amount of Federal information available electronically, partnerships ensure permanent public access to electronic content and provide services to assist depositories in providing access to electronic material and in managing their depository collections. </li></ul></ul><ul><ul><li>Content partnerships assist with providing permanent public access to electronic U.S. Government information. Partners agree to provide storage capacity and user access without restrictions on re-dissemination. In the event the partner is no longer able to provide free, public access to this electronic information, the partnership requires the agency or library to transfer a copy of the content to GPO. GPO will then make the content available either through GPO Access or in cooperation with another partner. </li></ul></ul>
  16. 16. My goals in this project <ul><li>Collecting metadata for all posters </li></ul><ul><li>Digitization </li></ul><ul><li>Uploading to ContentDM </li></ul>
  17. 17. GPC: metadata - 1 <ul><li>1,000 posters have InfoHawk records, which are migrated OCLC MARC records </li></ul>
  18. 18. GPC: metadata - 2 <ul><li>My work: </li></ul><ul><ul><li>Look though all the 1,500 posters; </li></ul></ul><ul><ul><li>Identify posters without InfoHawk records; </li></ul></ul><ul><ul><li>Find OCLC records if they have them based on their SuDocs numbers or their titles; </li></ul></ul><ul><ul><li>Record posters without any existing records, will need to catalog them later. </li></ul></ul>
  19. 19. GPC: metadata - 3 <ul><li>SuDocs classification system </li></ul><ul><ul><li>The Superintendent of Documents classification system has been used for over 90 years to identify public documents which were distributed to depository libraries and described in the Monthly Catalog of U. S. Government Publications. </li></ul></ul><ul><ul><li>examples </li></ul></ul>
  20. 20. GPC: metadata - 4 <ul><li>Metadata harvesting and cross walk </li></ul><ul><ul><li>Based on the OCLC numbers of the posters, Wendy extracted all the OCLC MARC records in a XML file; </li></ul></ul><ul><ul><li>Library IT persons transform XML file into speadsheet; </li></ul></ul><ul><ul><li>Wendy and Ellen mapped the MARC structure to DC extended structure, which is our collection’s metadata structure. </li></ul></ul><ul><ul><li>Mark and I worked on the metadata to make it into the format that we need. </li></ul></ul><ul><ul><li>Jen and Ellen finalize the metadata spread sheet. </li></ul></ul>
  21. 21. GPC: digitization - 1 <ul><li>Small posters (less than 28cm x 43cm) </li></ul><ul><ul><li>Use regular flatbed scanner </li></ul></ul><ul><ul><li>Finished </li></ul></ul>
  22. 22. GPC: digitization - 2 <ul><li>Medium size posters (less than 60cm x 46cm) </li></ul><ul><ul><li>Use overhead scanner </li></ul></ul><ul><ul><li>Finished 300 posters </li></ul></ul><ul><ul><li>Now, blurry issue </li></ul></ul>
  23. 23. GPC: digitization - 3 <ul><li>Large posters </li></ul><ul><ul><li>54” Large format roll-through scanner on Oakdale campus </li></ul></ul><ul><ul><li>Will work on this during the break </li></ul></ul>
  24. 24. GPC: uploading - 1 <ul><li>Simple project: </li></ul><ul><ul><li>One image with one entry of record </li></ul></ul><ul><ul><li>Finished uploading 189 small posters </li></ul></ul>
  25. 25. GPC: uploading - 2 <ul><li>Multiple compound project: </li></ul><ul><ul><li>Multiple posters with one entry of record </li></ul></ul><ul><ul><ul><li>Poster with front and back images; </li></ul></ul></ul><ul><ul><ul><li>Posters belong to one series </li></ul></ul></ul>
  26. 26. Part III Conclusion
  27. 27. Some thoughts on post-production tasks <ul><li>Are we able to add links of these poster images to InfoHawk, OCLC, and Catalog of U.S. Government Publications ? </li></ul><ul><li>Is it appropriate to contribute these poster images to Wikimedia Commons or Flickr : The Commons ? </li></ul>
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