Medieval Manuscripts Collection & Government Posters Collection at DLS Minglu Wang 2008 Fall
Special Thanks to
Mark Anderson , Digital Initiatives Librarian, DLS -- my mentor, who patiently worked with me and showed me how to build a digital collection, step by step.
Amber Jansen , Digital Library Fellow, DLS -- my fellow colleague, who generously shared everything she had learned with me.
Thanks to (continued)
Other DLS librarians:
Keo Hoang , for his technical support;
Wendy Robertson , Jen Wolfe, and Ellen Jones for their help on metadata;
Government Publications Department: -- Marianne Mason, John Elson and Students
Conservation Department: -- Kristin Baum
Part I Medieval Manuscripts Collection
Medieval Manuscripts Collection
A project close to finishing (started by Amber Jansen)
Add more items to this existing collection
My goals in this project: get trained to
Digitize fragile and large format material;
Edit scanned images ready for upload;
Upload images with metadata to ContentDM.
Close cooperation with conservation department
Over-head scanner issues
MMC: editing images
Using Photoshop Elements 6
Batch reformatting tiff images to jpg images
48cm x 66cm
MMC: ContentDM uploading
Simple compound project: multiple images with one entry of metadata
Part II Government Posters Collection
Federal Government Posters Collection
Background: (1,500 posters 1960s-2008)
“ University of Iowa Libraries has been a federal depository library since 1884 and a regional depository in partnership with the Government Printing Office (GPO) since 1962. ”
“ UI Libraries has accumulated a collection of government-issue posters that promote government services, programs, and initiatives or have been used as social marketing tools. ”
“ This visual collection has the potential to complement academic course work in public policy, history, communication studies, and health sciences and to enhance outreach activities to primary and secondary (K-12) students. ”
GPC: before digitization
An underused collection:
lacks consistent online bibliographic description
has not been promoted as a resource due to the practical difficulty of handling large flat paper sheets
has consequently been designated as non-circulating
GPC: more reasons for digitization
There are no collections in the State of Iowa that approach the size of the UI Libraries’ poster collection and no poster collection has been digitized from any of the 52 regional libraries nationwide.
Only several World War I & II digital posters collection exist:
GPC: digitization partnership
Potential partnership with GPO:
GPO has been developing partnerships with Federal depository libraries and other Federal agencies to increase access to electronic Federal information since 1997.
With an increasing amount of Federal information available electronically, partnerships ensure permanent public access to electronic content and provide services to assist depositories in providing access to electronic material and in managing their depository collections.
Content partnerships assist with providing permanent public access to electronic U.S. Government information. Partners agree to provide storage capacity and user access without restrictions on re-dissemination. In the event the partner is no longer able to provide free, public access to this electronic information, the partnership requires the agency or library to transfer a copy of the content to GPO. GPO will then make the content available either through GPO Access or in cooperation with another partner.
My goals in this project
Collecting metadata for all posters
Uploading to ContentDM
GPC: metadata - 1
1,000 posters have InfoHawk records, which are migrated OCLC MARC records
GPC: metadata - 2
Look though all the 1,500 posters;
Identify posters without InfoHawk records;
Find OCLC records if they have them based on their SuDocs numbers or their titles;
Record posters without any existing records, will need to catalog them later.
GPC: metadata - 3
SuDocs classification system
The Superintendent of Documents classification system has been used for over 90 years to identify public documents which were distributed to depository libraries and described in the Monthly Catalog of U. S. Government Publications.
GPC: metadata - 4
Metadata harvesting and cross walk
Based on the OCLC numbers of the posters, Wendy extracted all the OCLC MARC records in a XML file;
Library IT persons transform XML file into speadsheet;
Wendy and Ellen mapped the MARC structure to DC extended structure, which is our collection’s metadata structure.
Mark and I worked on the metadata to make it into the format that we need.
Jen and Ellen finalize the metadata spread sheet.
GPC: digitization - 1
Small posters (less than 28cm x 43cm)
Use regular flatbed scanner
GPC: digitization - 2
Medium size posters (less than 60cm x 46cm)
Use overhead scanner
Finished 300 posters
Now, blurry issue
GPC: digitization - 3
54” Large format roll-through scanner on Oakdale campus
Will work on this during the break
GPC: uploading - 1
One image with one entry of record
Finished uploading 189 small posters
GPC: uploading - 2
Multiple compound project:
Multiple posters with one entry of record
Poster with front and back images;
Posters belong to one series
Part III Conclusion
Some thoughts on post-production tasks
Are we able to add links of these poster images to InfoHawk, OCLC, and Catalog of U.S. Government Publications ?
Is it appropriate to contribute these poster images to Wikimedia Commons or Flickr : The Commons ?