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Excel Chapter 3
 

Excel Chapter 3

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  • Excel Skills Page: EX-76 As Excel projects get bigger and more complicated, more formatting skills are required. In this chapter learn about arranging data and formulas on separate worksheets, controlling how they appear on screen and how they print on paper.
  • Excel Skill 3.1 Applying Themes Pages: EX-77 and EX-78; Figures EX 3.1 and EX 3.2 Applying a theme to a workbook ensures that all visual elements work well together, giving the workbook a polished, professional look. Applying one aspect of a theme (for example, colors) will not change the other aspects (fonts and effects). Theme Colors —Notice that when you change themes, the colors in the color palette change. Theme Fonts —Changing the theme fonts does not limit the fonts available to you from the Font group on the Ribbon. Theme Effects —Chart styles change according to the theme color and effects. tips & tricks - When you change the workbook theme, the look of the built-in cell styles changes. Be careful, as the change in style may increase the font size, causing some of your data to be too wide for the columns. If you change themes, you may need to adjust some of your column widths or row heights.
  • Excel Skill 3.1 Applying Themes Page: EX-77; Figure EX 3.3
  • Excel Skill 3.1 Applying Themes Page: EX-77 tell me more - You can create your own custom theme by modifying one of the built-in themes. Begin by applying the theme you want to modify. Note: You can only modify colors and font. You cannot modify the theme effects.
  • Excel Skill 3.2 Merging Cells and Splitting Merged Cells Page: EX-79 Merging cells is one way to control the appearance of your worksheet. The Merge & Center button automatically merges the selected cells and then centers the data from the first cell across the entire merged area. When you merge cells together, Excel will keep only the data in the uppermost left cell. All other data will be lost. Click the arrow next to the Merge & Center button for additional merge commands: Merge Across —The cells in each row will be merged together, keeping the data in the leftmost cell in each row, but still keeping each row separate. Merge Cells —Like the Merge & Center command, Merge Cells will combine the selected cells into one cell, keeping only the data in the uppermost left cell. Unmerge Cells —When the selected cell is a merged cell, clicking the Merge & Center button will also undo the merge. tips & tricks - You cannot really split cells in Excel. You can unmerge a merged cell back into its original cells, but you cannot split a single cell into two new columns or two new rows (like you can with a table in Word or PowerPoint). However, if you have a column of data that you would like to split across multiple cells, you can use the Text to Columns command (from the Data Tools group on the Data tab).
  • Excel Skill 3.2 Merging Cells and Splitting Merged Cells Page: EX-79; Figure EX 3.4 try this - You can also merge and center cells from the Format Cells dialog box: Click the Alignment tab in the Format Cells dialog box. Under Text alignment, click the Horizontal: arrow, and select Center Across Selection from the drop-down list. (You can also select Center. When you merge the cells, it does not matter if the horizontal alignment is Center Across Selection or Center. ) Click the Merge cells check box. Click OK to accept the changes.
  • Excel Skill 3.2 Merging Cells and Splitting Merged Cells Page: EX-79
  • Excel Skill 3.3 Modifying Row Heights and Column Widths Page: EX-80 Some columns in your spreadsheet may be too narrow to display the data properly. If a cell contains text data, the text appears cut off. (If the cell to the right is empty, however, the text appears to extend into the empty cell.) If the cell contains numerical data, Excel displays a series of pound signs (#) when the cell is too narrow to display the entire number. You should adjust the column widths so the spreadsheet is easy to read.
  • Excel Skill 3.3 Modifying Row Heights and Column Widths Page: EX-80; Figure EX 3.5 You can also modify column widths manually: Move your mouse over the right column boundary. The cursor will change to a shape. Click and drag the column to the desired size and release mouse button. Rows in Excel are automatically sized to fit the font size. However, there may be times you need to modify row heights. Use the same techniques you use for resizing columns: Click the row selector for the row you want to resize. On the Home tab, in the Cells group, click the Format button. Click AutoFit Row Height. To modify row heights manually: Move your mouse over the bottom row boundary. The cursor will change to a shape. Click and drag until the row is the size you want, and then release the mouse button.
  • Excel Skill 3.4 Inserting and Deleting Rows and Columns Page: EX-81 You may find you need to add rows or columns of new information into or remove rows or columns from the middle of your workbook. Adding a new row will shift other rows down; adding a new column will shift other columns to the right. Deleting a row will shift other rows up; deleting a column will shift the remaining columns to the left. tips & tricks - Depending on whether you have a cell, a range of cells, a row, or a column selected, the behavior of the Insert and Delete commands will change. If you have a single cell selected and click the Insert button instead of the button arrow, Excel will insert a single cell, automatically moving cells down. However, if you select the entire column first, and then click the Insert button, Excel will automatically insert a column. tell me more - When you insert a row or column, a Smart Tag will appear. Click the Smart Tag to choose formatting options for the new row or column— Format Same as Above, Format Same as Below, or Clear Formatting for rows and Format Same as Left, Format Same as Right, or Clear Formatting for columns.
  • Excel Skill 3.4 Inserting and Deleting Rows and Columns Page: EX-81; Figure EX 3.6
  • Excel Skill 3.4 Inserting and Deleting Rows and Columns Page: EX-81; Figure EX 3.7 try this - To insert or delete rows and columns, you can also: Right-click in a cell, then select Insert . . . Or Delete . . . In the dialog box, select Entire row or Entire column. Click OK. You can also select an entire row or column by clicking the row or column selector, then right-click and select Insert or Delete from the menu. Because you have already selected an entire row or column, Excel will not ask you to specify what you want to insert or delete.
  • Excel Skill 3.5 Freezing and Unfreezing Rows and Columns Page: EX-83 If you have a large spreadsheet (very wide or very tall), you may want to freeze the top row or the left column. By doing this, you can keep column headings and row labels visible as you scroll through your data.
  • Excel Skill 3.5 Freezing and Unfreezing Rows and Columns Page: EX-83; Figure EX 3.8 tips & tricks - If your worksheet has both a header row and a column of labels in the first column, freeze the worksheet from the cell immediately below the header row and immediately to the right of the label column (usually cell B2). Click the View tab. In the Window group, click the Freeze Panes button. Select Freeze Panes. Now when you scroll your worksheet, the first row and the first column will always be visible.
  • Excel Skill 3.6 Hiding and Unhiding Rows and Columns Page: EX-84 tell me more - You can hide an entire worksheet by selecting Hide Worksheet from the Hide & Unhide menu. To unhide a hidden worksheet, select Unhide Sheet . . . from the Hide & Unhide menu. A dialog box will appear with a list of hidden worksheets. Click the sheet you want to unhide, and then click OK. You can also hide and unhide worksheets by right-clicking the sheet tab and selecting Hide or Unhide . . . tips & tricks - Hide rows and columns that may distract from the final data you are calculating. For example, if you are creating a budget estimate, and your boss wants to see only the final totals for each line, you can hide the columns containing estimated hours and hourly rates. If someone wants to see those details, you can unhide the columns later.
  • Excel Skill 3.6 Hiding and Unhiding Rows and Columns Page: EX-84; Figure EX 3.9 To hide a row or column, you can select the entire row or column, or any cell or cells within that row or column. To unhide a row or column, you must select the entire row or column to either side of the hidden row or column. To hide a column, you can also: Press Ctrl + 0 . Select the column, and then right-click and select Hide. To hide a row, you can also: Press Ctrl + 9 . Select the row, and then right-click and select Hide. To unhide a column, you can also: Press Ctrl + Shift + 0 . Select the columns on either side of the hidden one, and then right-click and select Unhide. To unhide a column, you can also: Press Ctrl + Shift + 9 . Select the rows on either side of the hidden one, and then right-click and select Unhide.
  • Excel Skill 3.7 Naming Worksheets Page: EX-85 tips & tricks - When naming your worksheets, give each sheet a unique, descriptive name, but try to keep the name short. tell me more - If you rename a worksheet that is referenced in formulas in your workbook, the formulas will automatically update to reference the new sheet name.
  • Excel Skill 3.7 Naming Worksheets Page: EX-85; Figures EX 3.10 and EX 3.11 try this To rename a worksheet, you can double-click the tab, and then type the new name. You can also right-click the sheet tab, select Rename from the shortcut menu, and then type the new name.
  • Excel Skill 3.8 Changing the Color of Tabs Page: EX-86 tips & tricks - In Excel 2010, you can select a theme color to ensure that your tab colors will coordinate with the rest of the styles in your workbook. tell me more - When you select a colored tab, the tab will turn white with the text underlined with the assigned color.
  • Excel Skill 3.8 Changing the Color of Tabs Page: EX-86; Figure EX 3.12 try this - To change the tab color of a worksheet, you can also right-click the sheet tab and point to Tab Color . . . to display the color palette. Click the color you want.
  • Excel Skill 3.9 Inserting and Deleting Worksheets Page: EX-87 and EX-88 tips & tricks - Remove from your workbook any worksheets that you are not using. Limiting the sheets in your workbook to sheets that contain information can make your workbook appear organized and professional.
  • Excel Skill 3.9 Inserting and Deleting Worksheets Page: EX-87 and EX-88; Figure EX 3.13 tell me more - You can insert more than one worksheet at once. First, select the number of worksheets you want to add by clicking the first worksheet and holding down Shift to select multiple sheets. Next, use the Insert Sheet command. Excel inserts as many new worksheets as you selected. The new sheets are added to the left of the last sheet in the group you originally selected. try this - To add a worksheet you can also: Right-click on a sheet tab. Select Insert. . . on the shortcut menu. To insert a blank worksheet: click the Worksheet icon in the dialog box. To insert a formatted worksheet: click the Spreadsheet Solutions tab, and click any of the template icons. Click OK.
  • Excel Skill 3.9 Inserting and Deleting Worksheets Page: EX-87 and EX-88; Figure EX 3.14 You can also delete unnecessary sheets from your workbook. tell me more - You can also delete more than one worksheet at once using the same technique. First, select all the sheet tabs you want to remove, and then invoke the Delete Sheet command. try this - To delete a worksheet you can also right-click on a sheet tab and then select Delete from the shortcut menu.
  • Excel Skill 3.10 Moving and Copying Worksheets Page: EX-89 Consider copying the worksheet to the second workbook first, and then, once you are confident that formulas work as you intended, delete the worksheet from the original workbook. tell me more - To move more than one worksheet, press Shift on the keyboard and click the worksheets you want to move. If the worksheets are not consecutive, then press Ctrl on the keyboard instead.
  • Excel Skill 3.10 Moving and Copying Worksheets Page: EX-89; Figure EX 3.15 try this To move a worksheet within a workbook: Click the sheet tab of the worksheet you want to move. When the cursor changes to a blank page/cursor, drag the worksheet to the new position. To copy a worksheet within a workbook: Press Ctrl on the keyboard and click the sheet tab of the worksheet you want to copy. When the cursor changes to a blank page with a plus sign/cursor, drag the worksheet to the new position. You can also right-click the sheet tab and select Move or Copy . . . from the shortcut menu to open the Move or Copy dialog box. tips & tricks - You can move or copy a worksheet to another workbook. In the Move or Copy dialog box, click the To book: arrow. The To book: list shows all of the Excel workbooks you have open. Click the workbook you want. The list of sheets in the Before sheet: box will update to show the sheets available in the workbook you selected.
  • Excel Skill 3.11 Grouping Worksheets Page: EX-90
  • Excel Skill 3.11 Grouping Worksheets Page: EX-90; Figure EX 3.16 Noncontiguous worksheets - sheets that are not next to each other. Try this - To quickly group all the sheets in your workbook together, right-click any sheet tab and then click Select All Sheets.
  • Excel Skill 3.11 Grouping Worksheets Page: EX-90
  • Excel Skill 3.12 Adding Headers and Footers Page: EX-91 tips & tricks - To add the same header/footer to all of your worksheets at once, group the worksheets before adding the header/ footer.
  • Excel Skill 3.12 Adding Headers and Footers Page: EX-91; Figure EX 3.17 To add a header or footer to a worksheet from Page Layout view: Switch to Page Layout view by clicking the Page Layout button on the status bar. The header area has three sections: left, right, and center. Click the text Click to add header to activate the center section of the header box or click to either side of the text to activate the left or right header section. The contextual tab Header & Footer Tools Design appears. In the Header & Footer group, click the Header button and select one of the predefined headers, or click a button in the Header & Footer Elements group to add a specific header element such as page number or the current date. In the Navigation group, click the Go to Footer button to switch to the footer. Add footer elements the same way you added header elements. When you are finished adding your header and footer elements, click anywhere in the worksheet and then switch back to Normal view. You cannot switch from Page Layout view to Normal view if you have one of the header or footer sections active. You must first select a cell in your worksheet, and then switch to Normal view.
  • Excel Skill 3.13 Splitting Workbooks Page: EX-92
  • Excel Skill 3.13 Splitting Workbooks Page: EX-92; Figure EX 3.18 To undo the split and return the worksheet to a single view, click the Split button again. tell me more - To adjust the size of the panes, click and drag the pane border. try this - You can select an entire row or column as the split point.
  • Excel Skill 3.14 Showing and Hiding Worksheet Elements Page: EX-93 tips & tricks - Hiding gridlines and headings can make your workbook look less like a spreadsheet and more like a form.
  • Excel Skill 3.14 Showing and Hiding Worksheet Elements Page: EX-93; Figure EX 3.19 Note: Depending on the size of your Excel window, the Show group may appear collapsed. If necessary, click the Show button to expand the group so you can click the check boxes. try this - To show or hide gridlines and headings on-screen, you can also: Click the Page Layout tab. In the Sheet Options group, click the View check box under Gridlines or Headings.
  • Excel Skill 3.14 Showing and Hiding Worksheet Elements Page: EX-93 These same options are available in the Page Setup dialog, Sheet tab. Click the Gridlines and Row and column headings check boxes in the Print section. Enabling printing for gridlines and headings does not affect the display of these elements on screen.
  • Excel Skill 3.15 Setting Up Margins for Printing Page: EX-94 and EX-95
  • Excel Skill 3.15 Setting Up Margins for Printing Page: EX-94 and EX-95; Figures EX 3.20 and EX 3.21
  • Excel Skill 3.15 Setting Up Margins for Printing Page: EX-94 and EX-95 You can set the scaling options from the Page Layout tab on the Ribbon. (see Excel Skill 3.16 for more information) tips and tricks - If you would like to fit your worksheet on a certain number of printed pages, try using one of the scaling options instead of adjusting the margins.
  • Excel Skill 3.16 Scaling Worksheets for Printing Page: EX-96 and EX-97 In previous versions of Excel, scaling options were available from the Page Setup dialog or the Page Layout tab on the Ribbon only. Because you really only need to adjust scaling once you are ready to print, Excel 2010 has included scaling options on the Print tab in Backstage view. tips & tricks - When scaling your worksheet, be careful not to make the worksheet too small to read.
  • Excel Skill 3.16 Scaling Worksheets for Printing Page: EX-96 and EX-97; Figures EX 3.22 and EX 3.23 If none of the preset scaling options is exactly what you want, click Custom Scaling Options . . . at the end of the scaling options list. This opens the Page Setup dialog where you can specify the maximum number of pages for the width or height or a percentage by which the printed version of the worksheet will be smaller or larger than the original.
  • Excel Skill 3.16 Scaling Worksheets for Printing Page: EX-96 and EX-97 You can also set the scaling options from the Page Layout tab on the Ribbon.
  • Excel Skill 3.17 Changing Worksheet Orientation Page: EX-98
  • Excel Skill 3.17 Changing Worksheet Orientation Page: EX-98; Figure EX 3.24 You can set the worksheet orientation from the Page Layout tab on the Ribbon: Click the Page Layout tab. In the Page Setup group, click the Orientation button. Click the Portrait or Landscape option. You can also use the Page Setup dialog box to change the orientation of your worksheet. On the Page tab, click the Portrait or Landscape radio button in the Orientation section.
  • Excel Skill 3.18 Inserting Page Breaks Page: EX-99
  • Excel Skill 3.18 Inserting Page Breaks Page: EX-99; Figure EX 3.25 To manually insert horizontal and vertical page breaks at the same time: Begin by selecting the cell below and to the right of where you want the new page breaks. Click the Page Layout tab. In the Page Setup group, click the Breaks button. Click Insert Page Break. A new page break is inserted to the left of and above the selected cell. To remove the page break, select any cell adjacent to (to the right of or below) the break, then: Click the Page Layout tab. In the Page Setup group, click the Breaks button. Click Remove Page Break. To remove all the manual page breaks at once: Click the Page Layout tab. In the Page Setup group, click the Breaks button. Click Reset All Page Breaks.
  • Excel Skill 3.19 Printing Selections, Worksheets, and Workbooks Page: EX-100 Printing has changed significantly in Excel 2010. Previous versions of Excel relied on the Print dialog for setting printing options. tell me more - All of the options from the old Print dialog are available from the Print tab in Backstage view, including the settings for printing multiple copies of the worksheet or only selected pages. try this - To open the Print tab in Backstage view, you can use the keyboard shortcut Ctrl + P.
  • Excel Skill 3.19 Printing Selections, Worksheets, and Workbooks Page: EX-100; Figure EX 3.26
  • Excel Skill 3.20 Printing Titles Page: EX-101
  • Excel Skill 3.20 Printing Titles Page: EX-101; Figures EX 3.27 and EX 3.28
  • Excel Skills Page: EX-76

Excel Chapter 3 Excel Chapter 3 Presentation Transcript

  • Chapter 3 Formatting the Worksheet
  • Excel 2010 Formatting the Worksheet
    • Skill 3.1 Applying Themes
    • Skill 3.2 Merging Cells and Splitting Merged Cells
    • Skill 3.3 Modifying Row Heights and Column Widths
    • Skill 3.4 Inserting and Deleting Rows and Columns
    • Skill 3.5 Freezing and Unfreezing Rows and Columns
    • Skill 3.6 Hiding and Unhiding Rows and Columns
    • Skill 3.7 Naming Worksheets
    • Skill 3.8 Changing the Color of Tabs
    • Skill 3.9 Inserting and Deleting Worksheets
    • Skill 3.10 Moving and Copying Worksheets
    • Skill 3.11 Grouping Worksheets
    • Skill 3.12 Adding Headers and Footers
    • Skill 3.13 Splitting Workbooks
    • Skill 3.14 Showing and Hiding Worksheet Elements
    • Skill 3.15 Setting Up Margins for Printing
    • Skill 3.16 Scaling Worksheets for Printing
    • Skill 3.17 Changing Worksheet Orientation
    • Skill 3.18 Inserting Page Breaks
    • Skill 3.19 Printing Selections, Worksheets, and Workbooks
    • Skill 3.20 Printing Titles
    3-
    • A theme is a unified color, font, and effects scheme.
    • From the Themes group, you can apply specific aspects of a theme by making a selection from the Theme Colors, Theme Fonts, or Theme Effects gallery.
    • Theme Colors —limits the colors available from the color palette for fonts, borders, and cell shading.
    • Theme Fonts —affects the fonts used for cell styles (including titles and headings).
    • Theme Effects —controls the way graphic elements in your worksheet appear.
    Excel Skill 3.1 Applying Themes 3-
    • Click the Page Layout tab.
    • In the Themes group, click the Themes button to expand the gallery.
    • Roll your mouse over each theme in the gallery to preview the formatting changes.
    • Click one of the themes to apply it to your workbook.
    To Apply a Theme to a Workbook 3-
    • Click the Page Layout tab.
    • In the Themes group, click the Themes button to expand the gallery.
    • Click another built-in theme option to change that option for the current theme, or modify the existing theme options by clicking the Create New Theme Colors . . . or Create New Theme Fonts . . . link at the bottom of the gallery.
    • Click the Save Current Theme . . . link at the bottom of the Themes gallery.
    • Type a name for the theme, and then click Save.
    To Create a Custom Theme 3-
  • Excel Skill 3.2 Merging Cells and Splitting Merged Cells
    • Merge cells to create a header cell across multiple columns of data or to center a title across your worksheet.
    • Merge Across —merge cells in multiple rows without merging the rows together.
    • Merge Cells —merge cells together without centering the data. Like the Merge & Center command,
    • Unmerge Cells —splits a merged cell back into its original cells.
    3-
    • Select the cells you want to merge, making sure the text you want to keep is in the uppermost left cell.
    • On the Home tab, in the Alignment group, click the Merge & Center button.
    To Merge Cells and Center Content 3-
    • Click the dialog launcher in the Alignment group.
    • In the Format Cells dialog box, the Alignment tab will open. Under Text alignment, click the Horizontal: arrow, and select General from the drop-down list.
    • Click the Merge cells check box to uncheck it.
    • Click OK to accept the changes.
    To Unmerge Cells 3-
  • Excel Skill 3.3 Modifying Row Heights and Column Widths
    • Some columns may be too narrow to display data properly.
      • If a cell contains text data, the text appears cut off (or, if cell to right is empty, the text extends into the empty cell).
      • If a cell contains numerical data, a series of pound signs (#) is displayed instead of the number.
    3-
    • Click the column selector for the column you want to resize.
    • On the Home tab, in the Cells group, click the Format button.
    • Click AutoFit Column Width.
    To Automatically Set Columns to the Optimum Width 3-
  • Excel Skill 3.4 Inserting and Deleting Rows and Columns
    • Adding or deleting rows and columns of information impacts other rows and columns.
      • Adding a row will shift other rows down.
      • Adding a new column will shift other columns to the right.
      • Deleting a row will shift other rows up.
      • Deleting a column will shift other columns to the left.
    3-
    • To Insert a Row:
    • Place cursor in a cell in the row below where you want the new row.
    • On Home tab, in Cells group, click Insert button arrow and select Insert Sheet Rows.
    • The new row will appear above the selected cell.
    • To Insert a Column:
    • Place cursor in a cell in the column to the right of where you want the new column.
    • On Home tab, in Cells group, click Insert button arrow and select Insert Sheet Columns.
    • The new column will appear to the left of the selected cell.
    To Insert a Row or Column 3-
    • To delete a row:
    • Place cursor in a cell in the row you want to delete.
    • On Home tab, in Cells group, click Delete button arrow and select Delete Sheet Rows.
    • The row will be deleted and the rows below it will shift up.
    • To delete a column:
    • Place cursor in a cell in the column you want to delete.
    • On Home tab, in Cells group, click Delete button arrow and select Delete Sheet Columns.
    • The column will be deleted, and columns to the right of the deleted column will shift left.
    To Delete a Row or Column 3-
  • Excel Skill 3.5 Freezing and Unfreezing Rows and Columns
    • You may want to freeze the top row or the left column of a large spreadsheet.
    • Freezing allows you to keep column headings and row labels visible as you scroll through the data.
    • Using the Freeze Panes option freezes the worksheet at the selected cell, so the rows above the cell and the columns to the left of the cell are always visible.
    3-
    • If you want the top row to always be visible:
    • Click the View tab.
    • In the Window group, click the Freeze Panes button.
    • Click Freeze Top Row.
    • If you want the first column to always be visible:
    • Click the View tab.
    • In the Window group, click the Freeze Panes button.
    • Click Freeze First Column. To return your worksheet to normal, click the Freeze Panes button and select Unfreeze Panes.
    To Freeze the Top Row or First Column 3-
  • Excel Skill 3.6 Hiding and Unhiding Rows and Columns
    • When hiding a row or column, the data still remain in the workbook, but they are no longer displayed onscreen and are not part of the printed workbook.
    • Hiding rows can be helpful when you want to print a copy of your workbook for others but do not want to share all the information contained in your workbook.
    • At any time, you can choose to “unhide” a row or column, which will redisplay the row or column.
    3-
    • To Hide a Row or Column:
    • Select any cell in the row or column you want to hide.
    • On the Home tab, in the Cells group, click the Format button.
    • Point to Hide & Unhide, and click Hide Rows or Hide Columns.
    • To Unhide a Row or Column:
    • Select the rows or columns on either side of the row or column you want to unhide.
    • On the Home tab, in the Cells group, click the Format button.
    • Point to Hide & Unhide, and click Unhide Rows or Unhide Columns.
    To Hide or Unhide a Row or Column 3-
  • Excel Skill 3.7 Naming Worksheets
    • When you create a new workbook, Excel automatically includes three worksheets named Sheet1, Sheet2, and Sheet3.
    • It is a good idea to rename worksheets to something more descriptive.
    • Descriptive names can help organize multiple worksheets, making it easier to find and use information.
    3-
    • On the Home tab, in the Cells group, click the Format button.
    • Click Rename Sheet.
    • Excel will highlight the sheet name. Just begin typing to overwrite the old name with the new one.
    • Press Enter to accept the name
    To Rename a Worksheet 3-
  • Excel Skill 3.8 Changing the Color of Tabs
    • By default, all the worksheet tabs in Excel are white.
    • Changing the tab colors can help you organize your data better.
    • If you have sheets that contain related data, color them using different shades of the same color.
    3-
    • On the Home tab, in the Cells group, click the Format button.
    • Point to Tab Color to display the available color options.
    • Click the color you want.
    To Change a Worksheet Tab Color 3-
  • Excel Skill 3.9 Inserting and Deleting Worksheets
    • If you need more than the three worksheets initially created by Excel, you can add more.
    • It is a good practice to keep all related information in the same workbook by adding more worksheets, rather than starting a new workbook.
    3-
    • To add a worksheet to the left of the current worksheet:
    • On the Home tab, in the Cells group, click the Insert button arrow.
    • Click Insert Sheet. Blank worksheets are always added to the left of the current worksheet.
    • The new sheet is given the name Sheet# (where # is the next number available)
    • To add a new worksheet to the end of your workbook (to the right of the last worksheet tab), click the Insert Worksheet tab.
    To Add a Worksheet 3-
    • Select the sheet you want to delete.
    • On the Home tab, in the Cells group, click the Delete button arrow.
    • Click Delete Sheet.
    • If the worksheet contains data, Excel will display a dialog box warning that the sheet may contain data and asking if you are sure you want to permanently remove it from your workbook. Click the Delete button to continue and delete the worksheet. Be careful—you cannot undo the Delete Sheet command.
    To Delete a Worksheet 3-
  • Excel Skill 3.10 Moving and Copying Worksheets
    • You can move worksheets around in a workbook, rearranging them into the most logical order.
    • You can also copy worksheets within a workbook or to another workbook.
    • Copying and moving worksheets can affect formulas and charts, and moving a worksheet may cause errors in your workbook.
    • Moving a worksheet from one workbook to another deletes the worksheet from the original workbook.
    3-
    • On the Home tab, in the Cells group, click the Format button.
    • Click Move or Copy Sheet . . .
    • In the Move or Copy dialog box, click the name of the sheet you want to move the selected sheet before.
    • To create a copy of the selected sheet, instead of moving the original, click the Create a copy check box.
    • To move the sheet to the end of the workbook, select (move to end) in the Before sheet: box.
    • Click OK.
    To Move or Copy a Worksheet 3-
  • Excel Skill 3.11 Grouping Worksheets
    • If you have multiple worksheets with the same structure, you can make changes to all of the worksheets at the same time by grouping them.
    • This is convenient when you are setting up a series of worksheets with the same row or column headings.
    • When sheets are grouped together, you can also change column widths and formatting, add formulas such as totals, or add headers and footers.
    • Using grouping saves time and ensures that the sheets share a consistent style.
    3-
    • Click the first worksheet tab.
    • Hold down the Shift key and click the tab for the last worksheet to be included in the group. To select noncontiguous worksheets, click the Ctrl key instead, and then click each sheet tab.
    • Notice the title bar now includes [Group] after the file name.
    • Make the change to the sheet. This same change will be made to the same cell in all sheets in the group.
    • To ungroup, click any sheet tab that is not part of the group.
    To Group Worksheets 3-
    • To ungroup sheets, right-click one of the grouped sheet tabs.
    • Click Ungroup Sheets.
    • If all of the sheets in your workbook are grouped together, you will need to use this method to ungroup them.
    To Ungroup Worksheets 3-
  • Excel Skill 3.12 Adding Headers and Footers
    • A header is text that appears at the top of every page, just below the top margin.
    • A footer is text that appears at the bottom of every page, just above the bottom margin.
    • Headers and footers usually display such text as dates, page numbers, document titles, and authors’ names.
    • Using Page Layout view to add headers and footers, displays exactly how the header and footer will appear when the worksheet is printed.
    • The header and footer areas each have three sections: left, right, and center.
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    • Click on Page Layout button.
    • Click text Click to add header to activate center section (click either side to activate left or right header section). The contextual tab Header & Footer Tools Design appears.
    • In the Header & Footer group, click the Header button and select a predefined header, or click a button in the Header & Footer Elements group to add a specific header element.
    • In the Navigation group, click Go to Footer button to switch to footer & add footer elements.
    • When finished, click anywhere in the worksheet and then switch back to Normal view.
    To Add a Header or Footer from Page Layout View 3- Normal View Button Center Section of Header Box
  • Excel Skill 3.13 Splitting Workbooks
    • The worksheet view can be split into two or four panes.
    • Each pane scrolls independently of the other(s), so you can see two (or four) different areas of the worksheet at the same time.
    • Panes are helpful when changing data in one part of the worksheet and immediately seeing the result in a formula in another part of the worksheet (for example, in a total row).
    • Panes are just different views of the same data, not independent copies. Changes made to a cell in one pane will be reflected in all the panes.
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    • Click the cell in the worksheet where you would like to split the view.
      • To split the worksheet into two horizontal panes, click a cell in column A.
      • To split the worksheet into two vertical panes, click a cell in row 1.
      • To split the worksheet into four panes, click any cell in the worksheet. The cell selected will be the top left cell in the lower-right quadrant pane.
    • Click the View tab.
    • In the Window group, click the Split button.
    To Split a Worksheet 3-
  • Excel Skill 3.14 Showing and Hiding Worksheet Elements
    • Gridlines are the lines that appear on the worksheet defining the rows and columns.
      • Gridlines make it easy to see the individual cells in a worksheet.
      • You may need to hide the gridlines to make a worksheet look less cluttered.
    • Headings are the numbers at the left of rows and the letters at the top of columns.
      • By default, Excel displays the row and column headings to make it easy to identify cell references.
      • Once your worksheet is finished, you may want to hide the headings.
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    • To show or hide headings:
    • Click the View tab.
    • In the Show group,
      • To hide row & column headings, click Headings check box to remove check mark.
      • To display headings, click to recheck Headings check box.
    • To show or hide gridlines:
    • Click the View tab.
    • In the Show group,
      • To hide gridlines, click Gridlines check box to remove check mark.
      • To display gridlines, click to recheck Gridlines check box.
    To Show or Hide Gridlines and Headings 3-
    • By default, gridlines and row and column headings are visible on-screen when you are working in Excel, but they do not print.
    • To print the gridlines and headings when you print the worksheet:
    • Click the Page Layout tab.
    • In the Sheet Options group, click the Print check box under Gridlines to print the gridlines.
    • In the Sheet Options group, click the Print check box under Headings to print the row and column headings.
    To Print Gridlines and Headings 3-
  • Excel Skill 3.15 Setting Up Margins for Printing
    • Margins are the blank spaces at the top, bottom, left, and right of a printed page.
    • You can adjust margins directly from the Print tab in Backstage view. There are three preset margins options:
      • Normal —uses Excel’s default margins: .75 inch for the top and bottom and 0.7 inch for the left and right.
      • Wide —adds more space at the top, bottom, left, and right sides.
      • Narrow —reduces amount of space at top, bottom, left, and right sides, so more of worksheet fits on each page.
    • Notice the print preview image adjusts to show how a worksheet will print with the new margins applied.
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    • Click the File tab to open Backstage view.
    • Click the Print tab.
    • In the Settings section, click the button displaying the current margins setting. There are three preset margins options (Normal, Wide, or Narrow). Click the setting you want to use.
    • If none of the preset margins options is exactly what you want, click Custom Margins . . . at the end of the margins options list. This opens the Page Setup dialog where you can specify the exact margins you want.
    To Set Margins When Printing 3-
    • Click the Page Layout tab.
    • In the Page Setup group, click the Margins button.
    • Click one of the preset margins options: Normal, Wide, or Narrow or click Custom Margins . . . to specify your own values.
    To Set Margin Options from the Page Layout Tab 3-
  • Excel Skill 3.16 Scaling Worksheets for Printing
    • You can control the number of printed pages by specifying a maximum number of pages for the width or height.
    • Scaling options can be found on the Print tab in Backstage view.
    • There are four preset scaling options:
      • No Scaling
      • Fit Sheet on One Page
      • Fit All Columns on One Page
      • Fit All Rows on One Page
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    • Click the File tab to open Backstage view.
    • Click the Print tab.
    • In the Settings section, click the button displaying the current scaling setting. There are four preset scaling options. Click the setting you want to use.
      • No Scaling
      • Fit Sheet on One Page
      • Fit All Columns on One Page
      • Fit All Rows on One Page
    • Notice the Print Preview image adjusts to show how the worksheet will print with the new scaling setting applied.
    To Set Scaling Options When Printing 3-
    • Click the Page Layout tab.
    • In the Scale to Fit group, select one of these options:
      • Click the Width: arrow and select the maximum number of pages to print across.
      • Click the Height: arrow and select the maximum number of pages to print vertically.
      • Click the Scale: box and enter a percentage to grow or shrink the worksheet when printed.
    To Set Scaling Options From the Page Layout tab 3-
  • Excel Skill 3.17 Changing Worksheet Orientation
    • Orientation refers to the direction the worksheet prints. It doesn’t affect the way the worksheet looks on your computer screen.
    • The default print setting is for portrait orientation — when the height of the page is greater than the width (like a portrait hanging on a wall).
    • If your workbook is wide, you may want to use landscape orientation instead, where the width of the page is greater than the height.
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    • Click the File tab to open Backstage view.
    • Click the Print tab.
    • In the Settings section, click the button displaying the current orientation setting, and then click the orientation setting you want.
    • Notice that the Print Preview image adjusts to show how your worksheet will print with the new orientation setting applied.
    To Change the Orientation of a Worksheet 3-
  • Excel Skill 3.18 Inserting Page Breaks
    • Excel automatically inserts page breaks so columns and rows are not split across pages when you print.
    • However, you may want to control where page breaks happen so your worksheet prints in a more logical order.
    • To insert and remove page breaks, it is not necessary to switch to Page Break Preview view.
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    • Select where you want the break:
      • If you want to add a horizontal page break, select the row below where you want the break.
      • If you want to add a vertical page break, select the column to the right of where you want the break.
    • Click the Page Layout tab.
    • In the Page Setup group, click the Breaks button.
    • Click Insert Page Break.
    • A new page break is inserted to the left of the selected column or above the selected row
    To Manually Insert a New Page Break 3-
  • Excel Skill 3.19 Printing Selections, Worksheets, and Workbooks
    • The Print tab in Backstage view provides access to all of the printing options as well as a preview of what the printed worksheet will look like.
    • By default, Excel will print the current, active worksheet.
    • You can change printing options to print only part of a worksheet or the entire workbook at once.
      • Print Entire Workbook —prints all sheets in workbook.
      • Print Selection —prints only selected cells in the active worksheet, overriding any print area definitions.
      • Print Selected Table —prints the table only (only available if current selection is within a defined table).
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    • Click the File tab to open Backstage view.
    • Click the Print tab.
    • Verify the correct printer name is displayed in Printer section.
    • In the Settings section, the first button displays what part of the workbook will print. To change the print selection, click the button, and then click one of the other options:
      • Print Entire Workbook
      • Print Selection
      • Print Selected Table
    • To ignore the defined print area, click Ignore Print Area at the bottom of the list.
    • Click the Print button to print.
    To Change What Part of the Workbook Will Print 3-
  • Excel Skill 3.20 Printing Titles
    • If your worksheet includes a large table of data that prints on more than one page, you should ensure that the column or row labels print on every page.
    • Excel provides a Print Titles feature to allow you to repeat row and column headings on each page.
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    • Click the Page Layout tab.
    • In the Page Setup group, click the Print Titles button.
    • In the Page Setup dialog box, in the Rows to repeat at top: box, type the row reference(s) using the format $1:$1. This example would repeat the first row only. $1:$3 would repeat rows 1 through 3 on every printed page.
    • In the Columns to repeat at left: box, type the column reference(s) using the format $A:$A . This example would repeat the first column only. $A:$C would repeat columns A through C on every printed page.
    • Click OK.
    To Repeat Rows and Columns on Every Printed Page 3-
  • Excel 2010 Formatting the Worksheet Recap
    • Skill 3.1 Applying Themes
    • Skill 3.2 Merging Cells and Splitting Merged Cells
    • Skill 3.3 Modifying Row Heights and Column Widths
    • Skill 3.4 Inserting and Deleting Rows and Columns
    • Skill 3.5 Freezing and Unfreezing Rows and Columns
    • Skill 3.6 Hiding and Unhiding Rows and Columns
    • Skill 3.7 Naming Worksheets
    • Skill 3.8 Changing the Color of Tabs
    • Skill 3.9 Inserting and Deleting Worksheets
    • Skill 3.10 Moving and Copying Worksheets
    • Skill 3.11 Grouping Worksheets
    • Skill 3.12 Adding Headers and Footers
    • Skill 3.13 Splitting Workbooks
    • Skill 3.14 Showing and Hiding Worksheet Elements
    • Skill 3.15 Setting Up Margins for Printing
    • Skill 3.16 Scaling Worksheets for Printing
    • Skill 3.17 Changing Worksheet Orientation
    • Skill 3.18 Inserting Page Breaks
    • Skill 3.19 Printing Selections, Worksheets, and Workbooks
    • Skill 3.20 Printing Titles
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