Ovid Web Gateway User Guide
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    Ovid Web Gateway User Guide Ovid Web Gateway User Guide Presentation Transcript

    • OVID WEB GATEWAY User Manual
    • OVID WEB GATEWAY Table of Contents Introduction................................................................................................................................................. 3 Chapter 1: Open an Ovid Session.............................................................................................................. 8 Chapter 2: Ovid’s Main Search Page...................................................................................................... 18 Chapter 3: Advanced Mode Search Types ............................................................................................. 42 Chapter 4: Fields and Limits ................................................................................................................... 48 Chapter 5: Vocabulary Tools................................................................................................................... 59 Chapter 6: Save a Search ......................................................................................................................... 89 Chapter 7: Saved Search Options............................................................................................................ 95 Chapter 8: Create an AutoAlert ............................................................................................................ 109 Chapter 9: AutoAlert Options ............................................................................................................... 123 Chapter 10: Secure Your Saved Searches ............................................................................................ 132 Chapter 11: View Your Results Records .............................................................................................. 141 Chapter 12: View Complete References ............................................................................................... 157 Chapter 13: Output Records.................................................................................................................. 168 Chapter 14: Ovid’s PayPerView (PPV) ................................................................................................ 180 Chapter 15: Ovid’s Deposit Accounts ................................................................................................... 198 Chapter 16: Search Journals@Ovid ..................................................................................................... 203 Chapter 17: Browse Journals@Ovid .................................................................................................... 217 Chapter 18: Ovid’s Publish Ahead of Print.......................................................................................... 242 Chapter 19: Output Images from Journals@Ovid .............................................................................. 255 Chapter 20: Browse Topics in Cochrane .............................................................................................. 261 Chapter 21: Browse Current Contents ................................................................................................. 265 Chapter 22: Browse Books@Ovid......................................................................................................... 281 Chapter 23: Search Books@Ovid.......................................................................................................... 321 Chapter 24: Email Ovid Jumpstarts ..................................................................................................... 344 Appendix A: Ovid Search Tips .............................................................................................................. 385 Appendix B: Troubleshooting................................................................................................................ 399 Copyright © 2007 Ovid Technologies, Inc. All rights reserved. Ovid Technologies Inc. and Ovid Web Gateway are registered trademarks. Information in this document is subject to change without notice. No part of this document may be reproduced or transmitted in any form or by any means, electronic or mechanical, including photocopying, for any purposes without the express written permission of Ovid Technologies Inc. This document is provided for information only. Ovid Technologies Inc. makes no warranties of any kind regarding the Ovid software and its Ovid Web Gateway product. The Ovid software is the exclusive property of Ovid Technologies Inc. and is Copyright 2007 WKMR/Ovid i All Rights Reserved
    • protected by United States and International copyright laws. Use of the software is subject to terms and conditions set out in the accompanying license agreement. Installing locally or accessing the software online signifies your agreement to the terms of the license agreement. Ovid version 10.5.0/Ovid Web Gateway Help 2.4.0 2007 April 18 Copyright 2007 WKMR/Ovid 2 All Rights Reserved
    • INTRODUCTION GENERAL AND BROWSER REQUIREMENTS MANUAL CONVENTIONS NAVIGATIONAL AIDS FOR THIS MANUAL Copyright 2007 WKMR/Ovid 3 All Rights Reserved
    • Welcome to the Ovid Web Gateway User Manual. This manual will help you use the Ovid Web Gateway product more proficiently, and is recommended for users with experience ranging from novice to advanced online searching. Every Ovid search session brings together three components to optimize your search experience. Access to thousands of the world’s most influential textbooks, journals, and databases Content A full suite of online, state-of-the-art user tools to search, navigate, and personalize your Tools work A variety of training and customization services available for you and your site or institution Services Enter Ovid’s powerful gateway and feel the world of online research at your fingertips. For permission to use a portion of this manual at your site, contact Ovid Customer Support at support@ovid.com. GENERAL AND BROWSER REQUIREMENTS You will need a computer with a Web browser to access the Ovid Web Gateway. Your browser must support image maps, graphics, forms, and tables. In many cases, JavaScript and cookies must be enabled. Some Ovid functions require HTML-formatted email service and performance can vary. Be sure to consult the browser for memory and disk space requirements. Ovid supports the following Web browsers. • Microsoft Internet Explorer version 6.0 and above • Netscape Navigator version 7.0 and above • Mozilla Firefox 1.0 Current versions of these Web browsers are available from the following websites. • Microsoft Internet Explorer: http://www.microsoft.com/windows/ie/ • Netscape Navigator: http://browser.netscape.com/ • Mozilla Firefox: http://www.mozilla.org/products/firefox/ Browser support enhancements can be found in Ovid’s bi-weekly newsletter: C+T+S Update. To subscribe, sign up on our website at: http://www.ovid.com/site/community/listservs.jsp. For more information about browsers and upgrading browsers for optimal use of the Ovid Web Gateway product, contact Ovid Support at support@ovid.com. For information about our online and personalized training sessions, see Ovid Training & Documentation. MANUAL CONVENTIONS The following typographical conventions apply throughout this manual. The first instance of an Ovid-specific term appears in italicized text to call idle time limit attention to its context. From the context, you can derive a definition. For Copyright 2007 WKMR/Ovid 4 All Rights Reserved
    • example, in the “Welcome to Ovid Page” section, the term idle time limit appears in italics within the context of inactive interface time allowed before an Ovid session times out. use mesz Mono-spaced Courier New font is used to indicate search terms and commands that you must type into a text box or onto a command line, as in: use mesz (a command that relocates a search session from the current database to the Ovid MEDLINE database). The following graphical conventions apply throughout the text of this manual. The Quick Tip icon identifies a recommended resource or an advanced searching technique. The Note icon indicates important information, such as exceptions to contextual information or helpful, additional details. The Ovid Support icon specifies a matter with which Ovid Customer Support could be helpful to you. The Site-specific Configuration icon points out a possible difference in features or functionality due to default or setting options specific to your site. Contact your site administrator for further information. The Caution icon designates a warning or error message information. NAVIGATIONAL AIDS FOR THIS MANUAL Several types of active links are provided to facilitate your access to related information. To use them, hold down the Control key on your keyboard and click the link. External links: Let you navigate to external Ovid sources for further information. Jumps to Field Guide List on Ovid Web Site External links to Ovid Customer Support are provided in places where your questions might require the assistance of an Ovid support representative. Copyright 2007 WKMR/Ovid 5 All Rights Reserved
    • Opens Email to Ovid Customer Support Internal Links: Let you navigate more easily to topics throughout the manual that interest you. To start, the manual’s table of contents links to each chapter. Linkable Table of Contents Each chapter starts with a list of linkable topics. Chapter Topic Links Links within chapters let you navigate between related concepts throughout the manual. Copyright 2007 WKMR/Ovid 6 All Rights Reserved
    • Reference Link to Related Information Finally, the end of every chapter provides these two link options. Table of Contents | Chapter Menu Click the Table of Contents link to return to the manual’s table of contents. Click the Chapter Menu link to return to the menu page of the chapter you are viewing. To activate any navigational aid in this manual, hold down the Control key while clicking the link. Copyright 2007 WKMR/Ovid 7 All Rights Reserved
    • CHAPTER 1: OPEN AN OVID SESSION WELCOME TO OVID PAGE OVID NEWS PAGE CHOOSE A DATABASE PAGE OVID DATABASE FIELD GUIDES Copyright 2007 WKMR/Ovid 8 All Rights Reserved
    • Depending on the configuration of the Ovid Web Gateway at your site, you may pass through several pages before your Ovid search session opens. These pages can include the following. • Welcome to Ovid Page • Ovid News Page (or a site-specific news page) • Ovid Choose a Database Page • Ovid Database Field Guides WELCOME TO OVID PAGE When you link to Ovid from your site’s home page or visit the Ovid URL provided by your system administrator, the Welcome to Ovid Page displays. Welcome to Ovid Page From this page, you have three options: • Ovid authentication, • Athens authentication, or • Shibboleth (Institution) authentication. Ovid Authentication From the Ovid login page, you can select one of three search modes for your Ovid session. • Advanced Mode: a feature-rich interface for developing search strategies. • Basic Mode: a simple interface for linear searching. • Find Citation Mode: a search form interface that locates specific records. Copyright 2007 WKMR/Ovid 9 All Rights Reserved
    • To log in to the Ovid Web Gateway, follow these steps. 1. Enter your user ID into the ID box. 2. Enter your password into the Password box. For security purposes, the characters of your password are masked as asterisks as you type. Ovid Web Gateway user ID and password information are case-sensitive. If you have difficulty logging in, see Appendix B: Troubleshooting. 3. Select a search mode default for your session: Advanced, Basic, or Find Citation. 4. Click the Start Ovid button. Only Ovid authentication information works on this page. Ovid verifies your access information and starts your Ovid session. If you forget your user name or password, contact your site administrator for assistance. Whenever you finish using Ovid, log off to free up a user license. If you follow a link out of the Ovid interface, you continue to occupy an Ovid software license until you log off or reach Ovid’s idle time limit. Only one Ovid user ID can be used per Ovid session. For additional user IDs, contact your site administrator. Athens Authentication Ovid supports Eduserv's Athens Authentication System. From the web page provided by your site administrator, click the Athens Login link. Athens displays an authentication page. Athens Authentication Point Page To log in to the Ovid Web Gateway from the Athens authentication page, follow these steps. Copyright 2007 WKMR/Ovid 10 All Rights Reserved
    • 1. Enter your user name into the box. 2. Enter your password. For security purposes, the characters of your password are masked as asterisks as you type. User name and password information are case-sensitive. If you have difficulty logging in, click the Login help link. 3. Click the Login link. Only Athens authentication information works on this page. Athens verifies your access information and starts your Ovid session. If you forget your user name or password, contact your site administrator for assistance. Whenever you finish using Ovid, log off to free up a user license. If you follow a link out of the Ovid interface, you continue to occupy an Ovid software license until you log off or reach Ovid’s idle time limit. SHIBBOLETH (INSTITUTION) AUTHENTICATION To begin the institutional authentication process, click the Institutional Login link. Ovid directs you to the Institutional Login page. Institutional Login Page From this page, follow these steps to log in. 1. Select your region from the dropdown menu. Ovid displays the available institutions. 2. Choose your institution. 3. Click the Login button. Copyright 2007 WKMR/Ovid 11 All Rights Reserved
    • Ovid displays your institution's authentication service login page. Sample Authentication Service Page The login authentication process varies from institution to institution. If you have questions about how to log in at your institution, contact your site administrator. Shibboleth authenticates your access information and starts your Ovid session. If you forget your user name or password, contact your site administrator for assistance. Whenever you finish using Ovid, log off to free up a user license. If you follow a link out of the Ovid interface, you continue to occupy an Ovid software license until you log off or reach Ovid’s idle time limit. Click the Help button on the Institutional Login page for additional information. OVID NEWS PAGE Depending upon site configuration, you may see an Ovid News Page after you log in. On this page, you can read about the following. • Content changes: new database releases or database reloads • Software changes: new search features or enhancements to existing functions • New releases of the Ovid software. • Scheduled maintenance downtime for the Ovid Web Gateway Copyright 2007 WKMR/Ovid 12 All Rights Reserved
    • Ovid News Page Click the Continue button located at the top left-hand side of the page to move from the news page to Ovid’s Choose a Database Page. Some news pages have been customized to site specifications. Instead of seeing an Ovid News Page, you may see a site-specific news page or no news page at all. CHOOSE A DATABASE PAGE The Choose a Database Page lists all Ovid databases to which your site subscribes. From this page, select any database or combination of databases in which to search. Copyright 2007 WKMR/Ovid 13 All Rights Reserved
    • Choose a Database Page If you want more information about a database, click its Information icon. A Database Field Guide opens in a separate window. For further details about Database Field Guides, see Ovid Database Field Guides. To search a single database, click the hyperlinked name of the database. To search more than one database simultaneously, select the check boxes of all the databases you want to compile into a multifile search session. For example, to compile an EMBASE, Ovid MEDLINE, and Your Journals@Ovid multifile, select the check boxes of these database names, then click the Continue button. Ovid opens your session on a Main Search Page of the database(s) you selected. Databases that do not display a check box on the Choose a Database Page are not available for multifile searching. The limit of selections for a multifile is based upon database segments rather than actual databases. Databases such as Ovid MEDLINE contain as many as nine segments, while databases such as AGELINE contain only one segment. The Ovid multifile segment limit is set at 120 to avoid impacting your search sessions. However, should you exceed this limit, Ovid displays an error message. Accessing Primal Pictures Depending upon your site’s subscription, you may have access to Primal Pictures on Ovid. Primal Pictures features the first complete three-dimensional model of human anatomy illustrating function, biomechanics, and surgical procedures. Copyright 2007 WKMR/Ovid 14 All Rights Reserved
    • If your site subscribes to Primal Pictures on Ovid, you can access it by selecting it from the Choose a Database Page. Ovid opens a Primal Pictures session. Primal Pictures on Ovid Primal Pictures offers interactive learning modules for the following topics. • • • Head and Neck Shoulder Spine • • • Hand/Physical Therapy Hip Thorax and Abdomen • • • Spine-Clinical Spine-Chiropractic Knee Surgery • • • Pelvis Knee Foot/Ankle-Sports Injuries • • • Knee-Sports Injuries Foot Interactive Functional Anatomy • • Foot-Podiatric Medicine and Shoulders-Sports Injuries Surgery Copyright 2007 WKMR/Ovid 15 All Rights Reserved
    • Primal Pictures Complete Human Anatomy and IFA includes an additional module: All Titles Plus Test Bank. This highly interactive resource includes a study guide and a test bank to ensure that students gain the most from their Primal Pictures experience. For complete details, click Primal Picture’s Information icon to open its product guide. OVID DATABASE FIELD GUIDES From the Choose a Database Page, you can open any database field guide by clicking the database’s Information icon. Ovid opens the field guide in a separate window. Ovid Database Field Guide Each Ovid field guide contains useful information about the database, including the following. • • • Scope of database content Field descriptions and Stop words examples • • • Producer contact information Limits Sample documents • • • Years of coverage Database tools Copyright information • • Update frequency Command line and sentence syntax Keep the field guide window open and toggle to it for reference while searching the database. For a complete listing of Ovid Database Field Guides, visit the Ovid web site at: Ovid Database Field Guides List. Copyright 2007 WKMR/Ovid 16 All Rights Reserved
    • Database Stop Words Some words (including articles, prepositions, and forms of the verb to be) appear so frequently within a database that they lose their usefulness as search terms or as part of searchable phrases. In many databases, Ovid does not search for these stop words. Even so, you can include stop words within phrases that you want to search. For example, in the phrase copper in sulfate, the word in is a stop word; and in some Ovid databases, Ovid does not search for it. Although stop words are not indexed as searchable terms, Ovid does retain them in your search results. To learn if stop words apply in the database(s) in which you are searching, refer to the field guide. Ovid Database Field Guides contain a complete list of database-specific stop words. If you are using a database with a stop word list, you can indicate to Ovid that you want them included by placing the entire phrase within quotation marks. For example, enter “hope and false hopes” in the keyword search box and retrieve this result. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 17 All Rights Reserved
    • CHAPTER 2: OVID’S MAIN SEARCH PAGE DATABASE BANNER SEARCH BOX SEARCH HISTORY LIMITS BOX SEARCH RESULTS DISPLAY SEARCH MODE OPTIONS: BASIC, FIND CITATION, ADVANCED Copyright 2007 WKMR/Ovid 18 All Rights Reserved
    • The Main Search Page (MSP) of any Ovid search mode (Basic, Advanced and Find Citation) offers these common elements. Display of database information and functional and navigational options such as Database Banner Change Database, Ask A Librarian, Ovid Help, Personal Accounts, Saved Searches/Alerts, and PayPerView access. Command line into which you enter search terms and queries. Search Box Display of statements in your current search strategy; includes functionality to Search History combine searches, delete searches, and save searches. A subset of database limits that you can apply to strategies and results sets directly Common Database from the Main Search Page. Limits available on the Main Search Page represent Limits the more commonly applied limits of the database(s) in which you are searching. For more details, see Common Database Limits. Page that displays records from a results set in your search history. Search Results Display DATABASE BANNER The banner of the Main Search Page tells you which database(s) you are searching and provides several functional options from the Main Search Page. Main Search Page Banner The options of the database banner include these active elements. a The Change Database icon allows you to move your search session intact to another database or to start a multifile search session. When you click it, Ovid opens the Choose a Database Page. Click the name of the new database. Ovid opens the Change Database Page with three options to proceed. Open new database(s) and re-run searches from your previous session. Open the new database(s) without re-running previous searches. Return to the Main Search Page of your previous session. Click one of these icons, and the search session re-opens on a new Main Search Page. Different Ovid database use fields and data structures that are unique to the scope of their data. This is important to keep in mind when switching between databases of different disciplines. For example, a term in Ovid MEDLINE may have a very different meaning (contextually) than the same term in PsycINFO. So, when changing databases, experiment with different vocabulary—and Copyright 2007 WKMR/Ovid 19 All Rights Reserved
    • with different field names—to obtain comprehensive results. Use the dot-dot command ..c/<dbshortcode> to change databases directly from the keyword command line. For example, type ..c/mesz to change to the Ovid MEDLINE database. The command use <dbshortcode> also changes databases directly from the command line. For example, type use mesz to change to the Ovid MEDLINE database. See database field guides for quick commands and database short codes. See Appendix A: Ovid Quick Tips for more advanced searching tips. Changing databases within an Ovid Basic Mode session takes you immediately to the new database Main Search Page instead of the intermediary Change Database Page. All previous search strategies will be lost. To change databases and preserve the search session strategies, be sure to change to Ovid’s Advanced Mode first. b The Ask a Librarian icon provides access to a site expert who can assist you with questions about searching in Ovid. This resource appears on many pages throughout your session. The Ask a Librarian icon is a site-configured entity. If you do not see an Ask a Librarian icon in your display, contact your site administrator. The appearance of the Ask a Librarian icon in this example is Ovid’s default display. This resource can display as an icon in the database banner or as a link directly below the banner. In addition, you can name the icon or link differently at your site (such as, Ask an Ovid Expert). c The Help icon opens a separate window that displays information about the current page in your session. This resource appears on all pages of your session. d The Logoff icon ends your Ovid session and frees up an Ovid user license. It appears on all pages of your session. Logoff URLs can be set by site administrators to redirect you to a site-specific webpage. Therefore, you may be taken to another page when you log off Ovid instead of to the default Welcome to Ovid Page. Use the command line syntax ..o to log off quickly. e The Personal Accounts icon accesses secure pages in which you can store your personal searches. For more details about this Ovid functionality, see Secure an Account of Saved Searches. f The Saved Searches/Alerts icon accesses all searches that you saved previously for continued use and development. Copyright 2007 WKMR/Ovid 20 All Rights Reserved
    • g The PayPerView Account icon provides an online account where you can purchase Ovid Full Text from journals to which your site does not subscribe. For more details, see Ovid’s PayPerView (PPV). When enabled at your site, PayPerView (PPV) links appear throughout your Ovid session. For information about PPV at your site, contact your site administrator. h The View Cart icon provides access to the Ovid articles you want to purchase from your current search session. For more details, see View Your PPV Order History. SEARCH BOX Each Ovid search mode has a search box that differs slightly from the others. The Basic Mode search box uses two text entry boxes: one for keywords and one for author names. Basic Mode Search Box For more details, see Basic Mode later in this chapter. The Advance Mode search box utilizes one command line capable of five different search types. Advanced Mode Search Box The fifth search type—Natural Language—only appears in the Books@Ovid database. For details, see the Natural Language Searching section in Search Books@Ovid. For more details, see Advanced Mode Search Types. The Find Citation mode search box utilizes text entry boxes for specific fields that help you find a known article with greater ease. Copyright 2007 WKMR/Ovid 21 All Rights Reserved
    • Find Citation Mode Search Box For details, see Find Citation Mode later in this chapter. You can move easily between Ovid’s three search modes by clicking the search mode tabs that display with each search box. SEARCH HISTORY As you run searches, Ovid posts search statements and results to your search history. Search History Copyright 2007 WKMR/Ovid 22 All Rights Reserved
    • Use the following search history functional options to expand upon your current search strategy. • • Combine sets Display records from a results set • • Delete sets Expand and contract your search history • • Save sets for future development Remove duplicate records from search results of a multifile session • Create an AutoAlert using this strategy As search sets accumulate in your search history, the length of your strategy can become cumbersome. To manage longer strategies, Ovid displays only the four most recent statements in the search history. Search History: Contracted View To view all search sets and results, click the Expand tab located on the right side of the search history. Ovid opens the search history to show all search sets and results within the current strategy; and the Expand tab is replaced by a Contract tab. Search History: Expanded View Copyright 2007 WKMR/Ovid 23 All Rights Reserved
    • To return to a compacted display, click the Contract tab. Use the command ..ps directly from the keyword command line, and Ovid displays your entire strategy in a separate view called Current Search History. From this, you can use web browser functionality to print or download the strategy. Click the Main Search Page icon to return to your active session. Combine Searches In your overall development of a search strategy, you may find it useful to combine the results of two or more search sets. To do so, click the Combine Searches icon. Ovid opens the Combine Searches Page. Combine Searches Page Copyright 2007 WKMR/Ovid 24 All Rights Reserved
    • From this page, restrict or combine results from as many search sets as you want. To do so, follow these steps. 1. Check the boxes of the search sets you want to combine. 2. Choose a Boolean set operator from the pull-down menu. Retrieves results that are common to the selected search sets and deletes the rest AND Merges records of the selected search sets OR 3. Click the Continue button. Ovid posts results to a new search set in your search history. Combined Search Results In this example, Ovid has compiled search set 6 by applying the AND operator and retrieving only those results that are common to search sets 1 and 5. Ovid has compiled search set 7 by applying the OR operator to combine results from search sets 1 and 5. More Boolean operators (OR, AND, NOT, ADJ, ADJn, and FREQ) can be applied from the keyword command line. For details, see Appendix A: Ovid Quick Tips. Use the command <set#> <and/or> <set#> to combine results from the keyword command line. For example, the command 1 and 3 retrieves only those results that the first and third search sets have in common. The command 1 or 2 or 3 combines results of the first, second and third search sets. Delete Searches In the development of your search strategy, certain statements may become obsolete to your overall strategy. You can delete these statements by clicking the Delete Searches icon. Copyright 2007 WKMR/Ovid 25 All Rights Reserved
    • Selecting Delete Searches Ovid opens the Delete Searches Page. Delete Searches Page Select the check box of a search set you want to remove, then click the Continue button. Ovid removes the search set and displays the edited strategy in your search history. Use the command ..pg <x> to delete (purge) a search set from the keyword command line. For example, the command ..pg 3 removes the third search set from your overall strategy. To remove multiple statements, type a comma between search set numbers that you want to delete. For example the command ..pg 3,4 removes the third and fourth search sets from your strategy. The command ..pg 3-5 removes the third, fourth and fifth search sets. And the command ..pg all deletes all search sets from your search history. Copyright 2007 WKMR/Ovid 26 All Rights Reserved
    • During the development of your search strategy, some search sets will have a dependency upon previous search sets; these are known as dependent sets. If you try to delete a search set that has dependent sets associated with it, Ovid issues this warning: This command will also purge the selected dependent sets. Should you continue to delete, Ovid will remove the set you chose and all of its dependent sets. Deleted search sets cannot be recovered. Save Searches and AutoAlerts In the development of your search strategy, you may decide that you want to save it for later use or further development. You can save searches by clicking the Save Search/Alert icon. Selecting to Save a Search from the Main Search Page Ovid opens the Save Current Search Page. Copyright 2007 WKMR/Ovid 27 All Rights Reserved
    • Save Current Search Page From this page, you can save searches temporarily, permanently, or as an AutoAlert. For details, see Save a Search and Create an AutoAlert. Remove Duplicates Multifile searching allows you to run searches through multiple Ovid databases as though they were one, retrieving results from each database. In this process, a search set can contain more than one copy of the same record. These duplicate records skew results numbers and clutter your output. Ovid’s deduplication functionality lets you remove duplicate records from search set results before viewing, saving, or printing the records. When you run a multifile search, a search set and results display in the search history much like that of any other search. Copyright 2007 WKMR/Ovid 28 All Rights Reserved
    • Multifile Results in Search History Click the Details button of a set to see a break down of results from each database. Ovid shows search set results by database in your search history. Click the No Details button to collapse these results. To remove duplicate records from your multifile results, click the Remove Duplicates icon. Ovid opens the Remove Duplicates Page. Copyright 2007 WKMR/Ovid 29 All Rights Reserved
    • Remove Duplicates Page From this page, follow these steps. 1. From the search history, select a search set to deduplicate. 2. OPTIONAL: Edit deduplication preferences. Changing preferences makes Ovid deduplicate the results set differently. Changes the search criteria so that Ovid first looks for your term in the field Field Preference indicated as your preference. Changes the results display criteria so that Ovid prioritizes results from the Database database indicated as your preference. Preference Ovid applies the preferences—field preference first, then database preference—to determine which results to retain and which to remove. 3. Click the Continue button. Larger results sets take longer to deduplicate than smaller results sets. You can deduplicate sets of 6000 results or fewer. If the set you want to deduplicate has more than 6000 results, use limits, fields, and other search options to reduce the size of the set before deduplicating. Ovid displays the deduplicated set in your search history back on the Main Search Page. Copyright 2007 WKMR/Ovid 30 All Rights Reserved
    • Deduplicated Results Set in Search History If Ovid does not find duplicate records in the set, it displays this message in the search history: No duplicates were detected! You can deduplicate a search set directly from the command line using this command: ..dedup <setnumber>. For example, the command ..dedup 2 removes redundant records from the results of search set 2. Using this command does not permit you to set your own deduplication preferences. After Ovid has deduplicated a search set, you can review the duplicate records and make adjustments to the deduplicated set. To do so, click the Review Duplicates button in the display section of the deduplicated set. Ovid opens the Review Duplicates Page. Review Duplicates Page On this page, Ovid displays the pairs of duplicate records first. Within these pairings, Ovid lists preferred records before the eliminated duplicates. Unique records display after these pairings. Copyright 2007 WKMR/Ovid 31 All Rights Reserved
    • Both preferred and unique records are selected throughout the display. Preferred, Eliminated, and Unique Records Ovid also applies your field and database preferences from the Remove Duplicates Page. For example, a field preference for records with abstracts results in preference given to records that include abstracts on the Review Duplicates Page. A database preference of Ovid MEDLINE records results in preference given to Ovid MEDLINE records over records from other database(s) of your multifile. Each record on the Review Duplicates Page contains these elements. Record Number and Lets you indicate records you want to change. Check Box Identifies the database from which a record was retrieved. Database Name Denotes whether the record is preferred, eliminated, or unique. Record Status Provides information about the record itself, including author, title, publication Record-specific type, source, accession number. Information Provide record-specific linking options. Links Make as many changes as you want to the selection of records from this page. For example, click the check box of a duplicate record, and Ovid will not delete it from the set. Or, unselect a preferred record, and Ovid will delete it from the set. Use Next Record and Previous Record buttons to navigate through Copyright 2007 WKMR/Ovid 32 All Rights Reserved
    • the page. Choose records you want to include or eliminate by clicking their check boxes. Once you have made changes, click the one of the following buttons to proceed. Applies changes and posts a new set to the Main Search Page. Cancels changes and returns to the Main Search Page without posting a new set. LIMITS BOX For your convenience, the Main Search Page of both Basic and Advanced modes provides a selection of database limits for immediate use in developing your overall search strategy. Common Database Limits on the Main Search Page These limits are a partial selection of all the limits available to the database in which you are searching. For details, see Common Database Limits. Copyright 2007 WKMR/Ovid 33 All Rights Reserved
    • SEARCH RESULTS DISPLAY Ovid’s Search Results Display lets you browse through the individual records of results retrieved from search sets in your search history. To view a set of records, click the corresponding Display icon of the set you want to view. Selecting to Display a Results Set Ovid opens a display of records from that results set. For details, see Browse Your Results Records. SEARCH MODE OPTIONS When you select a search mode from the Welcome to Ovid Page, you set the default search mode for the Main Search Page of your search session. Once on the Main Search Page, you can move between search modes easily. Performs simple searches: submit a keyword and/or author search, view results, Basic Mode and exit the system. Performs more complex searches: develop lengthy search strategies. Advanced Mode Locates citations about which you know basic information such as journal name, Find Citation Mode volume number and issue of an article you want to retrieve. In any Ovid search mode, you can take advantage of these search features. • • Ovid Jumpstarts to Main Search Page Feature-rich Search Results Display • • Unlimited search history Lateral linking to bibliographic and full text resources within your site’s subscription • • Combine or delete sets within a strategy Simultaneously search multiple Ovid resources within your site’s subscription • • Save searches for later use and development Deduplication of multifile results • • Set AutoAlerts to favorite data sets Easy access to full text (and graphics) within your site’s subscription Copyright 2007 WKMR/Ovid 34 All Rights Reserved
    • • • Saved searches/AutoAlerts options PayPerView access to unsubscribed Ovid resources • • Secured accounts for personal research Output records through Ovid’s Results Manager Basic Mode Ovid’s Basic Mode search interface is as simple to use as most popular web-search engines. It features basic keyword and author searching with a compliment of database limits. Main Search Page: Basic Mode Common database limits on the Main Search Page remain “sticky” between search modes to facilitate your search experience. In addition, Basic mode is capable of handling your multifile sessions and jumpstarts. The Basic mode Main Search Page uses two text entry boxes for searching. Type a term into the keyword text box. Click the Perform Search button. Ovid runs a subject Keywords search through the default fields of the database. Copyright 2007 WKMR/Ovid 35 All Rights Reserved
    • Enter an author’s last name into the author text box. For more precise results, enter last Author name followed by a space and the first initial. Click the Perform Search button. If the author for whom you are searching has published more than once, you can focus your search to only the works of that author by entering both the author name into the author text box and a term or phrase into the keyword text box. Basic Mode Text Entry Boxes Applying limits to a basic search creates filtering criteria and reduces the number of records in your results set. Ovid’s Basic Mode provides the convenience of applying the most common database limits directly from the Main Search Page. Common Database Limits These database limits can be applied quickly and easily to your searches. The following table lists a few of the more common limits that are available from database to database. Limits results to only those records that provide access to institutionally- Full Text subscribed full text (Ovid Full Text), externally-hosted full text (from publishers and aggregators) and Open Access electronic full text. Depending upon your site’s database subscriptions, this limit can also include EBMR (article reviews and topic reviews), Ovid PDF, CINAHL PDF, and CINAHL ASCII full text. Limits results to those that pertain to human subjects. Human Limits results to those from the current update of the database. Latest Update Limits results to only those that include abstracts. Abstracts Limits results to only those written in English. English Language Limits results to only those from within a certain year or range of years. Publication Year Select as many limits as needed to focus your search. Copyright 2007 WKMR/Ovid 36 All Rights Reserved
    • To run a Basic Mode search, follow these steps. 1. Enter a term into the keyword text box or a name into the author text box or both. 2. OPTIONAL: Select the check boxes of a limit(s) you want to apply to your search. In the case of Publication Year limits, select a range of years from the drop-down list. 3. Click the Search button. Ovid runs your search and posts results to the search history. Limits are database specific and therefore can differ from database to database. For a complete list of limits available within a database, go to the Limit a Search Page of your current session. Find Citation Mode Ovid’s Find Citation Mode lets you combine specifically fielded data to retrieve results of journal article citations. You can access Ovid’s Find Citation Mode in one of three ways. • Select Find Citation Mode from the Welcome to Ovid Page. • Click the Find Citation tab on the Main Search Page. • Set Find Citation Mode in a preset Ovid Jumpstart. The Main Search Page of Find Citation Mode differs in several ways from Basic Mode and Advanced Mode searching. Copyright 2007 WKMR/Ovid 37 All Rights Reserved
    • Main Search Page: Find Citation Mode The search box of Ovid’s Find Citation mode offers a selection of options to help you find journal article citations. It is a text entry request form of specific fields that helps you find journal article citations. Copyright 2007 WKMR/Ovid 38 All Rights Reserved
    • Find Citation Mode Search Box In citation searching, Ovid restricts retrieval to only those records that satisfy the criteria you enter into the search boxes. a Article Title: Restricts retrieval to only those records that contain your term(s) as part of the article. b Journal Name: Restricts retrieval to only those records that contain your term(s) as part of the name of the journal. c Author Surname: Restricts retrieval to only those records that contain the name you enter as part of the author’s surname. Automatic truncation is a default setting for the journal name and author surname fields. To change this setting, contact your site administrator. Find Citation automatically truncates the Journal and Author fields. However, truncation is available in any field. To broaden search results, enter fewer than four characters truncated by the ‘$’ sign. For example, type ang$ in the Title field, and Ovid retrieves results containing terms like Angola, angiostrongylus, angiogenesis, and so on in the title. d Volume: Restricts retrieval to only those records whose journal volume number matches the number you enter e Issue: Restricts retrieval to only those records whose issue number matches the number you enter f Article First Page: Restricts retrieval to only those records for which the first page of the article matches the number you enter g Publication Year: Restricts retrieval to only those records of journals whose publication date matches the year you enter Command line syntax is not supported in Ovid’s Find Citation Mode. To perform a citation search, enter data into at least one of the fields and click the Search button. Ovid runs the search and posts results to your search history. Click the Display icon for the results set you want to view. Or use search box navigational aids to continue developing your search strategy in another mode. Switches to Advanced Mode searching. Switches to Basic Mode searching. Advanced Mode Ovid’s Advanced Mode, the Main Search Page includes additional features of Ovid’s searching. Copyright 2007 WKMR/Ovid 39 All Rights Reserved
    • Main Search Page: Advanced Mode In addition to the core functionality of any Ovid search mode, Advanced Mode offers these search facilitating options. • Four search type options • Database fields • Database tools • Vocabulary mapping (in select databases) • Full selection of database limits • Boolean and Ovid syntax capabilities Keyword searching is the default search type of Ovid’s Advanced Mode. However, keyword searching is only one of five search type options from which you can choose. Searches for terms and phrases within default fields of the database. Searches for names of authors. Searches for terms and phrases in titles of chapters and sections. Searches for terms and phrases in Journals@Ovid titles. Copyright 2007 WKMR/Ovid 40 All Rights Reserved
    • In the Books@Ovid database, the Book Name icon lets you search for terms and phrases in Books@Ovid titles. For details, see Book Name Searching. Searches ordinary language queries. Available in Books@Ovid only. For details, see Natural Language Searching. Select a search type by clicking its icon from the menu located above the command line. Additionally, these options facilitate your search session. Switches to Basic Mode searching. Switches to Find Citation Mode searching. Opens the Search Fields/Indexes Page where you can direct your search through any database-specific fields available. For more details, see Database Fields. Opens the Select a Tool to View Page where you can direct a subject search through a database-specific tool. For details, see Database Tools. Opens the Limit a Search Page where you can find all limits available to the database(s) in which you are searching. From this page, you can restrict search retrieval to any database-specific limits available. For details, see Database Limits. After performing any of these advanced searches, Ovid returns the command line to keyword searching, except in the Books@Ovid database. In Books@Ovid, the command line defaults back to Ovid’s Natural Language searching. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 41 All Rights Reserved
    • CHAPTER 3: ADVANCED MODE SEARCH TYPES KEYWORD SEARCH AUTHOR SEARCH TITLE SEARCH JOURNAL SEARCH Copyright 2007 WKMR/Ovid 42 All Rights Reserved
    • KEYWORD SEARCH In Ovid’s of Advanced Mode, keyword searching is the default search type. To perform a keyword search, follow these steps. 1. Click the Keyword icon. Ovid sets the command line to keyword searching. Keyword Command Line 2. Type a term or phrase into the keyword command line. 3. Click the Search button. Ovid runs the search and displays results in your search history. Keyword Results in Search History In addition to performing traditional keyword searches, Ovid’s keyword command line lets you take advantage of Ovid search syntax, dot-dot commands, Boolean operators, and index searching—without having to type long or repetitive statements. For details, see Appendix A: Ovid Quick Tips. AUTHOR SEARCH Author searching lets you find articles, journals, and other records written by a particular person. To run an author search, follow these steps. 1. Click the Author icon. Ovid sets the command line to author searching. Copyright 2007 WKMR/Ovid 43 All Rights Reserved
    • Author Command Line 2. Type a last name into the command line; you do not have to know the first name or the entire last name. 3. Click the Search button. Ovid opens an alphabetically arranged Author Index Display at the point of the name you entered. Authors Index Display 4. Select the check box of an author name. 5. Click the Perform Search button. Ovid displays results in your search history back on the Main Search Page. Author Results in Search History From the Author Index Display, you can also search for names elsewhere in the index by typing a new name into the search box provided and clicking the Go button. Navigational icons at the top of every page let you move forward or backward in the index display. Copyright 2007 WKMR/Ovid 44 All Rights Reserved
    • Use the keyword command-line syntax <name>.au. to retrieve author names from directly from the Main Search Page. For example, the command singh a.au. searches for all instances of the name Singh (with the first name initial a) that appear in the Author field of the database. If you do not know an author’s first name or initial, truncate the name as in the keyword command singh $.au. This retrieves all authors in the database with the specified surname. Author searching is not case sensitive. TITLE SEARCH Title searching lets you find specific words or phrases in the titles of bibliographic records and full text articles. To create a title search, follow these steps. 1. Click the Title icon. Ovid sets the command line to title word searching. Title Word Command Line 2. Type a term into the command line. 3. Click the Search button. Ovid retrieves results that contain the term in the Title field of the database and displays results in your search history. Title Search Results in Search History Use the keyword command-line syntax <term>.ti. to retrieve a search term more quickly from the Title field. For example, the command encephalopathy.ti. retrieves results that contain the term encephalopathy in the title field of the database. JOURNAL SEARCH Journal searching lets you search the contents of all journals in the Journals@Ovid database. To create a journal search, follow these steps. 1. Click the Journal icon. Ovid sets the command line to journal name searching. Copyright 2007 WKMR/Ovid 45 All Rights Reserved
    • Journal Command Line Enter the first few letters of a journal name into the command line. You do not need to know the full journal name to search in this manner. For example, if you want to find a journal that you know contains the term child in the title, type child into the journal command line. 2. Click the Search button. Ovid opens a Journal Index Display at the child- point in the index. Journal Index Display You can browse through the list of journal titles by using the Back in Index and Forward in Index buttons to navigate from page to page. 3. Select the check box of the journal you want to search. 4. Click the Perform Search button. Ovid displays results in the search history back on the Main Search Page. Journal Search Results in Search History Copyright 2007 WKMR/Ovid 46 All Rights Reserved
    • To locate results in only those journals to which your site subscribes (and access their full text), limit these results to Ovid Full Text Available. From the Journal Index Display, you can also search for journals elsewhere in the index by typing a new term into the search box and clicking the Go button. For example, type arthritis into the text entry box and click Go. Ovid jumps to the A section of the index and displays journal titles that begin with the word arthritis. From there, Ovid continues the display alphabetically. Journal Index Display for the Term arthritis If the term you enter does not exist in the Journal Index Display, Ovid jumps to the next closest journal name alphabetically. If your site subscribes to a Journals@Ovid collection, you can then access the full text articles from you results records. For more information about Ovid Full Text, see Journals@Ovid Full Text. In addition to command line search options, Ovid advanced searching offers access to database-specific fields, tools, and limits. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 47 All Rights Reserved
    • CHAPTER 4: FIELDS AND LIMITS DATABASE FIELDS DATABASE LIMITS Copyright 2007 WKMR/Ovid 48 All Rights Reserved
    • DATABASE FIELDS In Ovid’s Advanced Mode, applying fields to a search (or fielding a search) runs the search in specific fields (or areas) of the database in which you are searching. Fielded Results in Search History When you click the More Fields icon, Ovid opens the Search Fields/Indexes Display. Copyright 2007 WKMR/Ovid 49 All Rights Reserved
    • Search Fields Indexes Display (partial view) From the display, you can view all indexed fields of the database. Two-letter field codes display inline with the full name of the field. To learn more about a specific field on the list, click the Information icon beside the name of the field of interest. The following information displays. • Date of the term’s entry into the database vocabulary • A definition of the field within the context of the database(s) • Stop words (when applicable) This information can help you select fields to apply to your search. In the case of a multifile search, field information about the Abstract field might reveal that abstracts apply to all databases of the multifile, but the description of an abstract may differ within the context of each database. Scope Note Information for the Abstract Field of a Database Fields marked with this icon can be searched but have no index. Copyright 2007 WKMR/Ovid 50 All Rights Reserved
    • Multifiled databases contain a superset of all fields available to each of the component databases, which can raise these special circumstances. • A field in one database may not be available in other databases of the multifile. Even though it displays amongst fields available for the multifile, it only applies to the database from which it came. • A field in one database may have been assigned a different two-letter code than the same field in another database. For example, the Entry Week field in CINAHL is assigned the two-letter code EW; while the same field in EMBASE has been assigned the two-letter code EM. Both display in the list of fields available to the multifile. • The same field may be used differently from database to database; in a multifile, this can produce a variance in meaning amongst your results. Some multifiles may contain different fields with the same two-letter code. For example, the TN code in EMBASE is used to indicate the Drug Trade Name field; while the same two-letter code in BIOSIS PREVIEWS is used to indicate the Taxa Notes field. Fielding a Search Once you determine the field(s) through which you want to run your search, follow these steps. 1. Select the check box of field(s) of interest. 2. Enter a search term in the Text Entry box at the top of the page. 3. Click the Perform Search button. Search Fields/Indexes Display Page Ovid searches for the term in only those fields that you selected then displays results in your search history back on the Main Search Page. Field Search Results in Search History From the keyword command line, type <term>.<xx> to field a search directly from the Main Search Page. For example, the command enchephalopathy.ab retrieves records that contain the term encephalopathy in the Abstract field of the database. To search for a term in more than Copyright 2007 WKMR/Ovid 51 All Rights Reserved
    • one field, separate the two-letter field codes with a comma. The command enchephalopathy.ab,ti retrieves records containing the term encephalopathy in the Abstract and Title fields. For more advanced searching tips, see Appendix A: Ovid Quick Tips. From the Search Fields/Indexes Display, you can also type a search term, select fields, and view the term in a field index comprised of only your selections. Viewing Field Indexes Database indexes are a powerful vocabulary tool in your Ovid session because the use of terms can vary widely from database to database. An index clarifies how the database in which you are searching uses the terms chosen for your search. Field indexes facilitate your search by listing terms (and their variations) in context of each database field. To view a fielded index for a specific term, follow these steps from the Search Fields/Indexes Display. 1. Type a term or phrase into the text box provided. Single-word terms (like aspirin) are best searched in word-indexed fields like Title (TI) and Abstract (AB). Phrase-indexed terms (like asthmatic disorders) are best searched in phrase-indexed fields like Keyword Heading (KW), Journal Name (JN), and Subject Headings (SH). Make your field selections accordingly. When in doubt, use a single word. For more information about word- and phrase-indexed fields, refer to the database field guide. 2. Select fields from the list. If you want to view your term in an index of all fields, select the All Fields (AF) box at the top of the page. 3. Click the Display Index(es) button. Ovid opens a fielded index display that lists results for your term in each of the fields indicated. For example, when we field the term aspirin to title words (TI) and abstracts (AB), Ovid creates a fielded index of results for the term aspirin in both fields, followed alphabetically by terms similarly fielded. Copyright 2007 WKMR/Ovid 52 All Rights Reserved
    • Fielded Index Display (partial view) Numbers in the postings column indicate how many records can be retrieved by selecting the correlating fielded term. In our example, selecting aspirin fielded to titles would generate 2968 records with the word aspirin in the title. In a multifile index display, Ovid combines the fielded results from all of the databases. For example, results posted from a Title (TI) fielded term in a multifile index display represent the number of results that can be retrieved from the Title fields of all databases in the multifile. Navigating an Index Display Use these aids to navigate quickly through an index display. Navigates backward through the index. Navigates forward through the index. Jumps to another location within the same index when you type a new term into the text box and click the Go button. For example, from the previous abstract-title index for the term aspirin, type the term asthma and click the Go button. Ovid jumps from the aspirin point of the abstract-title fielded index to the point that lists asthma and its variations. From any index display, retrieve results by selecting the check boxes of fielded terms of interest to you. Click the Perform Search button. Ovid posts results to your search history back on the Main Search Page. Fielded Index Search Results Ovid’s command line syntax lets you locate a term within fielded indexes directly from the Main Search Page. This search technique is known as rooting into a fielded index display. Rooting the Term aspirin into an Abstract-Title Index Copyright 2007 WKMR/Ovid 53 All Rights Reserved
    • Use the keyword command line syntax root <term>.<xx> to open a fielded index display directly from the Main Search Page. For example, the command root aspirin.ab opens the Abstract Index Display at the point of the term aspirin. Other root command examples include the following. root nursing inquiry.jn. Displays the phrase nursing inquiry in a Journal Name (JN) fielded index. root aspirin.ab,ti,hw. Displays the term aspirin in the combined Abstract (AB), Title (TI), and Heading Word (HW) fielded index. root blood pressure.sh. Displays the phrase blood pressure in the Subject Heading (SH) fielded index. DATABASE LIMITS Applying limits to your searches creates filtering criteria for retrieval and reduces the number of records in your results set. Ovid database limits focus your search on a specific aspect of information contained in a record. Limits vary from database to database and reflect functionality built into the database by its producer. Examples of limits in Ovid databases include: • Abstracts, • Full Text, • Language, • Latest update, • Publication Year, and many more. In Ovid’s Advanced Mode, limits are available from two locations. Limits found here represent only the more commonly applied limits of the Main Search Page database(s) in which you are searching. Limits found here represent the full array of limits specific to the database(s) in Limit a Search Page which you are searching. Common Database Limits All of Ovid’s databases include the ability to focus search results directly from the Main Search Page with an array of the most common database limits. Copyright 2007 WKMR/Ovid 54 All Rights Reserved
    • Common Database Limits The Books@Ovid database does not have lamits. Only the Publication Year limit is available from the Main Search Page. To access all other Books@Ovid limits, click the More Limits icon. Common database limits are culled from the full suite of limits available because they are the most commonly used limits of the database(s). For convenience, Ovid locates these limits in their own section on the Main Search Page. From there, you can apply them directly to your search statements. The following are a few of the more common limits from database to database. Limits results to only those records that provide full text access to institutionally- Full Text subscribed full text (Ovid Full Text and externally-hosted full text from publishers and aggregators) and Open Access, electronic full text. Depending upon database subscriptions at your site, this limit can also include EBMR (article reviews and topic reviews), Ovid PDF, CINAHL PDF, and CINAHL ASCII full text. Limits results to those that pertain to human subjects. Human Copyright 2007 WKMR/Ovid 55 All Rights Reserved
    • Limits results to those from the current update of the database. Latest Update Limits results to only those that include abstracts. Abstracts Limits results to only those written in English. English Language Limits results to only those from within certain years or range of years. Publication Year To apply a common limit(s) from the Main Search Page, follow these steps. 1. Select the check boxes of limits you want to apply to your next search statement. Or in the case of the Publication Year limit, select a range of years from the drop-down menu. Select as many limits as needed to focus your search. 2. Type a statement into the command line. 3. Click the Perform Search button. Ovid applies the limits selected to the search statement and post results to the search history. Results of Search Limited to Full Text and a Date Range Limits are database specific and can differ greatly from database to database. For a complete list of database-specific limits, go to the Limit a Search Page. By default, common database limits do not remain selected in database or multifile sessions. You must reselect limits from the Main Search Page with every search you run. However, your site administrator can configure a setting to make your limit selections “stick” in any database or multifile session. When sticky limits are enabled, common limit selections reset only when you switch your session to another databases. To enable this functionality, contact your site administrator. Sticky limits are available for common database limits only. They do not apply to the full selection of database limits available on the Limit a Search Page. When sticky limits are applied to a database or multifile session, the Publication Year limit displays on the Main Search Page only; it no longer displays on the Limit a Search Page of the database. A selection of common database limits can be preset automatically for searches (including jumpstarts) in a specific database or multifile so that you do not have to select them when you first start your session. To enable this functionality in Ovid, contact your site administrator. Database-specific Limits Copyright 2007 WKMR/Ovid 56 All Rights Reserved
    • You can utilize all database-specific limits to further refine your results by clicking the More Limits icon. Ovid opens the Limit a Search Page. Limit a Search Page This page has three sections to it. Ovid applies limits that you select to one of the statements from this display search history of your current search history. These limit options are a further expansion of those found on the Main Search limit check boxes Page, including Publication Year. The Ovid Full Text Available and Full Text limit options of this section differ in the following manner. Ovid Full Text Available limits retrieval to only those records through which Copyright 2007 WKMR/Ovid 57 All Rights Reserved
    • you can access Ovid full text journal articles, either through your site’s subscription or through Ovid’s PayPerView. Full Text limits results to only those records that provide full text access to institutionally-subscribed full text (Ovid Full Text and externally-hosted full text from publishers and aggregators) and Open Access, electronic full text. Depending upon database subscriptions at your site, this limit can also include EBMR (article reviews and topic reviews), Ovid PDF, CINAHL PDF, and CINAHL ASCII full text. The Ovid Full Text limit and Full Text limit that display in this section are configured and enabled by your site administrator. If you do not see one or the other of these limits, contact your site administrator. These additional limit options are broken into menus of subcategories for your limit menus review. Apply one or more limits from a menu by holding down the Control key and clicking on selections. Selections remain highlighted as you move from limit to limit. To apply limits to an existing search statement from the Limit a Search Page, follow these steps. 1. From the current search history display, select the statement to which you want to apply a limit(s). 2. From both limit sections, select the limits you want to apply to the statement. 3. Click the Limit a Search button. Ovid re-runs the search, applying your limit selections to the search statement indicated, and posts results to the search history on the Main Search Page. Limit types and formats will differ from database to database. The Ovid Full Text limit and Full Text limit are configured and enabled by your site administrator through the Links@Ovid Administrator Tool. If you do not see one or the other of these limits, contact your site administrator. Use dot-dot command-line syntax to restrict record retrieval directly from the Keyword command-line. To do so, type: ..l/3 pt=drug reference. This command limits retrieval from your third results set to only those records that are drug reference publications. Limit results to a year of publication by using the following dot-dot command-line syntax: ..l/<set number> yr=<year>. Publication year is indicated in the command as four digits (as in 1966) or a hyphenated four-digit year range (as in 1966-1989). So, the command ..l/2 yr=1989-1999 limits retrieval from the second results set to only those records published between 1989 and 1999. Use sentence syntax to restrict record retrieval directly from the command-line. To do so, type: limit 13 to cardiology. This command limits retrieval from the thirteenth results set to only those records about cardiology. For a list of database-specific limits, refer to the database field guide. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 58 All Rights Reserved
    • CHAPTER 5: VOCABULARY TOOLS INTRODUCTION TO OVID’S VOCABULARY TOOLS VOCABULARY MAPPING SUBHEADINGS TREE TOOL THESAURUS TOOL PERMUTED INDEX TOOL SCOPE NOTES CLASSIFICATION CODES TOOL Copyright 2007 WKMR/Ovid 59 All Rights Reserved
    • OVID’S VOCABULARY TOOLS In Ovid’s Advanced Mode, vocabulary tools let you discover more about your search terms within the scope of the database. To access these tools, click the Search Tools icon from the Main Search Page. Ovid opens the Select a Tool to View Page. Select a Tool to View Page Here, you can preview a list of tools available for the database. Tool selections differ from database to database. A graphical representation of the database’s hierarchical vocabulary structure. Tree Ovid’s Tree Tool permits you to view a known subject heading within the contexts of the database in which you are searching. A graphical representation of the database’s vocabulary structure arranged Thesaurus alphabetically rather than hierarchically. The Thesaurus tool permits you to view a known subject heading within an alphabetical listing of other subject headings. A graphical representation of a single-word search term within a context of Permuted Index similar terms, related terms, and used-for terms. The Permuted Index (PTX) tool lets you examine a broader range of meaning for terms of interest to you. If you are uncertain about the exact wording of a search term, use the PTX to explore what you want in the context of the database in which you are searching. Information about database indexed terms with which you can select other Scope Note terms for searching or expand concepts for search strategies. Copyright 2007 WKMR/Ovid 60 All Rights Reserved
    • Associated terms of subject headings that focus the meaning of your search on a Subheadings specific aspect of the subject heading. For example, subheadings of the subject heading neoplasms can include: diagnosis, diet therapy, drug therapy, rehabilitation, and so on. Select any one or a combination of subheadings to refine your search. A display of database-specific subject categories, arranged in a hierarchy from Classification Codes broader concepts to narrower terms. Searching on known classification codes can be a convenient way to cull subsets from broad subject categories. To apply a tool to a search term, follow these steps from the Select a Tool to View Page. 1. Type a term in the subject box. 2. Select the Radio button of the tool you want to apply to the term. 3. Click the Perform Search button. Ovid makes tools available when the database producer provides them. Tools are not available in many of the smaller bibliographic databases. In Current Contents and the EBMR databases, tools differ from those described here. For a listing of database-specific tools, refer to the database field guide. VOCABULARY MAPPING Ovid’s mapping process utilizes statistical analysis to match a search term with the controlled vocabulary of a database. Mapping is a keyword command line tool enabled by default in databases that have a controlled vocabulary (a set of pre-determined terms describing concepts within the database). A controlled vocabulary indexes variants under industry-established terminology. By mapping your search terms to a database’s controlled vocabulary, Ovid eliminates a lot of guess work from the development of search strategies. In mapping-enabled databases, a Map Term to Subject Heading check box displays above the keyword command line. Ovid does not apply mapping when you use command line syntax. Mapping functionality is not available in the Books@Ovid database, nor is it available in multifile sessions. When you enter a search term that maps to subject headings (the indexed terms of a controlled vocabulary), Ovid opens the Mapping Display and lists the best-matching subject headings associated with your term. For example, search the term green tea polyphenols in CINAHL, and Ovid maps to all subject headings associated with green tea polyphenols and opens the Mapping Display that lists them. Copyright 2007 WKMR/Ovid 61 All Rights Reserved
    • Mapping Display for green tea polyphenols In this example, Ovid has mapped our search terms to several subject headings. Click Information icons to view scope note information about the subject headings, including: definition, date of entry into the controlled vocabulary of the database, and used-for terms (a history of prior indexing of the term). Each subject heading is hyperlinked to a database vocabulary tool. Click the subject heading and the tool display opens, highlighting the subject heading within a hierarchical display of the database’s controlled vocabulary. Viewing the vocabulary structure of a database can help you decide if you want to explode (broaden) or focus (refine) your results. On the Mapping Display, subject headings are hyperlinked to a structured vocabulary tool such as a Tree, Thesaurus, or Permuted Index. Click the subject heading link and Ovid opens the structured vocabulary display, highlighting the subject heading within context of the tool. Viewing a subject heading within the vocabulary tool can help you decide if you want to Explode (for broader results) or Focus (for topic-specific results) the term for best results. To gain results quickly from the Mapping Display, follow these steps. 1. Select the checkboxes of subject heading terms to include in your search. 2. Select the Include All Subheadings check box. 3. Choose a Boolean operator from the pull-down menu. Copyright 2007 WKMR/Ovid 62 All Rights Reserved
    • Retrieves results that contain at least of the subject headings selected. OR Retrieves only those results that contain all the subject headings selected. AND 4. Click the Continue button. Ovid posts results to the search history back on the Main Search Page. If your initial search term does not map to a subject heading of interest to you, select the Search as Keyword check box from the Mapping Display and click the Continue button. Ovid runs a standard keyword search and posts results to your search history back on the Main Search Page. To disable Mapping, un-check the Map Term to Subject Heading box located above the Search button on the Main Search Page. Ovid then performs keyword searches through field defaults of the database(s). Refer to the database field guide for information about the availability of Mapping and database default fields. You can map a known subject heading directly from the Main Search Page’s keyword command line by typing <subject heading term>/, as in the command green tea/. Explode a Term from the Mapping Display Exploding a subject heading from the Mapping Display lets you retrieve results that contain the subject heading in combination with all of its narrower, more specific subheadings. Subheadings provide a broader scope of interpretation for the subject heading. Copyright 2007 WKMR/Ovid 63 All Rights Reserved
    • Mapping Display for green tea In this example, we want to explode the mapped subject heading green tea from the Mapping Display. To do so, follow these steps. 1. Select the check box of the subject heading green tea. 2. Select the subject heading’s Explode check box. 3. Select the Include All Subheadings box. 4. Click the Continue button. Ovid displays your results in the search history of the Main Search Page. Search History Display In the statement displayed in your search history, exp indicates that the term has been exploded. Copyright 2007 WKMR/Ovid 64 All Rights Reserved
    • In databases with a controlled vocabulary, use the exp command to explode a known subject heading directly from the keyword command line. For example, the command ..exp green tea retrieves records that contain the term Green Tea and all of its subheadings. Exploded results represent the number of records that contain the subject heading term, whether it is the main topic of the article or if it appears in combination with any of its subheadings. Therefore, you gain the most comprehensive results when you explode a subject heading. If you do not want all subheadings to be included within exploded results, you can select only those that imply the meaning of the subject heading that you want. To gain such selective results from exploding a subject heading, follow the same steps from the Mapping Display. 1. Select the check box of the subject heading term you want to explode, in this example: green tea. 2. Select the term's Explode check box. 3. Unselect the Include All Subheadings check box. 4. Click the Continue button. Ovid opens the Subheadings Display for that term. Subheading Selections for green tea 5. From the Subheading Display, select subheadings associated with the meaning of the subject heading you want in your results. 6. Choose a Boolean operator from the pull-down menu. Retrieves results that contain any one of the subject headings selected. OR Retrieves results that contain all subject headings selected. AND For this example, we have selected the subheadings Analysis and Therapeutic use. 7. Click the Continue button. Ovid posts results in the search history back on the Main Search Page. Copyright 2007 WKMR/Ovid 65 All Rights Reserved
    • Results from Exploding Green Tea with Two Subheadings Notice that fewer results display back in the search history of the Main Search Page from having refined the subject heading Green Tea to only that subheading (aspects of the subject heading) of interest to you. Database publishers index records using the most specific terms of their industry. To ensure that your search gains comprehensive results, explode subject headings to include all related subheadings. Use the command sh <term> to open the Subheading Display for a known subject heading. For example, the command sh green tea displays the list of subheadings for the term green tea. Focus a Term from the Mapping Display Page When you focus a subject heading term from the Mapping Display, Ovid retrieves results in which your subject heading is considered the major topic. Copyright 2007 WKMR/Ovid 66 All Rights Reserved
    • Selecting to Focus from Mapping Display From the Mapping Display, we want to focus the subject heading green tea. To do so, follow these steps. 1. Select the check box of the subject heading green tea. 2. Select the Focus check box of the subject heading. 3. Select the Include All Subheadings box. 4. Click the Continue button. Ovid displays results in the search history on the Main Search Page. In the statement displayed in your search history, the * symbol that precedes the search Copyright 2007 WKMR/Ovid 67 All Rights Reserved
    • statement indicates that the term has been focused. In databases with a controlled vocabulary, use the *<subject heading> command to focus a known subject heading directly from the keyword command line. For example, the command *green tea refines results to only those for which the subject heading term green tea is the main topic. These results represent the number of records for which the subject heading is the major topic. Note the difference between the exploded and focused results gathered so far. If you do not want to include all of the subheadings within your focused results, you can select only those that better refine the meaning of the subject heading toward results that you want. To gain such selective results from focusing a subject heading, follow the same steps from the Mapping Display. 1. Select the check box of the subject heading green tea. 2. Select the subject heading's Focus check box. 3. Unselect the Include All Subheadings box. 4. Click the Continue button. Ovid opens the Subheadings Display for that term. Subheading Display for green tea 5. From the Subheading Display, select subheadings associated with the meaning of the subject heading you want in your results. 6. Choose a Boolean operator from the pull-down menu. Retrieves results that contain at least one of the subheadings selected. OR Retrieves results that contain all of the subheadings selected. AND For this example, we have selected the subheadings Analysis and Therapeutic Use and are combining them with the OR operator. 7. Click the Continue button. Ovid posts results in the search history on the Main Search Page. Copyright 2007 WKMR/Ovid 68 All Rights Reserved
    • Notice that Ovid retrieved fewer records as a result of refining the subject heading topic search to only those subheadings (aspects of the subject heading) of interest to you. Use Ovid’s Focus function when you want to retrieve the most specific information for your search. Vocabulary tools like the database Tree, Thesaurus, Permuted Index, and Classification Codes allow you to utilize Ovid’s Explode and Focus functionalities. Use the command sh <term> to open the Subheading Display for a known subject heading. For example, the command sh green tea displays the list of subheadings for the term green tea. If your search term does not map to a subject heading of interest to you, select the Search as Keyword check box and click the Continue button. Ovid runs a keyword search for your term in the default fields of the database. TREE TOOL Ovid’s Tree tool is a graphical representation of the database’s hierarchical vocabulary structure. It provides a visual means of browsing the database’s indexed vocabulary for broader and narrower terms. To access a tree tool, click the Search Tools icon on the Main Search Page. Search Tools Icon on the Search Box Ovid opens the Select a Tool to View Page. Copyright 2007 WKMR/Ovid 69 All Rights Reserved
    • From this page, follow these steps to view a subject heading with the tree tool. 1. Enter a known subject heading (such as asthma) into the text entry box. If the term entered is not a subject heading of the database, Ovid maps the term to a subject heading for you. 2. Select the Tree Radio button. 3. Click the Perform Search button. Ovid opens a Tree display for the subject heading term. Copyright 2007 WKMR/Ovid 70 All Rights Reserved
    • Tree Display for the Subject Heading asthma Use the keyword command tree <subject heading> to open a Tree Display for a known subject heading. For example, the command tree asthma opens the Tree Display at the point of the subject heading asthma. In the Tree Display, Ovid arranges terms in a hierarchical system of branches that depicts your term’s relationship with broader (more general) and narrower (more specific) terms. For convenience, Ovid highlights your term within the display. Numbers in the Hits column indicate the number of results to which the term has been indexed. You can retrieve these results by selecting the check box of the term and clicking the Continue button. The Tree Display lists your subject heading in the first conceptual context to which it applies within the full vocabulary of the database. For example, the subject heading asthma is listed as a narrow term for the broader subject headings: bronchial diseases, respiratory tract diseases, bacterial and fungal diseases, and finally diseases. As well, narrower terms display below your subject heading term. The Tree Display has several active elements to further your search. Copyright 2007 WKMR/Ovid 71 All Rights Reserved
    • Opens branches to narrower terms that let you explore more specific levels of meaning for the broader terms in the display. Close branches of narrower terms so that you can see more inclusive levels of meaning of the terms in the display. Select this check box of any term in the display and click the Continue button. Ovid searches for that term in combination with all of its conceptually narrower terms from the tree display. A broader array of results are retrieved this way. Select this check box of any term in the display and click the Continue button. Ovid runs a search for the selected term and retrieves only those results for which that term is the major topic. Very specific results are retrieved this way. Learn more about a term in the display by clicking its Information icon. Ovid opens a Scope Note Display with useful information about the term, including: • subject heading for the term, • definition of the term within context of the database, • year the term was entered into the database vocabulary, • references, • see-related terms, and • used-for terms. Reviewing the meaning of terms within the context of the database can help you decide what terms to include in your search. Scope Note Display for the Subject Heading asthma Information icons only display for terms for which the database producer has supplied information. Copyright 2007 WKMR/Ovid 72 All Rights Reserved
    • From the Main Search Page, use the keyword command scope <subject heading> to open a Scope Note Display for a known subject heading. For example, the command scope asthma opens the Scope Note Display for the known subject heading asthma. Click the Contexts button to collapse the tree into a display that shows your subject heading term amongst all concepts to which it applies in the vocabulary of the database. Contextual Tree Display for the Subject Heading asthma Click the Full Tree button to return to the original display. Click the Search Tools icon to open the Select a Tool to View Page and select another database tool. Click the Main Search Page icon to return to the Main Search Page of your Ovid session. Copyright 2007 WKMR/Ovid 73 All Rights Reserved
    • To run a search from the tree display, follow these steps. 1. Select the check box of the term(s) you want to search. Remember, the number in the Hits column indicates the number of records that have been indexed with that term. 2. OPTIONAL: Select the Explode or Focus option that displays inline with the term you select. Explode Retrieves all records indexed with your term and its associated terms. Restricts retrieval to only those records in which your term is the main topic. Focus 3. OPTIONAL: Combine the records of two or more terms by using a Boolean operator from the Combine-selections-with drop-down menu located at the top of the page. Retrieves records that contain at least one of the terms selected. OR Retrieves only those records that contain all of the terms selected. AND 4. Click the Continue button. Ovid runs the search and posts results to your search history back on the Main Search Page. SUBHEADINGS Some databases allow you to apply further qualifiers or subheadings during vocabulary mapping to pinpoint a specific aspect of the subject heading concept. For example in the Ovid MEDLINE database, when you combine the subject heading diabetes melitis with its subheading diet therapy (dh), Ovid retrieves records that are not about the diabetes in general, but about the effects of diet therapy on diabetes specifically. To display a list of subheadings from the Main Search Page, follow these steps. 1. Run a search that maps to a subject heading. Ovid MEDLINE Search Ovid opens the Mapping Display for that term. Copyright 2007 WKMR/Ovid 74 All Rights Reserved
    • 2. Select a subject heading from the list on the Mapping Display. 3. Make sure that the Include All Subheadings check box is unselected. 4. Click the Continue button. Ovid opens the Subheadings Display for the subject heading that you chose. Copyright 2007 WKMR/Ovid 75 All Rights Reserved
    • Subheading Display for the Subject Heading Nutrition Disorders If you are interested in a subheading but are not certain that you want its records in your overall search strategy, click the Information icon. Ovid opens an informational display for that subheading. Reading this information can help you decide whether or not to retrieve the records associated with that subheading. From the Subheading Display, you can retrieve records in the database that have been indexed with that particular subject heading-subheading combination. To do so, follow these steps. 1. Select the check boxes of subheadings that you want to refine the meaning of records retrieved with your subject heading. 2. Select a Boolean operator from the Combine-selections-with pull-down menu. Retrieves records that contain at least one of the subheadings selected. OR Retrieves only those records that contain all of the subheadings selected. AND 3. Click the Continue button. Ovid refines the subject heading search to only those aspects indicated by your selection of subheadings. Results display in the search history of the Main Search Page. Copyright 2007 WKMR/Ovid 76 All Rights Reserved
    • Subheading Search Results in Search History From the keyword command line, combine a known subject heading with a known subheading by using the command line syntax <subject heading term>/<two-letter subheading code>. For example, the command nutrition disorders/dh asks Ovid to retrieve records about the effects of diet therapy (dh) on diabetes. THESAURUS TOOL Databases such as ERIC, PsycINFO, and ClinPSYC use a Thesaurus vocabulary tool instead of a Tree. The thesaurus tool differs from the tree tool in that it is arranged alphabetically, rather than hierarchically. To access a database thesaurus, click the Search Tools icon located on the Main Search Page. Search Tools Icon on the Search Box Ovid opens the Select a Tool to View Page. Select a Tool to View Page From this page, follow these steps to view a subject heading with the thesaurus tool. 1. Type a subject heading (such as work ethic) into the Text Entry box. If the term you enter is not a subject heading of the database, Ovid maps the term to a subject heading for you. Copyright 2007 WKMR/Ovid 77 All Rights Reserved
    • 2. Select the Thesaurus Radio button. 3. Click the Perform Search button. Ovid opens a thesaurus display for the subject heading indicated. Thesaurus Display for the Term work ethic Again, Ovid lists terms alphabetically within the thesaurus display. Your thesaurus entry displays at the top of the page and is highlights within the general display. Numbers in the hits column indicate the number of records indexed to the term. Use the keyword command thes <term> to open a Thesaurus Display for a known subject heading. For example, the command thes work ethic opens the database thesaurus at the point of the subject heading work ethic. Terms in the thesaurus display break down into branches of relevant terms. Copyright 2007 WKMR/Ovid 78 All Rights Reserved
    • Display-only terms that provide contextual meaning about the thesaurus term. Used-for terms Used-for terms do not have records associated with them. For example, in the screen shot above, the used-for term puritan ethic lends further meaning to the thesaurus term work ethic. Running a search for puritan ethic only maps to the subject heading work ethic. However, running a search for work ethic retrieves results that encompass meanings implied by the used-for terms associated with it. Terms that are more general in scope than the thesaurus entry term. Broader terms Terms that are more specific in scope than the thesaurus entry term. Narrower terms Terms that are synonymous with the thesaurus term. Related terms provide Related terms alternative search concepts and retrieval beyond that of the thesaurus entry term itself. Display-only terms that show how the thesaurus term is indexed and the See references number of records associated with it. The thesaurus display has several navigational and functional elements to assist your search. Moves back page by page through the thesaurus display. Moves forward page by page through the thesaurus display. Select the Explode check box of any term and click the Continue button. Ovid runs a search for the selected term in combination with all of its relevant terms from the display. Results retrieved are highly comprehensive. Select the Focus check box of any term and click the Continue button. Ovid runs a search for the selected term and retrieves only those results in which that term is the major topic. Opens a display of information about a term in the display. Copyright 2007 WKMR/Ovid 79 All Rights Reserved
    • Knowing the meaning of terms within the context of the database can help you decide what terms you want to include in your search. Information icons display for terms for which the database producer has supplied information. Click any hyperlinked subject heading to change the thesaurus entry. For example, from the Thesaurus Display for the subject heading work ethic, click the hyperlinked subject heading American Dream. Ovid jumps to that part of the thesaurus and makes American Dream the thesaurus entry. Click an italicized hyperlinked term, and Ovid maps it to a valid subject heading in the thesaurus. For example, from the thesaurus display for the work ethic, click the hyperlinked term work education programs. Ovid maps it to the subject heading work study programs, jumps to that part of the thesaurus, and makes work study programs the thesaurus entry term. Thesaurus Display Opens the Select a Tool to View Page from where you can select another database tool for searching. Returns to the Main Search Page of your Ovid session. To run a search from the thesaurus display, follow these steps. 1. Click the check box of any term(s) in the display. Remember, the number in the Hits column indicates the number of records that have been indexed with that term. 2. OPTIONAL: Select the Explode or Focus option that displays inline with the term you select. Retrieves all records indexed with your term and its associated terms. Explode Restricts retrieval to only those records in which your term is the main topic. Focus Copyright 2007 WKMR/Ovid 80 All Rights Reserved
    • 3. OPTIONAL: Combine two or more terms with a Boolean operator from the Combine-selections-with drop-down menu located at the top of the page. Retrieves records that contain at least one of the terms selected. OR Retrieves only those records that contain all of the terms selected. AND 4. Click the Continue button. Ovid runs search for the term indicated and posts results to the Main Search Page. PERMUTED INDEX TOOL Ovid’s Permuted Index is a vocabulary tool with which you can mine for terms in the database of your Ovid session. As the use of terms can varies from database to database, a permuted index is of value in clarifying how a database uses terms that you want to include in your overall search strategy. Unlike Ovid’s Tree or Thesaurus tools, Ovid’s Permuted Index (PTX) is used with single-word search terms only. The PTX lets you examine a broader range of term meanings than can be found in a tree or thesaurus display. If you are uncertain about the exact wording of a term, use the PTX to find it. To access a permuted index, click the Search Tools icon located on the Main Search Page. Search Tools Icon on the Search Box Ovid opens the Select a Tool to View Page. To see a term using a permuted index, follow these steps. 1. Type a term (such as asthma) into the text entry box. 2. Select the Permuted Index Radio button. 3. Click the Perform Search button. Ovid opens a permuted index display for the term. Copyright 2007 WKMR/Ovid 81 All Rights Reserved
    • Permuted Index for asthma To learn more about a term in the display, click its Information icon. Ovid opens a Scope Note Display. Scope notes provide information about a term, including when the term was first indexed, how the term is applied in the database, references, used-for terms and see-terms, and other information that could prove relevant to your search. Since many indexed terms are part of phrases (like exercise-induces asthma or anti-asthmatic agents), a single-word search term may display as a part of a phrase. Ovid’s Permuted Index lets you explore that possibility and view all indexed words and the phrases that include them. Numbers in the Hits column indicate how many records have been indexed with that term from the display. To retrieve those records, follow these steps. 1. Select the check boxes of more than one term in the display. 2. OPTIONAL: Select the Explode or Focus option that displays inline with the term you select. Retrieves all records indexed with your term and its associated terms. Explode Restricts retrieval to only those records in which your term is the main topic. Focus 3. Choose a Boolean operator from the drop-down menu. Copyright 2007 WKMR/Ovid 82 All Rights Reserved
    • Retrieves the union of records from the subject headings selected. OR AND Retrieves the intersection of records (those records that your selections have in common) from the subject headings selected. 4. Click the Continue button. Ovid posts results to the search history of the Main Search Page. Records Combined with AND from Two Terms of the Permuted Index Use the keyword command ptx <term> to open a permuted index display directly from the Main Search Page. For example, the command ptx asthma opens a permuted index display for the term asthma. Click a hyperlinked term in the permuted index display, and Ovid opens a vocabulary tool for that term. For example, if we click the hyperlinked term exercise-induced asthma from the permuted index display, Ovid opens a tree display for exercise-induced asthma. Tree Display for exercise-induced asthma Copyright 2007 WKMR/Ovid 83 All Rights Reserved
    • SCOPE NOTES Scope notes provide information about indexed terms of a database that could be relevant to your search strategy. To access scope note information for a subject heading from the Select a Tool to View Page, follow these steps. 1. Enter a search term (such as nursing practice) into the text entry box. 2. Select the Scope Note radio button. 3. Click the Perform Search button. Ovid opens the Scope Note Display for the term indicated. Scope Note Display for nursing practice Scope notes are available only in databases for which the database producer provides such information. The scope note for any term shows useful information, including the following. Valid subject headings are terms specifically indexed as part of the controlled Subject heading vocabulary of the database. Therefore they have more terms and concepts associated with them and can yield more relevant results. If you do not enter a valid subject heading, Ovid maps your term to one. For example, in the CINAHL database, Ovid maps the term tumor to the subject heading neoplasms. Copyright 2007 WKMR/Ovid 84 All Rights Reserved
    • Definition of the term within the context of the database. For example, the Scope term acquired immunodeficiency syndrome has a different scope in CINAHL (a nursing database) than it does in Ovid MEDLINE (a general medicine database). Year in which the term was first indexed as part of controlled vocabulary of Year of entry the database. When applicable, a brief indexing history is provided. For example, in the Ovid MEDLINE database, the term Attention Deficit Disorder with Hyperactivity was indexed in 1984. When applicable, information is provided about how a term was indexed Previous indexing formerly in the database. For example, in Ovid MEDLINE, the scope note for acquired immunodeficiency syndrome lists the previous term Immunologic Deficiency Syndromes as having been the subject heading from1979 to 1982. Such information reflects how terminology changes over time and can be helpful to ensure that you include such varying terminology to gain comprehensive results. Concepts related to and expanding upon the meaning of the term. See-related See-related references references can be useful to broaden a search strategy to include variations of terms that you might not have considered. Word variants of a term. For example, in the Ovid MEDLINE database, the Used-for terms term neoplasms is commonly used instead of tumors. Used-for references can be useful to refine your search with terms that better define or clarify the strategy you want to pursue. Use the keyword command scope <term> to open a known subject heading’s scope note directly from the Main Search Page. For example, the command scope nursing practice opens the Scope Note Display for nursing practice. To return to the Select a Tool to View Page, click this icon located at the top of the Scope Note Display. CLASSIFICATION CODES Classification codes are broad subject categories within certain databases. Searching with classification codes is a convenient way to the scope of the database into subject areas. Viewing classification codes lets you see database categories that might be of interest to you and the number of records that can be retrieved from each. Ovid’s Classification Codes tool is available for the following databases. • • • AGRICOLA EI Compendex *Plus Cambridge Scientific Abstracts • • • ATLA INSPEC PSYNDEXplus with TestFinder Literature & Audio Visual Media • • • CAB Abstracts PsycINFO PSYNDEXplus Tests You can access a classification codes tool from either of two places within the Ovid interface. Copyright 2007 WKMR/Ovid 85 All Rights Reserved
    • Use the keyword command directly from the Main Search Page. Main Search Page As you learn these codes, you can use them directly from the Main Search Page command line. Ovid’s command line syntax lets you qualify a search statement with a classification code(s) directly from the Main Search Page. To do so, use the keyword command <classification code>.cc. For example in the AGRICOLA database, the command j700.cc retrieves all records associated with term soil cultivation. Click the Search Tools icon from the Main Search Page. Ovid opens the Select a Tool to View Page Select a Tool to View Page. Select a Tool to View Page From the Select a Tool to View Page, select the Classification Codes Radio button and click the Perform Search button. Ovid opens the classification codes display of the database. Copyright 2007 WKMR/Ovid 86 All Rights Reserved
    • Classification Codes Display for the AGRICOLA Database By browsing through a classification codes display, you can explore database categories and alternative topics you might not otherwise have considered for your search strategy. Ovid organizes classification codes by broader to narrower subject categories, by date ranges, or by a combination of both. When scope notes are available, you can learn more about a category in the permuted index display by clicking its Information icon. Ovid opens the scope display. Classification scope notes provide information about the category in the context of the database that can include references, used-for terms and see-terms, classification codes (current and earlier), and other information that could help develop your search. The classification codes tool is a display of database-specific subject categories, arranged in a hierarchy from broader to narrower categories. Retrieving results from known classification categories can be a convenient way to cull records from a subject area. Expand or collapse branches of the display by clicking the [+] icon beside the category name you want to open. Opening the Branch of the Term soil sciences Ovid displays the narrower terms beneath the subject category. Copyright 2007 WKMR/Ovid 87 All Rights Reserved
    • Branch Display for the Subject Term soil sciences To collapse the display, click the [-] icon that now displays beside the original term. Numbers in the Hits column indicate how many records have been indexed to a specific category in the display. To retrieve the records from a category, follow these steps. 1. Select the check boxes of one or more terms in the display. 2. OPTIONAL: Select the Explode option that displays inline with the term(s) you select. Exploding retrieves records from your selected subject and all of its associated, narrower terms. 3. If you do select more than one term, choose a Boolean operator with which to combine them. Retrieves the union of records from the terms selected. OR Retrieves the intersection of records (those records that your selections have in common) from AND the terms selected. 4. Click the Continue button. Ovid posts results to the search history of the Main Search Page. Records ANDed from Two Terms of a Subject in the Classification Codes Display In the search history, Ovid lists classification codes instead of the categories they represent. As you learn these codes, you can use them directly from the Main Search Page command line. Ovid’s command line syntax lets you qualify a search statement with a classification code(s) directly from the Main Search Page. To do so, use the keyword command <classification code>.cc. For example in the AGRICOLA database, the command j700.cc retrieves all records associated with term soil cultivation. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 88 All Rights Reserved
    • CHAPTER 6: SAVE A SEARCH SAVE A SEARCH SAVE A SEARCH TEMPORARILY OR PERMANENTLY VIEW SAVED SEARCHES Copyright 2007 WKMR/Ovid 89 All Rights Reserved
    • SAVE A SEARCH Ovid’s Save Search/Alert function allows you to store search sets created during any search session, log off and return at a later time without having to retype each search set manually. Use the Save Search History function when you want to: • re-run the search after the database has been updated so that you can retrieve the latest documents on your topic, • step away from your computer and do not want to lose your search history to Ovid’s idle-time limit, or • exit your Ovid session to work in other applications, but want to log in again later and pick up where you left off. The initial saving of a search history occurs when you click the Save Search/Alert icon from the Main Search Page. Saving a Search from the Main Search Page Ovid opens the Save Current Search Page. Copyright 2007 WKMR/Ovid 90 All Rights Reserved
    • Save Current Search Page At the top of the page, text boxes let you: • designate a name for the search strategy, • associate specific comments with your search, and • choose a saved search type. Save Search Designation Boxes The pull-down search type menu displays the saved search types available for your account. Copyright 2007 WKMR/Ovid 91 All Rights Reserved
    • Search Type Pull-down Menu From the Save Current Search Page, you can save your search strategy as one of several types of searches. Preserves your current search strategy for a period of twenty-four hours, after which Temporary Ovid deletes the search. Preserves your current search strategy permanently. Use this option to save and rerun Permanent your search at another time or for base strategies from which you can develop more complex strategies. Creates an automated function that runs the search on a regular basis against the AutoAlert updated database in which the search was created, then sends an email containing updated results to your designated list of email recipients. Searches developed in the Books@Ovid database cannot be saved as AutoAlerts. Search strategies about specific research topics made available to multiple users at a Expert Search site. Expert Searches allow colleagues of the same group account to share effective and relevant search strategies. As with any search, Expert Searches can be run in any Ovid database. However, you will obtain the best results when you use the search in the database(s) for which it was intended. When creating Expert Searches, include a reference to the database of origin (as in: expert_medf) in the name or comment field of the saved search. Expert Searches are created by site administrators, librarians, or other subject matter experts. If you would like more information about Expert Searches, contact your site administrator. Your site administrator configures the availability of search types at your site. If you have questions or would like to request a search type listed here, contact your site administrator. SAVE A SEARCH TEMPORARILY OR PERMANENTLY To save a search strategy temporarily or permanently from the Save Current Search Page, follow these steps. 1. Enter a name for the search strategy. 2. OPTIONAL: Enter comments that you want associated with this search strategy. 3. Select the temporary or permanent save search option from the pull-down menu. Copyright 2007 WKMR/Ovid 92 All Rights Reserved
    • 4. Click the Save button. Saved search names are case sensitive. You cannot use leading spaces, trailing spaces or invalid characters in a search name. You can save two searches of the same search type with a name differentiated only by capitalization. For example, you can save one permanent search as hyperparathyroidism and another permanent search as Hyperparathyroidism. Aside from this example, saved searches of the same search type cannot have the same name. When you try to save a search under a name already in use by another search of the same type, a warning displays at the top of the page. Beneath the message, an option to bypass the warning displays. If you opt to bypass the warning and save the search with the name already in use, the search saved previously under that name gets overwritten and cannot be retrieved. If your account is IP-validated, searches saved in this manner are accessible to and can be changed by any user in the group account. If Ovid’s Personal Accounts have been enabled at your site, you can save your searches to a private, password-protected workspace. To enable Personal Accounts, contact your site administrator. Once you have saved a search, Ovid displays a confirmation message in the search history back on the Main Search Page. Search Saved Message in Search History Use the blue Saved Searches/Alerts button (located in the Main Search Page banner) to open the Saved Searches Page. There you can run, copy, delete, rename, edit, display, or email jumpstart searches saved previously. You can also access AutoAlert history information from this page. For more details, see AutoAlert Options. Use the command-line syntax ..sv <searchname> to create a temporary saved search directly from the Keyword command line. For example, the command ..sv hyperparathyroidism saves the search strategy that appears in the search history as hyperparathyroidism on the Saved Searches Page. Copyright 2007 WKMR/Ovid 93 All Rights Reserved
    • VIEW SAVED SEARCHES The bottom of the Save Current Search Page displays search type panels of your previously saved searches by category. • Temporary Searches • Permanent Searches • AutoAlerts • Shared Searches (if enabled at your site) • Expert Searches (if enabled at your site) Existing Saved Searches Panels Site administrators make available search strategies that focus on a specific research topic or that increase distribution options for complex search strategies. These Expert Searches are developed by a subject matter or site expert. They enhance the research process by sharing search strategies among users of a specific interest group. The Existing Saved Searches table serves only as a display of all searches you have saved to date. To run, delete, copy, rename, edit, or create an Ovid Jumpstart to any of these previously saved searches, you must use the functions of the Saved Searches Page. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 94 All Rights Reserved
    • CHAPTER 7: SAVED SEARCH OPTIONS OPEN THE SAVED SEARCHES PAGE RUN A SAVED SEARCH DELETE A SAVED SEARCH COPY A SAVED SEARCH RENAME A SAVED SEARCH EDIT A SAVED SEARCH DISPLAY A SAVED SEARCH EMAIL AN OVID JUMPSTART TO A SAVED SEARCH Copyright 2007 WKMR/Ovid 95 All Rights Reserved
    • OPEN THE SAVED SEARCHES PAGE Ovid’s Saved Searches Page has functions that allow you to make changes to searches you have saved previously. To access the page, click the Saved Searches/Alerts icon from the Main Search Page of your Ovid session. Accessing Saved Searches and AutoAlerts from the Main Search Page Ovid opens the Saved Searches Page. Copyright 2007 WKMR/Ovid 96 All Rights Reserved
    • Saved Searches Page The Saved Searches Page is divided into panels of search types that you saved previously. Searches saved for a period of twenty-four hours after which, Ovid deletes Temporary Searches them. Searches saved indefinitely within your account. Permanent Searches Searches that Ovid saves, reruns on a set frequency, and emails results. For AutoAlert(SDI) more details, see Create an AutoAlert. Searches Searches saved by subject matter experts and made available to your account. Expert Searches You can perform several tasks on any search saved to this page. Reruns the saved search indicated. For details, see Run a Saved Search. Deletes the saved search(es) indicated. For details, see Delete a Saved Search. Copyright 2007 WKMR/Ovid 97 All Rights Reserved
    • Makes a copy of a saved search. For details, see Copy a Saved Search. Rename a saved search. Rename icons are located beside the name of all saved searches. Ovid provides a Rename icon beside the name of all saved searches that can be renamed. For more details, see Rename a Saved Search. Edit a saved search. Ovid provides an Edit icon beside the name of all saved searches that can be edited; saved searches that cannot be edited (like Expert Searches) do not display this icon. For more details, see Edit a Saved Search and Edit an AutoAlert. Display a saved search. A Display icon is located beside the name of saved searches. The display function works the same for all saved search types. For details, see Display a Saved Search. Email an Ovid Jumpstart to a saved search. Ovid provides an Email Jumpstart icon beside the name of saved searches. For details, see Email an Ovid Jumpstart to a Saved Search and Email an Ovid Jumpstart to an AutoAlert. Display all actions associated with an AutoAlert. The History icon displays for AutoAlerts only and is organized by date of action. Further information includes: event type (type of action performed on a given date) and event details (number of results from a run of the AutoAlert, name of the original search from which a copy was made, and so on). For more details, see View an AutoAlert History. RUN A SAVED SEARCH To run previously saved search strategies from the Saved Searches Page, follow these steps. 1. Select the check box of the search you want to run. 2. Click the Run button. Ovid displays an interim page that indicates what search is being run and the status of that search. Saved Search Status Display Page 3. Click one of the navigational buttons on this display: the Previous Page icon (returns to the Saved Searches Page), or the Main Search Page icon (opens the Main Search Page displaying results of the executed search). Copyright 2007 WKMR/Ovid 98 All Rights Reserved
    • Saving a search temporarily or permanently preserves the search strategy, not the selection of database(s) in which the search was developed. Rerunning the search from the Saved Searches Page runs the saved strategy through the database in which the request was made, yielding results from that database, not from the database(s) in which the saved search was developed. Rerunning a saved search from a multifile session reruns the saved strategy through the databases of the multifile and yields results from only those databases, not from the database(s) in which the saved search was developed. Therefore, rerunning a saved search works the same whether the strategy being rerun was developed in a single database or in a multifile. For more details, see Saved Search Options. Rerunning a saved multifile AutoAlert from the Saved Searches Page is different. The search that was saved as a multifile AutoAlert is rerun as a multifile AutoAlert without affecting your current session. The URL sent to recipients opens an Ovid session within the databases from which the AutoAlert was created, not from the database(s) in which the rerun of the AutoAlert was requested. For more details, see Run a Saved Search. For temporary and permanent saved searches, use the command-line syntax ..e <searchname> to run (execute) a saved search directly from the Keyword command line. For example, the command ..e hyperparathyroidism automatically runs the search strategy saved under the name hyperparathyroidism without having to open the Saved Search Page. Remember that search names are case sensitive. DELETE A SAVED SEARCH To remove search strategies from the Saved Searches Page, follow these steps. 1. Select the check box of the search you want to eliminate. 2. Click the Delete button. An interim message displays at the top of the page. 3. Click the Delete button located within the Message box. Ovid deletes the selected search and reloads the Saved Searches Page. You can delete your own personal searches only. You cannot delete an Expert Search. Only your site administrator can delete an Expert Search. COPY A SAVED SEARCH To create a copy of a previously saved search from the Saved Searches Page, follow these steps. 1. Select the check box of the search you want to copy. Copyright 2007 WKMR/Ovid 99 All Rights Reserved
    • 2. Click the Copy button. Ovid refreshes the Saved Searches Page and lists the copied search beneath the original. 3. Edit the copy to best serve your purpose. Keep in mind that saved searches preserve only the search strategy-not the selection of databases in which the search was developed. Likewise, copying a saved search copies only the search strategy-not the selection of databases in which the search was developed. Therefore, copying a saved search works the same whether the search was developed in a single database or in a multifile session. When you make a copy of an AutoAlert, history entries from the original alert do not copy over to the history of the copy. However, in the copy’s create-history event, the name of the original AutoAlert does display. Copying Expert Searches Because Expert Searches are created by subject matter and site experts and made available for group access, only your site administrator can rename or edit an Expert Search directly. But you can make a copy of an Expert Search for the purpose of modifying and integrating it into personal searches. To do so, follow these steps. 1. Select the check box of the Expert Search you want to copy. Selecting an Expert Search to Copy Copyright 2007 WKMR/Ovid 100 All Rights Reserved
    • 2. Click the Copy button. Ovid saves a copy of the Expert Search as a regular search in the Permanent Searches panel of the Saved Searches Page. Copy of an Expert Search 3. Now you can treat the copied expert search like any other saved search: run it, rename it, edit it, display it for printout, email a jumpstart to it, and so on. Expert Searches are created by site administrators, librarians, or other subject matter experts. As with any search, Expert Searches can be run in any Ovid database. However, you will obtain the best results when you use the search in the database(s) for which it was intended. When creating Expert Searches, include a reference to the database name (as in: expert_medf), in the name or comment field of the saved search. Access to Expert Searches is maintained by your site administrator. To receive Expert Searches in your Ovid account, contact your site administrator. RENAME A SAVED SEARCH From the Saved Searches Page, you can rename any of your saved searches. To do so, follow these steps. 1. Click the Rename icon of the search name you want to change. Selecting to Rename a Saved Search The page refreshes and redisplays the name of the search in an active text box. 2. Type the changes you want to make to the search name. Do not use leading spaces, trailing spaces, or invalid characters. Copyright 2007 WKMR/Ovid 101 All Rights Reserved
    • 3. Click one of the icons that displays beside the text box. Saves the new search name. Cancels the action of renaming the saved search and returns to the Saved Searches Page. Pressing the Enter key results in no change. To implement an action, you must press either the Save or Cancel icon. Clicking the Save icon without changing the name of the search in any way results in an error message: 4. Click the Save icon. Ovid refreshes the page refreshes and displays a confirmation message at the top. Now, the renamed search displays alphabetically within its search type panel. New Search Name Message at Top of Saved Searches Page Renaming functionality is only available for editable saved searches. If you are logged in to Ovid through a Personal Account, the shared searches that appear on your Saved Searches Copyright 2007 WKMR/Ovid 102 All Rights Reserved
    • Page cannot be renamed. Expert Searches cannot be renamed unless you have been given privileges to do so by your site administrator. When you try to rename a saved search with a name already in use by another search of the same type, a warning displays under the open text box. You must either change the name in some way then click the Save button or click the Cancel button. EDIT A SAVED SEARCH From the Saved Searches Page, you can modify the statements of any saved search by clicking the Edit icon of the search you want to change. Selecting to Edit a Saved Search Ovid opens the Edit Current Search Page. Edit Current Search Page In the Edit Search panel, the name of the search being edited displays and the Comment text box is active so that you can modify the comment associated with the search. Copyright 2007 WKMR/Ovid 103 All Rights Reserved
    • Edit Search Display The Search Set panel displays all search statements—line for line—that comprise the saved search you have chosen to edit. Search Statement Display The line of each search statement displays three editing options. • Insert a new search statement into the overall search strategy • Edit an existing search statement • Delete an existing search statement Insert a New Statement When you click one of the Insert icons, an active text box opens below or above the existing search statement. For this example, we have selected to insert a year-limit statement below the last statement of the search. Active Text Box below Previous Statement In the text box, enter the change you want to apply. Then, click the Submit button. Ovid refreshed the Edit Current Search Page with the newly added statement in place. Copyright 2007 WKMR/Ovid 104 All Rights Reserved
    • Current Search with Added Statement From this display, you can continue to edit other parts of the same search. Edit a Statement To edit a search statement, follow these steps. 1. Click the Edit icon of an existing search statement, and Ovid opens an active text box that displays the individual search statement. Selected Search Statement in Active Text box 2. Type the changes that you want to make to the search statement. Change Entry 3. Click the Submit button to finalize your changes. Ovid incorporates the change into the line statement on the Edit Current Search Page. Saved searches that contain Natural Language statements from the Books@Ovid database cannot be edited or changed in any way. For these statements, a message displays in the search statement’s Edit column. Delete a Statement Copyright 2007 WKMR/Ovid 105 All Rights Reserved
    • Click the Delete icon of an existing search statement, and Ovid immediately eliminates the statement from the saved search. Search statements deleted in this manner are removed immediately. No interim page displays, and statements cannot be retrieved. To cancel out of a search statement deletion, click the Cancel button on the Edit Current Search Page. When you have completed the changes you want to make from the Edit Current Search Page, you have two options to proceed. Cancels out of changes made from the Edit Current Search Page. When you click the Cancel button on the Edit Current Search Page, all changes are deleted and cannot be recovered. Finalizes changes made from the Edit Current Search Page. No changes are final until you click this button. A confirmation message displays back on the Saved Searches Page. Editing Confirmation Message on Saved Searches Page Remember that for temporarily or permanently saved searches, only the search strategy gets saved—not the selection of database(s) in which the search was developed. Therefore, when you edit a saved search, only comments and search statements can be modified, not the selection(s) of database(s) in which the search was created. Editing an AutoAlert is different than editing other saved search types because you can edit AutoAlert- specific options. For details, see Edit an AutoAlert. DISPLAY A SAVED SEARCH From the Saved Searches Page, you can display the contents of any saved search before you run, delete, copy, rename, edit, or email a jumpstart to it. To do so, click the Display icon of the search you want to view. Copyright 2007 WKMR/Ovid 106 All Rights Reserved
    • Selecting a Saved Search to Display The individual statements expand beneath the saved search name. Display of Expanded Search Statements Note that with the expanded display, the Display icon is “closed.” To collapse the expanded display, click the closed Display icon. Closing the Saved Search Display of Statements The search statements disappear, and the Display icon is “open” again. EMAIL AN OVID JUMPSTART TO SAVED SEARCH RESULTS From the Saved Searches Page, you can create an Ovid Jumpstart to a current results set of any saved search by clicking the Email Jumpstart icon of the saved search strategy. Copyright 2007 WKMR/Ovid 107 All Rights Reserved
    • Emailing an Ovid Jumpstart to a Saved Search Ovid opens the Email Jumpstart Page. For details, see Jumpstart to Saved Search Results. In temporarily or permanently saved searches, only the search strategy gets saved-not the selection of databases in which the search was developed. Therefore, when creating a jumpstart to a saved search, the URL sent to recipients opens an Ovid session within the database(s) from which the jumpstart was requested. AutoAlert jumpstarts requests are different. In jumpstarts requested from a saved AutoAlert, the URL sent to recipients opens an Ovid session within the database(s) from which the AutoAlert was created-not within the database(s) from which the jumpstart was requested. To enable Ovid’s Email Jumpstart feature, contact your site administrator. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 108 All Rights Reserved
    • CHAPTER 8: CREATE AN AUTOALERT OVID’S AUTOALERTS SAVE A SEARCH AS AN AUTOALERT EMAIL OPTIONS REPORT TYPE OPTIONS FIELDS, RESULTS FORMATS, AND SORT OPTIONS SCHEDULING AND DEDUPLICATION OPTIONS AUTOALERT FREQUENCY DETAILS Copyright 2007 WKMR/Ovid 109 All Rights Reserved
    • OVID’S AUTOALERTS From the Save Current Search Page, you can create an AutoAlert that emails a report of new data associated with your saved search strategy. Ovid’s AutoAlerts enhance your research by allowing you to: • create a search and receive email notification any time that new records match your search criteria, • receive an email notification whenever a new record is added to the database or multifile from which your AutoAlert was created or on a schedule that you define, • remove duplicate records from results of both the current run and historical runs of your AutoAlert, and • suspend AutoAlerts when you are on vacation or take a leave of absence, then unsuspend them upon your return. AutoAlerts are Ovid’s implementation of selective dissemination of information (SDI). Only databases that are AutoAlert enabled display the AutoAlert search type option on the Save Current Search Page. For questions about AutoAlert functionality or which databases have been AutoAlert enabled at your site, contact your site administrator. SAVE A SEARCH AS AN AUTOALERT Saving searches—either temporarily or permanently—is straight forward. Saving a search strategy as an AutoAlert requires more detailed selections. To create an AutoAlert from the Save Current Search Page, select the AutoAlert option from the search type pull-down menu. The save search options change to panels of AutoAlert options. Copyright 2007 WKMR/Ovid 110 All Rights Reserved
    • AutoAlerts Options These options control the content, format, and schedule of the AutoAlert you create. Email Options In the email section, select information about where and how you want the AutoAlert to be sent. Copyright 2007 WKMR/Ovid 111 All Rights Reserved
    • Email Options Panel In this example, we have provided the name of a recipient, entered a subject, and selected to have results sent inline as an HTML. The following table explains more about your email options. a Enter the email address or addresses of people you want to receive the AutoAlert. Separate multiple email addresses with commas and do not use spaces between addresses. b OPTIONAL: Customize your AutoAlert’s subject line. c Select whether you want the search report to appear inline (within the email) or-for Ovid results format only-as an attachment that can be opened separately. When you send AutoAlert records inline, they display after the search history at the bottom of the email. Note that inline and ASCII-text formatted are the only record options for both BRS/Tagged and Reprint/Medlars output. When you select these options, recipients receive a separate email containing AutoAlert records. d Select a file format in which you want the AutoAlert report to be output. Note that only the Ovid data format (chosen from the Fields/Result Format panel) can be output as HTML. e OPTIONAL: If you want the AutoAlert to include the search strategy from which results were derived, select this check box. If you do not select this check box, reports include results only. Search strategies that include the following statements cannot be saved as AutoAlerts. • dedup • The command use (as in: use medf) • Limit to update range • Remove duplicates from x When you try to save a search that contains one of these statements as an AutoAlert, Ovid displays an error message. Copyright 2007 WKMR/Ovid 112 All Rights Reserved
    • Error Message: Invalid Search Statement To correct, you must return to the Main Search Page, delete the invalid statement, then save the search again. Report Type Options Below the Email Options is a list of report types from which you can select elements to include in your AutoAlert reports. Report Type Options In this example, we have selected to receive results records and a link to the Search Results Display. The following explains the report type options available to you. f Titles Display Link: the only report type option that does not include records within the email. However, the email contains a link that opens an Ovid session at the Results Display of records from the retrieved results of the AutoAlert. g Records, Titles Display Link, link to each record’s Full Text or Complete Reference: Email lists records retrieved from results of the AutoAlert, a link that opens an Ovid session at the Results Display of those records, and links to either full text or the compete reference display of individual records. h Records Only: Email lists records retrieved from results of the AutoAlert. i Records and Titles Display Link: Email lists records retrieved from results of the AutoAlert and a link to an Ovid Search Results Display of those records. Fields, Results Formats, and Sort Options Copyright 2007 WKMR/Ovid 113 All Rights Reserved
    • Move down to the fields/result format section. From the left-hand side of this panel, select a grouping of fields that you want displayed within each record. Field and Result Format Options In this example, we have chosen to have our records display the citation (title, author, and source) and the abstract. But you can choose from these groupings of fields. j Records display the citation (title, author, and source). k Records display the citation (title, author, source), and the abstract. l Records display the citation (title, author, and source), the abstract, and subject headings. m Records display all available bibliographic information. n If you are not satisfied with these field selections, click the Select Fields button. Ovid opens the Select Fields Page. Copyright 2007 WKMR/Ovid 114 All Rights Reserved
    • AutoAlert Database Field Options From this page, you can customize a selection of database-specific fields to display with your records. Click the Continue button, and Ovid returns you to the Save Current Search Page to continue your AutoAlert selections. When creating a multifile AutoAlert, field options consist of a deduplicated superset of fields from all databases in the multifile. After making field selections, move to the right-hand side of the fields/result format panel to select a data format for your records. In our example, we have selected the Ovid results format. The following examples of format output are from the same record. Choose the format that best suits your output needs. o Ovid format: Displays the record number followed by field information and link to available full text or complete reference. Copyright 2007 WKMR/Ovid 115 All Rights Reserved
    • If you chose to send the AutoAlert records in Ovid format and as an attachment, a file named cites.htm is attached to the email. From the email, users can click this file and save it to their desktop or open a separate display of the records. p BRS/Tagged format: Displays the record number followed by field information and link to available full text or complete reference. Field labels display as two-letter abbreviations. All fields with multiple items display on the same line, one after another. Results can be imported manually into compatible reference management software such as EndNote®, ProCite®, and Reference Manager®. q Reprint/Medlars format: Displays the record number followed by field information and link to available full text or complete reference. Field labels display as two-letter abbreviations. All fields with multiple items display on separate lines. In a multifile AutoAlert, results also display the database from which the record was retained. This database information displays after the citation/record number. If you try to select either the BRS/Tagged or Reprint/Medlars formats while having selected Copyright 2007 WKMR/Ovid 116 All Rights Reserved
    • HTML as an output option earlier, Ovid displays this error message. To proceed with changing the format option, click the OK button. Ovid automatically changes the output selection for you. When you elect to include the Search Results Display link with your BRS-tagged- or Reprints/Medlar-formatted AutoAlerts, it arrives in a separate email from that which contains your AutoAlert results. Therefore, recipients receive two email notices for each run of a BRS/Tagged- or Reprint/Medlars-formatted AutoAlert. Ovid-formatted AutoAlerts include the Search Results Display link either inline with results or with results attached. Therefore, recipients receive only one email notice for each run of an Ovid-formatted AutoAlert. Links within these examples are Ovid jumpstarts. To access jumpstart targets (Results Displays, full text or complete references that correspond to the records), you must first log in to an Ovid session. When the link is clicked from within an AutoAlert email, the Welcome to Ovid Page displays (unless the recipient is IP validated). Enter a valid user ID and password, and Ovid jumps directly to the Results Display or full text target within an active session. If the recipient is IP validated, Ovid bypasses the Welcome to Ovid Page and jumps directly into a live session. Once you have chosen a results format, move on to the sort panel of AutoAlert options. r From the drop-down menus, you can apply primary and secondary sorting orders in which your records will display. In this example, results are set to display alphabetically from A to Z by name of the journal in which they appear; in addition, within each group of records associated with a particular journal name, the article titles are set to display by year published in a descending order. When you select a secondary sorting option, Ovid presumes that you have also selected a primary sorting option. If you try to set a secondary sorting order without selecting a primary sorting order, no sorting order will be applied. When creating a multifile AutoAlert, field options available for sorting consist of a deduplicated superset of fields from all databases of the multifile. Scheduling and Deduplication Options In the last active panel of AutoAlert options, you can select when you want to receive AutoAlerts and define your deduplication preference. From the left-hand side of the panel, choose a schedule option for your AutoAlert. Copyright 2007 WKMR/Ovid 117 All Rights Reserved
    • Scheduling and Deduplication Options In this example, we have selected to run our AutoAlert weekly on Mondays. Other execution frequency options include the following. s On database update: Sends the AutoAlert when any database(s) in the AutoAlert is updated. Output includes only those records added to the database(s) since the last time the AutoAlert was executed. t Monthly: Sends the AutoAlert once a month on the specific day of the month that you select from the numbered pull-down menu. When you schedule a monthly AutoAlert to run on the 29th, 30th, or 31st day of the month and the current month has fewer days, the AutoAlert will run automatically on the last day of the month. For example, if you have scheduled an AutoAlert to run on the 30th day of every month and the month in which the AutoAlert is due to run next is February, the alert will run on February 28th (or, if it is Leap Year, on February 29th). u Every other week: Sends the AutoAlert bi-weekly (once every other week) on the specific day of the week that you select from the Monday-Sunday pull-down menu. v Weekly: Sends the AutoAlert once a week on the specific day of the week that you select from the Monday-Sunday pull-down menu. w Deduplication removes redundant records from the results set of the current run and from past results sets as well. Ovid archives and tracks records for the duration of the threshold (length of time) that you set for deduplication. Each time the AutoAlert runs, Ovid reviews results from previous runs and removes duplicate records from within the range of time specified. This process leaves you with a unique set of results that span a desired range of time. Deduplication options are defined in terms of days previous to the scheduled runs of the AutoAlert and include the following options. Removes duplicate records from results gathered over the thirty days previous to each 30 days scheduled run of the AutoAlert. Selecting a 30-day deduplication threshold in combination with a monthly execution frequency yields results that are not very useful as in most cases, no results will have been received over that prior 30 days. Removes duplicate records from results gathered over the sixty days previous to each 60 days scheduled run of the AutoAlert. Removes duplicate records from results gathered over the ninety days previous to each 90 days Copyright 2007 WKMR/Ovid 118 All Rights Reserved
    • scheduled run the AutoAlert. Removes duplicate records from results gathered over the one hundred twenty days 120 days previous to each scheduled run of the AutoAlert. Removes duplicate records from results gathered over one hundred eighty days previous to 180 days each scheduled run of the AutoAlert. Note that this is the maximum time span for which deduplication against previously delivered results is available. Deduplication is performed only on current results sets of 6000 or fewer records. If results from an AutoAlert run exceed this number, a deduplication message displays in the opening content of the emailed alert: No deduping because max size exceeded. Database preference is not determined upon creation of an AutoAlert. Database preferences are derived from a system set default. To change this preference, contact Ovid Customer Support. AUTOALERT FREQUENCY DETAILS The AutoAlert week runs from Monday through Sunday (not Sunday through Monday). And all AutoAlerts run on Greenwich Mean Time (GMT). Depending upon when you create an AutoAlert, you may not receive results until the next scheduled period. The following table provides examples to help clarify when you can expect to receive your first results after creating an AutoAlert. EXECUTION FREQUENCY AA CREATION DATE NEXT EXECUTION DATE Thursday January 6th Thursday January 13th Weekly on Thursdays Monday November 8th Thursday November 11th Weekly on Thursdays Tuesday June 1st Monday June 14th Bi-weekly on Mondays Sunday May 30th Monday June 7th Bi-weekly on Mondays Friday June 4th Wednesday June 16th Bi-weekly on Wednesdays Wednesday May 19th and manually Wednesday June 2nd Bi-weekly on Wednesdays run on Tuesday June 1st Monthly on 1st February 13th March 1st Monthly on 29th January 31st (of a non-Leap Year) February 28th Monthly on 31st January 31st (of a Leap Year) February 29th Monthly on 15th August 14th August 15th The first execution of a bi-weekly AutoAlert occurs at least one week after the creation date on the day specified. Update schedules differ from database to database. Therefore, results of multifile AutoAlerts can vary depending upon when updates last occurred for each of the composite databases. For example, a multifile AutoAlert is created and set to run on database updates. One database of the multifile reaches its Copyright 2007 WKMR/Ovid 119 All Rights Reserved
    • scheduled update before the other databases. Ovid only sends results from the updated database of the AutoAlert. With the weekly, bi-weekly, and monthly options, Ovid sends an AutoAlert by default even when no new records have become available. You will continue to receive these zero-hits AutoAlerts until at least one of the databases of your AutoAlert gets updated. Whether or not Ovid sends zero-hits AutoAlerts is configurable function. For more details, contact your site administrator. Results are not available on the same day that you create an AutoAlert. Whether you set an AutoAlert to execute upon latest update or upon a customized schedule, results are not available until the first run date. When you try to execute an AutoAlert manually (like a saved search from the Saved Searches Page of your current session) before the first scheduled run, you receive zero results. Also, if an AutoAlert has just executed its scheduled run, then you request a manual run of the AutoAlert, you receive zero hits because no new results exist since the last scheduled run. To run an AutoAlert manually and receive results, you must select date ranges from the Saved Searches Page. For more details, see Run an AutoAlert. Ovid archives historical records (those retrieved from previous runs) of the AutoAlert during the threshold set for deduplication. For example, when you select a deduplication threshold of 90 days, Ovid keeps track of a rolling 90-days worth of historical results. When AutoAlert results in the archive outdate the deduplication threshold, Ovid deletes all archived results that are older than the 90 days, then removes from the current results set any records that are duplicates of records remaining in the archive. This process filters out from the current results set any duplicates of records received during the previous 90 days, leaving you with 90 days worth of unique records. For example, a search strategy is developed in Ovid MEDLINE on June 28 and saved as a monthly-run AutoAlert. It is scheduled to run on the first day of every month with a deduplication threshold of 90 days. The first run of the AutoAlert occurs on July 1st. The following table depicts the unique records that are retained from run to run of this AutoAlert. JULY AA AUGUST AA 3 unique records retained SEPTEMBER AA 5 unique records retained from AUGUST AA from SEPTEMBER AA (10 records) (7 records) (8 records) record A record B (duplicate deleted) record D (duplicate deleted) record B record C (duplicate deleted) record J (duplicate deleted) record C record G (duplicate deleted) record M (duplicate deleted) record D record I (duplicate deleted) record N New record! record E record K New record! record O New record! record F record L New record! record P New record! record G record M New record! record Q New record! record H record R New record! record I record J The July AutoAlert resulted in ten unique records. The August AutoAlert resulted in seven records, but four of those were duplicates of records retrieved in July. In the historical context of duplicate records, Ovid gives preference to the earliest retrieved record. Therefore, records B, C, G, and I from the August AutoAlert are removed, and records K, L and M are emailed to the recipients you specified. Thirteen unique records are retained from the July and August runs of the AutoAlert. The September AutoAlert Copyright 2007 WKMR/Ovid 120 All Rights Reserved
    • resulted in eight records, but three of these were duplicates of records retrieved in previous runs within the 90-day threshold. Therefore, records D, J, and M from the September AutoAlert are removed, records N, O, P, Q, and R are emailed to AutoAlert recipients, and eighteen unique records are retained from the July, August and September runs of the AutoAlert. Using a multifile AutoAlert example, a search strategy is developed in an EMBASE-Ovid MEDLINE- BIOSIS Previews multifile on June 28 and set to run monthly. The alert is scheduled to run on the first day of every month with a deduplication threshold of 90 days. Databases of the JULY AA 8 unique records AUGUST AA 4 unique records retained Multifile AutoAlert retained from the July from the August AA (10 records) (9 records) AA BIOSIS Previews record A New record! record H (duplicate deleted) record B New record! record I New record! record C New record! record J New record! record D New record! Ovid MEDLINE record A (duplicate deleted) record K New record! record E New record! record I (duplicate deleted) record F New record! record C (duplicate deleted) EMBASE record G New record! record F (duplicate deleted) record E (duplicate deleted) record A (duplicate deleted) record H New record! record L New record! In the July run of the multifile AutoAlert, ten records were retrieved but two of them were duplicates; Ovid removed those duplicates to retain a set of eight unique records. In the August run of the AutoAlert, nine records were retrieved, but five of these were duplicates, as follows. • Record H is a duplicate of the record retrieved from EMBASE during the July run of the AutoAlert; in the historical context of duplicate records, Ovid gives preference to the earliest retrieved record. Therefore, record H from the August run was removed. • Record I is a duplicate of the record retrieved from BIOSIS in the same August run; and BIOSIS is the preferred database of the multifile. Therefore, the Ovid MEDLINE record I of the August run was removed. Your results can differ from those of this example due to site-configured database preferences. To learn about the database preferences configured at your site, contact your site administrator. • Record C is a duplicate of the record retrieved from BIOSIS during the previous July run; therefore, record C of the August run was removed. • Record F is a duplicate of the record retrieved from Ovid MEDLINE in the July run; therefore, record F of the August run was removed. • Record A is a duplicate of the record retrieved from BIOSIS Previews during the July run; therefore record A of the August run was removed. Copyright 2007 WKMR/Ovid 121 All Rights Reserved
    • Only four unique records are retained from the August run of the AutoAlert; and overall, the multifile AutoAlert produced twelve unique records in the first ninety days of its run. And now, because the deduplication threshold is set to 90 days, records of the September run of the multifile AutoAlert will be given preference over duplicate records from the July run of the multifile AutoAlert. When Ovid executes an AutoAlert for which you have set deduplication, it applies system default preferences to the results. When Ovid deduplicates historic results, no database preferences are applied. Instead, Ovid discards more recent duplicates in favor of earlier available records retrieved from a past run of the AutoAlert. In this way, you always receive the earliest available version of any record. Once you have selected all preferences for your AutoAlert, click the Save button located under the options table. Back in the search history of the Main Search Page, Ovid displays a message indicating that your search was saved. Search Saved Message in Search History On the first scheduled run, Ovid issues the AutoAlert to the recipients you indicated when you created (or edited) the saved AutoAlert. The email content opens with a summary of the AutoAlert transaction. • Number of documents (records) retrieved from the run of the AutoAlert • Database(s) of origin of results; in our example, each database of the multifile AutoAlert that yielded results is listed here • Deduplication status • Link to Search Results Display (if selected as part of your output) • Display of results in a search history (if selected as part of your output) Deduplication of your AutoAlert results does not occur under the following circumstances. • When you request a run of the AutoAlert outside of the schedule set for it (also referred to as a date range override of that AutoAlert) • Deduplication is blocked • Maximum deduplication size (6000 records) has been exceeded When you include links with AutoAlert records, recipients click the link which opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly into a live search session. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 122 All Rights Reserved
    • CHAPTER 9: AUTOALERT OPTIONS RUN AN AUTOALERT EDIT AN AUTOALERT EMAIL AN OVID JUMPSTART TO A SAVED AUTOALERT VIEW AN AUTOALERT HISTORY Copyright 2007 WKMR/Ovid 123 All Rights Reserved
    • RUN AN AUTOALERT From the Saved Searches Page, you can run an AutoAlert in one of two ways. • As a manually kicked off run of an AutoAlert • As a saved search strategy in the database(s) of your current Ovid session Running an AutoAlert Manually You can override the set frequency of an AutoAlert by running it manually. To do so, follow these steps. 1. Select the check box of the AutoAlert you want to run. For multifile AutoAlerts, Ovid selects all databases for the manual rerun by default. You can unselect any database(s) in which you do not want to run the search. 2. Select a data set against which to run the AutoAlert. Ovid provides you with three options. Since Last Run: Retrieves records added to the database since the last time the AutoAlert ran. If the database(s) has not been updated since the last run of the AutoAlert, there are no records for Ovid to retrieve, and you receive zero results. To remedy, change the data set option to Select Update(s) and set a date range that predates the last run of the AutoAlert. Select Update(s): Opens the AutoAlert (SDI) User Limits Page from which you can select a range of dates. Ovid retrieves records from the date range you select on this page. For a multifile AutoAlert override, Ovid provides date ranges for each database. Run in Current Database: Runs the AutoAlert search strategy in the database of your current session. Use this option to save time by reusing existing AutoAlert search strategies to gain results in other databases. For details, see Running an AutoAlert Search Strategy in the Current Database. For this example, we opted to set a date range of March 1, 2005 to December 31, 2005 from the AutoAlert (SDI) User Limits Page. Date ranges are inclusive. For example, the date range of March 1 through December 31 includes records added on March 1, on December 31, and on all days in between. Copyright 2007 WKMR/Ovid 124 All Rights Reserved
    • 3. Click the Run button. Ovid runs the AutoAlert's search strategy through the chosen data set, sends results to your email recipients, and displays a status page within your current session. Duplicate records are not removed from the results of manually run AutoAlerts. From this status page, return to your current session by clicking either the Previous Page icon or the Main Search Page icon. Ovid returns you to the database(s) in which you were searching. Running an AutoAlert Strategy in the Current Database You can also run the search strategy of any AutoAlert in the database(s) of your current Ovid session. To do so, follow these steps. 1. Select the AutoAlert search strategy that you want to run in your current session. 2. Select the Run in Current Database Radio button. Copyright 2007 WKMR/Ovid 125 All Rights Reserved
    • Selecting to Run an AutoAlert’s in Current Database 3. Click the Run button (located at the top and bottom of the page). Ovid takes the search strategy of the selected AutoAlert, runs it through your current database(s) session, and posts results to the search history of the Main Search Page. AutoAlert Search Strategy Results in Current Database In our example, the AutoAlert search strategy saved in the BIOSIS database was run in the CINAHL database. Once you have run the AutoAlert strategy in the current database(s), you can create a new AutoAlert that contains the same strategy but is run in a different database(s). To do so, click the Save Search/Alert icon located below the search history on the Main Search Page. Ovid opens the Save Current Search Page. Then save the search as an AutoAlert. For details, review Create an AutoAlert. EDIT AN AUTOALERT From the Saved Searches Page, click the Edit icon of an AutoAlert, and Ovid opens the Edit Current Search Page. The Edit Current Search Page for an AutoAlert has two sections. • Edit Search Options • AutoAlert Options Copyright 2007 WKMR/Ovid 126 All Rights Reserved
    • As with the editing of other saved searches, you can change search comment text and search statements of an AutoAlert by selecting from the edit search options. Edit Search Options of an AutoAlert Insert a new search statement, edit an existing search statement, or delete a search statement just like with any other saved search (for details, see Saved Search Options). In addition, you can select the Suspend options for your AutoAlert. Suspend AutoAlert Check Box To suspend an AutoAlert, select the Suspend AutoAlert check box and click the Save button. On the Saved Searches Page, Ovid redisplays the suspended AutoAlert with a User Suspended tag. AutoAlert User-Suspended Tag Ovid stops sending email updates until you return to the Edit Current Search Page, unselect the Suspend check box, and click the Save button. When you rerun the alert after unselecting the suspend option, Ovid displays all interim results in the search history of the Main Search Page for your review. Copyright 2007 WKMR/Ovid 127 All Rights Reserved
    • Shared searches cannot be suspended by individual users. Suspended AutoAlerts can be edited from the Saved Searches Page, but cannot be run manually. AutoAlerts that fail for a certain period of time will display a system-suspended message. This means that your site no longer subscribes to one or more of the databases in the alert. For more information, contact either your site administrator or Ovid Customer Support. In the case of system-suspended AutoAlerts, email updates are withheld until the site subscription is renewed. In the event that you need to reverse a system auto-suspension, contact Ovid Customer Support. Other AutoAlert-specific options are almost identical to those provided when you first created the AutoAlert. Change the following from this AutoAlert options panel. Email options • Your list of email recipients • Subject of the email • Email the report inline or as an attachment • Output the report as HTML or ASCII text Select whether or not to include the search strategy from which results are Search strategy check box gained. Change the selection of elements included in emailed reports. Report type options Select different field options from among all fields of the database(s) Database field options from which the AutoAlert was created. Copyright 2007 WKMR/Ovid 128 All Rights Reserved
    • Edit AutoAlert Field Options In the case of multifile AutoAlerts, field options consist of a deduplicated superset of fields from all databases in the multifile. Change the results format to accommodate your output needs. Results format options Change the display order by selecting new sort options. Sorting options Change the fixed schedule on which the AutoAlert is run. Scheduling options Change your deduplication preference for the AutoAlert. Deduplication options Although you cannot change the database(s) of a saved AutoAlert from the edit pages, you can create a new AutoAlert that contains the search strategy but is run in a different database(s). To do so, follow these steps. 1. From the Saved Searches Page, run the AutoAlert manually in the current database. For details, review Running an AutoAlert Strategy in the Current Database. Ovid posts results to the search history of the Main Search Page. 2. From the Main Search Page, click the Save Search/Alert icon located below the search history. Ovid opens the Save Current Search Page. 3. From the Save Current Search Page, save the rerun search strategy as a new AutoAlert. For details, review Create an AutoAlert. EMAIL AN OVID JUMPSTART TO AN AUTOALERT From the Saved Searches Page, you can create an Ovid Jumpstart to a current results set of an AutoAlert by clicking the Email Jumpstart icon of the AutoAlert strategy. Emailing an Ovid Jumpstart to a Saved Search Ovid opens an Email Jumpstart Page. For details, see Jumpstart to Saved Search Results. Copyright 2007 WKMR/Ovid 129 All Rights Reserved
    • AutoAlert jumpstarts requests are different than those of other saved searches. In jumpstarts requested from a saved AutoAlert, the URL sent to recipients opens an Ovid session within the database(s) from which the AutoAlert was created-not within the database(s) from which the jumpstart was requested. To enable Ovid’s Email Jumpstart feature, contact your site administrator. VIEW AN AUTOALERT HISTORY From the Saved Searches Page, you can view an archive of AutoAlert events by clicking the AutoAlert History icon. Displaying an AutoAlert’s History Ovid opens the AutoAlert History Page. AutoAlert History Page On this page, a log of actions (or event types) displays for the selected AutoAlert. Ovid provides information about the AutoAlert, including name of the database in which the AutoAlert was created and a date-and-time log of activities for the AutoAlert. Some of the more common AutoAlert event types that get logged include the following. Copyright 2007 WKMR/Ovid 130 All Rights Reserved
    • Creation date of the AutoAlert, either from saving a new search as an AutoAlert or from Create copying an existing search into an AutoAlert. Date on which file formats of Ovid AutoAlerts were converted to an updated format. File Format Like the create event type, file format conversion is a one-time event. Conversion Records every instance that you edit the AutoAlert. Edit Records changes you make to the suspension status of the AutoAlert. Suspend Records every successful run of the AutoAlert, including zero-results runs. Success Records successful runs of the AutoAlert to which you have applied a date range Override override. In our example, details of the 2005-03-25 run with override indicate that results of the user-requested override were preserved. To access them, click the Saved Search Results link, and Ovid re-opens your current session in the database(s) in which the AutoAlert was created, displaying the records from the results on the Ovid Results Display. Clicking the Saved Set Results link on the AutoAlert (SDI) History Page changes the database of your session to that in which the AutoAlert was created and erases the search history of the previous database. To return to the Saved Searches Page, click the Previous Page button. History logs apply to AutoAlerts only. When you copy an AutoAlert, history log entries do not transfer to the copy. However, in the create history event of the copy, the name of the original AutoAlert does display. For further detail and examples, review Create an AutoAlert. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 131 All Rights Reserved
    • CHAPTER 10: SECURE YOUR SAVED SEARCHES OVID’S PERSONAL ACCOUNTS CREATE YOUR PERSONAL ACCOUNT ACCESS YOUR PERSONAL ACCOUNT MODIFY YOUR PERSONAL ACCOUNT RESET YOUR PERSONAL ACCOUNT PASSWORD Copyright 2007 WKMR/Ovid 132 All Rights Reserved
    • OVID’S PERSONAL ACCOUNTS Ovid’s Personal Accounts let you create and maintain a private workspace for your saved search strategies and AutoAlerts. You still log in to Ovid using a shared ID or IP validation; however, within your Ovid session, you can also maintain a personal account secured by a name and password that you determine. From the Main Search Page, create or access a personal account by clicking the Personal Account (for Searches) icon from the general options menu. Personal Accounts Icon in Database Banner Click this icon, and the Personal Account Login Page opens. Personal Account Login Page Here, you can either: • create a personal account, • access an existing personal account, and • retrieve a personal account password. You can create as many personal accounts as you need. However, with multiple accounts, you must remember all account names, passwords, and email addresses. Should you forget the name and password of your account, just click the Forgot your Personal Account password? link located on the Personal Account Login Page. Ovid Personal Accounts do not require separate licensing or sub-licensing. Ovid makes no distinction between licenses used by Personal Accounts and those used by main Ovid licenses. Copyright 2007 WKMR/Ovid 133 All Rights Reserved
    • Create Your Personal Account From the Main Search Page, create a personal account by clicking the Personal Account (for Searches) icon from the options on the database banner. Ovid opens the Personal Accounts Login Page. From this page, click the Create a New Personal Account link. Ovid opens the Create Personal Account Page. Create Personal Account Page From this page, you can create a unique account name and password to secure workspace from other users who share site access to Ovid through a common ID. To create your own personal account, follow these steps. In the following instructions, note that Personal Account names and passwords are case sensitive and cannot contain spaces. If you capitalize user name and/or password information incorrectly, Ovid denies access. 1. Type a name into the Personal Account Name text box. You may use up to 40 alpha-numeric characters. 2. Type a password into the Password text box. Passwords must be at least six but no more than eight characters in length. Use any combination of letters or numbers. 3. Re-type the password in the Confirm Password text box. 4. Enter one email address for your account in the Email Address text box. This email address is used only to reset your password when needed. OPTIONAL: Select the Save Personal Account name and password on this computer to set a cookie that automatically recalls your account name and password when you open the Personal Account Login Page. The Save Personal Account Name and Password on This Computer check box only displays if your site administrator has configured your Ovid UserID to allow cookies and the Personal Account Login cookie. Do not select this option on a public access computer. Your account name and password will not be protected. 5. Click the Create button to save your personal account information. Copyright 2007 WKMR/Ovid 134 All Rights Reserved
    • Once you have completed these steps, Ovid opens the Personal Account Administration Page and displays the name of the account you are accessing. Click the Main Search Page icon to open your search session in the new personal account. The name of the account displays above the search history on the Main Search Page. Personal Account Name on Main Search Page Now, all searches and AutoAlerts that you save during this session are stored in this personal account. When you logoff from this session and login again to Ovid, you must use this account name and password to access these searches saved to this account. Access Your Personal Account To access a previously created personal account, you must click the Personal Account (Saved Searches) icon on the database banner. Ovid opens the Personal Account Login Page. Copyright 2007 WKMR/Ovid 135 All Rights Reserved
    • Personal Account Login Page From here, follow these steps. 1. Type the account name in the Personal Account Name text box. 2. Type the account password in the Password text box. 3. Click the Login button. Personal Account names and passwords are case sensitive. If you capitalize user name and/or password information incorrectly, Ovid will deny your access. Ovid opens the Personal Account Administration Page. Personal Account Administration Page Ovid displays the name of the account into which you are about to open your search session. Click the Main Search Page icon. Ovid opens the account on the Main Search Page with the account name displaying above the search history. Copyright 2007 WKMR/Ovid 136 All Rights Reserved
    • Now when you resume searching, all searches and AutoAlerts that you save are stored in this personal account. When you logoff from this session and login to Ovid again, you must use the same account name and password to access these saved searches. Modify Your Personal Account To make changes to your personal account information, you must complete a change form from within the personal account. To do so, click the Personal Account (for Searches) icon from the Main Search Page general options menu. The Personal Account Login Page opens. Personal Account Login Page Enter the name and password for the account to which you want to make changes. Then click the Login button. Ovid opens the Personal Account Administration Page. Copyright 2007 WKMR/Ovid 137 All Rights Reserved
    • Personal Account Administration Page Click the Modify Your Personal Account link, and Ovid opens the Modify Personal Account Page with current account information. Modify Personal Account Page From here, make the changes you want, including: • change the account password, • rename the account, and • change the email address to which Ovid should send new password information when you forget the current one. If your email address changes at any time, change your Personal Account email information for immediately. For security purposes, you must enter the current account password before changing any account details. Copyright 2007 WKMR/Ovid 138 All Rights Reserved
    • Click the Modify button to submit your changes to Ovid. Ovid displays a confirmation message back on the Personal Account Administration Page. Confirmation Message on Personal Account Administration Page If a cookie containing previous personal account name and password information is stored on your computer, Ovid clears it when it updates account details. Reset Your Personal Account Password If you forget your personal account password, Ovid can generate a new one and email it to you. Resetting your personal account password can only be done from the Forgotten Personal Account Password Page. You can access this page from one of two personal account locations. • Personal Account Login Page • Personal Account Administration Page From either location, click the reset password link. Ovid opens the Forgotten Personal Account Password Page. Forgotten Personal Account Password Page Type either your personal account name or the email address for which you would like to reset the password—you cannot enter both. Attempting to do so results in an error message. Copyright 2007 WKMR/Ovid 139 All Rights Reserved
    • Then, click the Reset Password button. Ovid generates a new password, sends it to the email address designated for the personal account, and opens the Personal Account Login Page with a confirmation message. Retrieve the new password from your email and re-enter your personal account with it. You can change the password from the Modify Personal Account Page at any time. If a password cookie has been set on your computer, Ovid clears it when you submit a reset password request. When you submit the password request with email address information, Ovid resets the passwords for all personal accounts associated with that email address. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 140 All Rights Reserved
    • CHAPTER 11: VIEW YOUR RESULTS RECORDS OVID’S SEARCH RESULTS DISPLAY NAVIGATE THE DISPLAY SEARCH FOR SIMILAR RECORDS SEARCH FOR CITING ARTICLES LINK FROM A RECORD CUSTOMIZE THE DISPLAY OUTPUT RECORDS FROM THE DISPLAY Copyright 2007 WKMR/Ovid 141 All Rights Reserved
    • OVID’S SEARCH RESULTS DISPLAY Ovid provides a display in which you can view, access more information about, and output records from any results set in your search history. To view the records of a results set, click its Display button. Ovid opens the Search Results Display for those records. NAVIGATE THE DISPLAY Browse the records in the Search Results Display using the following navigational aids and functional elements. a Returns to the Main Search Page where you can continue your search session. For convenience, a Main Search Page icon also displays above the Results Manager. b Allows you to access a site expert who can assist with questions about searching in Ovid. c Opens the Ovid Web Gateway Help where you can find more details about Ovid's Search Results Display and other Ovid topics. d Ends your session and frees up an Ovid user license. Copyright 2007 WKMR/Ovid 142 All Rights Reserved
    • e Lets you purchase Ovid articles to which your site does not subscribe. For more details, see Ovid’s PayPerView. f Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PayPerView Shopping Cart Page. g Jumps to the Results Manager located at the bottom of each page of the display. h Lets you customize display fields, record format, and page size for the Search Results Display. i Resets the default settings of the Search Results Display. j Lets you navigate between the results displays of different searches. k Navigates page by page forward through the Search Results Display. The Next Result icon does not display if your results set contains less than ten records. Navigates page by page backward through the Search Results Display. The Previous Result icon does not display if your results set contains less than ten records. Also, this icon does not display on the first page of records. l Type a valid record number into the text box provided, click the Go button, and Ovid jumps to that record in the Search Results Display. For example, type 309 into the Go-to box and click the Go button. Ovid jumps to record number 309 in the display. Lets you jump to the top of the Search Results Display from the Results Manager at the bottom of the page. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. The Books@Ovid Search Results Display differs greatly from the standard Ovid Search Results Display. Records of the Books@Ovid Search Results Display appear in one of three formats. • Bibliographic records • Passage-based records • Passage-based, relevancy ranked records For further details, see Books@Ovid Search Results Display. The Search Results Display has three sections: Copyright 2007 WKMR/Ovid 143 All Rights Reserved
    • • the display banner, • the list of records, and • Ovid’s Results Manger. Banner The banner at the top of the display contains general, navigational, and customization options. As well, the banner shows the search statement that retrieved the records being displayed and which subset of records are being viewed on the current page of the display. Records In the middle of the display, records display for bibliographic, journal, and book records. Each record type has common elements. Lets you select a record(s) for output through Ovid’s Results Manager. Ovid retains Check box record selections as you navigate from page to page or when you click on a link to an abstract, complete record, article, or other location. Provides a visual indication of the record’s position within the display of results. Record Number Names of the writers of the publication that the record represents. Author(s) Title of the article, such as “Meditation in Psychotherapy. An Ancient spiritual Record Title practice finds new uses in the treatment of mental illness.” Words highlighted in record titles reflect terms used in your search statement. Terms assigned by indexers to describe the type of work that a record represents: Publication Type abstract, article, audiovisual, bibliography, book, clinical trial, doctoral dissertation, journal article, pamphlet, and so on. Name of the publication from which the record was derived, such as the journal Source Harvard Mental Health Letter. By default, records display in groups of ten per page. For information about changing this number, see Customize the Search Results Display. Additional elements display for book records in the Books@Ovid Search Results Display. For details, see Books@Ovid Search Results Display. Results Manager At the bottom of the display, Ovid’s Results Manager lets you display, preview and print, email, save, or order records selected from the display. For details, see Output Records from the Display. SEARCH FOR SIMILAR RECORDS From any Search Results Display (or Complete Reference Display), Ovid’s Find Similar feature lets you connect quickly to other records that are similar in content to a specific record of interest in your current Search Results Display. Copyright 2007 WKMR/Ovid 144 All Rights Reserved
    • Selecting to Find Similar Records When searching in a multifile session, Find Similar is disabled if any database of the multifile does not support its functionality. When you click the Find Similar icon of a record, Ovid runs a quick search through database records that contain related words and synonyms in their titles. The lexicon referenced for Ovid’s Find Similar searches draws from the National Library of Medicine’s Unified Medical Language System (UMLS) Meta-thesaurus, medical dictionaries and thesauri, medical acronyms, drug and disease names, and standard American and British English dictionaries. Then, Ovid shows similar records in a new Search Results Display. Copyright 2007 WKMR/Ovid 145 All Rights Reserved
    • Search Results Display of Similar Records From this new Search Results Display, you can further refine your quest for pertinent records. Return to your former Search Results Display by means of the Your Recent Searches navigational device that now displays at the top of the page. Recent Searches Navigational Aid Click the [+] icon and Ovid opens a drop-down menu from which you can move back to previous Search Results Displays from your current session. Copyright 2007 WKMR/Ovid 146 All Rights Reserved
    • Selecting to Go Back to Previous Search Results Display As well, Ovid records Find Similar search results back in the search history of your Main Search Page. To see this, click the Main Search Page icon at the top of the Search Results Display. Search History with Find Similar Results Set Using Ovid’s Find Similar, you can continue to develop search strategies, even while reviewing actual records in a Search Results Display or a Complete Reference Display. By default, Ovid’s Find Similar is not enabled. For information about enabling Find Similar at your site, contact your site administrator. Copyright 2007 WKMR/Ovid 147 All Rights Reserved
    • SEARCH FOR CITING ARTICLES Ovid’s Find Citing Articles feature lets you connect quickly to a display of Journals@Ovid articles that cite a record article from your Ovid session. Often recently published articles have not been cited. Therefore, this function will produce better results in older articles. Selecting to Display Citing Articles from the Search Results Display Ovid’s Find Citing Articles is only available with a Journals@Ovid subscription. The Find Citing Articles feature is a site-enabled feature of Journals@Ovid. If you do not see Find Citing Articles icons within your Ovid session, contact your site administrator. You can see Find Citing Articles icons in these locations. • Search Results Display • Complete Reference Display • Journals@Ovid Full Text Display When you find a record or article of interest to you, click its Find Citing Articles icon. Ovid opens the Citing Articles Page for that record. Copyright 2007 WKMR/Ovid 148 All Rights Reserved
    • Citing Articles Page If no articles match your Find Citing request, Ovid displays a No Citations Found message on the Citing Articles Page. Click the Previous Page icon to go back to your Search Results Display. Records displayed on this page specifically reference the article from the location at which you made the request—in this case, your Search Results Display. As well, a full set of links display with citing records so that you can further develop your search strategy from this location. LINK FROM A RECORD Links@Ovid connects you to a wide range of resources directly from Ovid records. With Links@Ovid, you can select links to full text (both Ovid Full Text and external full text resources), on site holdings, and document delivery resources. During your Ovid session, the link choices you encounter establish a conduit to all of your institution’s full text journal subscriptions. Links that display with Ovid records are determined by the following factors. • The way your administrator has configured links at your site • Your institution’s electronic full text subscriptions • Electronic availability of full text Copyright 2007 WKMR/Ovid 149 All Rights Reserved
    • • Configuration of the remote publisher sites Depending on the publisher’s offerings and link configuration, document formats available at your site may include the following. • HTML • PDF • HTML and PDF You are likely to encounter different link scenarios in an Ovid session. Each link represents a different source of information. An Ovid record can include any combination of links, depending on your site’s subscriptions and how your site administrator has set up Links@Ovid. The following describe the range of links made possible through Links@Ovid. Ovid Full Text Links Ovid Full Text links let you access the online version of printed articles. These links display for records to which your site has purchased a collections subscription in Journals@Ovid or an Ovid Deposit Account. Buy Now links display for records to which you have purchased access to Ovid Full Text through an Ovid PayPerView transaction. Links to a display of the full text as it appears in the printed version of the journal, including table of contents, charts, images, and cited references. In addition, these links provide access to pre-published content through Ovid’s Publish Ahead of Print (PAP) feature that is a part of your Journals@Ovid subscription. Links to your PayPerView account (when enabled by your site administrator). Buy Now links supplement your Journals@Ovid collection by providing immediate access to Journals@Ovid articles not held within your site's subscription. Through these links, you can access your online shopping cart and purchase individual Journals@Ovid articles with your credit card. Your order is processed immediately, making articles ready to read online, download, or save to your computer for a period of 24 hours after purchase. For more information about Buy Now links, see Purchase Ovid Full Text Articles. Copyright 2007 WKMR/Ovid 150 All Rights Reserved
    • Ovid Full Text Display The initial display of Ovid Full Text is in HTML format; but from Ovid’s Full Text Manager, you can select PDF format (when available). For more details, see Journals@Ovid Full Text Display. Ovid Full Text links display with records in these places within your session. • Search Results Display • Abstract Display • Complete Reference Display • Table of Contents Display • Reference links If your site does not subscribe to Journals@Ovid, you can purchase access to Ovid Full Text through Ovid's Deposit Accounts or PayPerView functionalities. For information about these Ovid Full Text access modes at your site, contact your site administrator. Copyright 2007 WKMR/Ovid 151 All Rights Reserved
    • With validated access to Ovid Full Text, your Search Results Display includes these links. Displays a list of articles available for a specific journal issue. TOC links are available in the Journals@Ovid database and in some bibliographic databases (such as Current Contents or the Evidence Based Medicine databases). With any validated Ovid Full Text access, you can use this link to open Ovid PDF Full Text (when available) in a separate window. You must have Adobe’s Acrobat Reader to view Ovid PDF Full Text. Other Links in the Search Results Display The following are link types made possible through Links@Ovid. Links to article summary information. An abstract can be a brief statement or a comprehensive digest of the research and findings described in the full text. Links to a display of bibliographic information used to identify the source. In addition to identifying codes and data, the complete reference display may include links to Ovid Full Text, a document delivery service, and other, related bibliographic information. From the Complete Reference, you can output all of this information. For details, see View Complete References. Links to a page through which you can place an order for the source, whether through your site’s document delivery service or from an online vendor. The Document Delivery link displays when documentation delivery services have been configured at your site. Links to Ovid bibliographic database resources and external bibliographic resources related to the record. The ERIC Document Reproduction Service (EDRS) link provides access to full text documents located on ERIC, the national education database (sponsored by the United States Department of Education). This database contains well over one million records related to education information. Displays an image of chemical structures. Ovid databases that contain Chemical Images link include: Derwent Drug File (DERD), Pharmaprojects (PHAZ), R&D Insight, R&D Focus, and Patent Focus. Opens the Internet Resources Page on which are listed external, online sources related to the record. Opens a window into the target publisher’s web site where access to the article full text resides. The display you see depends upon the number of sources that are available at your site for that particular full text article. If only one source of electronic full text has been enabled, clicking the Full Text link takes you directly to the publisher’s web site where the article exists. If your site administrator has enabled multiple sources or formats for the article, an interim page displays from which you can select the desired source or format. Links to your institution’s Online Public Access Catalog (OPAC) where you can find on-site holdings information of the publication type that the record represents. Opens a window in which displays services for external resource information related to the record. These links display when your institution has purchased an open URL standard link resolver such as Ovid LinkSolver. External Link Resolver is used here for example only; the link name may be customized by your site administrator to reflect a naming convention used at your institution. Copyright 2007 WKMR/Ovid 152 All Rights Reserved
    • When an open URL (external) link resolver has been configured at your site, External Link Resolver links display within your Ovid bibliographic records. Click one of these links to see what services are available for that record. Some records have Full Text links (if your institution has a valid subscription to the electronic full text). Other records have links to your OPAC, indicating that a print copy of the article is available. Still other records link you to a document delivery or inter-library loan service where you can order a copy of the article. Links@Ovid allows you to access external (non-Ovid) resources seamlessly as part of your Ovid search session. These full text resources are easily identified with the Full Text links that display within your Ovid session. Link to External Full Text Resource Click the Full Text link and Ovid displays the Session Page behind a separate window display of the external resource. Ovid’s Session Page Hold down the ALT and TAB keys of your keyboard to toggle between your Ovid session and the external resource. If you do not see the external resource at this point, verify that pop-up blockers are disabled in Copyright 2007 WKMR/Ovid 153 All Rights Reserved
    • your Web browser preferences, click the link provided on the Session Page, and Ovid opens a display of the full text in a separate window. External full text links open into a separate window in which the article is available as either a free internet resource or through a login or IP validated account. To ensure uninterrupted access to these external resources through your Ovid session, disable pop-up blockers within your Web browser preferences. While viewing text from an external resource, your Ovid session remains active. The Session Page has a running timer that manages the time remaining. Should you forget to return, Ovid automatically times out when the timer reaches zero. To avoid timing out, you can take either of two actions from the Session Page. • Enter an amount of time greater than the default of 15 minutes. • Click the Reset Timer button. When you finish using an external resource, click the Return to Ovid Session button. Ovid closes the external window and returns to your active session. Site administrators and external publishing providers control the availability and usability of content from non-Ovid sites. If you find that an external site is consistently not available, contact your site administrator. The links that appear with records are site-specific and configurable. Not all link types are available for every record. For more information about link configuration at your site, contact your site administrator. Local holdings access servers are located outside of your Ovid session. If you receive error messages when trying to use the Library Holdings link, it could be that the remote server (such as the holdings OPAC) is unavailable. Also, error messages display if too many users are trying to access the OPAC at the same time. If you try to link again after a few minutes, often you can connect. If you get these messages consistently over a period of time, notify your system administrator. CUSTOMIZE THE DISPLAY You can customize the look and function of your Search Results Display. To do so, click the Customize Display icon located in the banner of the Search Results Display. The Customize Display Page opens. Copyright 2007 WKMR/Ovid 154 All Rights Reserved
    • Customize Display Page This page has three sets of customization options. From this section, select the set of field options that you want to display for each record. display fields Select from several basic field options. Or, click the Select Fields button to customize a set of fields from those that are specific to the database(s). The default setting for this section displays title, author, and source fields for each record. From this section, select the format in which you want records to display. The default record format setting from this section is the Brief (Titles) Display record format. From this section, select how many records you want to list on each page of the display. page size The default setting from this section is to list ten records per page. Once you have defined display customization options, click the Continue button. Ovid reloads the Search Results Display according to your selections. To undo customization and return to default display settings from the Customize Display, click the Search Results Display icon. Copyright 2007 WKMR/Ovid 155 All Rights Reserved
    • From the top of the Search Results Display, click the Reset Display icon to undo customization and return to default display settings. OUTPUT RECORDS FROM THE DISPLAY When you have finished browsing through your search results records, you can output them through Ovid’s Results Manager. To access the Results Manager for your records, click the Results Manager icon from the banner of the Search Results Display. Ovid jumps to the bottom of the page where the Results Manager is located. Results Manager (advanced mode) Ovid’s Results Manager lets you: • Choose results records to output from the Search Results Display, • Select how much information to include with records, • Format the data of your records for output, • Sort records into a specific order, and • Select an output action (display, preview and print, email, save, or order) for your records. For further details, see Output Records. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 156 All Rights Reserved
    • CHAPTER 12: VIEW COMPLETE REFERENCES OVID’S COMPLETE REFERENCE NAVIGATE THE COMPLETE REFERENCE SEARCH FOR CITING ARTICLES SEARCH FOR SIMILAR RECORDS LINK FROM THE COMPLETE REFERENCE OUTPUT FROM THE COMPLETE REFERENCE Copyright 2007 WKMR/Ovid 157 All Rights Reserved
    • OVID’S COMPLETE REFERENCE Ovid provides a display in which you can view more information (the complete reference) for individual records in the Search Results Display. To view the complete reference information for a specific record, click the Complete Reference link. The Search Results Display refreshes with reference information for that record. Copyright 2007 WKMR/Ovid 158 All Rights Reserved
    • Complete Reference Display NAVIGATE THE COMPLETE REFERENCE Browse record information within the complete reference display by using the following navigational aids and functional elements. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. The complete reference display has three sections: • the display banner, • record information, and • Ovid’s Results Manager. Copyright 2007 WKMR/Ovid 159 All Rights Reserved
    • Banner Located at the top of the display, the banner contains all of your general and navigational options and the search statement that retrieved the record being displayed. Record Information The bulk of the display is devoted to the complete reference information of the record including these display elements. Option for selecting the record for output through the Results Manager. Selected records check box are retained when you navigate from record to record within the view of the complete reference display. A visual indication of the record’s position within the Search Results Display. number A connection to a wide range of information resources directly related to the record. For links further details, see Link from the Complete Reference Display. Names of the writers of the publication that the record represents. In many cases, these author(s) names are hyperlinked so that you can connect quickly to other resources written by the author. Title of the work that the record represent, such as the journal article “A school-based title case identification process for identifying inner city children with asthma: the Breathmobile Program” (from the journal Chest). Terms assigned by indexers to describe the type of work that the record represents, publication including: abstract, article, audiovisual, bibliography, book, clinical trial, doctoral type dissertation, journal article, pamphlet, and so on. Name of the publication from which the record was derived, such as the journal Chest. source Elements displayed for a Books@Ovid record are book edition specific and include a passage from the text that the record represents. Results Manager Located at the bottom of the display, the Results Manager lets you display, preview and print, email, save, or order the document that the record represents. SEARCH FOR CITING ARTICLES Ovid’s Find Citing Articles feature lets you connect quickly to a display of Journals@Ovid articles that cite a record article from your Ovid session. Often recently published articles have not been cited. Therefore, this function will produce better results in older articles. Copyright 2007 WKMR/Ovid 160 All Rights Reserved
    • Selecting to Find Citing Articles from Complete Reference Display Click the Find Citing Articles icon, and Ovid opens the Citing Articles Page for your record. If no articles match your Find Citing request, Ovid displays a No Citations Found message on the Citing Articles Page. Click the Previous Page icon to return to the Complete Reference Display. Citing records displayed on this page specifically reference the article from the location at which you made the request—in this case, your Complete Reference Display. Additionally, a full set of links display with citing records so that you can further your search strategy from this location. The Find Citing Articles feature is a site-enabled feature of Journals@Ovid. If you do not see Find Citing Articles icons within your Ovid session, contact your site administrator. SEARCH FOR SIMILAR RECORDS Your complete reference record may also display a Find Similar icon. Ovid’s Find Similar feature lets you connect quickly to a display of records that are similar in content to a specific record of interest to you. Copyright 2007 WKMR/Ovid 161 All Rights Reserved
    • Selecting to Find Similar Records from Complete Reference Display When searching in a multifile session, Find Similar is disabled if any database of the multifile does not support its functionality. When you click the Find Similar icon, Ovid runs a quick search through database records that contain related words and synonyms in their titles. The lexicon referenced for Ovid’s Find Similar searches draws from the National Library of Medicine’s Unified Medical Language System (UMLS) Meta-thesaurus, medical dictionaries and thesauri, medical acronyms, drug and disease names, and standard American and British English dictionaries. Then, Ovid shows similar records in a new Search Results Display. Copyright 2007 WKMR/Ovid 162 All Rights Reserved
    • Results from Searching for Similar Records from Complete Reference Display To return to the previous Search Results Display, click the [+] icon and select the search results from the drop-down menu. By default, Ovid’s Find Similar is not enabled. For information about enabling Find Similar at your site, contact your site administrator. LINK FROM THE COMPLETE REFERENCE Links associated with the record provide you with further resources. You are likely to encounter several different linking options in a complete reference display because resources differ from record to record. Ovid records can include any combination of the following links, depending on your site’s subscriptions and how your site administrator has set up Links@Ovid. Ovid Full Text Links Ovid Full Text links let you access the online version of printed articles. These links display for records to which your site has purchased a collections subscription in Journals@Ovid or an Ovid Deposit Account. Buy Now links display for records to which you have purchased access to Ovid Full Text through an Ovid PayPerView transaction. Links to a display of the full text as it appears in the printed version of the journal, including table of contents, charts, images, and cited references. In addition, these links provide access to pre-published content through Ovid’s Publish Ahead of Print (PAP) feature which is included in your Journals@Ovid subscription. Links to your PayPerView account. Buy Now links supplement your Journals@Ovid collection by providing immediate access to Journals@Ovid articles not held within your site's subscription. Through these links, you can access your online shopping cart and purchase individual Journals@Ovid articles with your credit card. Your order is processed immediately, making articles ready to read online, download, or save to your computer for a period of 24 hours after purchase. For more information about Buy Now links, see Purchase Ovid Full Text Articles. Initially Ovid Full Text displays in HTML format. From Ovid’s Full Text Manager, you can select PDF format (when available). For more details, see Journals@Ovid Full Text Display. Ovid Full Text links display with records in these places within your session. • Search Results Display • Abstract Display • Complete Reference Display • Table of Contents Display • Reference links Ovid Full Text links also open Ovid’s pre-published content. For more details, see PAP Full Text Display. With validated access to Ovid Full Text, your Complete Reference Display includes these links. Displays a list of articles available for a specific journal issue. TOC links are available in the Journals@Ovid database and in some bibliographic databases Copyright 2007 WKMR/Ovid 163 All Rights Reserved
    • (such as Current Contents or the Evidence Based Medicine databases). With any validated Ovid Full Text access, you can use this link to open Ovid PDF Full Text (when available) in a separate window. You must have Adobe’s Acrobat Reader to view Ovid PDF Full Text. Other Links in the Complete Reference Display The following are link types made possible through Links@Ovid. Links to article summary information. An abstract can be a brief statement or a comprehensive digest of the research and findings described in the full text. Links to a display of bibliographic information used to identify the source. In addition to identifying codes and data, the complete reference display may include links to Ovid Full Text, a document delivery service, and other, related bibliographic information. From the Complete Reference, you can output all of this information. For details, see View Complete References. Links to a page through which you can order the source, whether through your site’s document delivery service or from an online vendor. The Document Delivery link displays when documentation delivery services have been configured at your site. Links to Ovid bibliographic database resources and external bibliographic resources related to the record. The ERIC Document Reproduction Service (EDRS) link provides access to full text documents located on ERIC, the national education database (sponsored by the United States Department of Education). This database contains well over one million records related to education information. Displays an image of chemical structures. Ovid databases that contain Chemical Images link include: Derwent Drug File (DERD), Pharmaprojects (PHAZ), R&D Insight, R&D Focus, and Patent Focus. Opens the Internet Resources Page on which are listed external, online sources related to the record. Opens a window into the target publisher’s web site where access to the article full text resides. The display you see depends upon the number of sources that are available at your site for that particular full text article. If only one source of electronic full text has been enabled, clicking the Full Text link takes you directly to the publisher’s web site where the article exists. If your site administrator has enabled multiple sources or formats for the article, an interim page displays from which you can select the desired source or format. Links to your institution’s Online Public Access Catalog (OPAC) where you can find on-site holdings information of the publication type that the record represents. Opens a window in which displays services for external resource information related to the record. These links display when your institution has purchased an open URL standard link resolver such as Ovid LinkSolver. External Link Resolver is used here for example only; the link name may be customized by your site administrator to reflect a naming convention used at your institution. When an open URL (external) link resolver has been configured at your site, External Link Resolver links display within your Ovid bibliographic records. Click one of these links to see what services are available for that record. Some records have Full Text links (if your institution has a valid subscription to the electronic full text). Other records have links to your OPAC, indicating that a print copy of the article is Copyright 2007 WKMR/Ovid 164 All Rights Reserved
    • available. Still other records link you to a document delivery or inter-library loan service where you can order a copy of the article. Links@Ovid allows you to access external (non-Ovid) resources seamlessly as part of your Ovid search session. These full text resources are easily identified with the Full Text links that display within your Ovid session. Link to External Full Text Resource Click the Full Text link and Ovid displays the Session Page behind a separate window display of the external resource. Ovid’s Session Page Hold down the ALT and TAB keys of your keyboard to toggle between your Ovid session and the external resource. If you do not see the external resource at this point, verify that pop-up blockers are disabled in your Web browser preferences, click the link provided on the Session Page, and Ovid opens a display of the full text in a separate window. External full text links open into a separate window in which the article is available as either a free internet resource or through a login or IP validated account. To ensure uninterrupted access Copyright 2007 WKMR/Ovid 165 All Rights Reserved
    • to these external resources through your Ovid session, disable pop-up blockers within your Web browser preferences. While viewing text from an external resource, your Ovid session remains active. The Session Page has a running timer that manages the time remaining. Should you forget to return, Ovid automatically times out. To avoid timing out, you can take either of two actions from the Session Page. • Enter an amount of time greater than the default of 15 minutes. • Click the Reset Timer button. When you finish using an external resource, click the Return to Ovid Session button. Ovid closes the external window and returns to your active session. Site administrators and external publishing providers control the availability and usability of content from non-Ovid sites. If you find that an external site is consistently not available, contact your site administrator. The links that appear with records are site-specific and configurable. Not all link types are available for every record. For more information about link configuration at your site, contact your site administrator. Local holdings access servers are located outside of your Ovid session. If you receive error messages when trying to use the Library Holdings link, it could be that the remote server (such as the holdings OPAC) is unavailable. Also, error messages display if too many users are trying to access the OPAC at the same time. If you try to link again after a few minutes, often you can connect. If you get these messages consistently over a period of time, notify your system administrator. OUTPUT FROM THE COMPLETE REFERENCE When you have finished browsing through a complete reference display, you can output the information through Ovid’s Results Manager. To access the Results Manager for your records, click the Results Manager icon from the banner of the display. Ovid jumps to the bottom of the display where the Results Manager is located. Copyright 2007 WKMR/Ovid 166 All Rights Reserved
    • Ovid’s Results Manager The Results Manager lets you: • select how much information to include with record output, • format record output, • sort records from your results into a specific order, and • select an output type (display, preview and print, email, save, or order). For complete details about outputting records, see Ovid’s Results Manager. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 167 All Rights Reserved
    • CHAPTER 13: OUTPUT RECORDS OVID’S RESULTS MANAGER RESULTS COLUMN FIELDS COLUMN RESULTS FORMAT COLUMN SORT KEYS COLUMN ACTION COLUMN Copyright 2007 WKMR/Ovid 168 All Rights Reserved
    • OVID’S RESULTS MANAGER You can output search results records by utilizing Ovid’s Results Manager. Ovid’s Results Manager The Results Manager can be found at the bottom of these interface pages. • • Search Results Display Abstract Display • • Complete Reference Display Table of Contents Display Issue Display The Results Manager lets you: • select how much information to include with record output, • format your record output, • sort records into a specific order, and • select a type of output (display, preview and print, email, save, or order) for your records. To output records from the Results Manager, start with the results column. RESULTS COLUMN From the results column, select a set of records record or range of records for output by selecting from three radio button options. Outputs records that you select from the current Search Results Display. Selected results Outputs all records from the current page of the Search Results Display. All on this page Outputs all records from the current Search Results Display. All in this set Copyright 2007 WKMR/Ovid 169 All Rights Reserved
    • Selecting Records for Output from Current Search Results Display Then proceed to the fields column. FIELDS COLUMN From the fields column, choose how much information you want to include with the output of records. Selecting a Predefined Set of Fields Basic information includes the following. • Publication Title • Author • Source Copyright 2007 WKMR/Ovid 170 All Rights Reserved
    • Other predefined combinations include record abstracts or abstracts and subject headings. The Complete Reference option includes all database-specific fields. Or, you can click the Select Fields button, and Ovid opens the Select Fields Page from which you can customize a selection from the complete list of database-specific fields. Select Fields Page (partial view) For more information about a particular database field, click its Information icon. Select fields to include in your record output. Then click the Continue button. The Results Manager redisplays, showing your selections in the fields column. When you click the Select Fields button from the Results Manager of a multifile session, the field selections that display are a superset of fields from all databases of the multifile. If the field of one database has no equivalent in other databases of the multifile (for example, the RIE field applies only to the ERIC database), Ovid ignores that field when displaying results from the originating database. Refer to database field guides for a complete list of database-specific fields and definitions. Once you have made field selections, move on to the results format column. Copyright 2007 WKMR/Ovid 171 All Rights Reserved
    • RESULTS FORMAT COLUMN From the results format column, choose a format in which to output your records. Selecting a Results Format The following format examples are from output of the same record. The Display action has been applied with title, author, and source fields, and record format defined as follows. Ovid Display Format Ovid format displays the record number and related links, followed by the field information that you selected. The Ovid output format resembles Ovid’s Search Results Display. BRS/Tagged Display Format The BRS/Tagged display format allows you to import records manually into compatible reference management software such as EndNote®, ProCite®, and Reference Manager®. Copyright 2007 WKMR/Ovid 172 All Rights Reserved
    • Reprint/Medlars Display Format The Reprint/Medlars format displays the related links and record number, followed by a list of the field information you selected. Displays field labels as two-letter abbreviations. Brief Titles Display Format The Brief Titles format displays your record without field names. Direct Export Display Format The Direct Export format automatically imports selected records into compatible reference manager software such as EndNote®, ProCite®, Reference Manager®, or RefWorks. Copyright 2007 WKMR/Ovid 173 All Rights Reserved
    • If a record format is not available in all databases of a multifile session, it does not display in the Results Manager. For example, the comma-separated format only displays when all databases of the multifile are Current Contents databases. Just under the result format column is an option with which you can choose to include with your output the search strategy that yielded your results. To do so, select the Include Search History check box. Once you have chosen a format, move on to the sort keys column. SORT KEYS COLUMN From the sort keys column, arrange output by preferred criteria. For example, if you want your results to output in alphabetical order by author, set the primary sort criteria to the Author option. Use secondary sort criteria only when two or more records have the same primary sort criteria. For example, if you select Author as the primary sort key and several records were written by the same person, you could select Year of Publication as the secondary sort criteria. Ovid would arrange records by the same author in order of their publication year. In addition, you can arrange your output in ascending or descending order by using the appropriate option from the pull-down menus provided. Copyright 2007 WKMR/Ovid 174 All Rights Reserved
    • Results Manager Sort Keys In a multifile session, fields available for sorting vary with the databases of the multifile. When possible, Ovid uses aliases to apply fields across databases. However, Ovid ignores a field when sorting in a database that does not have the field or an equivalent. Ovid retains records from these databases and displays them at the end of the sorted results. ACTION COLUMN Once you have chosen your results options, you can output your records from the action column. Results Manger Action Options Select an output type from this column by clicking one of four action buttons. Opens a display of the selected records with chosen field information and formatting. This display includes active links. Copyright 2007 WKMR/Ovid 175 All Rights Reserved
    • Opens a display of selected records with chosen field information and formatting. Use your web browser’s Print function to print the display. Opens the Email Results Page from which you can send results records to a list of recipients directly from your current Search Results Display. For details, see Email Results Records. Opens the Save Results Page. Select from three linefeed formats and HTML. Displays text formatted in an ASCII text editor. Includes the check box option to ASCII Text (DOS/Windows) wrap longer lines. To save from the display to your computer, use your text editor’s Save function. Displays text formatted in an ASCII text editor supplied for Macintosh. Includes ASCII Text check box option to wrap longer lines. To save from the display to your (Macintosh) computer, use your text editor’s Save function. Displays text correctly formatted in an ASCII text editor supplied for UNIX. ASCII Text Includes check box option to wrap longer lines. To save from the display to your (UNIX) computer, use your text editor’s Save function. Displays formatted text in an HTML Page. HTML Also, you can choose to include the search strategy that yielded the records you are saving. Click the Continue button to save your records. By default, the output maximum of Ovid’s Results Manager is set at 200 records. When you exceed this number, Ovid returns to your Search Results Display with the following error message. Maximum Exceeded Message To change the output maximum, contact Ovid Customer Support. You can download or display more than the maximum allowable records from any Results Display by breaking down the overall number of records into smaller sets. One way to achieve this is by using ranges. For example, if you want to output all records in a Results Display that has 368 records, you must specify (in the results column of the Results Manager) and output three separate sets. Records 1-200 First set Records 201-300 Second set Records 301-368 Third set If your initial request exceeds the output maximum, you can unselect check boxes from the Results Display on which Ovid displays the error message. But if your request vastly exceeds the maximum, this is not realistic. In this case, you can follow these steps to create a smaller Copyright 2007 WKMR/Ovid 176 All Rights Reserved
    • set for output. 1. From the error message Results Display, click the Main Search Page icon. Ovid saves record selections from your output attempt to the search history in a keep statement set. 2. Click the Display icon of the keep statement. Ovid opens a Results Display of those kept records. 3. In the Results Manager, select a range of records within the output maximum. 4. Click an Output icon from the Action column. With your request now within range of the output maximum, records display or download as they normally would. EMAIL RESULTS RECORDS Ovid’s email functionality lets you send results records to email account(s). Keep copies of work for later use or easily share search results records with others. Click the Email icon from the Results Manager, and Ovid opens the Email Results Page. Email Results Page: Results Records Follow these steps to email your results records to a list of recipients. Copyright 2007 WKMR/Ovid 177 All Rights Reserved
    • 1. Enter recipient email address(es) into the To text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas. Do not use spaces between addresses. 2. Enter your own email address in the From text box. Email addresses must be valid and complete. An incorrect address will cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: Change the default title of the email by entering new text into the Subject box. 4. OPTIONAL: Add your comments to the Annotations text box above the search information. 5. OPTIONAL: You can include the search strategy that yielded your search results by selecting the Include Search History check box. 6. Click the Send Email button. A confirmation message opens in a new page. Email Confirmation Display From this Confirmation Page, you have three options to proceed. Returns to Ovid’s Search Results Display of records. Opens the Main Search Page from which you can continue searching. Ends your session and frees up an Ovid user license. As you navigate past the Confirmation Page, Ovid sends an email containing results records to recipients you have indicated. Copyright 2007 WKMR/Ovid 178 All Rights Reserved
    • Ovid Email: Results Records Recipients can scroll to read the entire list of results records. In a manner similar to emailing search results, you can email the following Ovid content to which your site subscribes. Email the Table of Contents of a journal issue from any Ovid Table of Journals@Ovid Table of Contents display. For details, see Outputting Records from the Table of Contents Contents. Email journal full text from any Ovid full text display. For details, see Journals@Ovid Full Text Email Ovid Full Text. Email book full text from any Books@Ovid full text display. For details, Books@Ovid Content see Email Books@Ovid Content. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 179 All Rights Reserved
    • CHAPTER 14: OVID’S PAYPERVIEW (PPV) OVID’S PAYPERVIEW (PPV) CREATE A PPV ACCOUNT FROM AN OVID SESSION CHANGE PPV ACCOUNT INFORMATION PURCHASE OVID FULL TEXT ACCESS PURCHASED ARTICLES VIEW YOUR PPV ORDER HISTORY Copyright 2007 WKMR/Ovid 180 All Rights Reserved
    • OVID’S PAYPERVIEW (PPV) Ovid’s PayPerView (PPV) feature is available to Ovid who want access to Ovid Full Text to which their site does not subscribe through a Journals@Ovid collection or an Ovid Deposit Account and to non-Ovid users who link to Ovid Full Text from external sites. PPV Buy Now links display only for Ovid Full Text to which your site does not already subscribe through Journals@Ovid. PayPerView access to Ovid Full Text exists within your session along with your Journals@Ovid subscription, your Ovid Deposit Account access, and free (non-Ovid) access full text. When the three types of Ovid Full Text access exist in the same session, Ovid prioritizes them as follows. ACCESS ACCESS LINK MORE INFORMATION Journals@Ovid See chapters 15 through 17 and Link from the Search Results Display. This category of Ovid Full Text includes any correlating PAP Full Text; for PAP Full Text details, see PAP Full Text Display. Deposit Accounts See Deposit Account Access to Ovid Full Text. Ovid Full Text is the default link name of Ovid Full Text access through a deposit account. Depending upon how links have been configured at your site, this link might be named differently. For example, your site administrator might have configured and named all deposit account access links to Ovid Full Text as: Site Name Full Text. For clarity about link names at your site, contact your site administrator. PayPerView See Ovid’s PayPerView. Ovid Full Text and Buy Now links display with records in these places within your session. • Search Results Display • Abstract Display • Complete Reference Display • Table of Contents Display • Reference links If you are a non-Ovid user, PPV links allow you to purchase access to Ovid Full Text. To do so, you must first create a PPV account from the Ovid Home Page (www.ovid.com). Once you have created an account, you can return to it anytime by logging from the Ovid Home Page. All purchases made through Ovid’s PPV are credit card transactions. Ovid does not charge for access to which your site subscribes through Journals@Ovid. If you have questions about Ovid Full Text access at your site, contact your site administrator. With an Ovid PayPerView account, you can: • purchase Ovid Full Text, Copyright 2007 WKMR/Ovid 181 All Rights Reserved
    • • add or delete items from your shopping cart, and • view current transactions and purchased articles. When you purchase an Ovid Full Text article through PayPerView, you can: • view it for up to 24 hours, • email it to a list of recipients, • save it to your desktop, and • download its PDF file (when available). Ovid requires that you set up a PPV account before completing your first transaction. All future transactions require logging in to this account. You can create a PPV account from any one of the following three locations. • PayPerView Account icon located on banners of your live Ovid session • Buy Now links located within your search results display • Ovid PayPerView Guest Access located at the bottom of the Ovid web site (www.ovid.com) Guest Access Button on Ovid Web Site Ovid is committed to respecting the privacy of our customers and individual users who access our Web site and databases. We do not sell customer information. We do share customer information with relevant information providers, our sales agents, and distributors. For further details, read Ovid’s Internet Policy by clicking on a Privacy Policy link located throughout the PPV interface. Copyright 2007 WKMR/Ovid 182 All Rights Reserved
    • In addition, you can read Ovid’s Terms of Usage Statement by clicking a Terms of Use link located throughout the PPV interface. CREATE A PPV ACCOUNT FROM AN OVID SESSION While searching in Ovid, click the PayPerView Account icon located in the Main Search Page banner. PayPerView Account Icon on Page Banner Ovid opens the PPV Customer Login Page. PPV Customer Login Page From here, follow these steps to create your PPV account. 1. Click the Create a New Account button. Ovid opens the PPV Account Registration Page. Copyright 2007 WKMR/Ovid 183 All Rights Reserved
    • PPV Account Registration Page 2. Fill out this online form. Required fields are indicated with an asterisk (*). Optional fields provide Ovid with further information about you and your institution. Fill in the required fields and as many of the optional fields as you want. 3. Click the Create Account button to submit the form. Ovid displays a confirmation page. Copyright 2007 WKMR/Ovid 184 All Rights Reserved
    • PPV Account Registration Confirmation 4. From the confirmation page, click the Continue link. Ovid opens the My Account Page. PPV My Account Page At this point, you have successfully created your own PPV account. With any PPV purchase of Ovid Full Text, you can: • view the full text of purchased articles for up to 24 hours, • view your order history at any time, • edit account information, and • change account login and password information. Click the Return to Ovid link to return to the Main Search Page of your session. In the meantime, Ovid sends a confirmation notice to the email account indicated on the form you submitted. Copyright 2007 WKMR/Ovid 185 All Rights Reserved
    • CHANGE PPV ACCOUNT INFORMATION If you need to make changes to your PPV account, login to PPV and click the My Account button. Ovid displays the PPV My Account Main Page. From this page, you can perform these tasks in your account. • Edit your profile information • Change your password • Change email login • View your order history Edit Your Profile To edit information in your PPV profile, follow these steps from the My Account Page. 1. Click the Edit Profile tab. Ovid displays your PPV Profile Form. Copyright 2007 WKMR/Ovid 186 All Rights Reserved
    • Edit Profile Form 2. Enter the changes you want to make. 3. Click the Save Changes button. Ovid displays a message that your account information has been changed and sends an email confirming the account changes. To exit without making changes, click the Cancel button. Change Your Password To change your password, follow these steps from the My Account Page. 1. Click the Change Password tab. Ovid displays the Change Password Form. Change Password Form 2. Enter your current password. 3. Enter a new password. 4. Confirm your new password by re-typing it. 5. Click the Save New Password button. Ovid displays a message confirming that your password has been changed. To exit without making changes, click the Cancel button. Change Your Email Login To change your email login information, follow these steps from the My Account Page. 1. Click the Change Email Login tab. Ovid displays the Email Login Change Form. Copyright 2007 WKMR/Ovid 187 All Rights Reserved
    • Change Email Login Form 2. Enter your current email login. 3. Enter your new email login. 4. Confirm your new email login by re-typing it. 5. Click the Save Email Login button. Ovid displays a message confirming the changes to your email login information. To exit without making changes, click the Cancel button. PURCHASE OVID FULL TEXT When you purchase Ovid Full Text through PayPerView, you can: • view it for up to 24 hours, • email it to a list of recipients, • save it to your desktop, and • download its PDF file (when available). When Ovid Full Text is available for purchase through PayPerView, Buy Now link display and can be found in these locations of your Ovid session. • Search Results Display • Complete Reference Display • Abstract Display • Table of Contents Display Copyright 2007 WKMR/Ovid 188 All Rights Reserved
    • Buy Now Link in Search Results Display If you do not see Buy Now links in the Search Results Display, the Ovid Full Text may not be available for purchase through PPV for one of these reasons. • Your site already subscribes to the journal through Journals@Ovid • Your site has an Ovid Deposit Account set up through which you can gain access • The article cannot be sold individually • Your site administrator has not enabled PayPerView at your site If you believe there is an error in the unavailability of a particular Ovid Full Text article, email support@ovid.com. Click a Buy Now link, and Ovid opens your Shopping Cart Page. You can also access your PPV Shopping Cart Page by clicking the View Cart icon located in many Ovid page banners. PPV Shopping Cart Page Your PPV Shopping Cart Page tracks the Ovid Full Text you want to purchase during a current Ovid session. Copyright 2007 WKMR/Ovid 189 All Rights Reserved
    • PPV Shopping Cart Page From your shopping cart, you can review and manage your Ovid Full Text selections. a Returns to your current search session. b Completes the purchase of articles you have selected during your current session. c Returns to the results display of your current Ovid session where you can add other articles to your shopping cart. d Deletes an article selection that you decide not to purchase. Make one Ovid Full Text selection at a time from your Ovid session. Place as many selections as you want into your shopping cart. To return to your Ovid session between selections, click either the Return to Ovid link or the select additional articles for purchase link on the PPV Shopping Cart Page. If you reach Ovid’s idle time limit (the default of which is 20 minutes), Ovid ends your session to free up the user license. As long as your shopping cart window remains open, you can log into Ovid again, click View Cart on the Main Search Page banner, and resume your PPV transaction. The PPV shopping cart tracks the transactions you want to make during a single session. Articles cannot be accessed from a shopping cart. Ovid PPV sessions (including shopping cart display) time out after 60 minutes of inactivity. When this happens (or if you close the PPV browser window), Ovid deletes all article selections from your cart. The default time-out settings of Ovid search sessions and Ovid PPV sessions vary depending on the settings at your site. For details, contact your site administrator. Copyright 2007 WKMR/Ovid 190 All Rights Reserved
    • When you have selected all the Ovid Full Text you want to buy, click the Proceed to Checkout button. Ovid opens the PPV Customer Login Page. Customer Login Page Before checking out, Ovid requires that you log in to your PPV account. If you forget your password, click the Forgot your password? link. Ovid opens a Request Password box. Enter your email address and click the Request Password button. Ovid emails your password to you. If you cannot remember the email address you used to log in to your account, email support@ovid.com. Once you log in, Ovid opens the Billing Information Page. Copyright 2007 WKMR/Ovid 191 All Rights Reserved
    • PPV Billing Information Page Fill in all required information fields, then click the Continue Order button. As you type, Ovid masks your credit card number. Do not enter dashes or spaces in the credit card number field. Card Security Code functionality provides security for your purchases and is a required field. Enter the three or four digit code that appears on the back of your credit card. Ovid opens the Order Summary Page. Copyright 2007 WKMR/Ovid 192 All Rights Reserved
    • PPV Order Summary Page From this page, you can click any one of several links or buttons to proceed. a Returns to your Ovid search session. b Lets you change the billing address for the current purchase. c Lets you change your payment method. d Completes your purchase. e Cancels your order. To complete your order purchase, click the Complete Order button located at the bottom of the page. Ovid opens a Receipt Page. Transactions may take a few seconds to process. Do not click the Complete Order button more than once. Your credit card may be charged each time you click it. Copyright 2007 WKMR/Ovid 193 All Rights Reserved
    • PPV Receipt Page From the Receipt Page, print or save a copy of your purchase. Also, Ovid sends a copy of the receipt to your email account. After completing a PayPerView session, close your web browser window to clear credit card information out of the cache. Internet browsers work differently. Some save information that has been enter on a page so that you do not have to re-type the same information later. If you share a computer or use a public computer to purchase Ovid Full Text articles from PPV, check browser preferences to ensure that this function has been turned off. ACCESS PURCHASED ARTICLES Having completed your order transaction, you can now access the purchased Ovid Full Text articles for the next 24 hours. Ovid Full Text is available in HTML or PDF (when available) formats. You can download, email, print, and save your articles. Access purchased articles from one of these locations. • From your Receipt Page, click the View Article button • From your email receipt, click the article link • From your PPV My Account Page, click the View Article button • From several locations within your Ovid session, click the purchased article’s Buy Now link Once you take any of these actions, Ovid opens the full text display. Copyright 2007 WKMR/Ovid 194 All Rights Reserved
    • If you are not in an active Ovid Web Gateway session when you access this article, Ovid does not provide navigational buttons (to the Main Search Page, Search Results Display, Table of Contents, and so on). Nor do subscribed bibliographic reference links display. If you want navigational aids with your full text article, open an Ovid Web Gateway session. From within an Ovid session, you can now access your purchased article through its Ovid Full Text link in several locations. • • Search Results Display Issue Display • • Complete Reference Display Reference Sections • Abstract Display Copyright 2007 WKMR/Ovid 195 All Rights Reserved
    • Ovid Full Text Link for Purchased Article Anytime you click the Ovid Full Text link during the 24-hour review period, Ovid opens the full text display. If you have any questions about your PPV account or purchases, contact Ovid Customer Support at support@ovid.com. VIEW YOUR PPV ORDER HISTORY To view your order history, click the View Order History tab from the My Account Page. Ovid displays your order history, including current and expired articles. View Order History Page Copyright 2007 WKMR/Ovid 196 All Rights Reserved
    • On this page, Ovid lists recently purchased articles in the Current Articles section. The latest article purchased displays at the top. Current articles display for 24-hours, then Ovid moves them to the Expired Articles section at the bottom of the View Order History Page. Ovid displays expired articles to help prevent the redundant purchase of articles. Each order entry contains the date and time when you purchased the article. Return to your Ovid session by clicking the Return to Ovid link located at the top of the page. Purchased articles cannot be viewed from the order history. To view articles, click on the Main tab and look to the Current Articles section of your My Account Page. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 197 All Rights Reserved
    • CHAPTER 15: OVID’S DEPOSIT ACCOUNTS OVID’S DEPOSIT ACCOUNTS DEPOSIT ACCOUNTS ACCESS TO OVID FULL TEXT Copyright 2007 WKMR/Ovid 198 All Rights Reserved
    • OVID’S DEPOSIT ACCOUNTS Ovid’s Deposit Accounts feature provides access to Ovid Full Text not subscribe to through Journals@Ovid. Whether your site subscribes to a journal collections through the Journals@Ovid database, to a Deposit Account, or both, your access to Ovid Full Text is seamless. When you access Ovid Full Text through a deposit account, you can: • view the full text for up to 24 hours, • set an Ovid Jumpstart to it, • email it to a list of recipients, • save it to your desktop, and • download its PDF file (when available). Deposit account access to Ovid Full Text exists within your session along with your Journals@Ovid subscriptions, PayPerView access, and free (non-Ovid) access full text. When the three types of Ovid Full Text access exist in the same session, Ovid prioritizes them as follows. ACCESS ACCESS LINK MORE INFORMATION Journals@Ovid See chapters 15 through 17 and Link from the Search Results Display. This category of Ovid Full Text includes any correlating PAP Full Text; for PAP Full Text details, see PAP Full Text Display. Deposit Accounts See Deposit Account Access to Ovid Full Text. PayPerView See Ovid’s PayPerView. Ovid Full Text for which your site has deposit account access is included in a limit to full text search. Ovid Full Text and Buy Now links display with records in these places within your session. • Search Results Display • Abstract Display • Complete Reference Display • Table of Contents Display • Reference links Ovid does not charge your deposit account for access to which your site subscribes through Journals@Ovid. If you have questions about Ovid Full Text access at your site, contact your site administrator. DEPOSIT ACCOUNT ACCESS TO OVID FULL TEXT Ovid Deposit Accounts provide a different mode of access to Ovid Full Text. Copyright 2007 WKMR/Ovid 199 All Rights Reserved
    • Ovid Full Text Link in Search Results Display Ovid Full Text is the default link name of Ovid Full Text access through a deposit account. Depending upon how links have been configured at your site, this link might be named differently. For example, your site administrator might have configured and named all deposit account access links to Ovid Full Text as: Site Name Full Text. For clarity about link names at your site, contact your site administrator. When you access Ovid Full Text through a deposit account subscription, one of two things can happen, depending upon how the account is set up at your site. • Ovid opens the full text directly. • Ovid opens a Billing Code Form. Deposit Account Billing Code Form From this form, follow these steps to complete access to Ovid Full Text. 1. Fill in each field on the form. All fields are required. Billing codes are site specific and can include project names, department purchasing codes, grant names or numbers, client names, and so on. If you forget the billing code for your account, contact your site administrator. 2. OPTIONAL: Select the Save my info check box, and Ovid recalls your information each time you return to the form. 3. Click the Continue button. If you do not want to proceed with the deposit account transaction, click the Cancel button or the Return to Ovid link. Both take you back to your current Ovid session. Ovid opens the full text display. Copyright 2007 WKMR/Ovid 200 All Rights Reserved
    • Ovid Full Text Accessed Through a Deposit Account Now, you can: • view the full text for up to 24 hours from time of first access, • set an Ovid Jumpstart to it, • email it to a list of recipients, • save it to your desktop, and • download its PDF file (when available). Ovid makes 24-hour access possible by setting a cookie to your local PC. Therefore, these full text tasks can only be performed from the same PC on which the cookie was set. Do not clear your cookies during the 24-hour access period! If you do, your purchased access cannot be recovered. When you apply the limit to Ovid Full Text to a search strategy, Ovid includes all Ovid Full Text records in your results, no matter what the access mode. Copyright 2007 WKMR/Ovid 201 All Rights Reserved
    • When you access Ovid Full Text through a deposit account, you can view the full text in your Ovid session for up to twenty-four hours. Within that view period, should you come across the record anywhere in your session, Ovid displays its full text seamlessly. In the case of browsing Ovid Full Text Displays, should you come across a record for which you have not yet gained access, Ovid opens the Complete Reference Page. There you can then purchase access through your deposit account or through Ovid’s PayPerView. When the balance of your deposit account is depleted or the account is no longer active, Ovid Full Text links convert automatically to Buy Now links so that you can still access the Ovid Full Text you want through Ovid’s PayPerView. If you have questions about deposit account access to Ovid Full Text at your site, contact your site administrator. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 202 All Rights Reserved
    • CHAPTER 16: SEARCH JOURNALS@OVID JOURNALS@OVID FULL TEXT JOURNALS@OVID FULL TEXT DISPLAY FIND CITING ARTICLES NAVIGATE OVID FULL TEXT OVID’S FULL TEXT MANAGER EMAIL AN OVID JUMPSTART TO OVID FULL TEXT SAVE OVID FULL TEXT EMAIL OVID FULL TEXT PRINT OVID FULL TEXT VIEW IMAGES IN OVID FULL TEXT REFERENCE LINKS IN OVID FULL TEXT Copyright 2007 WKMR/Ovid 203 All Rights Reserved
    • JOURNALS@OVID FULL TEXT Ovid Full Text is the online display of journal content available only through your site’s subscription to a Journals@Ovid collection. A Journals@Ovid subscription allows you to view journal articles as they appear in the printed version, including: • table of contents, • charts, • images, • and cited references. The process of running a search in the Journals@Ovid database is much like that in any other database. Searching in Journals@Ovid You can use the same search options that are available from the Main Search Page of any Ovid database. However, a search in Journals@Ovid is run across the full text content of all journals in the database, including your site’s journals collection. Therefore, your results can contain records that link you directly to Ovid Full Text. Ovid Full Text links can be found in several places throughout your session. • Search Results Display • Abstract Display • Complete Reference Display Copyright 2007 WKMR/Ovid 204 All Rights Reserved
    • • Table of Contents Display • Reference links in Ovid Full Text Display Ovid’s Publish Ahead of Print Journals@Ovid’s Publish Ahead of Print (PAP) provides you with online access to critical content before it is published in a printed journal issue. PAP Full Text is made available in select journals from publishers who participate with Ovid’s Publish Ahead of Print program. All PAP content has been peer- reviewed and accepted for publishing. Only the Journals@Ovid database has PAP records and their full text articles. PAP Full Text articles are accessible only with your site’s subscription to a Journals@Ovid collection. For complete details, see Ovid’s Publish Ahead of Print. Ovid Full Text Access Access to Ovid Full Text exists within your session as a Journals@Ovid subscription, an Ovid Deposit Account, or an Ovid PayPerView account. When the three types of Ovid Full Text access exist in the same session, Ovid prioritizes them as follows. ACCESS ACCESS LINK MORE INFORMATION Journals@Ovid See chapters 15 through 17 and Link from the Search Results Display. This category of Ovid Full Text includes any correlating PAP Full Text; for PAP Full Text details, see PAP Full Text Display. Deposit Accounts See Deposit Account Access to Ovid Full Text. PayPerView See Ovid’s PayPerView. Ovid Full Text and Buy Now links display with records from these places. • Search Results Display • Abstract Display • Complete Reference Display • Table of Contents Display • Reference links Click the link associated with your Ovid Full Text access, and Ovid opens a full text display seamlessly. The initial display of Ovid Full Text is always in HTML format. You can select PDF format (when available) from Ovid’s Full Text Manager. If your site does not subscribe to Journals@Ovid, you may have access to the Ovid Full Text you want through a deposit account or by purchasing access through Ovid’s PayPerView functionality. For information about Deposit Accounts and PayPerView access at your site, contact your site administrator. Copyright 2007 WKMR/Ovid 205 All Rights Reserved
    • JOURNALS@OVID FULL TEXT DISPLAY To access the Ovid Full Text of a record, click the Ovid Full Text link from within your search session. Ovid opens the record’s full text display. Ovid’s Full Text Journal Display Ovid Full Text links also provide access to pre-published content through Ovid’s Publish Ahead of Print (PAP) feature that is a part of your Journals@Ovid subscription. In Ovid Full Text, the following elements display. • • Title Author(s) • • Publication type Links associated with the record • • Publication date Full Text Manager You can print Ovid Full Text and its graphics, save the text as an ASCII or HTML file, or email the text to any internet address. Copyright 2007 WKMR/Ovid 206 All Rights Reserved
    • Find Citing Articles Find Citing Articles icons display in Ovid Full Text only if you have a subscription to Journals@Ovid. To find articles that cite the Ovid Full Text you are viewing, click the Find Citing Articles icon located at the top of the full text display. Ovid opens the Citing Articles Page. Citing records displayed on this page specifically reference the article from the location at which you made the request—in this case, your Journals@Ovid Full Text Display. As well, a full set of links display with citing records so that you can further your search strategy from this location. If no articles match your Find Citing request, Ovid displays a No Citations Found message on the Citing Articles Page. The Find Citing Articles feature is a site-enabled feature of Journals@Ovid. If you do not see Find Citing Articles icons within your Ovid session, contact your site administrator. Navigate Ovid Full Text Browse through Ovid full text using the following navigational aids and functional elements. Copyright 2007 WKMR/Ovid 207 All Rights Reserved
    • Ovid Full Text Display a Returns to the Search Results Display. b Opens the Main Search Page where you can continue your search session. c Allows you to access a site expert who can assist you with questions you might have about searching in Ovid. For ease of access, these icons appear on many pages of your session. The Ask a Librarian icon is a site-configured Ovid entity. The actual name of the icon might differ at your site (such as, Ask an Ovid Expert). If you do not see an Ask a Librarian icon in your display, contact your site administrator. d Opens the Ovid Web Gateway Help where you can find more details about Ovid's Full Text Display and other Ovid topics. e Ends your session and frees up an Ovid user license. Copyright 2007 WKMR/Ovid 208 All Rights Reserved
    • f When enabled at your site, the PayPerView Account icon displays and lets you purchase Ovid articles to which your site does not subscribe. For details, see Ovid’s PayPerView. g When enabled at your site, the View Cart icon displays and gives you access to an account of Ovid articles that you want to purchase from your current search session. For details, see in PayPerView Shopping Cart Page. h Opens a journal information display on which you can read about the journal from which the full text derives. To return to the Full Text Display, click the Previous Page icon. i Lets you switch full text displays from one results record to the next or previous results record, depending on which arrow of the icon you click. j Displays when viewing full text from the Journals@Ovid database. Moves from the full text display of an article to the table of contents of the journal in which the article was published. k Displays when viewing full text from the Journals@Ovid database. Navigates from the full text display of one article to the full text display of the next or previous article in the same journal issue, depending on which arrow of the icon you click. l Lets you connect to a display of Journals@Ovid articles that cite the record being viewed in the full text display. m Emails Journals@Ovid full text articles to which your site subscribes. For details, see Email Ovid Full Text. n Opens the Save Full Text Article Page from which you can download the article. For details, see Save Ovid Full Text. o Emails an Ovid Jumpstart to a Journals@Ovid full text article to which your site subscribes. For details, see Jumpstart to Journals@Ovid Full Text. p Opens the Print Preview Options Page from which you can display a printable version of the article. For details, see Print Ovid Full Text. q Provides a linkable outline of the article and lets you browse relevant resources. For details, see Ovid’s Full Text Manager. Jumps to the top of the display. For convenience, these icons are located throughout the Ovid Full Text Display. Ovid’s Full Text Manager In addition to these navigational aids, Ovid full text provides further browsing resources for you in a series of tables that comprise the Ovid Full Text Manager. Copyright 2007 WKMR/Ovid 209 All Rights Reserved
    • Ovid’s Full Text Manager Generally, browse options of the Full Text Manager are arranged into the following tables. • • Links Table Graphic Table • • Hyperlinked Outline Table Recent History Table The links table of the Full Text Manager lets you access further information about the full text you are viewing. Your link options can include the following. Links to article summary information. An abstract can be a brief statement or a comprehensive digest of the research and findings described in the full text. Links to a display of bibliographic information that identifies an article. The Complete Reference Display may include links to your site’s document delivery service and other pertinent information related to the article record. To return to the full text you were viewing, click the Ovid Full Text link from the Complete Reference Display. Links to a page through which you can order the title, whether through your site’s document delivery service or from an online vendor. The Document Delivery link displays when documentation delivery services have been configured at your site. Links to Ovid bibliographic database resources and external bibliographic resources related to the full text. Copyright 2007 WKMR/Ovid 210 All Rights Reserved
    • Displays a list of articles available for a specific journal issue. TOC links are available in the Journals@Ovid database and in some bibliographic databases (such as Current Contents or the Evidence Based Medicine databases). Opens a separate window in which a PDF version of the full text article displays. You must have Adobe’s Acrobat Reader installed on your computer to view PDF full text. Links to a site’s Online Public Access Catalog (OPAC) where you can find on-site holdings information about locally-held print resources including journals, books, and unique holdings related to the record. The hyperlinked outline table of the Full Text Manager lets you skim the major topics of the full text you are viewing and quickly link to topics of interest. For ease of navigation, each hyperlinked topic header has an Up icon associated with it so that you can return to the top of the page when you have finished reviewing the topic. The graphics table of the Full Text Manager lets you jump directly to places within the full text to view graphics of interest. For further details about Ovid Full Text graphics, see Output Journals@Ovid Images. The recent history table of the Full Text Manager creates a breadcrumb trail between the full text article you are viewing and the references to which you link. To return to the full text display from a reference, select the article title from the drop-down menu and click the GO icon. For more information, see Reference Links in Ovid Full Text. Copyright 2007 WKMR/Ovid 211 All Rights Reserved
    • The recent history table of Ovid’s Full Text Manager clears each time you return to the Main Search Page. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. Email an Ovid Jumpstart to Ovid Full Text Ovid’s Email Jumpstart functionality lets you create and share shortcuts through the Ovid Web Gateway interface (bypassing preliminary pages) to the Ovid full text to which your site subscribes. To email an Ovid Jumpstart to Ovid full text, click the Email Jumpstart icon located at the top of the full text display. Ovid opens the Email Jumpstart Page. For complete details, see Jumpstart to Journals@Ovid Full Text. Save Ovid Full Text To save Ovid full text to your computer, click the Save Article Text icon located at the top of the full text display. Ovid opens the Save Full Text Article Page. Save Full Text Article Page Ovid full text can be saved into the following formats. Displays the text correctly formatted in an ASCII text editor. Includes the check ASCII Text box option to wrap longer lines. To save from the display to your computer, use (DOS/Windows) your text editor’s Save function. Displays the text correctly formatted in an ASCII text editor supplied for the ASCII Text Macintosh. Includes the check box option to wrap longer lines. To save from the (Macintosh) display to your computer, use your text editor’s Save function. Displays the text correctly formatted in an ASCII text editor supplied for UNIX. ASCII Text (UNIX) Includes the check box option to wrap longer lines. To save from the display to Copyright 2007 WKMR/Ovid 212 All Rights Reserved
    • your computer, use your text editor’s Save function. Immediately displays correctly formatted text in an HTML Page. HTML To save Ovid full text to your computer from this page, follow these steps. 1. Select the format in which you want to save the full text. 2. OPTIONAL: For ASCII options, you can choose whether or not to wrap longer lines. 3. Click the Continue button. A File Download Dialogue box opens. 4. Click the Save button. A Save As Dialogue box opens. 5. Select a location on your computer to which you can save the content and rename the file. 6. Click the Save button. The full text downloads to the location you indicated. When the download has completed, click the Previous Page icon to return to the full text display. Email Ovid Full Text To email Journals@Ovid full text to which your site subscribes, click the Email Article Text icon located at the top of the full text display. Ovid opens the Email Article Page. Email Article Page Follow these steps to email the text of the article to a list of recipients. 1. Enter recipient email address(es) into the To text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas. Do not use spaces between addresses. 2. Enter your own email address in the From text box. Email addresses must be valid and complete. An incorrect address will cause the system to discard the results. You will not be notified if this occurs. Copyright 2007 WKMR/Ovid 213 All Rights Reserved
    • 3. OPTIONAL: You can change the default title of the email by entering new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Annotations text box above the search information (that displays automatically). 5. Click the Send Email button. A confirmation message opens in a new page. From this Confirmation Page, you have three options to proceed. Returns to the full text view of the article. Opens the Main Search Page from which you can continue your search session. Ends your Ovid session and frees up an Ovid user license. As you navigate past the Confirmation Page, an email containing the full text of the article (inline as ASCII text) is sent to the recipients you have indicated. Print Ovid Full Text To preview and print Ovid full text to which your site subscribes, click the Print Preview icon located at the top of the full text display. Ovid opens the Print Preview Options Page. Print Preview Options Page Copyright 2007 WKMR/Ovid 214 All Rights Reserved
    • To prepare a printer-ready display of the full text from this page, follow these steps. 1. Select a graphic size to display with the content. 2. Click the Continue button. A printable version of the book content displays with graphics scaled to the size selected. 3. From the print-ready display, activate your browser’s Print function. Printed content includes the following. • All content (including integrated images) from the previous display of full text • Abbreviated copyright statement • Removal of Ovid interface elements Once you have sent the print job to your local printer, click the Previous Page button. The Print Preview Options Page opens again. Click the Previous Page icon to return to the full text display. View Images in Ovid Full Text Within Ovid full text, figures, graphics, and tables display as a thumbnail images, along with caption text provided by the author. Thumbnail Graphic in Ovid’s Full Text Display From the full text view of a graphic, you can: • get more information about viewing graphics in Ovid by clicking the Help with Image Viewing link, • email an Ovid jumpstart of the graphic to a list of recipients by clicking the Email Jumpstart to Image link, or • view the full-sized graphic by clicking the hyperlinked thumbnail image. For details on printing, saving, and emailing images from Ovid Full Text, see Output Journals@Ovid Images. Reference Links in Ovid Full Text Copyright 2007 WKMR/Ovid 215 All Rights Reserved
    • Often, authors cite references within the body of their work. Ovid converts these references into Reference links that display in context, just as footnote or endnote references display in a printed journal article. Reference Links in Ovid Full Text Display Click one of these links and Ovid jumps to the References section at the end of the article. There, you can view the list of references used. Click the Up icon to return to your place within the Ovid Full Text Display. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 216 All Rights Reserved
    • CHAPTER 17: BROWSE JOURNALS@OVID OVID’S BROWSE JOURNALS MODES BROWSE JOURNALS BY NAME (A-Z) BROWSE JOURNALS BY SUBJECT BROWSE TABLES OF CONTENTS Copyright 2007 WKMR/Ovid 217 All Rights Reserved
    • OVID’S BROWSE JOURNALS MODES Browsing the Journals@Ovid database is an intuitive way to look for articles and may help you find relevant information when more structured searching fails. Ovid’s browsing function is available in a database when one of the following icons displays on the Main Search Page. Within the Journals@Ovid database, this browse option lets you review the journals to which your site subscribes by name or by subject. Within Ovid's Current Contents databases, this Browse option lets you review journal content. For more information, see Browse Current Contents. Within Ovid's Cochrane Database of Systematic Reviews, this Browse option lets you review topic content. For more information, see Browse Topics in Cochrane. Ovid’s Browse Journals function lets you review quickly and easily the titles available to you through your site’s subscription. To begin, you must click the Browse Journals icon from the Main Search Page. Ovid opens the Browse Journals Page. Copyright 2007 WKMR/Ovid 218 All Rights Reserved
    • Browse Journals Page From this page, you have two browsing options with which to proceed through the journals to which your site subscribes. Creates an alphabetical list of journals. Choose this option if you know the name of the A-Z journal you need or want to browse an alphabetical list of journal titles. For more details, see Browse Journals by Name (A-Z). Creates a list of journals by subject to which they apply. Choose this option if you know that Subject the articles you need belong to a specific subject area or if you want to browse journal titles by subject matter. For more details, see Browse by Journal Subject. BROWSE JOURNALS BY NAME (A-Z) When you click the Browse Journals A-Z icon from the Browse Journals Page, Ovid opens an alphabetical display of journals. Copyright 2007 WKMR/Ovid 219 All Rights Reserved
    • Journals A-Z Display If you are browsing the Journals@Ovid database, Ovid displays all titles in the database—whether your site subscribes to them or not. In this display, only the titles to which your site subscribes link to full text. This icon indicates the journal titles to which your site subscribes. For non-subscription titles, you can purchase full text access through Ovid’s PayPerView. This icon displays when PAP content is available from a participating journal publisher. If you are browsing the YourJournals@Ovid database, Ovid displays only the titles to which your site subscribes. In this display, all titles offer full text links—including those of which you access the full text through an Ovid Deposit Account. In the YourJournals@Ovid database, the Subscription icon displays for all titles, and the PAP icon displays for any of those titles within your site’s subscription that contain PAP content. In either case, you have access to full text. Copyright 2007 WKMR/Ovid 220 All Rights Reserved
    • Journals A-Z Display with PAP Indicator For each journal title in the display, Ovid provides an ISSN number and the number of issues available for that title. Browse through Ovid’s journals display by using the following navigational aids and functional elements. a Returns to the Main Search Page where you can continue your search session. b Opens the Email Jumpstart Page from which you can send an Ovid jumpstart that goes directly to the alphabetical journal list. c Allows you to access a site expert who can assist you with questions about searching in Ovid. d Opens the Ovid Web Gateway Help where you can find more details about Ovid's Tables of Contents Display and other Ovid topics. e Ends your session and frees up an Ovid user license. f Lets you purchase Ovid articles to which your site does not subscribe. For details, see Ovid’s PayPerView. g Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For details, see PayPerView Shopping Cart Page. h Creates a breadcrumb trail between the journal display and the references to which you link. Copyright 2007 WKMR/Ovid 221 All Rights Reserved
    • i Jumps to the section of the alphabetically arranged display where you can find journals that begin with the letter of the link you clicked. j Returns to the Browse Journals Page from which you can change modes of browsing journals from names to subjects. k In journals with a large number of articles, these buttons let you jump to the first or last, next or previous journal in the issue list. l Opens the Issue List Display for the journal. m Opens a journal information display from which you can read journal details. To return to the journal display, click the A-Z Journal List icon. n Opens the Issue List Display for the journal. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. When you click the About this Journal link, Ovid opens a full text display containing detailed information about the journal, including: • a description of the journal’s subject scope and audience, • a usage statement, • general policies and instructions for authors, copyright information, and • name and address of the publisher. Copyright 2007 WKMR/Ovid 222 All Rights Reserved
    • About This Journal Display From this display, use the following navigational aids and functional elements. a Returns to the Results Display of individual records of results retrieved from search sets in your search history. b Returns to the Main Search Page where you can continue your search session. c Allows you to access a site expert who can assist you with questions about searching in Ovid. d Opens the Ovid Web Gateway Help where you can find more details about Ovid Full Text and other Ovid topics. e Ends your session and frees up an Ovid user license. f Lets you purchase Ovid articles to which your site does not subscribe. For details, see Ovid’s PayPerView. g Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PayPerView Shopping Cart Page. Copyright 2007 WKMR/Ovid 223 All Rights Reserved
    • h Returns to the A-Z Journal List Display. i Displays the issue list for the journal you are viewing. j Navigates from the current journal information display to the next or previous one, depending on which arrow of the icon you click. k Opens an Email Jumpstart Page from which you can send a jumpstart to the journal information display. l Opens the Save Full Text Article Page from which you can download the journal information text. m Opens the Email Article Page from which you can send the text of the journal information display. n Opens the Print Preview Options Page from which you can output the journal information text to a local printer. o Provides further resources for the journal information you are viewing. p Lets you skim a hyperlinked outline of the topics for the journal information you are viewing. q Creates a bread crumb trail between the full text you are viewing and the references to which you link. Jumps to the top of the information display. Emailing an Ovid Jumpstart to a Journal List From the Browse Journals Page, you must arrange the journals in the manner in which you want them targeted by an Ovid Jumpstart: by subject or alphabetically. Click the icon of the journal list you want to create. Creates a journal list arranged by subject. For details, see Email an Ovid Jumpstart. Creates an alphabetically arranged journal list. For details, see Email an Ovid Jumpstart. Displaying a List of Journal Issues From the Journals A-Z Display, click the Issue List link for a particular journal. Copyright 2007 WKMR/Ovid 224 All Rights Reserved
    • Ovid opens a display with a list of all issues available with that journal selection. Issue List Display for the Journal Nature From the issue list, use the following navigational aids. a Returns to the Main Search Page where you can continue your search session. b Opens the Email Jumpstart Page from which you can send an Ovid jumpstart that goes Copyright 2007 WKMR/Ovid 225 All Rights Reserved
    • directly to the alphabetical journal list. c Allows you to access a site expert who can assist you with questions about searching in Ovid. d Opens the Ovid Web Gateway Help where you can find more details about browsing Journals@Ovid and other Ovid topics. e Ends your session and frees up an Ovid user license. f Lets you purchase Ovid articles to which your site does not subscribe. For more details, see Ovid’s PayPerView. g Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PayPerView Shopping Cart. h Displays the issue list of the previous journal from the Journals A-Z Display. i Opens a journal information display from which you can read journal details. To return to the journal display, click the A-Z Journal List icon. j Returns to the Journals A-Z Display. k Displays the issue list of the next journal from the Journals A-Z Display. l In journals with a large number of issues, these buttons let you jump to the first or last, next or previous issue in the list. m Opens the table of contents for the volume selected. Some issue lists contain tables of contents for a Publish Ahead of Print (PAP) issue(s). For details about PAP issues in an issue display, see PAP Issues. Copyright 2007 WKMR/Ovid 226 All Rights Reserved
    • PAP Issue at Top of Journal Issue Display BROWSE BY JOURNAL SUBJECT When you click the Browse Journals (Subject) icon from the Browse Journals Page, Ovid opens a display of journals arranged by subject categories. Copyright 2007 WKMR/Ovid 227 All Rights Reserved
    • Browse Subject Categories Display Use Ovid’s browse by subject feature to review Ovid’s journals and identify topics or subject areas that interest you. Ovid arranges the journals into categories and subcategories so that you can easily choose journal sets and examine tables of contents of specific journal issues, bibliographic records, or full text (including graphics). In parenthesis, Ovid provides the number of journals available for each category. Links throughout the display help you navigate through the journal categories. a Returns to the Main Search Page where you can continue your search session. b Allows you to access a site expert who can assist you with questions about searching in Ovid. c Opens the context-sensitive Ovid Web Gateway Help System from which you can learn more about browsing in Journals@Ovid. d Ends your search session and frees up an Ovid user license. e Returns to the Browse Journals Page from which you can change modes from subject to name browsing. f Navigates quickly to a set of journals categorized under these topic headers. Copyright 2007 WKMR/Ovid 228 All Rights Reserved
    • g Opens a subject category scope display that provides some information about the journal categories or sub-categories selected. Click the icon again, and the category information recedes. h Quickly returns to the top of the page from anywhere in the display. i Opens a subject journal display for the journal category selected. j Opens a subject issue display for the category selected. k Opens a subject journal display for the sub-category selected. l Opens a subject issue display for the sub-category selected. At the top of the Browse Subject Categories Page, each subject listed is a hyperlink to a section that lists only journals of that subject category within your site’s subscription. For example, click the Nursing link, and Ovid jumps to the section of the display that lists all nursing journals. The topic heading line displays the total number of journals about this subject. Sub-categories are broken out under the topic header, representing a further breakdown of the overall subject matter into subsets of more specific journals. A single journal can apply to more than one sub-category. Therefore, the number of journals displayed for subcategories rarely adds up to equal the number of journals displayed for the subject category heading. Displaying a Subject Journal List You can create a subject journal display by clicking a Journal List link from a category section. Copyright 2007 WKMR/Ovid 229 All Rights Reserved
    • Click the link, and Ovid opens a listing of all journal titles available within that category. Subject Journal Display If you are browsing the Journals@Ovid database, Ovid displays all titles in the database—whether your site subscribes to them or not. In this display, only the titles to which your site subscribes link to full text. This icon indicates the journal titles to which your site subscribes. For non-subscription titles, you can purchase full text access through Ovid’s PayPerView. This icon displays when PAP content is available from a participating journal publisher. If you are browsing the YourJournals@Ovid database, Ovid displays only the titles to which your site subscribes. In this display, all titles offer full text links—including those of which you access the full text through an Ovid Deposit Account. In the YourJournals@Ovid database, the Subscription icon displays for all titles, and the PAP icon displays for any of those titles within your site’s subscription that contain PAP content. In either case, you have access to full text. Copyright 2007 WKMR/Ovid 230 All Rights Reserved
    • Subject Journal Display with PAP Indicators From the journal subject display, you can view the issues of and information about a specific journal. Browse through title selections by using the alphabetical hyperlinks located at the top of the display. To access full text articles, click the Issue List link of one of the journals. Ovid opens the Issue Display for that selection. Copyright 2007 WKMR/Ovid 231 All Rights Reserved
    • Journal Issue List for Advances in Nursing Science Click the Table of Contents link to open the Table of Contents Display. Copyright 2007 WKMR/Ovid 232 All Rights Reserved
    • Table of Contents for Advances in Nursing Science There, you can open the Ovid Full Text of any article. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. Some issue lists contain tables of contents for a Publish Ahead of Print (PAP) issue(s). For details about PAP tables of contents in your Journals@Ovid subscription, see PAP Issue Table of Contents. When your site does not subscribe to the Journals@Ovid database, you cannot access Ovid Full Text. However, all other information in —including bibliographic records—is always available to you. Emailing an Ovid Jumpstart to a Subject Journal List From the Subject Journal List, you can email a subject journal jumpstart. Copyright 2007 WKMR/Ovid 233 All Rights Reserved
    • Emailing a Subject Journal List Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. For full details, see Email an Ovid Jumpstart. Displaying a Subject Issue List From the Browse Subject Categories Page, click the Issue List link of any journal. Ovid opens a display listing all issues that pertain to the subject you selected. Copyright 2007 WKMR/Ovid 234 All Rights Reserved
    • Subject Issues List for Nursing Research a Returns to the Main Search Page where you can continue your search session. b Opens the Email Jumpstart Page from which you can send an Ovid jumpstart that goes directly to the alphabetical journal list. c Allows you to access a site expert who can assist you with questions about searching in Ovid. d Opens the Ovid Web Gateway Help where you can find more details about browsing Journals@Ovid and other Ovid topics. e Ends your session and frees up an Ovid user license. f Lets you purchase Ovid articles to which your site does not subscribe. For more details, see Ovid’s PayPerView. g Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PayPerView Shopping Cart. h Returns to the Browse Subject Categories Page. i Returns to the Browse Journals Page where you can change to browsing by journal name. Copyright 2007 WKMR/Ovid 235 All Rights Reserved
    • j When your site subscribes to a large number of journals, these buttons let you navigate more easily to the first or last, next or previous journals in the display. k Opens a table of contents display for the journal title selected. Some issue lists contain tables of contents for a Publish Ahead of Print (PAP) issue(s). For details about PAP tables of contents in your Journals@Ovid subscription, see PAP Issue Table of Contents. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. Emailing an Ovid Jumpstart to a Subject Issue List From the subject issue list, you can email an Ovid Jumpstart to a list of recipients. Emailing a Subject Issue List Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. For full details, see Email an Ovid Jumpstart. BROWSE TABLES OF CONTENTS When your site subscribes to a Journals@Ovid collection, your subscription includes Ovid's Table of Content functionality. Ovid Tables of Contents let you browse article titles of the same journal issue. To access, you must click a Table of Contents link. Copyright 2007 WKMR/Ovid 236 All Rights Reserved
    • Table of Contents Link in Search Results Display Table of Contents links can be found in these locations within your Ovid session. • • Search Results Display Issue List Display • • Complete Reference Display Ovid’s Full Text Display • Abstract Display Table of Contents Link in Ovid Full Text Display Click a Table of Contents link, and Ovid opens a Table of Contents Display at the point where the article from which you linked is listed. Copyright 2007 WKMR/Ovid 237 All Rights Reserved
    • Ovid’s Table of Contents Display Ovid makes tables of contents available for Publish Ahead of Print (PAP) issue(s), too. For details about PAP tables of contents in your Journals@Ovid subscription, see PAP Issue Table of Contents. The display is an electronic version of the printed journal’s table of contents. The journal name and issue information display in the top banner. In the table, Ovid displays such article level information as the following. • • Record number Author(s) • • Record check box (for outputting purposes) Document type • • Title Page numbers Make your way through the Table of Contents by using the following navigational aids and functional elements. a Returns to the Main Search Page where you can continue your search session. b Opens the Email Jumpstart Page from which you can send an Ovid jumpstart that goes directly to this Table of Contents Display. c Contacts a site expert who can assist with questions about your Ovid session. Copyright 2007 WKMR/Ovid 238 All Rights Reserved
    • d Opens the Ovid Web Gateway Help where you can find more details about Ovid's Tables of Contents Display and other Ovid topics. e Ends your session and frees up an Ovid user license. f Lets you purchase Ovid articles to which your site does not subscribe. For more details, see Ovid’s PayPerView. g Provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PPV Shopping Cart Page. h Jumps to the Results Manager located at the bottom of the page. i Creates a breadcrumb trail between a full text article you are viewing and the references to which you link including the Table of Contents display. j Opens the table of contents for the previous issue of the journal. Browse chronologically backward through a journal issue using this icon. k Opens an Issue List Display for the journal. l Opens the table of contents for the next issue of the journal. Browse chronologically forward through a journal issue using this icon. m Allows you to select the record for outputting through the Results Manager. n Lets you access resources that are relevant to the record. In journals with a large number of articles, these buttons let you jump to the first or last article in the issue. In journals with a large number of articles, these buttons let you jump to the previous or next articles in the Table of Contents display. Returns to the top of the Table of Contents display from the Results Manager. Do not use your Web browser’s Back and Forward buttons. Unpredictable and undesirable results can occur. Use only the navigational aids provided within the Ovid interface. Ovid retains record selections as you navigate from article to article. Use the Results Manager to output selected article records from the Table of Contents display. Copyright 2007 WKMR/Ovid 239 All Rights Reserved
    • Emailing an Ovid Jumpstart to a Table of Contents To send a table of contents jumpstart, click the Email Jumpstart icon in the page banner. Emailing an Ovid Jumpstart to a Table of Contents Ovid opens the Email Jumpstart Page. For details, see Jumpstart to the Table of Contents. Outputting Records from the Table of Contents Display When you have finished browsing through the Table of Contents display, you can output your article record selections through Ovid’s Results Manager. Click the Results Manager icon located just under the page banner. Ovid jumps to the Results Manager at the bottom of the page. Copyright 2007 WKMR/Ovid 240 All Rights Reserved
    • TOC Results Manager Ovid’s Results Manager lets you: • choose records to output from the table of contents, • select how much information to include with records, • format the data of records for output, • sort records into a specific order, and • choose an output mode: display, preview and print, email, save, or document order (when enabled at your site). For complete details about Ovid’s Results Manager, see Output Records. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 241 All Rights Reserved
    • CHAPTER 18: OVID’S PUBLISH AHEAD OF PRINT INTRODUCTION TO PUBLISH AHEAD OF PRINT SEARCH JOURNALS@OVID FOR PAP RECORDS PAP FULL TEXT DISPLAY BROWSE JOURNALS@OVID FOR PAP RECORDS Copyright 2007 WKMR/Ovid 242 All Rights Reserved
    • INTRODUCTION TO PUBLISH AHEAD OF PRINT Journals@Ovid’s Publish Ahead of Print (PAP) provides you with online access to critical content before it is published in a printed journal issue. PAP Full Text is made available in select journals from publishers who participate with Ovid’s Publish Ahead of Print program. All PAP content has been peer- reviewed and accepted for publishing. Only the Journals@Ovid database has PAP records and their full text articles. PAP Full Text articles are accessible only with your site’s subscription to a Journals@Ovid collection. PAP records are a part of the following elements in your Journals@Ovid session. PAP records display in results that Ovid retrieves from your search Search History queries. PAP records display with other Ovid records in your search results set. Search Results Display You can display the abstract of a PAP record. Abstract Display You can display the complete reference of a PAP record. Complete Reference Display A PAP issue displays at the top of the Issue List of participating journals Journal Issue List in your site’s collection. You can display the table of contents for a journal’s PAP issue. Table of Contents Display In journals to which your site subscribes, you can display the full text of Full Text Display a PAP record. PAP Full Text is accessible through the Ovid Full Text link of any PAP record in your session. PAP records get picked up in the running of your saved searches and Saved Search or AutoAlert AutoAlerts. Results In any of these locations, active PAP records represent the current version of pre-published content. Throughout your Journals@Ovid session, Ovid labels PAP records as follows to indicate the stage of publishing development of the PAP record’s content. PAP content has been peer-reviewed and accepted for publishing. Post-acceptance PAP content has been edited for grammar and spelling and facts have been Post-copyedit checked for accuracy and conformity to a desired format. PAP content has undergone further review by the author for accuracy. Post-author-corrections PAP content has been polished by both author and editor. Post-editor-corrections Ovid assigns a posting date to every PAP record. The PAP post date represents the date on which that particular version of PAP content was entered into the Journals@Ovid database. So, in the following example, the post-author-corrections version of the PAP record’s content was posted to the Journals@Ovid database on January 27, 2006. Copyright 2007 WKMR/Ovid 243 All Rights Reserved
    • Label of PAP Record Content in any stage of pre-publication can change significantly before final publication. Because Ovid’s PAP articles present content that is in-process toward final publication, their statements, opinions, and information may contain errors in facts, figures, or interpretation. With this in mind, apply responsibly any information you might gain from Journals@Ovid PAP articles. When PAP content is finally published in print, Ovid removes the PAP record from the PAP issue, converts it to a regular Ovid Full Text record, and inserts it in the online journal issue in Journals@Ovid. From within your Journals@Ovid session, you can access PAP records by searching or by browsing. SEARCH JOURNALS@OVID FOR PAP RECORDS When you run a search in the Journals@Ovid database, Ovid includes PAP records among the results in your Search History. Journals@Ovid Session Your Journals@Ovid search results can contain both regular Ovid records and PAP records in the same results set. If you run a saved search through Journals@Ovid, Ovid includes PAP records in your results if they meet the search criteria. Similarly, when an AutoAlert searches Journals@Ovid, Ovid Copyright 2007 WKMR/Ovid 244 All Rights Reserved
    • includes PAP records in the results. To refine results as much as possible to include PAP records, limit your search statement to Ovid Full Text Available and the current year. When you run a multifile search that includes the Journals@Ovid database, you can find PAP records only among the Journals@Ovid results records. Details of a Multifile Search Because PAP content has not yet been published in print, duplicates of PAP records do not exist. Therefore, PAP records are always among the unique records when you deduplicate any multifile results set. To browse the records of a particular results set, click the Display icon of the set that interests you. Ovid opens a Search Results Display of those records. PAP Records in Your Search Results Display In the Search Results Display, you can browse through the records of your results set and identify PAP records by the publication-stage label that Ovid appends to them. Copyright 2007 WKMR/Ovid 245 All Rights Reserved
    • PAP Record in the Search Results Display Because PAP content has not yet been published in print, a search for citing articles yields no results. However, Ovid can find articles with content similar to that of PAP records in the display. You can access the complete reference or abstract of any PAP record by clicking the links provided in your Search Results Display. In the complete reference and abstract of a PAP record, a Status line displays the publishing-stage label; in the table of contents, posting dates display with all PAP articles. Copyright 2007 WKMR/Ovid 246 All Rights Reserved
    • PAP Status in Complete Reference Display Because PAP content has not yet been published in print, some standard information about it is not yet available, including: date of publication, volume number, issue number, and page numbers. When you output records from Ovid’s Results Manager, Ovid includes PAP records among your output. Whether you display, print, email, or save, you can always identify the PAP records in your output by the publication-stage label provided. Copyright 2007 WKMR/Ovid 247 All Rights Reserved
    • Status Label of a PAP Record in Email Output Using the links provided, you can also access tables of contents and full text displays for PAP records. PAP FULL TEXT DISPLAY When you find a PAP record in your Journals@Ovid session, click its Ovid Full Text link. Ovid opens a display of PDF-formatted full text. Copyright 2007 WKMR/Ovid 248 All Rights Reserved
    • PAP Full Text Article For all PAP Full Text, Ovid launches an Adobe Acrobat PDF file in a separate window. You must have Adobe’s Acrobat Reader to view PAP Full Text. From this display, you can save, email, and print the full text directly from the reader. BROWSE JOURNALS@OVID FOR PAP RECORDS When you browse Journals@Ovid from the Main Search Page, PAP records can be among your journal issues lists and table of contents displays. Copyright 2007 WKMR/Ovid 249 All Rights Reserved
    • Browse Journals Icon on Journals@Ovid MSP Click the Browse Journals Icon on the Main Search Page, and Ovid offers you two ways to navigate through the journal titles to which your site subscribes: by journal name or by journal subject. Either mode lets you set up a journal issue list that best suits your needs. At the top of any issue list, Ovid locates the issue(s) dedicated exclusively to Publish Ahead of Print content: the PAP issue(s). • Journal Issue List: When you browse to a journal’s issue list, the PAP issue displays at the top. Copyright 2007 WKMR/Ovid 250 All Rights Reserved
    • PAP Issue at Top of Issue List • Subject Issue List: When you create a subject issue list, every PAP issue that pertains to the chosen subject displays at the top of the list. Copyright 2007 WKMR/Ovid 251 All Rights Reserved
    • PAP Issues at Top of Subject Issue List PAP Issues PAP content rolls continuously through stages of development into published print. Ovid monitors the progress of the pre-published content through this cycle, loading PAP content into the PAP issues. Copyright 2007 WKMR/Ovid 252 All Rights Reserved
    • PAP Issue at Top of Issue List Each time PAP content gets updated, Ovid changes the load date to indicate the currency of the issue as a whole. This load date ensures that PAP issues always display at the top of any issue list. So, you can easily find the latest PAP issues at the top of both journal and subject issue lists. When PAP Full Text becomes published in print, Ovid removes the record from the PAP issue. From any issue list, you can: • browse through current titles, • navigate out to other journals and journal lists, • or send an email jumpstart that resolves to the issue list. You can also open the PAP issue by clicking its Table of Contents link. PAP Issue Table of Contents When you click the Table of Contents link for a PAP issue, Ovid opens the table of contents (TOC) for the PAP issue (or, the PAP TOC). Copyright 2007 WKMR/Ovid 253 All Rights Reserved
    • Table of Contents for Journal PAP Issue From the PAP TOC, you can review the articles of the PAP issue or view an abstract or complete reference for the article record. You can use the Results Manager at the bottom of the display to output (display, preview and print, email, or save) a list of records from the PAP TOC. You can send an email jumpstart that resolves to this PAP TOC. When you click the Ovid Full Text link of a PAP record in the TOC, Ovid opens the PAP Full Text. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 254 All Rights Reserved
    • CHAPTER 19: OUTPUT IMAGES FROM JOURNALS@OVID IMAGES IN JOURNALS@OVID SAVE IMAGES PRINT IMAGES EMAIL JUMPSTARTS TO IMAGES Copyright 2007 WKMR/Ovid 255 All Rights Reserved
    • IMAGES IN JOURNALS@OVID When your site subscribes to Journals@Ovid Full Text, access from your database subscriptions includes journal articles with formatted text and images. Within the full text, figures, graphics, and tables display as thumbnail images with captions provided by the author. Image in Journals@Ovid Full Text Click the thumbnail graphic, and Ovid displays a full-sized image separately from the article text. Copyright 2007 WKMR/Ovid 256 All Rights Reserved
    • Full-sized Image Display From this view, you can save the image to desktop or print it. Save and print functionalities can vary with browser choice and preference settings. To return to the full text, click the Previous Page icon. SAVE IMAGES From a full-sized image display, you can save an image by following these steps. 1. Click the Get TIFF link at the top of the display. A File Download dialogue box opens. 2. Click the Save button. A Save As dialogue box opens. 3. In the dialogue box, provide a file name, file type, and directory location. 4. Click the Save button. Ovid saves the image to the location indicated on your desktop. If you want to save an image to use in another application (such as presentation software), open the full-sized image, then invoke your browser’s Save function. Or, right-click on the image and Copyright 2007 WKMR/Ovid 257 All Rights Reserved
    • select the save image action. If you find that the saved image is too small for your purpose, try using the TIFF file. PRINT IMAGES When you display Ovid Full Text, graphics appear at the same points as in the source article. The images are thumbnail-sized, which makes the article load faster. In this context, most images are too small to be read or printed legibly. So, you can either output graphics within the full text as they are or print the images separately from the full text. Printing Ovid Images in Full Text To print Ovid Full Text with images, click the Print Preview icon located at the top of the full text display. Ovid opens the Print Preview Options Page. To prepare a printer-ready version of the full text from this page, follow these steps. 1. Select a graphic size to display with the content. 2. Click the Continue button. Your browser displays a printable version of the content with graphics scaled to the size selected. 3. From this print-ready display, activate your browser’s Print function. Printed content includes: • all content (text and images) from the previous display of full text, • an abbreviated copyright statement, and • removal of Ovid interface elements. To return to the full text display, click the Previous Page icon. Printing Images Only Ovid provides a full-sized image view from which you can print images separately from the full text. To access this enhanced image view, click the image from within the full text. Ovid opens a full-sized image display. Copyright 2007 WKMR/Ovid 258 All Rights Reserved
    • At this point, simply activate your browser’s Print function. Some images—particularly charts and tables containing text—appear “fuzzy” or incomplete when printed. An image may be too large to fit on a single HTML page or may lose resolution when printed at its full size. To retrieve the highest possible resolution of an image, convert the image to a TIFF file, then print it. We use the TIFF file format because it uses lossless compression to maintain the integrity of the image. Other formats like GIF and JPEG lose information about an image when you convert to them, resulting in blurred or blocky images. To retrieve the highest possible resolution of an image in Journals@Ovid and print it, follow these steps. 1. Click the Get TIFF link at the top of the full-sized image display. A File Download Dialogue box opens. 2. Click the Open button. The image redisplays in an external image viewer. 3. Select the Print function of the image viewer, or right-click on the image and select the Print function from the drop-down menu. Web browsers do not understand the TIFF file format. You must use an appropriate image viewer to display and print TIFF files. A variety of plug-ins and external image viewers are available, including the following. For Windows Copyright 2007 WKMR/Ovid 259 All Rights Reserved
    • Quicktime (free browser plugin)—www.apple.com/quicktime/download/win.html Scion Image (freeware)—www.scioncorp.com/pages/scion_image_windows.htm Irfanview (shareware)—www.irfanview.com/main_download_engl.htm LView Pro (shareware)—www.lview.com/download.htm For Macintosh Quicktime (free browser plugin)—www.apple.com/quicktime/download/mac.html NIH Image (freeware)—rsb.info.nih.gov/nih-image/ GraphicConverter X (shareware)— www.lemkesoft.com/xd/public/content/index._c2lkPWRvd25sb2Fk_.html For All Platforms (Java-based) ImageJ (freeware)—rsb.info.nih.gov/ij/docs/index.html Some TIFF images may display improperly when they are opened in certain software products. If you encounter problems with images, use a professional graphics application such as Photoshop or Paintshop Pro. No matter which image software or plug-in you choose, your site administrator may need to configure it to view and print TIFF files. If you do not have software installed to view TIFF files, contact your site administrator. EMAIL JUMPSTARTS TO IMAGES To email an Ovid Jumpstart to an image in Journals@Ovid, click the Email Jumpstart to Image link of the image you want to share. The Email Jumpstart Page opens. For full details, see Jumpstart to Images. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 260 All Rights Reserved
    • CHAPTER 20: BROWSE TOPICS IN COCHRANE OVID’S BROWSE COCHRANE TOPICS FEATURE Copyright 2007 WKMR/Ovid 261 All Rights Reserved
    • OVID’S BROWSE COCHRANE TOPICS FEATURE Ovid’s Browse Topics function is available only by clicking the Browse Topics icon on the Main Search Page of the Cochrane Database of Systematic Reviews (COCH). Choosing to Browse Topics Ovid opens the Cochrane Group List Display. Copyright 2007 WKMR/Ovid 262 All Rights Reserved
    • Cochrane Group List Display Ovid displays the Table of Contents for the group selected. Copyright 2007 WKMR/Ovid 263 All Rights Reserved
    • Cochrane Group List Display From the display, you can browse the table of content entries for the group, browse the table of contents of other groups, email an Ovid Jumpstart to the group table of contents, and output group records by using Ovid’s Results Manager. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 264 All Rights Reserved
    • CHAPTER 21: BROWSE CURRENT CONTENTS OVID’S BROWSE CURRENT CONTENTS FEATURE BROWSE THE JOURNAL NAMES INDEX BROWSE A BOOK TITLES INDEX BROWSE THE CURRENT CONTENTS SUBSETS INDEX BROWSE THE CURRENT CONTENTS CATEGORIES INDEX BROWSE A DOCUMENT DELIVERY SERVICE INDEX BROWSE AN INDEX OF ENTRY WEEKS Copyright 2007 WKMR/Ovid 265 All Rights Reserved
    • OVID’S BROWSE CURRENT CONTENTS FEATURE Ovid’s Browse Content feature is available in the Current Contents databases. To access this feature, you must click the Browse Contents icon from the Main Search Page of a Current Contents database. Selecting to Browse Content Ovid opens the Browse Contents Page. Copyright 2007 WKMR/Ovid 266 All Rights Reserved
    • Browse Contents Page From this page, Ovid provides several means for you to explore table of contents results. Opens an alphabetical index of journal names. Results of a search through this index yield tables of contents for the journals chosen from the names of interest to you. Opens an alphabetical index of book titles. Results of a search through this index yield tables of contents for the books chosen from the titles of interest to you. Opens an alphabetical index of Current Contents subsets. Results of a search through this index yield tables of contents for journals chosen from the Current Contents subsets of interest to you. Opens an alphabetical index of Current Contents categories. Results of a search through this index yield tables of contents for journals chosen from the Current Contents categories of interest to you. Opens a numerical index of the document delivery service available at your site. Results of a search through this index yield tables of contents for journals associated with the document delivery service numbers listed in the index. Documentation delivery services are set up by your site administrator. Opens a chronological index of entry weeks. Results of a search through this index yield tables of contents for journals chosen from the entry weeks of interest to you. Copyright 2007 WKMR/Ovid 267 All Rights Reserved
    • Using these browse contents tools provides you with access to the Table of Contents of journals. From Ovid’s Tables of Contents Display, you can access the Ovid Full Text to which your site subscribes. BROWSE THE JOURNAL NAMES INDEX You can access an index of journal names by clicking the TOC Journal Name button from the Browse Contents Page. Ovid opens the Journal Names Index Display. Journal Names Index Display Browse through the index by clicking the Forward- or Backward in Index A-Z icon located at the top of the page. Return to the Browse Contents Page by clicking the Browse Contents icon. Or, enter a term into the Go box and click the Go icon. Ovid jumps to the location within the index that lists journal names beginning with your term. Copyright 2007 WKMR/Ovid 268 All Rights Reserved
    • Index Display Numbers in the postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Journal Name Index Search Click the Display icon of your results set, and Ovid opens the Search Results Display. Copyright 2007 WKMR/Ovid 269 All Rights Reserved
    • Display of Results from Journal Name Index Search Browse through the results of your index search as you would any Ovid Search Results Display. Notice that these results feature access to tables of contents. To access full text articles, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. BROWSE A BOOK TITLES INDEX You can access an index of book titles by clicking the TOC Book Title button from the Browse Contents Page. Ovid opens the Book Titles Index. Copyright 2007 WKMR/Ovid 270 All Rights Reserved
    • Book Titles Index Browse the Book Titles Index by clicking the Forward- or Backward in Index A-Z icon located at the top of the page. Enter a term into the Go box and click the Go icon. Ovid jumps to the location within the index that lists book titles beginning with your term. Return to the Browse Contents Page by clicking the Browse Contents icon. Numbers in the postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Book Title Index Search Click the Display icon of your results set, and Ovid opens the Search Results Display. Copyright 2007 WKMR/Ovid 271 All Rights Reserved
    • Display of Results from Book Titles Index Search Browse through the results of your index search as you would any Ovid Search Results Display. Notice that these results feature access to tables of contents. To access full text articles, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. BROWSE THE CURRENT CONTENTS SUBSETS INDEX You can access an index of Current Contents subsets by clicking the TOC CC Subset button from the Browse Contents Page. Ovid opens the Index of Current Contents Subsets. Copyright 2007 WKMR/Ovid 272 All Rights Reserved
    • Index of Current Contents Subsets Browse the Index of Current Contents Subsets by clicking the Forward- or the Backward in Index A-Z icon located at the top of the page. Enter a term into the Go box and click the Go icon. Ovid jumps to the location within the index that lists subsets beginning with your term. Return to the Browse Contents Page by clicking the Browse Contents icon. Numbers in the postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Search in Index of Current Contents Subsets Click the Display icon of your results set, and Ovid opens the Search Results Display. Copyright 2007 WKMR/Ovid 273 All Rights Reserved
    • Display of Results from Current Contents Subsets Index Search Browse through the results of your index search as you would any Ovid Search Results Display. These results feature access to tables of contents. To access Ovid Full Text, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. BROWSE THE CURRENT CONTENTS CATEGORIES INDEX You can access an index of Current Contents categories by clicking the TOC CC Category button from the Browse Contents Page. Ovid opens the Index of Current Contents Categories. Copyright 2007 WKMR/Ovid 274 All Rights Reserved
    • Index of Current Contents Categories Browse the Index of Current Contents Categories by clicking the Forward- or Backward in Index A-Z icon located at the top of the page. Enter a term into the Go box and click the Go icon. Ovid jumps to the location within the index that lists categories beginning with your term. Return to the Browse Contents Page by clicking the Browse Contents icon. Numbers in the postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Search in Index of Current Contents Categories Click the Display icon of your results set, and Ovid opens the Search Results Display. Copyright 2007 WKMR/Ovid 275 All Rights Reserved
    • Display of Results from Current Contents Categories Index Search Browse through the results of your index search as you would any Ovid Search Results Display. These results feature access to tables of contents. To access full text articles, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. BROWSE A DOCUMENT DELIVERY SERVICE INDEX You can access a document delivery index by clicking the TOC Document Delivery button from the Browse Contents Page. Ovid opens an index display for the document delivery service at your site. Copyright 2007 WKMR/Ovid 276 All Rights Reserved
    • Index of ISI Document Solutions® Documentation delivery services are site specific. We are using ISI Document Solutions® for this example. Browse an index of your site’s document delivery service by clicking the Forward- or Backward in Index A-Z icon located at the top of the page. Enter a number into the Go box and click the Go icon. Ovid jumps to the location within the index that lists entries beginning with your number. Return to the Browse Contents Page by clicking the Browse Contents icon. Numbers in the postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Document Delivery Service Index Search Click the Display icon of your results set, and Ovid opens the Search Results Display. Copyright 2007 WKMR/Ovid 277 All Rights Reserved
    • Display of Results from Current Contents Categories Index Search Browse through the results of your index search as you any Ovid Search Results Display. These results feature access to tables of contents. To access full text articles, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. BROWSE AN INDEX OF ENTRY WEEKS You can access an index of entry weeks by clicking the TOC Entry Week button from the Browse Contents Page. Ovid opens the Index of Entry Weeks. Copyright 2007 WKMR/Ovid 278 All Rights Reserved
    • Index of Entry Weeks Browse the Journal Names Index by clicking the Forward- or Backward in Index A-Z icon located at the top of the page. Return to the Browse Contents Page by clicking the Browse Contents icon. Or, enter an entry week into the Go box and click the Go icon. Ovid jumps to the location within the index that lists entry weeks beginning with your date. Entered Entry Week Display Copyright 2007 WKMR/Ovid 279 All Rights Reserved
    • Numbers in the Postings column indicate how many records are associated with each index entry. Select the check box of an entry that interests you and click the Perform Search button. Ovid posts those results to the search history of the Main Search Page. Results from Entry Weeks Index Search Click the Display icon of your results set, and Ovid opens the Search Results Display. Display of Results from Entry Weeks Index Search Browse through the results of your index search as you would through any other Search Results Display. These results feature access to tables of contents. To access full text articles, click the Table of Contents link of the journal of interest to you. Ovid opens the Table of Contents Display from which you can access or order the full text of any article in the journal. In Ovid’s Full Text Display, articles appear as they would in the actual journal, including text, references, and graphics. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 280 All Rights Reserved
    • CHAPTER 22: BROWSE BOOKS@OVID BROWSE BOOKS PAGE JUMPSTART TO A BOOK LIST BOOKS@OVID FULL TEXT DISPLAY RUN A SEARCH IN A BOOK EMAIL BOOKS@OVID CONTENT JUMPSTART TO BOOKS@OVID CONTENT SAVE BOOKS@OVID CONTENT PRINT BOOKS@OVID CONTENT Copyright 2007 WKMR/Ovid 281 All Rights Reserved
    • BROWSE BOOKS PAGE When you select the Books@Ovid database from the Choose a Database Page, Ovid opens your session on the Browse Books Page. Browse Books Page The Browse Books Page is the default interface of the Books@Ovid database. Its lets you browse all the books to which your site subscribes by title or by subject. This page is comprised of these three elements. • Database banner • Navigation menu • Book list display Throughout these, Ovid offers several features and functions. Books@Ovid Database Banner Copyright 2007 WKMR/Ovid 282 All Rights Reserved
    • Books@Ovid Database Banner In the database banner, you can access these functions. a The Main Search Page icon changes from browsing books to searching books on the Books@Ovid Main Search Page where you can access a variety of traditional Ovid search options. Search mode allows you to quot;change gearsquot; in your Books@Ovid session so that you can: • perform natural language searches in books data, • search the contents of all titles in your site's subscription or just one, • apply your favorite saved search strategies to books data, and • run multifile searches across books, journals, and bibliographic records. b The Change Database icon takes you to the Choose a Database Page from which you can select another database to search or create a multifile session. c The Ask a Librarian icon allows you to access a site expert who can assist you with questions you might have about searching in Ovid. For ease of access, these icons appear on many pages of your session. The Ask a Librarian icon is a site-configured Ovid entity. The actual name of the icon might differ at your site (such as, Ask an Ovid Expert). If you do not see an Ask a Librarian icon in your display, contact your site administrator. d The Help icon opens the Ovid Web Gateway Help where you can find more details about browsing Books@Ovid and other Ovid topics. e The Logoff icon ends your session and frees up an Ovid user license. When enabled, a customized book content link displays in the database banner. This link appears in the banner of most of your Ovid session pages, whether you are in the Books@Ovid database or not. Book Content Link in Database Banner Copyright 2007 WKMR/Ovid 283 All Rights Reserved
    • Click it, and Ovid takes you to a pre-selected section of a book in your site’s subscription. Nursing Practice Guidelines Target In the book’s TOC, Ovid indicates where in the targeted book the full text is located. From the example here, you can click the Main Search Page icon to return to the database from which you selected the book content link. When you access book content by means of this custom link, Ovid does not allow you to conduct a search. To resume searching in subscribed content, you must navigate back to the Main Search Page. Book content links are customizable. They can be set to any subscribed book or web-based resource. In addition, this link may appear as a graphical icon or a text link. Contact Ovid Customer Support for full details or to enter your request. Books@Ovid Navigation Menu In the navigation menu, you can access several functions. Copyright 2007 WKMR/Ovid 284 All Rights Reserved
    • Navigation Menu f The Browse All Books link displays all books to which your site subscribes. Browse All Books is the default view of the Browse Books Page. When you browse subsets of books (by subject or by title) from this view, you can return to the full list by clicking the Browse All Books link. g The quick search box lets you run a natural language search through all the books in your site's subscription. h The browse by title bar lets you browse books by first letter in the title. i The browse by subject bar lets you browse books by subjects of interest to you. j The subject information icon opens a pop-up window with information about a subject. Copyright 2007 WKMR/Ovid 285 All Rights Reserved
    • Quick Searching For convenience, Ovid provides the quick search box in the browse interface. With it, you can run a natural language search through all books in your site’s subscription. Collapse or expand the search box by clicking the quick search bar. Enter your query into the search box and click the All Books button. Ovid runs the search, switches to search mode, and displays your results in the Search Results Display. Copyright 2007 WKMR/Ovid 286 All Rights Reserved
    • Quick Search Results For details about these results, see the Books@Ovid Search Results Display. To continue searching through your site’s subscription, click the Main Search Page icon. Ovid opens the Books@Ovid Main Search Page where you can use search tools. Browsing Book Titles Browsing the titles of your site’s subscription from the Browse Books Page is an interactive function of these page elements. • navigation menu • book list display banner • book list display When you click a navigation aid in the menu, the banner and the display change to reflect your browse selections. While you browse, the display banner indicates: • what mode of browsing you have selected, • how many books comprise your site’s entire subscription, • where you are located within the subscription, and • what titles display at the top and bottom of the page. From the navigation menu, you can browse book titles in one of three ways. Copyright 2007 WKMR/Ovid 287 All Rights Reserved
    • • Browse All Books: an alphabetically arranged display of your site's full subscription and the default display of browsing books. • Browse by Title: the place within the alphabetical display of all titles that begins with the letter you select from the menu. To browse by title, click an alphabetical link from the navigation menu. Browse by Title If your subscription includes book titles that contain numbers (such as: 5-Minute Pediatric Consult), number link options display in the browse by title submenu. When you click a letter link in the menu, the information in the banner changes. In the book list display, Ovid jumps to that place within your site’s full subscription where the titles begin with the letter (or number) you chose. In this example, we clicked the R link, and Ovid jumped to the first book that starts with that letter: Radiation Oncology. If you select a number or letter link for which no titles are available, Ovid displays next closest matching title and this message. Collapse or expand the alphabetical letter links by clicking the browse by title bar. • Browse by Subject: a display of books arranged by subject that you select from the menu. Subjects are arranged in a collapsible hierarchy. Main subjects that have subcategories associated with them display a [+] button; click the button to reveal the list of subcategories. Copyright 2007 WKMR/Ovid 288 All Rights Reserved
    • Expanded Subject View By default, top level subjects in the menu are expanded to reveal subcategories. To browse a list of books arranged by subject, click a subject link from the navigation menu. Browse by Subject If your site does not subscribe to any books from a certain subject, that subject entry does not display in the navigation menu. Also, some titles may be assigned to more than one subject. When you click a subject link, Ovid highlights your place in the menu: Copyright 2007 WKMR/Ovid 289 All Rights Reserved
    • and changes the information in the book display banner. Then Ovid extracts and displays in the book list only those titles within your site’s subscription that cover the subject selected. Collapse or expand the list of subjects by clicking the browse by subject bar. To view the full text of a book, click the Book Cover Image or the Book Title link. Ovid displays the full text of the chosen title. For more details, see Books@Ovid Full Text Display. To return to browsing all books from any other browse mode, click the Browse All Books link. Books@Ovid Book List Display When you click a title letter or subject topic in the navigation menu, correlating titles display in the book list display. Copyright 2007 WKMR/Ovid 290 All Rights Reserved
    • Book List Display By default, twenty books display per page of the display. To change this number, contact Ovid Customer Support. There, you can access these functions. k The Email Jumpstart link allows you to create a shortcut directly to a book list, bypassing preliminary pages. l The list navigation buttons let you browse quickly through the book list display. Goes to the first page of books in the book list. Goes to the last page of books in the book list. Goes forward one page in the book list. Goes backward one page in the book list. Ovid provides these buttons at the top and bottom of the display. m The Hide Book Covers link suppresses the display of the book cover images. Images make pages load more slowly than text. So, to speed up the display of your book titles, click the Hide Copyright 2007 WKMR/Ovid 291 All Rights Reserved
    • Book Covers link. n The hypertext book title links open the book's full text display. o The Purchase Print Copy icon opens a publisher page from which you can purchase a print copy of the book. Currently, Purchase Print Copy is available only for the LWW titles within your Books@Ovid subscription. Book entries within the display include the following elements. Links to the full text display of the book. Book cover image To speed up the load of the display, click the Hide Book Cover link. Links to the full text display of the book. Book title Update indicators display beside the titles of books that Ovid has recently updated. When you select a title that displays this indicator, Ovid opens its full text and provides additional update indicators in the table of contents to help you locate the updated material. The book’s primary editor or author. Editor/author The book’s publisher. Publisher name Information that is specific to the book edition. Edition information The book’s ISBN number. ISBN The book’s ISSN number (when applicable). ISSN Emailing a Book List Jumpstart From within the book list display, you can create a shortcut directly to a book list that you create, bypassing preliminary pages. You can create jumpstarts to these three book list types. To email a jumpstart to a list of all titles to which your site subscribes, click the All Titles Email Jumpstart link located at the top of the book view frame when you first enter the Books@Ovid interface or after clicking the Browse All Books link. To email a jumpstart to a list of titles within your site’s subscription that begin Alphabetical Display with the same letter, first browse titles by that letter, then click the Email of Titles Jumpstart link. To email a jumpstart to a list of titles about a certain subject, first browse titles Subject-specific by that subject, then click the Email Jumpstart link. Display of Titles Click the Email Jumpstart link from any of these organized book lists, and Ovid opens the Email Jumpstart Page. Copyright 2007 WKMR/Ovid 292 All Rights Reserved
    • Email Jumpstart to a Neurology Book List For full details, see Jumpstart to a Books@Ovid Book List. BOOKS@OVID FULL TEXT DISPLAY On the Browse Books Page, book cover images and book titles books are hyperlinked to book full text. Click a book image or link, and Ovid opens the Books@Ovid Full Text Display. Copyright 2007 WKMR/Ovid 293 All Rights Reserved
    • Books@Ovid Full Text Display When accessing book full text from the browse books mode, Ovid opens the full text display at the book’s front matter by default. Like the Browse Book Page before it, the Books@Ovid Full Text Display has a split layout with several informational elements and functional options. Contains browse option icons. Book Banner Displays book title, a link to the book’s copyright statement, and a visual crumb Title Display trail so that you can see where you are in the book at any given time. Provides two search capabilities. Search Box Run a search in the book you are viewing. Run a search in all books to which your site subscribes. Navigates through the book full text by means of a hyperlinked list of contents. Table of Contents Contains the full text that corresponds to the table of contents. Full Text Display Copyright 2007 WKMR/Ovid 294 All Rights Reserved
    • Book Banner The book banner contains the following functional options. a The Browse Books icon returns to the Browse Books Page. b The Main Search Page icon switches from browsing to searching book content. c The Ask a Librarian icon provides access to a site expert who can assist you with questions you might have about searching in Ovid. d The Help icon opens the help system at the topic of browsing book content. e The Logoff icon ends your Ovid session and frees an Ovid user license. f The Full Text Display Options let you customize some of the look and functionality of the full text display. Select from these options. • To remove the title from your full text display, unselect the Title box. • To remove search box elements from your full text display, unselect the Search box. • To remove the table of contents from your full text display, unselect the TOC box. Upon initial access to Books@Ovid, all full text options display by default. Changes you make to the display persist for the duration of your current Ovid session. Title Display The title display shows the name of the book you are viewing and a crumb trail indicator of your place within the full text display. It also contains these functional options. g The View Copyright Statement link opens a full copyright display. This is the same information that appears on the verso of the actual book’s title page. Copyright 2007 WKMR/Ovid 295 All Rights Reserved
    • Copyright (partial view) Use link options at the top of the copyright display to save, print, email, or set an email jumpstart to a book’s copyright statement. Click the Back link to return to the former full text display. When this icon appears within the title display, you can click it, and Ovid opens a publisher page from which you can purchase a print copy of the book. Currently, this functionality is available only for the LWW titles within your Books@Ovid subscription. Search Box From the full text display, you can run a search the book you are viewing or through all books to which your site subscribes. To do so, use the Search Box located below the title display. Copyright 2007 WKMR/Ovid 296 All Rights Reserved
    • Full Text Search Box To run a search in the book being viewed, follow these steps. 1. Type your query into the search box. 2. OPTIONAL: Spell checking is applied to all searches by default unless you uncheck the Check Spelling check box. 3. Click the Current Book icon. Ovid performs a natural language search on your query, restricts retrieval to only those records from the current book, then ranks the records in the Search Results Display. Search Results Restricted to Current Book When you run the same search in all books, Ovid performs a natural language search on your query without limiting the results in any way. Copyright 2007 WKMR/Ovid 297 All Rights Reserved
    • Search Results Retrieved from All Books The records in this Search Results Display come from all books to which your site subscribes. For information about book results, see Books@Ovid Search Results Display. Table of Contents The book full text display has a table of contents that functions like a navigational menu. Copyright 2007 WKMR/Ovid 298 All Rights Reserved
    • Table of Contents As you navigate through book full text, Ovid highlights the corresponding section in the table of contents. If a book has been updated recently, you will see update indicators in the table of contents. Update indicators mark content areas that have been updated within the book. Hover over an update indicator and Ovid shows the date on which the update occurred. Update Indicator in TOC These indicators migrate up the table of contents. So both section headers (such as front of book or table of contents) and subsections (such as chapters) can display update indicators. The table of contents of most books is divided into three navigational sections: • front of book, Copyright 2007 WKMR/Ovid 299 All Rights Reserved
    • • table of contents, • and end of book. Front of Book The first section of the table of contents contains information that ordinarily precedes text in a book including names of editors (and secondary editors) and authors (and contributing authors), a dedication, a preface or purpose statement, a foreword, and acknowledgments that precede the text of the book. The front of book section is sometimes called front matter. The front of book section can contain some of these elements. Individuals or groups responsible for the editorial work in the book. Editors Within the front matter, editors may be arranged in a hierarchical tree of primary and secondary editors. Individuals or groups responsible for writing the book or chapters or Authors sections of the book. Generally, these are the names found on the cover, spine, title page, as well as the contributor page of the book. Within Ovid’s front matter, authors can be arranged in a hierarchy to include both primary authors and contributing authors. Often, contributor lists include links to the chapters written by each of these authors. Note prefixed to the book, dedicating it to an individual or to a group of Dedication people. Introduction written by the primary editor or author that describes the Preface scope and purpose of the textbook. Preface or introduction written by a person other than the author. Foreword Formal declaration, expressing gratitude for contributions made toward Acknowledgments the development of the book. Close the front of book section by clicking on the front of book bar. Table of Contents The table of contents (TOC) is a hierarchical outline of sections and chapters of the book you are viewing. When reviewing a book’s table of contents, notice that Ovid has arranged the chapters in a linking, hierarchical structure. The [+] button indicates that subsections exist “under” chapter headers. Click the [+] button to reveal them. Copyright 2007 WKMR/Ovid 300 All Rights Reserved
    • Opening headers is a quick way to browse book contents for additional topics of interest. When you find a chapter you want to read, keep the chapter header expanded in the menu. The outline lets you navigate the full text easily. To collapse an opened branch, click the [-] button. Clicking the [+] button of subcategories lets you drill down to more specific levels in the table of contents. Table of contents links correspond to the full text in the frame to the right. So, when you find a topic of interest in the table of contents, click it, TOC Categories and Ovid displays the corresponding full text in the frame. Copyright 2007 WKMR/Ovid 301 All Rights Reserved
    • Corresponding TOC and Full Text Display For details about book full text, see Books@Ovid Full Text Display. Close the table of contents section by clicking on the table of contents bar. Back of Book The third section of a book’s table of contents provides links to additional resources that usually follow the main body of the printed version of each book. Depending upon the book, the back of book section (sometimes called end matter) may contain different types of resources such as appendices, glossaries, or videos. TOC: Back of Book Copyright 2007 WKMR/Ovid 302 All Rights Reserved
    • Click on the [+] button beside reference header to reveal subsections. When you open a resource header, the [+] button is replaced by a [-] button, indicating that the resource header is open. To collapse the opened branch, click the [-] button. The back of book section of most books includes an index that opens into an alphabetical list of links. Click the [+] button beside an index header, a list of alphabetical links opens. Click the letter that begins a term you are interested in finding in the index, and an index display opens in Index of Alphabetical Links the full text frame. Index with Links into the Full Text Display In the back of book section, Ovid highlights the letter you selected to help you keep track of your place in the index. From the index display, you also have options to output content or link from the index to topics in the full text display. Lets you navigate between linked content and the index display. Back Link Lets you to save the index display to your computer. Save Link Displays a printer-friendly version of the index display. From the display, use Print Preview Link your browser’s print function. Opens an Email Page through which you can send the displayed index Email Link electronically. Copyright 2007 WKMR/Ovid 303 All Rights Reserved
    • Opens an Email Jumpstart Page through which you can email an Ovid Email Jumpstart Link Jumpstart to a list of recipients. This URL will open onto the index display of the selected book. Takes you to the place within the book’s full text where the terms appears. Index Terms Close the back of book section by clicking on the back of book bar. Books@Ovid Full Text Display The full text display shows the text that corresponds to selections you make from the table of contents. Click a link in the table of contents, and Ovid opens the corresponding text in the full text display. Full Text Display Copyright 2007 WKMR/Ovid 304 All Rights Reserved
    • Books@Ovid Full Text contains several features. The Back link lets you navigate between selections from the table of contents or the full text display itself. Several links provide options to output book full text. In addition, Ovid offers the following full text functionality. o The What’s New in Books link opens a news page on which you can read about the latest developments to Books@Ovid. p The Print Section icon lets you print a part of the chapter you are viewing. When you hover over the icon of a section you want to print, Ovid highlights the section. Click the icon, and Ovid opens the Print Preview Page from which you can select an image size for your printout. Once the display is set, use your browser’s print function. q Figure links are another type of reference link in book full text. They take you to the image referenced inline. Other reference link types that exist throughout book full text include: table links, graphics links, and numbered reference links that take you to the reference section of the book where you will find useful resources related to the text you are reading. r Figures appear as thumbnail images accompanied by a caption that has been provided by the author. View Figure links open an enhanced image display of tables, charts, pictures, diagrams, and graphics that display within your full text. From the image display, click the Back link to return to your place within the full text display. For more details, see Figures, Graphics, and Tables. s The Up Arrow icon returns to the place within the full text from which you selected an image or a reference link. Copyright 2007 WKMR/Ovid 305 All Rights Reserved
    • The Books@Ovid full text display also offers these functionalities and features. In the full text display of some books, you can hover over double-underlined Acronyms acronyms to learn what they mean. When a book has a glossary, Ovid displays terms in the full text with a double- Glossary terms underlined format. Click on one of these glossary terms, and Ovid displays the term’s definition in a yellow pop-up box. To close the pop-up box definition, click its X button. Some books display page numbers in the margin. These numbers correspond to Page numbers the actual page numbers within the printed book. Some books include a questions and answers section in their chapters. Questions and Answers Copyright 2007 WKMR/Ovid 306 All Rights Reserved
    • Click the View Answer link to a question, and Ovid displays the answer. Reference Links Reference links let you view related resources and expand your understanding of a topic. They link you quickly to the following elements. • • • Tables Figures Appendixes • • • Graphics Other chapters Reference section Copyright 2007 WKMR/Ovid 307 All Rights Reserved
    • Reference Links within Full Text Links into the chapter’s reference section can be names or numbers. Either jumps directly to the book’s reference section at the bottom of the full text display. Reference Section at Bottom of Book Full Text Up arrow links take you back to the place within the full text from which you selected the reference link. In books with larger chapters, reference sections display in a separate window. Copyright 2007 WKMR/Ovid 308 All Rights Reserved
    • From these separate reference displays, you have options to output only the chapter references. Reference sections can include links to other sources, including Ovid Full Text. Links within a Book’s Reference Section Links that display within an Ovid session are configured by site administrators. Sample links shown here are only a partial listing of those that might be available at your site. Ovid Full Text links open from a book’s reference section into a full text journal from your site’s Journals@Ovid subscription. You can view the full text as it appears in the printed version of the referenced journal, including table of contents, charts, images, and cited references. If your site does not subscribe to the journal already, you can purchase content from this display through Ovid’s PayPerView feature (if enabled). For information about PayPerView at your site, contact your site administrator. Book full text reference links can provide you with these resources as well. Launches an Adobe Acrobat PDF file in a separate window. Opens a window into the target publisher’s website where access to the full text of the record resides. Launches a video file in a separate window. Currently, all video and sound files are accessible in Ovid as the book publishers make them available. Links to your institution’s Online Public Access Catalog (OPAC) on which are listed on-site holdings information of the publication type that the record represents. Links to a page through which you can place an order for the title, whether through your site’s document delivery service or from an online vendor. The Copyright 2007 WKMR/Ovid 309 All Rights Reserved
    • Documentation Delivery link displays when documentation delivery services have been configured at your site. Links to Ovid bibliographic resources and external bibliographic resources related to the record. Links to the Internet Resources Page on which are listed external, online sources related to the record. Opens a window in which displays services for external resource information related to the record. These links display when your institution has purchased an OpenURL standard link resolver such as Ovid LinkSolver. The name “External Link Resolver” is used here for example only; the link name may be customized by your site administrator to reflect the naming convention used at your site. Most links to external sources of full text open a separate window in which the article is available through a login account or IP validation. Site administrators and external publishing providers control the availability and usability of content from non-Ovid sites. If you find that an external site is consistently not available, contact your site administrator. Reference links can also take you to websites that contain related content. Whenever a reference link takes you into a separate section within your Ovid session, use the Back link to return to viewing full text. Figures, Graphics, and Tables Within a book’s full text, Ovid displays figures, graphics, and tables as thumbnail images along with caption text provided by the author. Copyright 2007 WKMR/Ovid 310 All Rights Reserved
    • From this view, details of graphical elements are too small to see. To view a full- sized image, click the View Figure link. Thumbnail Graphic from Book Full Text Copyright 2007 WKMR/Ovid 311 All Rights Reserved
    • Any reference links within the enhanced graphic display are live. Click them, and Ovid takes you to the referenced location within the full text display. Some tables do not display as images, but rather as integrated and searchable text within the chapter or section of the book. For your convenience, some books list figures, graphics, and tables as links from within the table of contents. You can print any image from a book in one of two ways. • From within the full text, click the Print Preview button located at the top of the frame. This option lets you print images integrated within the book’s full text. • From the enhanced image view, activate your browser’s print function. BOOKS@OVID FULL TEXT OUTPUT OPTIONS Each Books@Ovid Full Text Displays provides you with these output options. • • • • Save Print Preview Email Email Jumpstart Save Books@Ovid Content When you click the Save link from the top of any full text view frame, Ovid opens the Save Book Content Page. Copyright 2007 WKMR/Ovid 312 All Rights Reserved
    • Save Book Content Page To save book full text to your computer, follow these steps. 1. Select a file format from the menu. Displays the text formatted in an ASCII text editor. Includes the ASCII Text check box option to wrap longer lines. (DOS/Windows) Displays the text formatted in an ASCII text editor supplied for the ASCII Text (Macintosh) Macintosh. Includes the check box option to wrap longer lines. Displays the text formatted in an ASCII text editor supplied for ASCII Text (UNIX) UNIX. Includes the check box option to wrap longer lines. Displays formatted text in an HTML page. HTML 2. OPTIONAL: For ASCII text format options only, wrap longer lines by selecting the Wrap long lines box. 3. Click the Continue button. A download dialog box opens. 4. From the dialog box, click the Save button. 5. Select the location on your computer to which you want to save the content. Copyright 2007 WKMR/Ovid 313 All Rights Reserved
    • 6. OPTIONAL: Rename the file. 7. Click the Save button. Ovid downloads the book content to the location you have indicated. When the download is complete, click the Previous Page icon to return to the full text frame. Print Books@Ovid Content When viewing book full text, know that you can print in one of two ways. • Print the entire Chapter • Print a section of a chapter Printing a Chapter When you click the Print Preview link at the top of the full text display, Ovid opens the Print Preview Options Page in a separate window. Copyright 2007 WKMR/Ovid 314 All Rights Reserved
    • Print Preview Options Page To print book full text, follow these steps. 1. Select a graphic size to display with the content. 2. Click the Continue button. Ovid opens a separate window with a printable version of the book content that includes graphics scaled to the size selected. 3. From the printable display, activate your browser’s print function. A print dialog opens. 4. From the print dialog, click the Print button. Copyright 2007 WKMR/Ovid 315 All Rights Reserved
    • 5. Once you have sent the print job to your local printer, close the separate display window. Printed content includes the following. • Full text with integrated images • Removal of Ovid interface elements • Abbreviated book copyright statement Printing a Section of a Chapter When you hover over a Print Section icon, Ovid highlights the content that you can print from that section of the chapter. Copyright 2007 WKMR/Ovid 316 All Rights Reserved
    • Click the Print Section icon from the full text display, and Ovid opens the Print Preview Options Page in a separate window. Print Preview Options Page To print the book section’s full text, follow these steps. 1. Select a graphic size to display with the section’s full text. 2. Click the Continue button. Ovid opens a separate window with a printable version of the section’s full text that includes graphics scaled to the size you selected. 3. From the printable display, activate your browser’s print function. Copyright 2007 WKMR/Ovid 317 All Rights Reserved
    • A print dialog opens. 4. From the print dialog, select a printer and click the Print button. 5. Once you have sent the print job to your local printer, close the separate display window. Printed content includes the following. • Full text with integrated images • Removal of Ovid interface elements • Abbreviated book copyright statement Copyright 2007 WKMR/Ovid 318 All Rights Reserved
    • Email Books@Ovid Content To email Books@Ovid full text, click the Email link located at the top of any Books@Ovid full text display. Emailing Books@Ovid Content Ovid opens Email Book Content Page. Email Book Content Page Follow these steps to email text of the book content you want to share. 1. Enter recipient email addresses into the To text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas. Do not use spaces between addresses. 2. Enter your own email address in the From text box. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: Change the default title of the email by entering new text into the Subject text box. Copyright 2007 WKMR/Ovid 319 All Rights Reserved
    • 4. OPTIONAL: Add comments to the Annotations text box above the book content information that displays automatically. 5. Click the Send Email button. Ovid displays a confirmation message. From this confirmation, you have three options to proceed. a Returns to the Books@Ovid full text display. b Takes you to the Browse Books Page. c Switches to searching book content on the Books@Ovid Main Search Page. As you navigate, Ovid sends an email containing the book full text to the recipients you have indicated. Email Jumpstart to Books@Ovid Content Ovid’s Email Jumpstart functionality allows you to create a shortcut directly to book content, bypassing preliminary pages. From any book full display, click the Email Jumpstart link. For full details, see Jumpstart to Books@Ovid Full Text. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 320 All Rights Reserved
    • CHAPTER 23: SEARCH BOOKS@OVID BOOKS@OVID MAIN SEARCH PAGE BOOKS@OVID-SPECIFIC SEARCH TYPES BOOKS@OVID SEARCH RESULTS DISPLAY Copyright 2007 WKMR/Ovid 321 All Rights Reserved
    • BOOKS@OVID MAIN SEARCH PAGE When you click a Main Search Page icon from within the browse books interface, Ovid opens a natural language search session on the Books@Ovid Main Search Page. Books@Ovid Main Search Page The Books@Ovid Main Search Page is comprised of three elements. The banner at the top of the page which contains the name of the database(s) in Database Banner which you are searching and latest update information. The green and blue bars display options to support your search experience. A numerical listing of search statements and results and a Display icon that opens Search History Ovid's Search Results Display. The area around the command line where you can select from among several of Search Box Ovid’s search enhancing options. Navigating the Books@Ovid Main Search Page In the banner of the database, these active elements support your search experience. Copyright 2007 WKMR/Ovid 322 All Rights Reserved
    • a The Change Database icon in the database banner lets you select another database to search or start a multifile search session. b The Ask a Librarian icon in the database banner allows you to access a site expert who can assist you with questions about searching in Ovid. The Ask a Librarian icon is a site-configured Ovid entity. The actual name of the icon might differ at your site (such as, Ask an Ovid Expert). If you do not see an Ask a Librarian icon in your display, contact your site administrator. c The Help icon in the database banner opens the Ovid Web Gateway Help where you can find more details about Books@Ovid and other Ovid topics. d The Logoff icon in the database banner ends your session and frees up an Ovid user license. e The Personal Account icon in the database banner lets you open a secure area in which you can save and develop your own search strategies. For more details, see Ovid’s Personal Accounts. f The Saved Searches/Alerts icon in the database banner opens the Saved Searches Page on which you can find all openly shared searches saved previously for the purpose of continued use and development. For more details, see Saved Search Options. g The PayPerView Account icon provides access to an online account where you can purchase Ovid Full Text articles from your current search session. For details, see Ovid's PayPerView. h The View Cart icon provides access to a PayPerView account of Ovid articles that you have selected to purchase from your current search session. For more details, see PayPerView Shopping Cart. i The Terms included . . .button opens a pop-up window in which Ovid displays the terms it used from the lexicon to expand your question. j The Display icon navigates to a display of the results from the search set selected. For details, see Ovid’s Search Results Display. k The Combine Searches icon opens the Combine Searches Page on which you can combine the results of one or more search sets. For details, see Combine Searches. l The Delete Searches icon pens the Delete Searches Page on which you can delete any search set(s) from your current search history. For details, see Delete Searches. m The Save Search/Alert icon opens the Save a Search Page on which you can save your current search strategy for future use or set n AutoAlert. For details, see Save a Search. Searches created in Books@Ovid cannot be saved as AutoAlerts. n The darker-colored Search Mode tab indicates the mode in which you are searching Ovid, in this case: advanced mode. For information about Ovid's Advanced Mode searching, see Advanced Mode. Copyright 2007 WKMR/Ovid 323 All Rights Reserved
    • o Clicking the Basic tab lets you change search modes from advanced to basic. For information about Ovid's Basic Mode searching, see Ovid’s Basic Mode. p Clicking the More Fields icon opens the Search Fields Page from which you can select any Books@Ovid field to run a search statement in. For information about how to use Ovid database fields to develop your search strategies, see Database Fields. q Clicking the Keyword icon changes your search type to keyword searching. For details about Ovid's Keyword search type, see Keyword Searching. r Clicking the Author icon changes your search type to author searching. For details about Ovid's Author search type, see Author Searching. s Clicking the Title icon changes your search type to title searching. In Books@Ovid, title searching lets you perform searches in book section titles, not in the titles of books. t Clicking the Book Name icon changes your search type to book name searching. In your Ovid session, the Book Name search type is only available from the Books@Ovid database. For details about Ovid's Book Name search type, see Book Name Searching. u Clicking the Natural Language icon changes the search type back to natural language. For details about Ovid's Natural Language search type, see Natural Language Searching. After performing a search in the Books@Ovid database, the command line search type defaults to natural language searching. v The Search button submits your search statement from the command line to Ovid. w The Browse Books icon switches from searching the books of your site's subscription to browsing them. For details about browsing the Books@Ovid database, see Browsing Books@Ovid. x The Search books Drop-down Menu lets you perform a natural language search through a specific book or all books to which your site subscribes. By default, the menu is set to search all books. y The More Limits icon opens the Limit a Search Page from which you can apply any Books@Ovid limit to narrow your results. For information about using Ovid database limits to develop your search strategies, see Database Limits. The Books@Ovid database does not have lamits. Only the Publication Year limit is available from the Main Search Page. To access all other Books@Ovid limits, click the More Limits icon. z The Publication Year limit pull-down menu lets you limit search results to only those records that fall within a range of publication years that you select. Using the Search Box The Books@Ovid search box uses a single command line capable of five different search types. Copyright 2007 WKMR/Ovid 324 All Rights Reserved
    • • • natural language title • • keyword book name • author Books@Ovid Search Box To run a search from the Books@Ovid search box, follow these steps. 1. Select a search type. For this example, we have selected keyword searching. 2. Enter your search term onto the command line. 3. Click the Search button. Ovid runs your search and posts results to the search history. From the search box, you can also: • change between Advanced and Basic searching, • switch from searching books to browsing books, and • view database fields to apply to your searches. BOOKS@OVID-SPECIFIC SEARCH TYPES In addition to keyword, author, and title search types shared by all Ovid databases, the Books@Ovid database has two database-specific search types: natural language searching and book name searching. Natural Language Searching Ovid's Natural Language searches expanses of related text or passages. The command line of natural language searching differs from that of the other search types in that you can ask questions directly or describe topics without having to know special syntax rules, search conventions, or complicated search strategies. In addition, Ovid's provides a spell checking option that ensures checks your spelling against all terms indexed in the Books@Ovid database. Copyright 2007 WKMR/Ovid 325 All Rights Reserved
    • Books@Ovid Search Box To run a natural language search from the Books@Ovid search box, follow these steps. 1. Select the natural language search type. 2. Enter your query onto the command line. 3. OPTIONAL: Select the Check Spelling check box to enable Ovid's spell checker. This feature checks for spelling errors in natural language searching only. Should Ovid find a term it does not know, it displays an error message. Ovid also offers you the opportunity to search for the term spelled as it is by unselecting the Check Spelling option. Doing so can reveal misspellings that do occur within the database, terms that rarely occur within the database, or new concepts just appearing within the medical literature. 4. Select a book to search from the pull-down menu. If you do not select a book to search, Ovid defaults to searching in all books. Book names in the pull-down menu also display the edition, if available. 5. Click the Search button. Ovid runs your search and posts results to the search history. Natural Language Search Results How Natural Language Searching Works in Books@Ovid When you run a natural language search in the Books@Ovid database, Ovid filters the terms of your query, eliminating irrelevant noise words and validating word choices and phrases. Copyright 2007 WKMR/Ovid 326 All Rights Reserved
    • YOUR SEARCH QUERY: OVID VALIDATED TERMS/PHRASES: warfarin for treatment of dvt warfarin treatment deep vein thrombosis What are the current criteria for use criteria of prophylactic defibrillators in MI? prophylactic defibrillators heart attack ekg changes in hypokalemia electrocardiogram changes hypokalemia weather related migraine weather migraine interactions between Zoloft and Zoloft Vicodin Vicodin Ovid then utilizes the proprietary Books@Ovid medical lexicon to expand validated terms to include: • word variations, • strong synonyms (such as alternate drug names or diseases), • acronyms, • hyponyms, and • alternative spellings (like those that occur between British English and American English). The Books@Ovid medical lexicon draws from the National Library of Medicine’s Unified Medical Language System (UMLS) Meta-thesaurus, medical dictionaries and thesauri, medical acronyms, drug and disease names, and standard American and British English dictionaries. In this way, Ovid analyzes your original query to identify concepts (nouns, phrases, and adjectives that shape the topics of your query), including them within an overall, expanded search strategy. For example, Ovid takes a natural language search for a term like weather related migraines and expands upon it to include the following terms from the lexicon. OVID VALIDATED TERMS: LEXICON EXPANSION OF TERMS: weather weather, weathers, temperature, heat, ultraviolet rays, cold, sunlight, humidity, infrared rays, rain, wind, snow, lightning migraine migraine, migraines, hemicrania, anencephalies partial, anencephalies incomplete, hemicranial anencephaly Copyright 2007 WKMR/Ovid 327 All Rights Reserved
    • Then Ovid executes several searches that utilize these expansions and compiles all findings into a single results set within your search history back on the Main Search Page. Although being able to enter your query in plain terms is a benefit of searching with Ovid's Natural Language, best results can be gained by observing these guidelines. • State your query as concisely as possible. For example, it would be detracting to describe a topic as: really big ekg changes in advanced hypokalemia. • Use nouns more than verbs. • Do not force phrasing by imposing quotation marks, parenthesis, or hyphens within your query. For example in the search for information about weather related migraine headaches, if you force the phrase weather-related with a hyphen, you lose all expansions on the word weather because Ovid perceives the hyphenated phrase as a single term. • Avoid spelling errors by selecting the Check Spelling box. Ovid's spell check option validates your terms against a proprietary lexicon that contains many medical terms, acronyms, and so on. If your term is not found, Ovid displays an error a message that prompts you to review the term entered. To proceed with the search, change the spelling of your term or uncheck the spelling option. Unchecking the spell check option can reveal misspellings that do occur within the database, terms that rarely occur within the database, or new concepts just appearing within the medical literature. Ovid posts results of your natural language search in the search history. In all natural language search statements that post to your search history, Ovid provides the option for you to see the terms to which Ovid expanded your search. To do so, click the Terms included in search button that displays inline with the natural language search statement. Ovid opens a pop-up display of the terms the terms it used from the lexicon to expand your question. Copyright 2007 WKMR/Ovid 328 All Rights Reserved
    • Pop-up Display of Expansion Terms To close the pop-up window, click the OK button. Ovid's ranking algorithm identifies key passages from books in your site's subscription that best answer your question or are most closely related to your topic. Then Ovid groups the results records according to relevancy in the Search Results Display. For information about Ovid's relevancy ranking, see Books@Ovid Search Results Display. Book Name Searching Ovid’s Book Name search type lets you perform searches through the names of all books in your site’s subscription. Book Name Command Line To run a book name search from the Books@Ovid search box, follow these steps. 1. Select the book name search type. 2. Type the name of a book onto the command line. 3. Click the Search button. Ovid posts results to your search history. Book Name Search Results To gain valid results, you must enter the entire name of the book or you can truncate the part of the name you know. For example, if you know that the name of the book you want to retrieve contains the word child, type the truncated search term child$ into the book name command line. Click the Search button, and Ovid returns results that contain the word and variations of the word child in the book names. Copyright 2007 WKMR/Ovid 329 All Rights Reserved
    • Results of Truncated Book Name Search Click the Display button to see the records in Ovid’s Search Results Display. Book Name Search Results Record in the Search Results Display The source lines of these records contain the titles of the books that were retrieved, in this case: Martindale: The Complete Drug Reference. BOOKS@OVID SEARCH RESULTS DISPLAY While searching Books@Ovid, you can view the records of a results set in your search history by clicking the set’s Display button. Natural Language Search Results Display The Search Results Display for book records looks and functions much like those of bibliographic and journal records. Navigation, linking, customization, and output are relatively the same. But in addition, book records display in one of three formats. Book-based records that link to sections of books within your site’s Bibliographic book records subscription. Copyright 2007 WKMR/Ovid 330 All Rights Reserved
    • Book-based records that link to a span of book text within your site’s Passage-based records subscription. Book-based records grouped by relevancy to the natural language search Passage-based, relevancy that produced them. These records link to a passages of book text within ranked records your site’s subscription. Depending upon the search type that produced your results, one of these formats will be utilized in the Books@Ovid Search Results Display. Ovid can be set to highlight your search terms in the Search Results Display. For details, contact your Technical Support Representative. Bibliographic Book Records In Ovid, non-positional fielded searches yield bibliographic book records. Non-positional Search Result Set Click the Display icon, and Ovid takes you to the results display and highlights your search term with each record. Copyright 2007 WKMR/Ovid 331 All Rights Reserved
    • Bibliographic Book Records Ovid displays basic information for each book record. Lets you select records for output through the Results Manager. For information about Check box outputting options from the Search Results Display, see Output Results Records. A visual indication of the record's position within the display of results. Number Name of the book and edition (if available) in which Ovid found your search term. Source Name(s) of the book’s editors. Editor(s) Name(s) of the book’s writers. Author(s) Name of the book’s publisher and the year in which the book was published. Publisher Name of the chapter in which Ovid found your search term. Chapter An excerpt from the chapter in which Ovid found your search term. Ovid highlights your Passage term in this passage display. In addition, Ovid provides you with these active display elements. a The Results Manager icon takes you to the Results Manager at the bottom of the page. You can output records from your search results by using Ovid’s Results Manager. For more information, see Output Records from the Display. b The Customize Display icon lets you change the look of your Search Results Display. c The Reset Display icon reverts back to the default settings of the Search Results Display. d The Go-to box and button let you jump to any record number in the display. e The Your Recent Searches Menu navigates between the displays of different results sets in the search history. f The Next (and Previous) Record icons navigate larger sets of records one page at a time. g The Record Resource links provide valuable resources related to the record, including links to Ovid Full Text. h The Purchase Print Copy icon opens a publisher page from which you can purchase a print copy of the book. Currently, Purchase Print Copy is available only for the LWW titles within your Books@Ovid subscription. To open the record’s full text view, click the Ovid Full Text link. Copyright 2007 WKMR/Ovid 332 All Rights Reserved
    • Ovid links you to the place in the full text book display where it found your search term. Full Text View from Bibliographic Book Record In the display, Ovid: • provides a bread-crumb trail under the book name, • highlights the passage text from the record, and • aligns the place in the table of contents with the book full text. For more information about Ovid’s book full text, see Books@Ovid Full Text Display. Copyright 2007 WKMR/Ovid 333 All Rights Reserved
    • To return to your records, click the Search Results Display icon. To switch to browsing books, click the Browse Books icon. Passage-based Book Records In Ovid, positional fielded searches yield passage-based records. Positional Search Results Passage-based book records display basic information as well as a passage from the full text of the record. Copyright 2007 WKMR/Ovid 334 All Rights Reserved
    • Passage-based Book Records Passage-based book records display these informational elements. Lets you select records for output through the Results Manager. For information about Check box outputting options from the Search Results Display, see Output Results Records. A visual indication of the record’s position within the display. Number Name of the book and edition (if available) in which Ovid found your search term. Source Name(s) of the book’s editors. Editor(s) Name(s) of the book’s writers. Author(s) Name of the book’s publisher and the year in which the book was published. Publisher Name of the chapter in which Ovid found your search term. Chapter Copyright 2007 WKMR/Ovid 335 All Rights Reserved
    • A partial excerpt from the chapter in which Ovid found your search term. Ovid highlights Passage your terms in this passage display. In addition, Ovid provides you with these active display elements. a The Results Manager icon takes you to the Results Manager at the bottom of the page. You can output records from your search results by using Ovid’s Results Manager. For more information, see Output Records from the Display. b The Customize Display icon lets you change the look of your Search Results Display. c The Reset Display icon reverts back to the default settings of the Search Results Display. d The Go-to box and button lets you jump to any record number in the display. e The Your Recent Searches Menu lets you navigate between the displays of different results sets in the search history. f The Next (and Previous) Record icons let you navigate larger sets of records one page at a time. g The Record Resource links provide valuable resources related to the record, including links to Ovid Full Text. Click this icon, and Ovid opens a Publisher Page from which you can purchase a print copy of the book. Currently, this functionality is available only for the LWW titles within your Books@Ovid subscription. To open the record’s full text view, click the Ovid Full Text link. Ovid displays the book full text where it found the passage that contains your search terms. Copyright 2007 WKMR/Ovid 336 All Rights Reserved
    • Full Text View from Passage-based Book Record In the display, Ovid: • provides a bread-crumb trail under the book name, • highlights the passage text from the record, and • aligns the place in the table of contents with the book full text. For more information about Ovid’s book full text, see Books@Ovid Full Text Display. To return to your records, click the Search Results Display icon. To switch to browsing books, click the Browse Books icon. Passage-based, Relevancy Ranked Book Records Copyright 2007 WKMR/Ovid 337 All Rights Reserved
    • Natural language searches yield records that are very similar to passage-based records. Natural Language Search Results For complete details about Ovid’s Natural Language Search type, see How Natural Language Searching Works in Ovid. In addition, Ovid ranks natural language records according to their relevancy to the query that produced them. Copyright 2007 WKMR/Ovid 338 All Rights Reserved
    • Passage-based, Relevancy Ranked Records Ovid lists the most relevant records retrieved within the first pages of the display. Each passage-based, relevancy ranked book record includes these elements of information. A visual qualification of the record’s relevance to your query term(s). 1-5 Star Ranking Lets you select records for output through the Results Manager. For information about Check box outputting options from the Search Results Display, see Output Results Records. A visual indication of the record’s position within the display. Number Copyright 2007 WKMR/Ovid 339 All Rights Reserved
    • Name of the book and edition (if available) in which Ovid found your search term. Source Name(s) of the book’s editors. Editor(s) Name(s) of the book’s writers. Author(s) Name of the book’s publisher and the year in which the book was published. Publisher Name of the chapter in which Ovid found your search term. Chapter An excerpt from the book’s full text in which Ovid found information most relevant to Passage your query. Ovid highlights your query terms in this passage display. This passage can help you decide if the record is relevant In addition, Ovid provides you with these active display elements. a The Results Manager icon takes you to the Results Manager at the bottom of the page. You can output records from your search results by using Ovid’s Results Manager. For more information, see Output Records from the Display. b The Customize Display icon lets you change the look of your Search Results Display. c The Reset Display icon reverts back to the default settings of the Search Results Display. d The Go-to box and button lets you jump to any record number in the display. e The Your Recent Searches Menu lets you navigate between the displays of different results sets in the search history. f The Next (and Previous) Record icons lets you navigate larger sets of records one page at a time. g The Record Resource links provide valuable resources related to the record, including links to Ovid Full Text. h The Purchase Print Copy icon opens a publisher page from which you can purchase a print copy of the book. Currently, Purchase Print Copy is available only for the LWW titles within your Books@Ovid subscription. Relevancy Ranking Ovid ranks natural language book records based upon the following criteria. How many search concepts appear in the passage. Count How often concepts occur in the passage. Frequency How rare the terms are in the Books@Ovid database. Importance Copyright 2007 WKMR/Ovid 340 All Rights Reserved
    • Whether or not terms within phrases occur closely together. Cohesion Closeness of a passage’s language to your word choices rather than to variants Vocabulary Level and synonyms. To help you determine which records are most relevant to your query, Ovid assigns a relevancy ranking to each record in the results display. The overall score of a passage determines its ranking within one of five categories. All search concepts are present and complete in the passage record. All search concepts are present in the passage record, but some are incomplete. One concept is missing from the passage record. Two concepts are missing from the passage record. More than two search concepts are missing from the passage record. Ovid assigns a higher relevancy ranking to records in which your search term(s) appears in chapter titles and section headers. To open the record’s full text view, click the Ovid Full Text link. Ovid links you to the place in the book where it found the passage that addresses your query. Copyright 2007 WKMR/Ovid 341 All Rights Reserved
    • Full Text View of Passage-based, Relevancy Ranked Book Record In the display, Ovid: • provides a bread-crumb trail under the book name, • highlights the passage text from the record, and • aligns the place in the table of contents with the book full text. For more information about Ovid’s book full text, see Books@Ovid Full Text Display. To return to your records, click the Search Results Display icon. To switch to browsing books, click the Browse Books icon. Copyright 2007 WKMR/Ovid 342 All Rights Reserved
    • As with any record in a Search Results Display, you can use Ovid’s Results Manager to display, print, email, or save your results records. For more information, see Output Records. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 343 All Rights Reserved
    • CHAPTER 24: EMAIL OVID JUMPSTARTS OVID JUMPSTARTS JUMPSTART TO SAVED SEARCH RESULTS JUMPSTART TO AN AUTOALERT JUMPSTART TO JOURNALS@OVID LISTS JUMPSTART TO A TABLE OF CONTENTS JUMPSTART TO JOURNALS@OVID FULL TEXT JUMPSTART TO A JOURNALS@OVID IMAGE JUMPSTART TO BOOKS@OVID BOOK LISTS JUMPSTART TO BOOKS@OVID FULL TEXT Copyright 2007 WKMR/Ovid 344 All Rights Reserved
    • OVID JUMPSTARTS Ovid’s Email Jumpstart functionality lets you create shortcuts to specific places within the Ovid Web Gateway interface, bypassing preliminary pages. You can set Ovid Jumpstarts directly to the following Ovid Web Gateway locations. • • Search Results Display of records from saved Journals@Ovid full text articles searches (including AutoAlerts) • • A list of journals in your site’s subscription Journals@Ovid images • • A list of a journal’s issues EBMR topic and article reviews • • A journal issue’s table of contents A list of books in your site’s subscription • • A subject issue list Books@Ovid full text Ovid Jumpstart targets do not expire. Some jumpstart settings are configured only by site administrators, including: • Ovid Web Gateway access, • embedded login information, • news page display option, • site prefix (such as: ez proxy), • embedded Personal Account information, and • logoff information. For information about these settings or to change any of them, contact your site administrator. Embedding login information poses a security risk because user names and passwords display clearly within the jumpstart creation process and the jumpstart URL that gets sent to recipients. You can exclude this information by checking the appropriate box from the Email Jumpstart Page. Ovid Jumpstarts target only Ovid content to which your site subscribes and resolve to the most current version of that content. By default, Ovid Jumpstarts and the targets listed above are enabled for all users. To make changes, contact Ovid Customer Support at: support@ovid.com. JUMPSTART TO SAVED SEARCH RESULTS You can create an Ovid Jumpstart from the Saved Searches Page. This saved search jumpstart runs the saved search in the current database and sends results to a list of recipients. To create a saved search jumpstart from the Saved Searches Page, click the Email Jumpstart icon of the saved search strategy you want to share. Copyright 2007 WKMR/Ovid 345 All Rights Reserved
    • Emailing an Ovid Jumpstart to a Saved Search Ovid opens the Email Jumpstart Page. Email Jumpstart Page: Saved Search Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for Copyright 2007 WKMR/Ovid 346 All Rights Reserved
    • more immediate use. To email the saved search jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Saved Search Jumpstart: Ovid MEDLINE (1996-September Week 5 2004). You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Proceed by clicking one of three navigation buttons. Returns to the view from which you selected the email jumpstart option. Opens the Main Search Page of your search session. Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the saved search jumpstart to recipients you have indicated. Copyright 2007 WKMR/Ovid 347 All Rights Reserved
    • Ovid Email Jumpstart to a Saved Search Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly into a search session of the database from which you requested the jumpstart, runs the saved search in that database, and opens a Search Results Display. Saved search jumpstarts run in the database(s) from which they were requested. AutoAlert jumpstarts differ in that they only run in the database(s) from which they were created. JUMPSTART TO AN AUTOALERT You can create an Ovid Jumpstart to an AutoAlert run from the Saved Searches Page. This AutoAlert jumpstart runs the AutoAlert’s search strategy in the database in which the AutoAlert was created, then sends results to a list of recipients. AutoAlert jumpstarts requests are different. In jumpstarts requested from a saved AutoAlert, the URL sent to recipients opens an Ovid session within the database(s) from which the AutoAlert was created-not within the database(s) from which the jumpstart was requested. To create an AutoAlert jumpstart from the Saved Searches Page, click the Email Jumpstart icon of the AutoAlert strategy you want to share. Emailing an AutoAlert Jumpstart Copyright 2007 WKMR/Ovid 348 All Rights Reserved
    • Ovid opens the Email Jumpstart Page. Email Jumpstart Page: AutoAlert Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the AutoAlert jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid AutoAlert Jumpstart: Ovid MEDLINE (1996-September Week 5 2004). You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. Copyright 2007 WKMR/Ovid 349 All Rights Reserved
    • 5. Click the Send Email button. Ovid displays a confirmation message. Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the AutoAlert jumpstart results to recipients you have indicated. Ovid Email Jumpstart to an AutoAlert Run Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly into a search session (of the database in which the AutoAlert was created), runs the AutoAlert search, and displays results in a search history. JUMPSTART TO JOURNALS@OVID LISTS You can create journal list jumpstarts from within the Your Journals@Ovid database. To do so, click the Browse Journals icon located to the far right within the search box. Copyright 2007 WKMR/Ovid 350 All Rights Reserved
    • Select the Browse Journals Icon Ovid opens the Browse Journals Page. Browse Journals Page Copyright 2007 WKMR/Ovid 351 All Rights Reserved
    • From here, arrange the journals into the type of list you want: • journals arranged alphabetically or • journals arranged by subject. To start, click the icon of the journal list you want to create. Alphabetically arranged journal list. Journal list arranged by subject. For details, see the section below entitled: Jumpstart to a Journal List Arranged by Subject. Jumpstart to an Alphabetically Arranged Journal List When you click the Browse Journals (A-Z) icon from the Browse Journals Page, all journals to which your site subscribes display in alphabetical order. Create an Ovid Jumpstart that shortcuts directly to this journal list by clicking the Email Jumpstart icon located at the top of the page. Emailing an Ovid Jumpstart from the Journals A-Z Page Ovid opens the Email Jumpstart Page. Copyright 2007 WKMR/Ovid 352 All Rights Reserved
    • Email Jumpstart Page: Your Journals@Ovid List Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the journal list jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Journal List Jumpstart:Your Journals@Ovid. You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Copyright 2007 WKMR/Ovid 353 All Rights Reserved
    • Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the alphabetical journal list jumpstart to recipients you have indicated. Ovid Email Jumpstart: Journal A-Z List Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the search interface from which you created the jumpstart—in this case, the alphabetically arranged list of journals to which your site subscribes. Jumpstart to a Journal Issues List From the Journals (A-Z) Page, you can also email a jumpstart to a display of issues for a specific journal you want to share. Copyright 2007 WKMR/Ovid 354 All Rights Reserved
    • Journals A-Z Page Click the Issue List icon of the journal you want to share. Ovid opens an issue display list for that journal. Copyright 2007 WKMR/Ovid 355 All Rights Reserved
    • Emailing an Ovid Jumpstart to an Issue List This page contains all issues of this journal to which your site subscribes; this is the page to which Ovid will set your jumpstart. Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. Email Jumpstart Page: Issue List Copyright 2007 WKMR/Ovid 356 All Rights Reserved
    • Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the journal issues jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Journal Issues List Jumpstart: Your Journals@Ovid. You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the journal issues jumpstart URL to recipients you have indicated. Copyright 2007 WKMR/Ovid 357 All Rights Reserved
    • Ovid Email Jumpstart: Journal Issues List Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the search interface from which you created the jumpstart—in this case, the journal issues display. Issues displayed through this jumpstart are specific to the journal you selected. Jumpstart to a Subject Journals List When you click the Browse Journals (Subject) icon from the Browse Journals Page, Ovid opens the Browse Subject Categories Page. Browse Subject Categories Page From here, you have six subject categories from which to choose. And Ovid provides links to help you navigate between them. Copyright 2007 WKMR/Ovid 358 All Rights Reserved
    • Browse Subject Category Links Each subject category listed is a hyperlink. Click a Category link and Ovid jumps to the section that lists journals only from that subject category. For example, click the Nursing link, and Ovid jumps to the section of the page that contains all nursing journals within your site’s subscription. Each section displays a category heading (in our example: Nursing) and several subcategory headings. To learn more about a category before making a selection, click an Information icon. From this point, you can set one of two jumpstarts: a subject journals jumpstart or a subject issues jumpstart (for details, see Jumpstart to a Subject Issues List after this example). Click the Journal List icon of the subcategory Nursing Research, and Ovid opens an alphabetical listing of journals from that category. Copyright 2007 WKMR/Ovid 359 All Rights Reserved
    • The category name displays at the top of the list. This is the page to which Ovid will set your jumpstart. Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. Email Jumpstart Page: Subject Journals List Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. Copyright 2007 WKMR/Ovid 360 All Rights Reserved
    • From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the subject journal list jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Subject Journals List Jumpstart: Your Journals@Ovid. You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the subject journal list jumpstart URL to recipients you have indicated. Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the search interface from which you created the jumpstart—in this case, the subject display of journals that you selected. Jumpstart to a Subject Issues List From the Browse Categories Page, you can also set a subject issues jumpstart. Copyright 2007 WKMR/Ovid 361 All Rights Reserved
    • Click the Issue List icon. Ovid opens a listing of current issues from the category selected. Issues List Display for the Subject Nursing Research Note that the category name displays at the top of the list; this is the page to which Ovid will set the jumpstart. Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 362 All Rights Reserved
    • Email Jumpstart Page: Subject Issue List Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the subject issues jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Subject Issues List Jumpstart: Your Journals@Ovid. You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Copyright 2007 WKMR/Ovid 363 All Rights Reserved
    • Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the subject issues jumpstart URL to recipients you have indicated. Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the search interface from which you created the jumpstart—in this case, the subject display of issues that you selected. The issues displayed through this jumpstart address the subject category that you selected earlier—in the case of this example: Nursing Research. JUMPSTART TO A TABLE OF CONTENTS You can send a table of contents jumpstart anytime you find a Table of Contents link within your search session. These links display in the following locations. • • Search Results Display Ovid Full Text Display • • Complete Reference Display Journal Issue Display • Abstract Display When you have found a journal of interest to you, click its Table of Contents link. Copyright 2007 WKMR/Ovid 364 All Rights Reserved
    • TOC Link in Search Results Display Ovid opens the Table of Contents Display for that journal issue. Click the Email Jumpstart icon located at the top of the Table of Contents Display. Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 365 All Rights Reserved
    • Email Jumpstart Page: Journal TOC Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the saved search will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the table of contents jumpstart, follow these steps. 1. Type email addresses of recipients into the To text box. 2. Type your own email address into the From text box. Use only full email address, such as: jsmith@university.edu, and separate multiple email addresses with commas. Do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides the subject title: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Table of Contents Jumpstart: Your Journals@Ovid. You can change the title by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. Copyright 2007 WKMR/Ovid 366 All Rights Reserved
    • Proceed by clicking one of three navigation buttons. a Returns to the view from which you selected the email jumpstart option. b Opens the Main Search Page of your search session. c Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the subject issues jumpstart URL to recipients you have indicated. Ovid Email Jumpstart: Table of Contents Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Journals@Ovid interface from which you created the jumpstart—in this case, the table of contents of a journal issue. JUMPSTART TO JOURNALS@OVID FULL TEXT From an Ovid Full Text Display, you can create a full text article jumpstart. Copyright 2007 WKMR/Ovid 367 All Rights Reserved
    • Ovid’s Full Text Display Click the Email Jumpstart icon, and Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 368 All Rights Reserved
    • Email Jumpstart Page: Ovid Full Text Article Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the full text article jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format of: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Full Text Jumpstart: Journals@Ovid Full Text. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Proceed by clicking one of three navigation buttons. Copyright 2007 WKMR/Ovid 369 All Rights Reserved
    • Returns to the view from which you selected the email jumpstart option. Opens the Main Search Page of your search session. Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the full text article jumpstart URL to recipients you have indicated. Email with Ovid Full Text Jumpstart Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the Journals@Ovid full text article. JUMPSTART TO AN IMAGE IN JOURNALS@OVID Many Ovid Full Text articles contain images for which you can set a jumpstart. Click the Email Jumpstart to Image link. Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 370 All Rights Reserved
    • Email Jumpstart Page: Image Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the image jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format of: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Image Jumpstart: Journals@Ovid Full Text. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add notes or comments to the Comments text box. If you change the URL information in this area, the jumpstart does not work. 5. Click the Send Email button. Copyright 2007 WKMR/Ovid 371 All Rights Reserved
    • Ovid displays an email confirmation page from which you can proceed by clicking one of three navigation buttons. Returns to the view from which you selected the email jumpstart option. Opens the Main Search Page of your Ovid session. Ends your search session and frees up an Ovid license. In addition, Ovid emails the jumpstart link to your recipients. Ovid Email Jumpstart: Image Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (recipients are IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the enhanced, full-sized view of the image. Copyright 2007 WKMR/Ovid 372 All Rights Reserved
    • Image View from an Image Jumpstart JUMPSTART TO BOOKS@OVID LISTS You can create book list jumpstarts from within the Books@Ovid database. From the Browse Books Page, Ovid’s Email Jumpstart functionality allows you to create a shortcut directly to a book list, bypassing preliminary pages. By default, jumpstart options display throughout the Ovid interface. To de-activate Ovid Jumpstarts at your site, contact Ovid Customer Support at support@ovid.com. Site administrators control settings that include both user login and Personal Accounts information in jumpstart URLs. When these settings are enabled, a Create Jumpstart Page displays before the Email Jumpstart Page. The Create Jumpstart Page prompts for information about the preliminary pages you want your jumpstart URL to bypass, such as: • the Welcome to Ovid Page and • the Personal Account (login) Page. Both of these actions embed account access information directly into the jumpstart URL that gets mailed to recipients indicated on the Email Jumpstart Page. By default, neither of these functions is enabled. To enable them, contact your site administrator. Copyright 2007 WKMR/Ovid 373 All Rights Reserved
    • Embedding account access information poses a substantial security risk as user name and password information display during the email jumpstart creation process and within the jumpstart URL that gets sent to recipients. You can exclude this information by checking the appropriate boxes from the Create Jumpstart Page. You can create three types of booklist jumpstarts from the Books@Ovid Browse Books Page. • To an Alphabetical listing of all books to which your site subscribes • To titles from your site’s subscription that begin with a specific letter • To a list of books arranged by subject You can also set Ovid Jumpstarts in these Books@Ovid locations. • To book full text (front matter, chapter headings, book chapters, end matter, and copyright statements). For details, see Jumpstart to Books@Ovid Full Text. • Saved searches that include statements searching Books@Ovid data. For details, see Jumpstart to Saved Search Results. Ovid Email Jumpstarts resolve to the most recent version of books to which your site subscribes. The target of the booklist jumpstart created depends upon how you set the book display from the Browse Books Page. Jumpstart to All Titles To email a booklist jumpstart to all titles in your site’s subscription, click the Browse All Books link. Copyright 2007 WKMR/Ovid 374 All Rights Reserved
    • Ovid sets the book display to an alphabetical listing of all titles in your site’s subscription. Now click the Email Jumpstart link. Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 375 All Rights Reserved
    • Email Jumpstart Page: Book List (all) Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the booklist jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format of: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Book List Jumpstart: Books@Ovid. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Proceed by clicking one of three navigation buttons. Copyright 2007 WKMR/Ovid 376 All Rights Reserved
    • Returns to the view from which you selected the jumpstart option. Opens the Main Search Page of your search session. Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the full text article jumpstart URL to recipients you have indicated. Ovid Email Jumpstart: Book List (All Titles) Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the all titles book list display. Jumpstart to Titles that Begin with the Same Letter To email a booklist jumpstart to titles that begin with the same letter, you must set the book display to the letter with which you want titles to begin. For example, if you want the jumpstart to resolve to titles that begin with the letter J, click the J letter link. Ovid jumps to that section of your site’s subscription that displays all titles that begin with that letter. Copyright 2007 WKMR/Ovid 377 All Rights Reserved
    • Notice that you are still in the All Books view of your site’s subscription; but now within that view, Ovid has located you at the section of titles that begin with the letter J. From here, click the Email Jumpstart link. Ovid opens an Email Jumpstart Page. Copyright 2007 WKMR/Ovid 378 All Rights Reserved
    • Email Jumpstart Page: Book List (J Titles) Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the booklist jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format of: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Book List Jumpstart: Books@Ovid. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Proceed by clicking one of three navigation buttons. Returns to the view from which you selected the jumpstart option. Copyright 2007 WKMR/Ovid 379 All Rights Reserved
    • Opens the Main Search Page of your search session. Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the full text article jumpstart URL to recipients you have indicated. Ovid Email Jumpstart: Book List (J Titles) Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the J-titles section of the book list display. Jumpstart to a Subject-specific Display of Titles To email a booklist jumpstart to titles about a certain subject, you must set the book display to the desired subject category. For example, if you want the jumpstart to resolve to titles about Neurology, click the Neurology link in the Browse by Subject menu. Ovid your site’s subscription into titles that pertain to the subject of neurology. Copyright 2007 WKMR/Ovid 380 All Rights Reserved
    • Click the Email Jumpstart link, and Ovid opens the Email Jumpstart Page. Copyright 2007 WKMR/Ovid 381 All Rights Reserved
    • Email Jumpstart Page to Neurology Booklist Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. To email the book list jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format of: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Book List Jumpstart: Books@Ovid. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Proceed by clicking one of three navigation buttons. Returns to the view from which you selected the jumpstart option. Opens the Main Search Page of your search session. Ends your search session and frees up an Ovid license. As you navigate, Ovid sends the email containing the book list jumpstart URL to recipients you have indicated. Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the titles of your site’s subscription that have to do with neurology. JUMPSTART TO BOOKS@OVID FULL TEXT Ovid’s Email Jumpstart functionality lets you create shortcuts directly to the following Books@Ovid full text locations. • • front matter end matter • • chapters copyright statements Copyright 2007 WKMR/Ovid 382 All Rights Reserved
    • To email a book full text jumpstart to any of these locations, you must be in the full text display and click the Email Jumpstart link at the top of the view frame. Jumpstart to Books@Ovid Full Text Ovid opens the Email Jumpstart Page. Email Jumpstart Page: Book Text Ovid displays a jumpstart URL at the top of this page and in the Comments text box. This is how the URL to the full text article will appear in the email. From the Email Jumpstart Page, copy the jumpstart URL and paste it into a browser window for more immediate use. Copyright 2007 WKMR/Ovid 383 All Rights Reserved
    • To email the book text jumpstart, follow these steps. 1. Enter recipient email addresses into the To text box. 2. Enter your own email address in the From text box. Use only full email address, such as: jsmith@university.edu. Separate multiple email addresses with commas, but do not use spaces between addresses. Email addresses must be valid and complete. Incorrect addresses cause the system to discard the results. You will not be notified if this occurs. 3. OPTIONAL: By default, Ovid provides a title in the format: Ovid <Jumpstart Type>Jumpstart: <Database Name>, as in: Ovid Book Text Jumpstart: Books@Ovid. You can change the title of the email by typing new text into the Subject text box. 4. OPTIONAL: You can add your comments to the Comments text box. If you change the URL information in this area, the jumpstart will not work. 5. Click the Send Email button. Ovid displays a confirmation message. From this confirmation, you have several options to proceed, amongst which are the following. a Returns to the Books@Ovid full text display. b Takes you to the Browse Books Page. c Switches to searching book content on the Books@Ovid Main Search Page. As you navigate, Ovid sends an email containing the book full text book (inline as ASCII text) to the recipients you have indicated. Clicking the link from within the email automatically opens a browser on the Welcome to Ovid Page (unless the recipient is IP validated). Enter a valid user name and password, and Ovid jumps directly to the place within the Ovid interface from which you created the jumpstart—in this case, the book text view frame. Table of Contents | Chapter Menu Copyright 2007 WKMR/Ovid 384 All Rights Reserved
    • APPENDIX A: OVID SEARCH TIPS COMMAND LINE SYNTAX AND DOT-DOT COMMANDS TRUNCATION AND WILDCARDS BOOLEAN OPERATORS POSTQUALIFICATION NAVIGATION TIPS Copyright 2007 WKMR/Ovid 385 All Rights Reserved
    • Ovid’s advanced searching techniques let you enter special commands instead of having to type or retype long statements to gain the results you want. These shortcuts to searching let you bypass longer means of entering a search and save time. Experiment with the following techniques and learn to facilitate the ease with which you search and further enhance the focus of your results. • • Command line syntax Query and set operators • • Truncation and wild cards Postqualification of search sets Most of Ovid’s advanced searching techniques work when entered from the keyword command line of a database. COMMAND LINE SYNTAX AND DOT-DOT COMMANDS Command line syntax lets you enter shortcut commands into the command line, bypassing the use of the icon bar. <term>.xy. Runs a search for the term through the field indicated by the two-letter short code (xy). For example, the command: heart.ab. runs a search for the term heart through the abstract (ab) field of the database. For a complete list of fields and short codes, refer to the database field guide. <term>.xy,yz. Runs a search for the term through the fields indicated by the two-letter short code (xy,yz). For example, the command: heart.ab,ti. runs a search for the term heart through the abstract (ab) and title (ti) fields of the database. For a complete list of fields and short codes, refer to the database field guide. ..c/<dbshortcode> Switches your current search session from one database to another. For example, the command: ..c/psyc reopens your current session in the or PsycINFO database. Also, the command: use psyc reopens your use <dbshortcode> current session in the PsycINFO database. For a complete list of fields and short codes, refer to the database field guide. If you want to use the word use as part of your search term, you must enclose the entire term in quotation marks. For example, to search for the term tobacco use, you must type the command: “tobacco use”. ..l/<n> yr=x Limits results of set number (n) to a specific publication year or range of publication years. For example, the command: ..l/5 yr=2004 restricts the results in set five to only those results from 2004. To restrict results to a range of publication years, separate the years you want to cover (inclusively) with a hyphen, as in the command: ..l/5 yr=2000-2004 which restricts results from set five to the range of publication years from 2000 to 2004. Other known limits can be entered quickly using the ..l command. For example, the command ..l/5 ab=y limits set 5 to those only those records that contain abstracts. Use the ..l command without specifying a set number to apply limits to Copyright 2007 WKMR/Ovid 386 All Rights Reserved
    • the last set in your search history. For example in Ovid MEDLINE, the command ..l/ab=y and lg=en and hu=y limits the last results set in the search history to English language records about humans that contain abstracts. limit n to <dblimit> Limits results of set number (n) to the database-specific limit indicated. For example, the command: limit 5 to latest update restricts results from set five to only those records from the most recent update of the database. For a list of database-specific, command-line limits, refer to a database field guide. <term>/ In databases with a controlled vocabulary this command searches a known subject heading directly, bypassing mapping. For example, eye/ retrieves records with the known subject heading eye without taking you to the Mapping Display Page. Results appear immediately in your search history. <subject In databases with a controlled vocabulary this command limits a heading>/<subheading two- subject heading search to records that include a known subheading. For letter code> example, the command cartilage/su limits the subject heading search for cartilage to records that include the known subheading surgery. To apply multiple subheadings, separate the two-letter subheading qualifier with a comma. For example, the command cartilage/su,tr limits the subject heading search for cartilage to records that include the known subheadings surgery and transplantation. ..map <term> In databases with a controlled vocabulary, this command maps your term to a list of related terms (called subject headings) on the Mapping Display Page. For example, the command: ..map cartilage automatically opens the Mapping Display Page to a list of subject headings for the term cartilage. Subject headings are derived from the controlled vocabulary of the database and can help you broaden your search by suggesting other terms to consider. For the map command to work properly, you must precede it with two dots: ..map <term>. exp <term> In databases with a controlled vocabulary this command explodes the term entered onto the command line. For example, the command exp neoplasms retrieves records that contain the term neoplasms and any of its narrower, more specific terms. *<term> In databases with a controlled vocabulary this command focuses the term you enter on the command line. For example, the command *neoplasms retrieves records in which neoplasms is the main topic. ..root <term>.xy. In databases with a controlled vocabulary this command roots into the field index (xy) and displays at the position within that index of the Copyright 2007 WKMR/Ovid 387 All Rights Reserved
    • or term indicated. For example, the command: ..root cartilage.ab. roots into the Abstract Field Index and displays at the point of the term root <term>.xy. cartilage. To locate a term in the combined index of more than one field, use the ..root x.yy,zz. command: ..root cartilage.ab,ti. which roots into the combined Abstract and Title Fields Index and displays at the point of or the term cartilage. root x.yy,zz. If you want to use the word root as part of your search term, you must enclose the entire term in quotation marks. For example, to locate the term root caries in a surgery field index display, you must type the command: “root caries”.su. Otherwise, Ovid locates the term caries instead. scope <subject heading> In databases that have Ovid’s Scope Note Tool, this command opens the Scope Note Display of the term indicated. For example, the command scope cartilage opens the Scope Note Display for the term cartilage. There, you can read database-specific information about the term such as subject headings, scope, special notes, date of entry, used-for terms, and so on. If you want to use the word scope as part of your search term, you must enclose the entire term in quotation marks. For example, to search for the term scope of nursing practice, you must type: “scope of nursing practice”. Otherwise, Ovid opens the Scope Note display of the term nursing practice. ptx <subject heading> In databases that feature Ovid’s Permuted Index Tool, this command opens the Permuted Index Display for the subject heading indicated. For example, the command ptx asthma opens a Permuted Index Display for the term asthma. tree <subject heading> In databases that feature Ovid’s Tree Tool, this command opens the Tree Display for the subject heading indicated. Use the command tree <subject heading> to open a Tree Display for a known subject heading. For example, the command tree asthma opens the database tree at the point of the subject heading asthma. thes <subject heading> In databases that feature Ovid’s Thesaurus Tool, this command opens the Thesaurus Display for the subject heading indicated. Use the command thes <term> to open a Thesaurus Display for a known subject heading. For example, the command thes work ethic opens the database thesaurus at the point of the subject heading work ethic. sh <subject heading> In databases that include subheadings as part of a controlled vocabulary, this command opens the Subheading Display for the subject heading indicated. For example, the command sh coma opens the Subheadings Display for the term coma. Copyright 2007 WKMR/Ovid 388 All Rights Reserved
    • <classification code>.cc In databases that feature a Classification Codes Tool, this command retrieves records associated with the term indicated by the code entered. For example in the AGRICOLA database, j700 is the known classification code for the term soil cultivation. The command j700.cc retrieves all records associated with the term soil cultivation. ..e <searchname> Executes the temporary or permanent saved search strategy indicated by the search name in the command. For example, the command: ..e melatonin executes the saved search melatonin directly from the command line. ..o Ends your search session, frees up an Ovid user license, and returns to the Welcome to Ovid Page. ..pg n Deletes the indicated results set (n) from your current search history. For example, the command: ..pg 5 deletes results set 5 from your current search history. Delete multiple results sets from your current search history by using hyphens and commas, as in the command: ..pg 5-8 (which deletes results sets five through eight) or ..pg 2,3,5 (which deletes results sets two, three, and five). Clear all results sets from your current search history by using the command: ..pg all. Do not try to recover deleted search sets by using your web browser’s Back button. Doing so yields unpredictable results. ..ps Opens a display of your current search history from which you can use your web browser’s print function to attain a hard copy. ..sv <searchname> Saves your current search history temporarily (for 24 hours) under the name indicated. For example, the command: ..sv melatonin saves your current search history for 24 hours under the name melatonin. At any point within the next 24 hours, you can access this saved search for further development. ..sv ps(searchname) Saves your current search history permanently under the name indicated. For example, the command: ..sv ps (melatonin) saves your current search history permanently under the name melatonin. At any point, you can access this saved search for further development. To save a search history permanently from the command line, you must enclose the search name in parentheses. Otherwise, Ovid only saves the search temporarily. If the ..sv command is used to save a search with a name that is already in use for a search, it will overwrite the first search Copyright 2007 WKMR/Ovid 389 All Rights Reserved
    • without warning. ..dedup n Removes duplicate records from multifile search results. For example, the command ..dedup 5 removes duplicate records from the multifile results set numbered 5. ..? Opens a separate window displaying the Advanced Search Techniques section of the Ovid Web Gateway Help System. Keep this window open for quick reference. When using Ovid commands, be sure to place periods, commas, and forward-slash characters correctly. Press the Escape key at the Ovid search prompt to clear the command line faster than using the backspace key. TRUNCATION AND WILDCARDS Truncation and wild cards let you utilize root words to find variations of terms that might be valuable to your overall search. Use the following techniques to find variations of terms that you might not have considered. Database mapping must be turned off for truncation and wild cards to operate properly in Ovid. If you do not turn off mapping, Ovid attempts to map the truncated term to a subject heading, and must issue an error message. <rootword$> Unlimited truncation retrieves all possible suffix variations of the root word indicated. To apply unlimited truncation to a term, type the root word or phrase or followed by either of the truncation characters: $ (dollar sign) or : (colon). For <rootword:> example, in the truncated search disease$, Ovid retrieves the word disease as well as the words diseases, diseased, and so on. Use unlimited truncation with care; you can retrieve results with unrelated words. For example, when we enter the truncated search rat$ to retrieve comprehensive results about the animal, Ovid does retrieve results with the words rat and rats. But it also retrieves results with the words rate, rationalize, ratify, and so on that have nothing to do with our intended term. <rootword$n> Limited truncation specifies a maximum number of characters that may follow the root word or phrase. For example, the truncated search dog$1 retrieves results with the words dog and dogs; but it does not retrieve results with the words dogma, dogmatic, and so on. <rootword#> The mandated wild card character # (pound sign) is useful for retrieving specialized plural forms of a word. For example, the search wom#n retrieves results that contain both woman and women. You may use multiple wild cards in a single query word. The mandated wild card requires that a character be present. Therefore, you could use it at the end of a term to limit results to only those that contain the word plus the one, mandated character. For example, the search dog# retrieves results that Copyright 2007 WKMR/Ovid 390 All Rights Reserved
    • contain the word dogs, but not those that contain the word dog, effectively limiting results to only those that contain the plural form of the word. You cannot use the mandated wild card if there is only one letter in front of the position where you want to place it. Therefore, searching d#g results in an error message. <rootword?> The optional wild card character ? (question mark) can be used within or at the end of a search term to substitute for one or no characters. This wild card is useful for retrieving documents with British and American word variants since it specifies that you want retrieval whether or not the extra character is present. For example, the optional wild card search colo?r retrieves results that contain the words color or colour. You can use multiple wild cards in a single query word. You cannot use the optional wild card if there is only one letter in front of the position where you want to place it. For example, the optional wild card search f?etal results in an error message. BOOLEAN OPERATORS Boolean operators are reserved words that Ovid interprets as commands when you enter them in combination with a query or results set numbers onto the Main Search Page keyword command line. Use these operators to define a search: • for records that contain terms of interest to you, or • between results sets in your search history. OR NOT FREQ AND ADJn Ovid applies command operators to a query and searches through the default fields of the database(s). For example, with the following Boolean search query, Ovid looks for the terms cats and dogs in the default fields of the database(s) being searched. cats <operator> dogs In CINAHL, Ovid runs this search through these default fields. • Abstract (AB) • Instrumentation (IT) • Subject Heading Word (HW) • Title (TI) In PsycINFO, Ovid runs this search through these default fields. • Abstract (AB) • Subject Heading (SW) • Table of Contents (TC) • Key Concepts (ID) • Title (TI) Copyright 2007 WKMR/Ovid 391 All Rights Reserved
    • Default fields for unqualified searches differ from database to database. Check the field guide(s) of the database(s) in which you are searching to see the database’s definitive list of default fields for unqualified searches. Or, you can qualify (field) a Boolean search statement, and Ovid searches through the field(s) to which you have qualified the search. In the following example, we enter a search for the terms cats and dogs through the title (TI) field of the database(s) in which you are searching. cats <operator> dogs.ti Finally, applying Boolean operators between results sets in your search history lets you create results sets of records that you most desire. Boolean Results in Search Results History Ovid processes query and set operators from left to right. To specify precedence, enclose search terms and operators in parentheses within your search statement. Ovid processes the most deeply nested parenthetical statement first. For best results, try these defined uses of Boolean operators. The OR operator The OR operator lets you retrieve records that contain any of your search terms. For example, the search heart attack or myocardial infarction retrieves records that contain heart attack, myocardial infarction or both terms. Results are all inclusive. Combine terms using the OR operator in a qualified (fielded) search to retrieve records in which either of the terms appear in the field indicated. For example, the search (pregnancy or birth).ti. retrieves results in which either pregnancy or birth or both terms appear in the titles of the records. Use the OR operator to combine results sets into a single set inclusive of all records from the results sets indicated. For example, the search 1 or 2 or 3 combines results from the first, second, and third sets into a single set. The AND Operator The AND operator lets you retrieve only those records that include all of your search terms. For example, the search blood pressure and stroke retrieves only those records that contain both terms blood pressure and stroke together in the same record. Results exclude records that do not contain both terms. Copyright 2007 WKMR/Ovid 392 All Rights Reserved
    • Combine terms using the AND operator in a qualified (or fielded) search to retrieve records in which the terms are found in the field indicated. For example, the search (pregnancy and birth).ab. retrieves results in which both pregnancy and birth appear in the abstracts of the records. Use the AND operator to combine two or more results sets into a single set that contains only those records that the original sets had in common. For example, the search 1 and 2 and 3 creates a set of only those records that sets one, two, and three have in common. The NOT Operator The NOT operator lets you retrieve records that contain your first term but exclude the second term. In this way, you can restrict the scope of your results. For example, the search health reform not health maintenance organizations retrieves only those records that contain the term health reform but exclude the term health maintenance organizations. You can also use the NOT operator to cull records from a fielded search. For example, the search (education not patient education).ti. retrieves records for which the title contains only the term education and not the term patient education. Note the use of parentheses to execute this last search example. Without parentheses, this search may yield results you do not want or had not intended. Ovid may interpret this search as either of the following. education not patient education.ti education.mp not patient education.ti Searches for the term education in the default (MP) fields of the database that do not have the term patient education in the Title (TI) field. education not patient education.mp Searches for education not patient education in the default (MP) fields of the database. When you use the NOT operator between the numbers of two results sets, Ovid removes records from the first set that contain the term(s) that yielded the records of the second set. For example, if Ovid compiled your first results set from a search for cats and your second set from a search for dogs, you can run the search 1 not 2 to create a new set that eliminates records with any mention of dogs from the records of the first set. Use of the NOT operator eliminates records that contain both terms. For example, in the search health reform not health maintenance organizations, Ovid eliminates not only those records that contain the term health maintenance organizations, but also those that contain both health reform and health maintenance organizations. Consider your use of the NOT operator carefully so that you might not eliminate relevant records from your results. The Adjacency Operator ADJn is a positional operator that lets you retrieve records that contain your terms (in any order) within a specified number (n) of words of each other. To apply adjacency, separate your search terms with the ADJ operator and a number from 1 to 99. The ADJ and ADJ1 operators perform the same function in a search statement: finding two terms next to each other in either order. The ADJ2 operator finds terms in any order and with Copyright 2007 WKMR/Ovid 393 All Rights Reserved
    • one word (or none) between them. The ADJ3 operator finds terms in any order with two words (or fewer) between them. The ADJ4 operator finds terms in any order and with three words (or fewer) between them, and so on. For example, the search physician adj5 relationship retrieves records that contain the words physician and relationship within four words (or fewer) of each other. From this search, Ovid retrieves records containing such phrases as physician patient relationship, patient physician relationship, relationship of the physician to the patient, and so on. You can combine this positional operator with a fielded search. For example, the search (information adj3 retrieval).tw. retrieves records from the Text Word (TW) field that contain any phrases in which the terms information and retrieval are within two words (or fewer) of each other. When using the ADJn operator as part of a fielded search, it is best to combine it with word- indexed fields. To learn what fields are word-indexed, refer to the field guide of the database in which you are searching. Add a frequency requirement to the positional operator within a fielded search. For example, (information adj3 retrieval).tw./freq=5 retrieves records from the Text Word (TW) field that contain any phrases in which the terms information and retrieval are within two words (or fewer) of each other and occur at least five times in the record. Use the ADJn operator when you are not sure of the exactly phraseology used in the literature you are searching. In general, requiring two or more terms to be near each other retrieves records in which the terms are closely related, yielding more relevant results. Word order only matters when the ADJ operator is applied without a variable. When you separate terms with a space on the command line, Ovid presumes them to be adjacent to one another in the order specified at the command line. Nor do you need to separate search terms manually by inserting ADJ between them. For example, the search blood pressure yields the same results as the search blood adj pressure. In either case, Ovid retrieves records containing the terms in the order specified at the command line. When applying adjacency between terms, it is helpful to know if the database in which you are searching has stop words (a list of words that Ovid will ignore when searching for your terms). If it does, Ovid does not count those stop words as part of the number of words that can appear between the desired terms. For example, the search physician adj5 patient would not count stop words such as a, the, or is in finding the desired result. If the database does not use stop words, Ovid counts those words as part of the number that can appear between the desired terms. The inclusion of stop words in an adjacency threshold can reduce the number of records retrieved. In this case, you can gain best results by increasing the adjacency threshold by two or three to account for stop words. If a database does use stop words, its field guide provides a complete list of them. The Frequency Operator Using the frequency operator (FREQ) lets you specify a term’s threshold of occurrence in the records retrieved. Records containing the term are retrieved only if that term occurs at least the number of times specified in your search statement. In general, records that contain many instances of your search term are more relevant to your search than records that contain fewer instances. The frequency operator is particularly useful when searching a database’s full text field for a common word or phrase. Syntax that applies a frequency operator requires that you qualify your term to a field, then apply the frequency you want, as in: <term>.xy./freq=n. In this syntax, xy is the two-letter field code and n represents the minimum number of times that you want your term to appear in records retrieved. Do not use spaces in this search statement. For example, the search blood pressure.tx./freq=10 retrieves Copyright 2007 WKMR/Ovid 394 All Rights Reserved
    • only records in which the phrase blood pressure appears ten or more times in the Full Text (TX) field of the database. The frequency operator cannot be used with multiple fields or with fields that consist of a combination of other fields. The following searches result in error messages. science.ti,ab./freq=3 Too many fields specified. blood.so./freq=5 The Source (SO) field consists of many other fields. POSTQUALIFICATION Postqualification is a shorthand command language for quick changes to existing results sets. Ovid translates the shorthand commands, re-executes the previous search statement, and posts results into a new results set. Use postqualification to save time by not having to retype long or complex search statements that already exist in your search history. Postqualifying Index Searches When results post from a search through specific index(es), you can use postqualification to change the field(s) from which the search term was retrieved. You Type Search History Displays Ovid’s Interprets liver.ti,ab. 1. liver.ti,ab. Searches for the term liver in the database’s Title (TI) and Abstract (AB) fields only. 1.ti. 2. liver.ti. Takes the term liver from the first set and searches for it in only the Title (TI) field. (liver or Searches through the Title (TI) and Abstract (AB) fields 3. (liver or lung).ti,ab. lung).ti,ab. of the database and combines results into a single set of only those records that include either or both of the terms liver and lung. 3.ti. 4. (liver or lung).ti. Takes the terms liver and lung from the third set and searches for them in only the Title (TI) field. Adjacency in Postqualification Statements When two or more results sets have posted to your search history, you can use postqualification to specify that the search terms of separate sets be searched with adjacency applied. You Type Search History Displays Ovid Interprets heart.ti. 1. heart.ti Searches for the term heart in the Title (TI) field of the database and posts results. attack.ti. 2. attack.ti. Searches for the term attack in the Title (TI) field of the Copyright 2007 WKMR/Ovid 395 All Rights Reserved
    • database. 1 adj5 2 Runs a search through the Title (TI) field and retrieves 3. heart adj5 attack.ti. only those records that contain the terms heart and attack within five words of one another. Postqualifying Search Statements that Contain Operators When two or more results sets have posted to your search history, you can combine multiple sets using Boolean operators then use postqualification on the resulting set to rerun the Boolean search through a different field(s). You Type Search History Displays Ovid Interprets dogs.ab. 1. dogs.ab. Searches for dogs in the Abstract (AB) field of the database. cats.ab. 2. cats.ab. Searches for cats in the Abstract (AB) field of the database. 1 or 2 Searches the Abstract (AB) field and retrieves only those 3. 1 or 2 records that include either or both dogs and cats. 3.ti. Searches the Title (TI) field and retrieves only those 4. (dogs or cats).ti. records that include either or both dogs and cats. dogs.ab. 1. dogs.ab. Searches for the term dogs in the Abstract (AB) field of the database. Searching Numerically Indexed Fields When searching numerically indexed fields from the command line, you must enclose your numerical term in quotation marks. Otherwise, Ovid interprets the search as a request for postqualification of an existing search set. Numerically indexed fields include those such as Pagination (PG), Volume (VO), and Issue/Part (IP). You Type Search History Displays Ovid Interprets jama.so. 1. jama.so. Searches for the term jama (a journal code for The Journal of the American Medical Association) through the Source (SO) fields of the database. In many Ovid databases, Source consists of several fields that can identify the publication from which the record originated. These fields include such information as: journal name, publisher, issue/part, page on which a publication appears, volume and issue of a publication, year of publication, and so on. 1.pg. Ovid interprets this search as a request for 2. jama.pg. Copyright 2007 WKMR/Ovid 396 All Rights Reserved
    • postqualification. It uses the term from the first set (jama) and searches for it in the Page (PG) field. The PG field is numerically indexed; and, as such, the search through it for a non-numerical term like jama yields no records. “1”.pg. Searches for the number 1 in the Page (PG) field, retrieving 3. “1”.pg. records of articles that begin on the first page of the source publication. Another scenario exists when you will need to enclose your numeric search term in quotation marks: if the number you have indicated already exists as a results set. For example, with the search statement 1994.yr., Ovid searches for the number 1994 through the Year (YR) field. However, if a results set numbered 1994 exists, Ovid postqualifies the search terms from results set 1994 to the Year (YR) field. Subheading Postqualification When a results set in your search history was derived from a search of a term that is a subject heading, you can use postqualification to run the subject heading through a subheading field(s). To do so, you must use the syntax format <n>/<xy> in which n is the number of the existing results set that you want to postqualify and xy is the two-letter code of the subheading field through which you want to search for the subject heading. You Type Search History Displays Ovid Interprets myocardial 1. myocardial Recognizes the term myocardial infarction as a subject infarction/ infarction/ heading from your search statement and runs a keyword search for it. 1/et,dt 2. 1/et,dt Takes the term myocardial infarction from set 1 and searches for it in the Etiology (ET) and Drug Therapy (DT) subheading fields. NAVIGATION TIPS In addition to quick command tips, Ovid lets you utilize keys from your keyboard to navigate more quickly through the Main Search Page. These navigational shortcuts let save time by bypassing longer means of moving around. Escape Key Press the Escape key at the Ovid search prompt to clear an unwanted search statement from the command line more quickly than using the Backspace key. Tab Key Press the Tab key once to select the Search button. Or, enter a search statement into the command line and press the Tab key twice to move the cursor from the search prompt to the Limits section. Pressing the Tab key past the Limits section takes you into your current Search Results Display. Copyright 2007 WKMR/Ovid 397 All Rights Reserved
    • Enter Key While your search statement is on the command line, press the Tab key once. The Search button is selected. Then hit the Enter key to run the search for the statement in the command line. Space Bar While your search statement is on the command line, press the Tab key twice. The first limit of the Limit section is selected. Press the Tab key to move between the limits. To check a limit for your search, press the Space bar; to uncheck a limit, press the Space bar again. Up and Down Once you have tabbed to the Publication Year limit, press the Up Arrow or Down Arrow Keys Arrow keys to scroll through the list of available years. When you have displayed the starting year you want, press the Tab key again to proceed to the end of the year range you want to create. Press the Up Arrow or Down Arrow keys to scroll through the list of available years. Table of Contents | Appendix Menu Copyright 2007 WKMR/Ovid 398 All Rights Reserved
    • APPENDIX B: TROUBLESHOOTING LOGIN FAILURE NOTICE IDLE TIME LIMIT SESSION RECOVERY OVID KNOWLEDGE BASE OVID WEB GATEWAY HELP SYSTEM Copyright 2007 WKMR/Ovid 399 All Rights Reserved
    • LOGIN FAILURE NOTICE If your login attempt is not successful, Ovid displays a login failure notice. Login Failure Notice Most often, login failures are due to one of the following conditions. • Caps Lock key is depressed by mistake In Ovid, user IDs and passwords are case-sensitive. • Mistyped user ID or Password • Invalid user ID or Password • System could not accept your login at that time To remedy the situation, try logging in again. If your login attempts continue to fail, contact Ovid Customer Support at: support@ovid.com. IDLE TIME LIMIT Ovid search sessions have a default time limit known as the idle time limit. If you do not interact with the Ovid interface for a designated period of time, Ovid logs you off automatically, returns to the Welcome to Ovid Page, and displays an Idle Time Exceeded message. Copyright 2007 WKMR/Ovid 400 All Rights Reserved
    • Idle Time Exceeded Message Ovid’s Idle Time Limit feature helps prevent unnecessary use of an Ovid user license. The Ovid-set default idle time limit is 15 minutes. Default time limits may differ from site to site. For more information about the idle time limit at your site, contact your site administrator. When Ovid’s Session Recovery is enabled at your site, you can recover your last session when you log in again. SESSION RECOVERY If your search session times out, you may want to recover your work. With Ovid’s Session Recovery enabled, Ovid opens a Session Recovery Page when you log in. Copyright 2007 WKMR/Ovid 401 All Rights Reserved
    • Session Recovery Page From this page, you can access the session you were searching previously or open a new session. Select your option then click the Continue button. Ovid opens the appropriate Main Search Page. Session Recovery is configured to site specifications. If you would like Session Recovery enabled at your site, contact your site administrator. OVID KNOWLEDGE BASE Ovid Support provides a knowledge base resource to help you with technical questions. The Ovid knowledge base is comprised of common questions that have been submitted to our Technical Support team from across the globe. To access the Ovid knowledge base, click the Online Support icon. Ovid opens the knowledge base in a separate window. Ovid Support Center’s Knowledge Base Copyright 2007 WKMR/Ovid 402 All Rights Reserved
    • You can look for answers to your questions by searching or browsing the knowledge base. The Online Support icon displays by default. If you do not want this icon to display, contact Ovid Customer Support at support@ovid.com. OVID WEB GATEWAY HELP SYSTEM The Ovid Web Gateway Help System provides quick-reference information about the features and functions of Ovid. To access Ovid Help, click any Help icon located throughout the interface. Ovid provides a context-sensitive help system; the topics you display correspond to the part of the Ovid interface from which you click the Help icon. For example, if you are reviewing records in Ovid’s Results Display and want more information about its features, click the Help icon located in the display banner. The Ovid Help System automatically locates and displays information for the Search Results Display. Ovid help contexts display in a separate window. Ovid Web Gateway Help System Window Copyright 2007 WKMR/Ovid 403 All Rights Reserved
    • a Indicates the name of the context topic you are reviewing. b Closes the help window and returns to your Ovid session. c Opens a menu of printer-friendly formatted help topics. d Links to topics within the help context you are viewing. e Lets you see which topic in the help system you are viewing; the corresponding text displays in the frame to the right. f Links you to other topics in the help system. g Links to related topics; these reference links appear throughout the text, providing additional, complementary information. For convenience, all help contexts contain navigational aids. If after consulting the Ovid Help System you still require assistance, contact Ovid Customer Support at: support@ovid.com. Table of Contents | Appendix Menu Copyright 2007 WKMR/Ovid 404 All Rights Reserved