Sanggunian Orientation for General Elections 2009

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Given during the series of orientations for all candidates running for the 2009 Sanggunian General Elections during February.

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Sanggunian Orientation for General Elections 2009

  1. 1. Some Things You Should Know About OUR SANGGUNIAN
  2. 2. Part One
  3. 3. Pop Quiz #1 What is the whole name of the Sanggunian?
  4. 4. <ul><li>We are the </li></ul><ul><li>Sanggunian ng mga Mag-aaral ng mga Paaralang Loyola ng Ateneo de Manila </li></ul>
  5. 5. <ul><li>What are We? </li></ul><ul><li>The Sanggunian is the sole autonomous government of the Loyola Schools Student Body and all of its powers emanate immediately from and belong ultimately to the said body . Such powers are exercised through the governing bodies instituted in this Constitution. [Article V, Section 1] </li></ul>
  6. 6. <ul><li>By Students </li></ul><ul><li>The first foundational responsibility of the elected officers are to be good students . </li></ul>
  7. 7. <ul><li>For Students </li></ul><ul><li>- protect academic rights and welfare </li></ul><ul><li>establish essential, effective student services </li></ul><ul><li>help foster social , political , cultural , & spiritual life of students </li></ul>
  8. 8. <ul><li>For Students </li></ul><ul><li>- develop a University spirit and work for effective participation in its activities </li></ul><ul><li>serve as the official coordinating channel of the students to the administration and faculty </li></ul>
  9. 9. <ul><li>Therefore we’re all about </li></ul><ul><li>REPRESENTATION </li></ul><ul><li>SERVICES </li></ul>
  10. 10. <ul><li>Representation is </li></ul><ul><li>to speak in behalf of the students </li></ul><ul><li>entrusting the voice VS surfacing the voice </li></ul>
  11. 11. <ul><li>Providing services is </li></ul><ul><li>to act in behalf of the students </li></ul><ul><li>attending to the needs of the students as students </li></ul>
  12. 12. <ul><li>Since we’re in a University… </li></ul><ul><li>our REPRESENTATION and SERVICES are grounded and directed toward FORMATION of the ATENEAN </li></ul>
  13. 13. Pop Quiz #2 What is the vision-mission statement of the Sanggunian?
  14. 14. <ul><li>We envision </li></ul><ul><li>a community of academically excellent , culturally rooted , socially involved , and spiritually mature Ateneans actively contributing to the building of the Filipino Nation </li></ul>
  15. 15. <ul><li>Your Sanggunian… </li></ul><ul><li>seeks to participate in the task of forming our Ateneo student community by way of student movement integration , representation that is immersed in student life and rooted in Atenean values, and services that address basic student needs and provide opportunities for the growth and development of our community </li></ul>
  16. 17. <ul><li>At this point… </li></ul><ul><li>Are there any QUESTIONS ? </li></ul>
  17. 18. <ul><li>WOW! Sanggu is great! But… </li></ul><ul><li>How do we do all these? </li></ul>
  18. 19. <ul><li>Pop Quiz#3 </li></ul><ul><li>What comprises the Sanggunian ? </li></ul>
  19. 20. <ul><li>Sanggu is made up of </li></ul><ul><li>Central Board </li></ul><ul><li>School Boards </li></ul><ul><li>Student Judicial Court </li></ul><ul><li>Commission on Elections </li></ul><ul><li>Sectoral Councils </li></ul><ul><li>Departments </li></ul>
  20. 21. <ul><li>What’s the difference between CB & SBs? </li></ul><ul><li>scope </li></ul><ul><li>membership </li></ul>
  21. 22. <ul><li>Central Board </li></ul><ul><li>is the highest college-wide governing body of the Loyola Schools students </li></ul>
  22. 24. President V. President Sec. Gen F. Officer 16 CB Reps COA Pres. ARSA Pres. Sectoral Representatives
  23. 25. <ul><li>Roles of the Central Board </li></ul>
  24. 26. <ul><li> Ensure fair and effective representation in all University bodies whose activities and decisions concern the welfare of the students (e.g. LS committees & school council) </li></ul>1
  25. 27. <ul><li>1. School Council </li></ul><ul><li>2. School Forum </li></ul><ul><li>3. Administrative Council </li></ul><ul><li>4. Standards Committee </li></ul><ul><li>5. Curriculum Committee </li></ul><ul><li>6. Discipline Committee </li></ul>7. Budget Committee 8. Committee on Social Involvement 9. Agenda Setting Committee 10. Dormitory Committee 11. Cafeteria Committee
  26. 28. <ul><li> Recommend changes in existing University policies and structures </li></ul>2
  27. 29. <ul><li> Create departments, committees, staffs, task forces, and offices as may be necessary to discharge specific functions of the board </li></ul>3
  28. 30. <ul><li>CB Committees </li></ul><ul><li>to expedite discussion and actions, the Board can be divided into groups based on issue areas </li></ul>
  29. 31. <ul><li>Committee on Student Rights and Welfare ( STRAW ) </li></ul><ul><li>Committee on Social Concern and External Affiliations ( CSCEA ) </li></ul><ul><li>Committee on Internal Affairs ( CIA ) </li></ul><ul><li>Committee on Non-Academic Formation ( CNAF ) </li></ul><ul><li>Committee on Student Activities ( CSA ) </li></ul>
  30. 32. <ul><li>CB Department </li></ul><ul><li>an arm of the Sanggunian specifically created by the CB as a functional unit that focuses on and addresses specific aspects and needs of the entire Ateneo student population </li></ul>
  31. 33. <ul><li>Department of Student Welfare and Services ( DSWS ) </li></ul><ul><li>Department for Student Leadership and Development ( DSLD ) </li></ul>
  32. 34. <ul><li> Meet weekly or as often as necessary to discharge its functions. Any member of the Board who has committed his/her fourth unexcused absence from its meetings shall automatically be investigated for impeachment. </li></ul>4
  33. 35. President <ul><li>Chairperson and Chief Executive Officer </li></ul><ul><li>Official spokesperson </li></ul><ul><li>Preside over the meetings of the CB </li></ul><ul><li>Call for meetings of the entire Sanggunian or any part thereof </li></ul><ul><li>Coordinate with the SBs on behalf of the CB </li></ul><ul><li>Submit a monthly report on the state of the Sanggunian to the Student Body </li></ul><ul><li>Create additional units as may be necessary to discharge specific functions of the Presidency </li></ul><ul><li>Approve/disapprove selection of chairpersons of departments , special units, and special Sanggunian projects </li></ul>
  34. 36. <ul><li>Assume responsibilities of the President if the President is absent or incapacitated </li></ul><ul><li>Create additional units as may be necessary to discharge specific functions of the Presidency </li></ul>V. President
  35. 37. <ul><li>Chief Administrative Officer </li></ul><ul><li>In charge of daily and administrative affairs of the Sanggunian </li></ul><ul><li>Assist the President in implementing the Code of Internal Procedures </li></ul><ul><li>Custodian of all records in coordination with the SB Sec-Treasurers </li></ul><ul><li>Prepare the agenda of meetings of the Board </li></ul><ul><li>Disseminate information about activities and affairs </li></ul>Sec. Gen
  36. 38. <ul><li>Principal budgetary officer </li></ul><ul><li>Assist the President in the implementation of the Code of Financial Procedures </li></ul><ul><li>Keep records of all expenditures </li></ul><ul><li>Prepare annual financial report </li></ul><ul><li>Render a financial statement every semester and make public monthly reports on the Sanggunian’s expenditures </li></ul>F. Officer
  37. 39. - Represent all students belonging to their school in every year level -Maintain liaison between his/her constituents, consulting block/course representatives from his/her constituency when appropriate 16 CB Reps
  38. 40. <ul><li>At this point… </li></ul><ul><li>Are there any QUESTIONS ? </li></ul>
  39. 41. <ul><li>School Board </li></ul><ul><li>is the governing body of each school’s student body </li></ul>
  40. 42. Chair person Sec. Treas. 4 Execs C. Reps B. Reps Executive Committee
  41. 43. <ul><li>Executive Committee </li></ul><ul><li>The powers and responsbilities of the ExeCom mimic that of the CB, only in a miniature scale for their school. It is both an executive and legislative body. </li></ul>
  42. 44. <ul><li>Executive Committee </li></ul><ul><li>- should meet at least twice a month or as often as necessary to discharge their functions </li></ul><ul><li>- Any member who has committed his/her fourth unexcused absence shall automatically be investigated for impeachment </li></ul>
  43. 45. Chairperson <ul><li>Chairperson and Chief Executive Officer </li></ul><ul><li>Official spokesperson </li></ul><ul><li>Preside over the meetings of the SB </li></ul><ul><li>Call for meetings of the school board </li></ul><ul><li>Coordinate with the CB on behalf of the SB </li></ul>
  44. 46. <ul><li>Chief Administrative Officer </li></ul><ul><li>In charge of daily and administrative affairs of the School Board </li></ul><ul><li>- Assume responsibilities of the Chairperson if Chairperson is absent or incapacitated </li></ul>Sec-Treas
  45. 47. - Represent all students belonging to their school in every year level -Formulate projects and programs concerning their school-level and implement these in cooperation with their block/course representatives 4 Executive Officers
  46. 48. - Represent and actively communicate with their constituents -Consultative, communication, and mobilization arm of the Executive Officers Course/Block Representatives
  47. 49. <ul><li>General Principle </li></ul><ul><li>School Boards enjoy a certain autonomy from the Central Board </li></ul>
  48. 50. <ul><li>Executive Coordinating Assembly </li></ul><ul><li>serve as a venue for coordinating and scheduling the various programs and projects of the Sanggunian's units </li></ul>
  49. 52. President V. President Sec. Gen F. Officer SOSE Chair SOSS Chair JGSOM Chair SOH Chair
  50. 53. <ul><li>Batch Coordinating Assembly </li></ul><ul><li>Each Batch Coordinating Assembly shall be composed of all School Board Executive Officers, and Course or Block Representatives from a year level </li></ul>
  51. 55. <ul><li>At this point… </li></ul><ul><li>Are there any QUESTIONS ? </li></ul>
  52. 56. End of Part One
  53. 58. Part Two
  54. 59. What was Sanggunian up to in school year 2008- 2009? 1
  55. 60. Go back to the fundamentals
  56. 61. Approved and working Code of Internal Procedures ( CIP )
  57. 62. Try to meet regularly
  58. 63. Use Parliamentary Procedure
  59. 64. Clear commitments Clear vision
  60. 69. What were the challenges faced? 2
  61. 70. It was almost as if we were starting on scratch
  62. 71. Some had a different idea of what Sanggunian does
  63. 72. Administration was not accustomed to an aggressive council
  64. 73. Some do not have sufficient knowledge of Loyola Schools matters
  65. 74. What are some recommendations for next school year? 3
  66. 75. Improve documentation
  67. 76. Roadmap to success: INFORM FORM TRANSFORM
  68. 77. publish readable minutes every week condense into monthly status reports
  69. 78. Exercise transparency by publishing a semestral report of expenses
  70. 79. Be regular on the monthly DCA
  71. 80. Turn MVP 200 into an office
  72. 81. Explore the BCA option
  73. 82. Formalize departments
  74. 83. Be more assertive with the special projects
  75. 84. Have skills training during summer
  76. 85. Always exercise proper project managemet
  77. 86. Meet regularly
  78. 87. Review the Constitution [more on this later]
  79. 88. What could constitute a good platform? 4
  80. 89. realistic attainable relevant well-researched fresh
  81. 90. Improve the AEMC initiative
  82. 91. Be prepared for the perennial tricycle concerns
  83. 92. Audit the Student Activity Fund
  84. 93. Be involved in the INAF planning during summer
  85. 94. Help your departments create a term-abroad program
  86. 95. Help your school/department get more students
  87. 96. Help create course handbooks
  88. 97. Establish a helpdesk during online registration
  89. 98. Have a hotline
  90. 99. Lobby for more open-source software
  91. 100. Craft implementing guidelines for the Magna Carta
  92. 101. Push for the shuttle service
  93. 102. Find ways of knowing and supporting socio-political issues
  94. 103. Find ways of making it easy for any student to get in touch with any officer of the Sanggunian
  95. 104. How can the constitution be improved? 5
  96. 105. How to win the elections? 6
  97. 106. Get more students to vote for you
  98. 107. Get more students to know you
  99. 108. Get more students to trust you
  100. 109. End of Part Two

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