The Archival Network: You Don't Get to Describe Records Without Making a Few Standards

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Slides for a paper I was unable to deliver in person at the 2011 Society of American Archivists Annual Meeting due to Hurricane Irene. Covers recent history of descriptive standards within SAA and archival field in general, then offers some tenets for future standards development.

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  • 1998: EAD 1.02002: EAD 20022004: DACS
  • http://beinecke.library.yale.edu/dl_crosscollex/brbldl_getrec.asp?fld=img&id=1048412
  • The Archival Network: You Don't Get to Describe Records Without Making a Few Standards

    1. 1. You Don’t Get to Describe Records Without Making a Few Standards<br />The Archival Network<br />Michael Rush, Beinecke Rare Book and Manuscript Library, Yale University<br />Session 706 – Thirty Years On: SAA and Descriptive Standards<br />Society of American Archivists Annual Meeting, August 27, 2011<br />
    2. 2. CC BY-NC-ND 2.0, mmwm, http://www.flickr.com/photos/mmwm/4129052805/<br />
    3. 3. After the flood…<br />3<br />Momentum shift toward ICA standards<br />ISAAR (CPF), 2nd ed. (2004)<br />ISDF (2007)<br />ISDIAH (2008)<br />Reactionary mindset<br />Unclear expectations<br />Confusing reporting lines<br />
    4. 4. 4<br />
    5. 5. Standards Committee Changes<br />5<br />Expanded Standards Committee to 9 members<br />Technical Subcommittees for each adopted standard<br />Development and Review Teams<br />5 year review cycles<br />Standards vs. Best Practices<br />Adoption vs. Endorsement<br />Support for a more ‘active’ Standards Committee<br />Infrastructure for a Standards Portal<br />
    6. 6. 6<br />
    7. 7. 7<br />
    8. 8. 8<br />
    9. 9. http://beinecke.library.yale.edu/dl_crosscollex/brbldl_getrec.asp?fld=img&id=1048412 <br />
    10. 10. Under Construction<br />10<br />Standards Portal<br />EAC-CPF Implementation<br />EAD Revision<br />DACS Revision<br />
    11. 11. CC BY 2.0, veggiefrog, http://www.flickr.com/photos/veggiefrog/2145862702 <br />
    12. 12. Blockbuster Summer 2013<br />12<br />EAD<br />DACS<br />ArchivesSpace*<br />* a de facto standard?<br />
    13. 13. CC BY 2.0, falardeau, http://www.flickr.com/photos/49889874@N05/5270987711/ <br />
    14. 14. ICA Descriptive Standards<br />14<br />ISAD (G)<br />International Standard for Archival Description (General)<br />ISAAR (CPF)<br />International Standard for Archival Authority Records (Corporate bodies, Persons, and Families) <br />ISDF<br />International Standard for Describing Functions<br />ISDIAH<br />International Standard for Describing Institutions with Archival Holdings<br />
    15. 15. National Descriptive Standards<br />15<br />DACS<br />Describing Archives: A Content Standard (US)<br />RAD<br />Rules for Archival Description (Canada)<br />
    16. 16. Encoding/Transmission Standards<br />16<br />Encoded Archival Description<br />Encoded Archival Context – Corporate bodies, Persons, and Families<br />
    17. 17. 17<br />
    18. 18.
    19. 19. What’s Missing?<br />19<br />Encoded Archival Context – Functions?<br />Encoded Archival Context – Institutions with Archival Holdings?<br />Additional or expanded national content standards?<br />
    20. 20. 20<br />
    21. 21. Tenets for Future Standards<br />21<br />
    22. 22. 22<br />
    23. 23. 23<br />
    24. 24. 24<br />
    25. 25. 25<br />
    26. 26. 26<br />
    27. 27. CC BY 2.0, Yandle, http://www.flickr.com/photos/yandle/4337747398/<br />
    28. 28. 28<br />
    29. 29. 29<br />
    30. 30. 30<br />
    31. 31. 31<br />
    32. 32. 32<br />
    33. 33. 33<br />
    34. 34. 34<br />
    35. 35. 35<br />
    36. 36. 36<br />
    37. 37. Tenets for Future Standards<br />37<br />Machine Usability<br />Human Usability<br />Avoid ambiguity (data first)<br />Links, links, links<br />Focus on tools, not tags<br />Standardize non-archival tasks<br />Internationalization<br />
    38. 38. What else is missing?<br />38<br />Best Practices for…<br />Display<br />Search and Discovery<br />Capturing User-Generated Content<br />
    39. 39. Best Practices for Display<br />Best Practices for Search and Discovery<br />Best Practices for Capturing User-Generated Content<br />
    40. 40. What is SAA’s role?<br />40<br />Maintenance of national standards<br />Maintenance of adopted international standards<br />Development of best practices<br />International engagement and collaboration<br />Dissemination and education<br />

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