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Keeping the Tide High: Accessioning in a Backlog-Free Shop
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Keeping the Tide High: Accessioning in a Backlog-Free Shop

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  • Chart with linear footage, MIT+NBF columns for past five years
  • Chart with linear footage, MIT+NBF columns for past five years
  • Pics of LSFPS
  • Pic of West Wing space

Transcript

  • 1. Keeping the Tide High: Accessioning in a Backlog-Free Shop Mike Rush, Accessioning Archivist Beinecke Rare Book and Manuscript Library Yale University SAA 2013 / Session 402 / 2013-08-16
  • 2. WHO? Accessioning Archivist Accessioning Assistant Processing Assistant Processing Assistant
  • 3. WHO? Manuscript Unit [23 FTE] 4 Accessioning [4] Processing, Catalogi ng, etc. [19] 19
  • 4. WHAT? Linear Feet Accessioned 1200 1000 800 600 400 200 0 FY 2013 FY 2012 FY 2011
  • 5. WHAT? Items Accessioned 6000 5000 4000 3000 2000 1000 0 FY 2013 FY 2012 FY 2011
  • 6. WHERE? Beinecke Library Offsite Processing Space
  • 7. WHEN? Receive Catalog or Process Create accession record Verify Route Pay or Acknowledge
  • 8. WHY? Access
  • 9. WHY? Provide Initial Description Assess condition and priority Gain Physical Control Identify Restrictions
  • 10. HOW? • Create accession record – Provides identifying description – Records the source – Records financial details for purchases – Exposes non-sensitive information immediately via a public “Uncataloged Acquisitions” database
  • 11. HOW? • Process to our baseline standards – Catalog record – Finding aid (if necessary) – Archival boxes – Barcode all containers – Triage preservation issues – Identify and segregate restricted materials – Create collection assessment to inform future work
  • 12. “A Backlog-Free Shop” Not yet But…
  • 13. Baseline Processing Project • 4.5 year project • 13,000 linear feet processed and cataloged to our baseline standards • All non-accessioning Ms Unit staff • On track to finish by December 2014
  • 14. My Mission DON’T ADD TO THE BACKLOG
  • 15. Questions? michael.rush@yale.edu @mike_rush