Swansea Business Show Pack 2011


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Swansea Business Show 2011

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Swansea Business Show Pack 2011

  1. 1. Watch out for Major SponsorPercy Penguin Swansea Business Show At the LC2 Thursday 24 th March 2011 Over 70 businesses So make business for your Business Book your stand today See www.swanseabusinessshow about the event in March last year. There is video together with articles and photographs
  2. 2. Promoter Mike Leahy 9 Eastbourne Grove Sketty Watch out for SWANSEA BUSINESS SHOW Swansea LC Leisure Centre SA2 9DR Percy Penguin Oystermouth Road Mobile 0797 63 64 68 1 Swansea Friday 24th March 2011 8am til 1pmThis will be a big show with a high visitor footfall. Based on the show that took place in March2010 there will be the same dynamic atmosphere.There are sponsorship opportunities open to discussion.We shall be promoting the exhibition through: • 10,000 postcards/leaflets distributed through networking BNI, 4Networking etc, left in business areas such as the Business Centre, B & Q Trade counters, at other exhibitions and handed out in town centres • An e-marketing campaign directed at around 8,000 businesses through the Local Business Forum, Mid & West Wales Chamber, Best of Swansea, Federation of Small Businesses • An Ad-Trailer will be used in Swansea and the surrounding towns on the month leading up to the show • There will be lamp-post, traffic-light posters in the last 3 days before the Show (Permitting) • There will be press releases sent out to all local publications and newspapers. We will target the Evening Post Newspaper and Swansea Business magazine for printed media support • The Swansea Business Show Blog will be active through until the end of May giving all exhibitors good exposure. This can be seen at www.swanseabusinessshow.co.uk • A new website will be ready during January • Looking for something that will attract business owners and managers I have a list of exhibitors from last year and at other shows No seminars during the Show. Just the opportunity to select suppliers or work towards joint ventures
  3. 3. This YearVideo has already become the prime tool for entertainment, teaching and advertising on theinternet. We intend to incorporate this in everything connected with the Swansea BusinessShow.We shall be using Youtube and similar sources to run a series of video on the SwanseaBusiness Show Blog with interviews and shorts on exhibitors, “know-how” and entertainmentrelevant to the exhibition. We will make these ourselves but will welcome any video or podcastproduced by exhibitors. To this end we will include a short series on making successful videousing a digital camera or low-cost video camera.Pre-Show Seminar3 weeks prior to the Show there will be an exhibitor seminar giving tips and hints about makingthe most of exhibiting and a short presentation from the Best of Swansea about special exhibitorpackages.Live CoverageThere will be a TV studio within the exhibition that will be filming exhibitors for a live internet TVshow. In addition there will be recordings from any stand where the exhibitor wishes to beinvolved.Live Internet TVWe are planning a regular internet TV show at www.thebizshow.co.uk which will be locallyrelated interviews, tips and hints and views. A launch will be held in due course. At the SwanseaBusiness Show we will be making transmissions during the day. 1
  4. 4. Provisional Swansea Business Show Layout as at 1st January 201181 82 83 84 85 86 87 88 89 90 91 92 93 94 57 60 61 64 67 70 71 74 7780 3 56 59 60 63 66 69 70 73 7679 42 333 55 58 59 62 65 68 69 72 7578 4132 4031 54 53 52 51 50 4930 43 44 45 46 47 48 39 38 The Final Layout Podium 15 18 21 24 37 will be available 14 17 on Tuesday 1st 20 2329 13 16 February 19 2228 3627 3526 12 11 10 9 8 7 3425 1 2 3 4 5 6 OrganisersAr TBA Media Area ea 3m x 2m Shell Provisional numbered stand bookings accepted but whilst every endeavour will be made to adhere to those agreements, the Organisers word is final should 2m x 2m Shell changes be necessary. 2m x 1.5m Metro
  5. 5. 2m x 1.5m Metro Stand with grey loop nylon back and sides
  6. 6. Booking FormSwansea Business Show Swansea Business Show 2011 Make business for The LC Oystermouth Road, Swansea, SA1 9TS your business 8am – 1pm Promoter Mike Leahy Major SponsorTo book a stand at the Swansea Business Show please complete this form and send to:Mike Leahy, 9 Eastbourne Grove, Sketty, Swansea, SA2 9DR together with your deposit.Tel/Text: 07976 364681 e-mail: ask@mikeleahy.comPlease reserve a stand and extras as detailed below: Business/Organisation Address Postcode Contact Position Land-line Mobile e-mail address Item Price Quantity Total Shell stand 3m wide x 2m £350 £ The Exhibitor Shell stand 2m wide x 2m £275 £ Pack contains Metro stand 2m wide x 1.5m £175 £ everything you’ll need to know. We shall require Optional Extras Table £35 £ details for the Electricity Point £25 £ Show guide etc so Electric Striplight £25 £ watch out for it Total £ to arrive by Deposit required with order 50% £ e-mail in due cost or £50 whichever is higher course Balance due by 17th March £ 2011 Cheques payable to Mike Leahy ConsultancyAll stands include standard entry on the A4 Show-guide, invitation postcards for your customers, prospects and togenerally distribute, free invitation to the pre-exhibition seminar and free downloadable podcast and downloadablebook “How to get the most from your Exhibition Stand”. The more visitors we all invite, the more successful theshow will be. For example just 8 guests of each exhibitor (80) will be over 600 extra visitors. IndividualExhibitor effort will benefit everyone . Please make a commitment tp participate The full exhibitor pack will be available to download Terms & Conditions overleafSigned Block NameDate Position Office Use Stand Confirme Booking No d Chart Terms & conditions are included in the Exhibitor Pack
  7. 7. Terms and ConditionsDEFINITIONS In these regulations the term "Exhibition" in all cases refers to the Exhibition being held as the ‘Swansea Business Show. The term"Exhibitor" includes any person, firm, company, association, organisation and its employees, servants or agents to whom space has been allocated for thepurpose of exhibiting at the Exhibition. The term "Organisers" means Mike Leahy’. The term "Premises" refers to those portions of the LC, OystermouthRoad, Swansea licensed to the Organisers. The term “Schedule” refers to the agreement between the Organiser and the ExhibitorDATES AND HOURS OF OPENING The Exhibition will be as per the schedule. BUILDS and Set up 7am to 8.45am. Public from 9.00 – 14.00 Breakdown and vacate 14.00 to 17.00APPLICATIONS FOR AND ALLOCATION OF STAND SPACE Applications for stand space must be made on the Form provided which should bereturned to the Organisers as soon as possible with your payment. Acknowledgement of the booking and an invoice as your receipt will be sent to you byreturn. The Organisers regret that it is not possible for applicants to select the exact position of their stand(s) although it will help the Organisers ifapplicants will indicate on their form their preferred location. Attention will be paid to the order in which Forms have been received when allocating space.Notification of stand(s) allocated will be circulated to Exhibitors no later than the end of February 2011. The Organisers reserve the right to refuse anyapplication or prohibit any exhibit without assigning any reason for such refusal or prohibition. An Exhibitor may not, except by express written permissionof the Organisers, display or give credit directly or indirectly to any goods, products or services other than his own or his named principals. The display oracknowledgement or credit or advertisement indicating membership of any Organisation, Society or Trade Association is not allowed except by expresswritten permission of the Organisers.TERMS OF PAYMENT as per the schedule overleafCANCELLATION OR REDUCTION OF STAND SPACE An Exhibitor cancelling his stand once his application has been received and acknowledged isliable for the total booking charge unless the stand space can be re-let in full less a service charge fee of £25. In the event of an application being refusedby the Organisers previous deposits will be returned to the applicantBANKRUPTCY OR LIQUIDATION In the event of an Exhibitor becoming bankrupt or entering into liquidation (other than voluntary Liquidation for thepurpose of amalgamation or reconstruction) or having the receiver appointed, the Contract with such an Exhibitor will terminate forthwith, the allotment ofstand space will be cancelled and all sums paid by the Exhibitor under contract shall be forfeit.SUB-LETTING Sub-letting or licensing the use of stand space is not permitted, neither may the products or service of firms not exhibiting in their ownrights be promoted or displayed as exhibits, except where the Exhibitor is the SOLE United Kingdom selling agent for such products or firms, or expresswritten Permission has been obtained from the Organisers or agreed written agreement is given by the OrganiserOCCUPATION OF STAND SPACE The Exhibitor, his servants, agents, employees and contractors may enter the building at a time nominated to them forthe purpose of stand fitting and dressing. In the event of an Exhibitor failing to take possession of his stand by 8 am on Thursday 24th March 2011 theOrganisers have the right to re-let the stand and all monies paid shall Be forfeit. All exhibits, displays, stand fittings and materials must be removed fromthe building by 14.00 hours on Thursday 24th March 2011.INSTALLATION AND REMOVAL OF EXHIBITS Exhibitors will be advised of when they may commence fitting up and arrangement of exhibits. Exhibitorsare prohibited from commencing such fitting up until the time nominated to them. The Organisers, will use their best endeavours to adhere to thenominated date for the commencement of Exhibitors work but will accept no responsibility for any costs, claims or expenses arising from any Variation tosuch date. Exhibits which do not reasonably satisfy the Organisers shall be modified forthwith by the Exhibitor in such manner and within such time as theOrganisers may require and in default the Organisers may remove such exhibits at the expense of the Exhibitor who shall forfeit all sums paid by way ofdeposit, rental or otherwise. Exhibits may not be removed until the Exhibition has been closed. Any special arrangements for installation or removal ofexhibits must be made in consultation with the Organisers.OBSTRUCTIONS OF GANGWAYS AND OPEN SPACES Exhibitors will not be permitted to display exhibits in such a manner as to obstruct the light orimpede or project over gangways or affect the displays on neighbouring stands. Gangways must at all times be kept clear and free for passage. AnyExhibitor who continues to cause a nuisance or obstruction after notice has been given will be liable to have his stand cleared by the Organisers at theExhibitors own risk and expense.ELECTRICAL REQUIREMENTS Lighting and power services will be available to the Exhibitor through the official electrical contractor. A schedule of theseservices will be available once application has been made. Exhibitors may provide their own electrical fittings where such fittings are in the form of madeup units, showcases and/or signs complete and ready for connection to the mains supply. Exhibitors whose display requires plumbing, compressed air orheavier weight loading are advised to contact the Organisers before making an application.DANGEROUS MATERIALS AND EXHIBITS The Exhibitor must conform to the conditions concerning explosives and dangerous combustible materials aslaid down by the Organisers and every appropriate authority or the item will be removed from the building at the Exhibitors risk and expense.FIRE PRECAUTIONS In accordance with the requirements of every appropriate authority, all materials used in construction work display material etc.,must be effectively flame proofed or made of non-flammable materials. Drapes and curtains must be at least 6" (150mm) clear of the floor. Fireextinguishers will be provided by the Organisers in the areas and placed, as regulations require. The Exhibitor must comply with all reasonable instructionsgiven by the Organisers or any appropriate authority to avoid the risk of fire.SECURITY The Organisers will arrange for full security services throughout their tenancy of the Premises and Exhibitors must obey all reasonablerequests of both the Organisers and the Security Services in all cases.DAMAGE TO PREMISES, FIXTURES FITTINGS AND SHELL SCHEME No nails, screws, or other fixtures may be driven into any part of the venueincluding floors nor may any part of the Premises be damaged or disfigured in any way. Should any such damage occur the Exhibitor concerned will beinvoiced for any reparation charges incurred.STORAGE There are no storage facilities available within the Exhibition area and Exhibitors are advised to make their own arrangements for removal andstorage of packing cases, etc. Under no circumstances may packing materials of any kind be left in the aisles or on the stands.INSURANCE Exhibitors are reminded of the need to consult their Insurance Company or Insurance Broker to cover themselves fully against All Risks atthe Exhibition. Particular attention is drawn to the need for the following. PUBLIC LIABILITY Liability to the public may arise out of the Exhibitors activitiesand should be covered by insurance. Insurance should be affected with the minimum delay.ABANDONMENT INSURANCE Exhibitors should note below that the Organisers are not obliged to return any monies paid for space in the event ofcancellation or restriction of the Exhibition. STANDS/FIXTURES AND SIMILAR INSURANCE All Risks on loss or damage to Exhibitors property, fixtures,fittings and all other property of a similar nature such as personal property of directors, principals and employees whilst on the Premises and transit risks toand from the Exhibition.FAILURE TO VACATE: If the Exhibitor should fail to remove all his property or otherwise fail to vacate the Exhibition premises 24th March 2011 by 17.00hrs due to any cause whatsoever, the Exhibitor shall be fully responsible for any penalties imposed by the Premises or any other losses and costs incurredby the Organisers as a result of the Exhibitor failing to vacate the premises by the agreed time and without prejudice to any other right or remedy of theOrganisers, the Organisers may remove any property of the Exhibitor left at the Exhibition by the Exhibitor after the said time and the costs of suchremoval shall be paid by the Exhibitor to the Organisers on demand.LIABILITY Whilst the Organiser will endeavour to protect Exhibition property whilst on display at the Exhibition it must be clearly understood that themanagement of the Premises, the Organising Committee and the Organisers cannot accept liability for any loss or damage sustained or occasioned fromany cause whatsoever. Exhibitors will be responsible for all damage to property and for any loss or injury caused by them or their agents or employeesand will indemnify the Organisers against all claims and expenses arising therefore. In the event of it being necessary for any reason whatsoever for theExhibition to be abandoned, postponed or altered in any way in whole or in part or if the Organisers find it necessary to change the dates of the Exhibition,the Organisers shall not be liable for any expenditure loss or damage incurred by an Exhibitor or Exhibition contractor resultant upon such change. Norshall the Organisers be liable for any expenditure, loss or damage resultant upon the intervention of any Authority which restricts the use of the Premisesin whole or in part in any manner whatsoever.GENERAL CONDITIONS The Organisers are responsible for the control of the Exhibition Areas. Exhibitors are responsible for the control of their ownstands. The decision of the Organisers is final and decisive on any question not covered in the foregoing regulations. Exhibitors must comply in allrespects with the requirement of every appropriate authority, with the Terms of Agreement by which the Organisers may occupy the Premises and withpolicies of insurance affected by the Organisers.