3 11 Ri Event @ New Horizons Pvd


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Presentation about collaboration tools with Microsoft Office and SharePoint, and how to measure the benefits of using them together.

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  • 3 11 Ri Event @ New Horizons Pvd

    1. 1. Collaboration Breakthroughs: The Power of SharePoint and the Microsoft Office System March 11, 2009
    2. 2.
    3. 3.
    4. 4. What I’ll Cover <ul><li>Context </li></ul><ul><li>Case Studies </li></ul><ul><li>Demo </li></ul><ul><li>Call to Action </li></ul>
    5. 5. Context: Hard Times Analyst Forecast (US IT Growth, 2008-2009 change) IDC +0.1% Gartner +0.1% Forrester +1.6%
    6. 6. Context <ul><li>Hard times require: </li></ul><ul><ul><li>Ways to drive down costs </li></ul></ul><ul><ul><li>Ways to leverage existing investments </li></ul></ul><ul><ul><li>Models for measuring success </li></ul></ul>“ Priority is a function of context.” -- Stephen R. Covey
    7. 7. IT: Categorizing and (Re-)Prioritizing “ First, the utility, keep the lights on, keep the computers working. Two is compliance. There will be more regulation. Do the benchmarking, be more efficient, try to standardize. Third is the discretionary projects. The thing I want to caution every CIO about: What criteria you were using in the fall of 2008 to call something transformational may have become irrelevant.” -- Ram Charan, “On the CIO’s Role,” InformationWeek, 1/19/2009 issue
    8. 8. A Word About That Middle Layer…
    9. 9. Options for Measuring Success <ul><li>ROI Modeling Tools </li></ul><ul><ul><li>Basic: </li></ul></ul><ul><ul><ul><li>Microsoft BPIO analysis: ROI model as deliverable </li></ul></ul></ul><ul><ul><ul><li>Microsoft REJ (Rapid Economic Justification) tools </li></ul></ul></ul><ul><ul><li>Intermediate: </li></ul></ul><ul><ul><ul><li>Paul Culmsee’s Series on SharePoint ROI and Speaking to Your CFO at www.cleverworkarounds.com </li></ul></ul></ul><ul><ul><li>Advanced: </li></ul></ul><ul><ul><ul><li>Book: “How to Measure Anything” by Douglas Hubbard </li></ul></ul></ul>
    10. 10. Benefits of Effective Collaboration <ul><li>Reduce: </li></ul><ul><li>Time to find content </li></ul><ul><li>Latency in business processes </li></ul><ul><li>Increase: </li></ul><ul><li>Re-use of content </li></ul><ul><li>Throughput by valuable workers </li></ul><ul><li>Employee satisfaction/retention </li></ul>
    11. 11. MS-Office and SharePoint <ul><li>Most-used integration points, in practice: </li></ul><ul><ul><li>Search (linking content + people) </li></ul></ul>
    12. 12. DEMO
    13. 13. MS-Office and SharePoint <ul><li>Most-used integration points, in practice: </li></ul><ul><ul><li>Search (linking content + people) </li></ul></ul><ul><ul><li>Document Information Panel </li></ul></ul>
    14. 14. DEMO
    15. 15. MS-Office and SharePoint <ul><li>Most-used integration points, in practice: </li></ul><ul><ul><li>Search (linking content + people) </li></ul></ul><ul><ul><li>Document Information Panel </li></ul></ul><ul><ul><li>Slide libraries </li></ul></ul><ul><ul><li>Outlook integration (offline SP content) </li></ul></ul><ul><ul><li>SP Workflows from Office </li></ul></ul><ul><ul><ul><li>Document-centric = Office + SharePoint </li></ul></ul></ul><ul><ul><ul><li>Form-centric = InfoPath + SharePoint (+.NET) </li></ul></ul></ul><ul><ul><li>Excel Services </li></ul></ul>
    16. 16. Case Study 1 <ul><li>Global Professional Services Firm </li></ul><ul><ul><li>Collaboration via case team sites/repositories </li></ul></ul><ul><ul><li>KM: storing and searching, right info to right person(s) at right time in right form, re-use of IP </li></ul></ul><ul><ul><li>Coordinating recruiting across geography (multi-site) </li></ul></ul>
    17. 17. Case Study 2 <ul><li>Retailer </li></ul><ul><ul><li>Reduces cost of promotional programs (coupons) using MOSS and Office </li></ul></ul><ul><ul><li>Forms-driven workflow with InfoPath </li></ul></ul><ul><ul><li>“ Ending the tyranny of e-mail and spreadsheets” </li></ul></ul><ul><ul><li>Success metrics </li></ul></ul>
    18. 18. Case Study 3 <ul><li>Professional services firm </li></ul><ul><ul><li>Intranet, extranets, portal, search </li></ul></ul><ul><ul><li>Shared content for trade shows via slide libraries </li></ul></ul><ul><ul><li>Searching data across the enterprise </li></ul></ul><ul><ul><li>Integration with LOB data (e.g., project codes) </li></ul></ul>
    19. 19. Calls to Action <ul><li>Baseline via IO Assessment </li></ul><ul><li>Packaged Services Offerings </li></ul><ul><li>Just starting up? Consider SharePoint Online/BPOS </li></ul>Microsoft’s Infrastructure Optimization (IO) Model
    20. 20. Closing <ul><li>For further information: </li></ul><ul><ul><li>Mike Gilronan </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><ul><li>781.693.6823 </li></ul></ul></ul><ul><ul><ul><li>Blog: http://mikegil.typepad.com </li></ul></ul></ul><ul><ul><li>Adrian duCille </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><ul><li>781.693.6813 </li></ul></ul></ul><ul><li>Other Reference: </li></ul><ul><ul><li>ROI model example </li></ul></ul><ul><ul><ul><li> http://www.cleverworkarounds.com/2009/02/11/sharepoint-roi-slide-deck-and-sample-scenario-worksheet-published/ </li></ul></ul></ul><ul><ul><li>HBS Business Brief: “Five IT Strategies for Surviving the Downturn” </li></ul></ul><ul><ul><ul><li>http://www.exed.hbs.edu/assets/dis-strategies.pdf </li></ul></ul></ul><ul><ul><li>This slide deck available on SlideShare – see MG or AD for details </li></ul></ul>
    21. 21. Bibliography <ul><li>Slide 6: Photo Source: Library of Congress photo archives: http://lcweb2.loc.gov/cgi-bin/query/D?fsaall:24:./temp/~pp_1YLX:: </li></ul><ul><li>Sources of Industry Data </li></ul><ul><li>IDC: http://www.channelregister.co.uk/2009/02/27/idc_revised_it_spending/ </li></ul><ul><li>Gartner: http://www.theregister.co.uk/2009/02/24/gartner_2009_it_spending/ </li></ul><ul><li>Forrester: h ttp://www.channelregister.co.uk/2009/01/13/forrester_2009_it_spending/ </li></ul><ul><li>Slide 10: Photo Source: Photo credit: http://www.blueangels.navy.mil/index.htm </li></ul>
    22. 22. Maximize Value And Empower People To Succeed <ul><li>New Version Rights </li></ul><ul><li>Spread Payments </li></ul><ul><li>Windows Enterprise </li></ul><ul><ul><ul><li>Virtual PC Express </li></ul></ul></ul><ul><li>Training – Enhanced for Enterprise Customers in 2006 </li></ul><ul><li>eLearning </li></ul><ul><li>Home Use Program </li></ul><ul><li>Employee Purchase Program </li></ul><ul><li>Enterprise Source License Program </li></ul><ul><li>Desktop Deployment Planning Services </li></ul><ul><li>Information Work Solution Services </li></ul><ul><li>Windows Pre-Installation Environment </li></ul><ul><li>Extended Hotfix Support 2006 </li></ul><ul><li>Windows Fundamentals for Legacy PCs </li></ul><ul><li>24x7 Problem Resolution Support </li></ul><ul><li>TechNet Plus </li></ul><ul><li>Cold Back Up for Disaster Recovery </li></ul><ul><li>Corporate Error Reporting </li></ul>
    23. 23. Meet Business Priorities with SA Issue From To SA Benefits Budgeting Upgrade spikes Smooth Predictable <ul><li>Spread payments </li></ul><ul><li>True ups </li></ul>Cash Flow Rising support costs Security risks Productivity loses Supported Secure Productive <ul><li>Spread payments </li></ul><ul><li>New Version Rights </li></ul><ul><li>Extended Hot fix Support </li></ul><ul><li>Windows Fundamentals for Legacy PCs </li></ul>Upgrading Delays for funding No financial barriers Flexibility <ul><li>New version rights </li></ul><ul><li>True ups </li></ul>Training Ad-hoc Available <ul><li>Training vouchers </li></ul><ul><li>eLearning </li></ul><ul><li>DDPS/IWSS </li></ul><ul><li>TechNet </li></ul>Productivity Old technology Lastest technology <ul><li>New version rights </li></ul><ul><li>Training </li></ul><ul><li>eLearning </li></ul><ul><li>DDPS </li></ul><ul><li>Home Use Rights </li></ul><ul><li>TechNet </li></ul>Deployment Manual Ad-hoc Automated Prepared <ul><li>DDPS </li></ul><ul><li>Training </li></ul><ul><li>Windows Vista Enterprise </li></ul>Support Limited Comprehensive <ul><li>24x7 PRS </li></ul><ul><li>TechNet </li></ul>
    24. 24. Maximize the Value of your Microsoft Agreement <ul><li>Review YOUR Technology Roadmap </li></ul><ul><li>Conduct Licensing History Review </li></ul><ul><li>Know your current Software Assurance Options </li></ul><ul><li>Stay Informed on Incentives </li></ul><ul><li>Proactively Manage Your Assets </li></ul><ul><li>Maximize Your Return </li></ul>
    25. 25. Thank You! <ul><li>Questions? </li></ul><ul><li>For further information: </li></ul><ul><ul><li>Christine Gannon – New Horizons </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><ul><li>860.768.3722 </li></ul></ul></ul><ul><ul><li>Pamela MacRae - SoftwareONE </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><ul><li>603.860.2377 </li></ul></ul></ul><ul><ul><li>Adrian duCille – Knowledge Management Associates </li></ul></ul><ul><ul><ul><li>[email_address] </li></ul></ul></ul><ul><ul><ul><li>781.693.6813 </li></ul></ul></ul><ul><li>Let’s get to the FREE stuff! </li></ul>