Associations Through  Technology                  Michael Cutlip          Product Manager, RAMCO AMSPowerpoint Templates  ...
Save a tree!http://www.               Powerpoint Templates   Page 2
Associations Through  TechnologyPowerpoint Templates   Page 3
Preparation Powerpoint Templates   Page 4
Powerpoint Templates   Page 5
Free Yourself from Paper• Future Paper  – What can be digitized?  – Paperless Billing  – Digital Signatures  – eFax Soluti...
Storage and Backup• Centralized Storage  – File server or NAS (Network Attached Storage)  – Redundant drives for reliabili...
In the Cloud…On the Ground…   Powerpoint Templates   Page 8
Powerpoint Templates   Page 9
Major Benefits• Access data from anywhere• Synchronization across platforms    – Files    – Settings•   Security•   Data s...
Major Drawbacks• Access to data during outages, etc• Feature comparison• File format lock-in  – Migration from one cloud t...
Cost Analysis• Cloud  – Low to zero upfront cost  – Constant updates  – Costs rolled into predictable recurring amount• Lo...
I…  AM…  NOT…   A…LAWYER!!! Powerpoint Templates   Page 13
Legal Considerations• Ownership of the data• What if data is compromised / stolen  – LOLs (not the funny kind) – Limitatio...
Legal Considerations• Compliance with state or federal law• What if data is subpoenaed• Return of data at the end of the  ...
Implementation   Powerpoint Templates   Page 16
Storing Data in the Cloud• Store files in the cloud• Sync files across multiple PCs• Access files via an app on Android, i...
Storing Data in the Cloud• Major Consumer-Focused Services  – Dropbox    • Original “easy” sync tool. 2GB free  – Google D...
Productivity and Collaboration          Powerpoint Templates   Page 19
Productivity and Collaboration• Collaborate and create in realtime• Examples  – Zoho  – Google Docs and Google Apps  – Off...
Let’s Get Engaged!    Powerpoint Templates   Page 21
Engaging Leadership• Webinar / Web Conferencing  – Webex    • Florida AoR has discounts on Webex accounts    • Up to 25 at...
Engaging Membership• Education Opportunities• LMS (Learning Mgmt System)• More effort, more reward  – Moodle.org  – Free a...
Getting the Word Out• Get a reliable email tool• Convio  – Save your own email server from blacklists  – Free to state and...
Community and Engagement NAR   State Board   Local Board                                                          NAR     ...
Secure Community• Threaded discussions• Harness the power of the membership by  listening to them• Metrics of engagement• ...
TheLanding.net
Resistance to Change?• Make it a requirement of membership on  the board or committee• Don’t play to the least technologic...
Utilization Powerpoint Templates   Page 29
Utilization• Billing  – Paperless payables  – Paperless receivables• Courses and classes  – Online delivery  – Send handou...
Utilization• Pro standards management  – Task tracking and deadlines / project management  – File management  – Digital si...
Overcome Your Own Fear•   Don’t be afraid - Technology doesn’t byte•   Have to be willing to learn and experiment•   A car...
You Improve Your Association…Technology is a means to that end…           Powerpoint Templates   Page 33
Q&A / Discussion    Powerpoint Templates   Page 34
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Associations Through Technology

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Associations Through Technology

  1. 1. Associations Through Technology Michael Cutlip Product Manager, RAMCO AMSPowerpoint Templates Page 1
  2. 2. Save a tree!http://www. Powerpoint Templates Page 2
  3. 3. Associations Through TechnologyPowerpoint Templates Page 3
  4. 4. Preparation Powerpoint Templates Page 4
  5. 5. Powerpoint Templates Page 5
  6. 6. Free Yourself from Paper• Future Paper – What can be digitized? – Paperless Billing – Digital Signatures – eFax Solutions• Past Paper – Scanning and OCR – Document management and retrieval – Ex: DocStar Powerpoint Templates Page 6
  7. 7. Storage and Backup• Centralized Storage – File server or NAS (Network Attached Storage) – Redundant drives for reliability – Lower cost of ownership – Additional functions beyond storage• Centralized backup and recovery – Hardware appliances – Software backups to the cloud Powerpoint Templates Page 7
  8. 8. In the Cloud…On the Ground… Powerpoint Templates Page 8
  9. 9. Powerpoint Templates Page 9
  10. 10. Major Benefits• Access data from anywhere• Synchronization across platforms – Files – Settings• Security• Data storage and backup• Lessen onsite IT requirements• Easier integration with other tools and services Powerpoint Templates Page 10
  11. 11. Major Drawbacks• Access to data during outages, etc• Feature comparison• File format lock-in – Migration from one cloud to another – DataLiberation.org – Google service detailing how to get data in and out of Google services• Support Powerpoint Templates Page 11
  12. 12. Cost Analysis• Cloud – Low to zero upfront cost – Constant updates – Costs rolled into predictable recurring amount• Local – Higher initial costs – Perpetual ownership Powerpoint Templates Page 12
  13. 13. I… AM… NOT… A…LAWYER!!! Powerpoint Templates Page 13
  14. 14. Legal Considerations• Ownership of the data• What if data is compromised / stolen – LOLs (not the funny kind) – Limitation of Liability – Have your attorney read the Indemnification clause(s) carefully • Who pays, and how much, if the SaaS vendor is breached or hacked? Is that amount limited by the LOL? Powerpoint Templates Page 14
  15. 15. Legal Considerations• Compliance with state or federal law• What if data is subpoenaed• Return of data at the end of the relationship• What happens if the software vendor disappears• Review the Terms of Use regarding deletion of data Powerpoint Templates Page 15
  16. 16. Implementation Powerpoint Templates Page 16
  17. 17. Storing Data in the Cloud• Store files in the cloud• Sync files across multiple PCs• Access files via an app on Android, iPhone or Windows Phone devices• Free storage, pay for more• Share files and folders with other users• Generally sync only one folder Powerpoint Templates Page 17
  18. 18. Storing Data in the Cloud• Major Consumer-Focused Services – Dropbox • Original “easy” sync tool. 2GB free – Google Drive • Used to store Google Apps and Google Docs files • Save and browse Google files locally. 5GB free. – Windows Live Mesh and Skydrive • Live Mesh may sunset; most functions rolled into Skydrive • Remotely view all files on the PC, not just those in the sync folder. • Integrated deeply into MS Office 15. Offers 7GB free – iCloud Powerpoint Templates Page 18
  19. 19. Productivity and Collaboration Powerpoint Templates Page 19
  20. 20. Productivity and Collaboration• Collaborate and create in realtime• Examples – Zoho – Google Docs and Google Apps – Office 365• Project management solutions – Basecamp – Central Desktop – Wrike Powerpoint Templates Page 20
  21. 21. Let’s Get Engaged! Powerpoint Templates Page 21
  22. 22. Engaging Leadership• Webinar / Web Conferencing – Webex • Florida AoR has discounts on Webex accounts • Up to 25 attendees, or upgrade to enterprise level – Adobe Connect • Up to 99 attendees, add “seminar” rooms for more. • Free trial available – GoToMeeting • Simplest to use, 25 users in a meeting or upgrade to “Webinar” version. Free trial available – Google Hangouts • Free. Up to 9 simultaneous video feeds with sharing and conference calling. Powerpoint Templates Page 22
  23. 23. Engaging Membership• Education Opportunities• LMS (Learning Mgmt System)• More effort, more reward – Moodle.org – Free and Open Source platform – Build your own content• Less effort, less reward – Partner with existing LMS vendor – Ex: Kaplan, Dearborn, Learning Library Powerpoint Templates Page 23
  24. 24. Getting the Word Out• Get a reliable email tool• Convio – Save your own email server from blacklists – Free to state and local AoRs – Syncs with NRDS – Metrics on your marketing efforts – Advocacy (Call for Action) capabilities Powerpoint Templates Page 24
  25. 25. Community and Engagement NAR State Board Local Board NAR MAR Local Board Powerpoint Templates Page 25
  26. 26. Secure Community• Threaded discussions• Harness the power of the membership by listening to them• Metrics of engagement• Social media integration• Email delivery• Example: Higher Logic, Inc Powerpoint Templates Page 26
  27. 27. TheLanding.net
  28. 28. Resistance to Change?• Make it a requirement of membership on the board or committee• Don’t play to the least technologically- capable denominator• Lead by example• Reward good behavior Powerpoint Templates Page 28
  29. 29. Utilization Powerpoint Templates Page 29
  30. 30. Utilization• Billing – Paperless payables – Paperless receivables• Courses and classes – Online delivery – Send handouts to students as digital files – Online forums where instructors and students can communicate• Engaging Leadership – Committee meetings via online meeting. Recording and archiving. – BoD online voting Powerpoint Templates Page 30
  31. 31. Utilization• Pro standards management – Task tracking and deadlines / project management – File management – Digital signatures• Communications and engagement – Email (better email) – Online communities – Social media• Member analysis and predictions – CRM and Communities Powerpoint Templates Page 31
  32. 32. Overcome Your Own Fear• Don’t be afraid - Technology doesn’t byte• Have to be willing to learn and experiment• A carrot and a stick• Test Test Test – Required feature set – Free trials – If no trial option, pay a single month of service• Staff buy-in• Technology expertise Powerpoint Templates Page 32
  33. 33. You Improve Your Association…Technology is a means to that end… Powerpoint Templates Page 33
  34. 34. Q&A / Discussion Powerpoint Templates Page 34

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