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Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
Overcome The Overwhelm - PRSM Webinar
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Overcome The Overwhelm - PRSM Webinar

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Strategies & Tactics to get more done & stay sane. Time management techniques for busy overachievers.

Strategies & Tactics to get more done & stay sane. Time management techniques for busy overachievers.

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  • 1. STRATEGIES & TACTICS TO DO LESS & ACCOMPLISH MORE
  • 2. Michelle Consultant Frito-Lay Glazer-Kennedy Insider Circle WebMD Speaker/Facilitator Burger King Corporation American Express Women In Cable Telecommunications Education MBA, University of Miami, 2004 Dartmouth College, BA in Psychology Modified with Mathematics (Statistics)
  • 3. The Next 45 minutes My promise: To deliver as much valuable information as I possibly can so you can get more done and stay sane! Ready?
  • 4. PS - This is interactive! If you have a question... OR when I ask a question, type your answer in the chat box.
  • 5. 1. My Story (From Uh-Oh to A-Ha!) All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 6. When I started my business, I was “working” a LOT. Hustling. Hunting. Pushing. Struggling. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 7. I was always available, always accessible. I answered every call and every email myself – usually right when it came in. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 8. I was a multi-tasking MAESTRO (I thought) I had no SUPPORT. I had no SYSTEMS in place. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 9. I faced lots of COMPETITION. I rarely said “NO” to or WALKED AWAY from opportunities. I HUNTED for clients and new business. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 10. I scheduled my LIFE around my WORK (instead of my WORK around my LIFE). I didn’t “have time” or ANYTHING – no hobbies, no fun, no LIFE. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 11. I didn’t REALLY know the value of my TIME (and didn’t charge enough for it) All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 12. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 13. Worst of all... I disliked MOST of the work I was doing. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 14. I was exchanging my LIFE for WORK.
  • 15. Marketing • Selling • Executing • Financials • 100 • Miscellaneous - - - - Networking, Social Media, Email Marketing, Blogging, Website, Media Kit, Price List, Brochures, Business Cards, Logo, SEO Prospecting, Writing Proposals, Following Up, Negotiating, Closing Researching, Desiging Workshops, Creating Slideshows, Practicing, Taking Notes, Creating & Delivering Client Reports, Training, Workshops, Monthly Events Invoicing, Paying Bills, Managing Cash Flow, Projections, Tracking, Monitoring Income Every single other thing possible All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 16. A-Ha Moment: My career was making me a SLAVE. I had no life AND I wasn’t even making MONEY. Can you relate? All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 17. QUESTION: What if you had more time? 7
  • 18. Fast Forward... All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 19. I founded & run Miami’s largest 2-day conference for women. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 20. September 2012 Issue Make Them BEG Monthly CONTENTS Your monthly reminder to promote YOURSELF to the top. Because if you don’t do it, nobody else will. Letter From The Editors MINDSET MASTERY Neuroscience & Branding – Why looking bring you another issue of Make Them BEG We are so excited to Osmara, in her own words, after personal branding: some of the FUNDAMENTAL good is also good for Monthly. Once again, we’ve gathered business. “When I first watched Make Them BEG it wasn’t the content that most impressed me.to focus on so clients and prospects brand elements that you need What I loved best was watching you two – Michelle and Jessica – having FUN in your business. Playing! That’s what I wanted. you more. value you more, pay you more and LOVE working with So 2. THE SAVVY STRATEGIST – I looked back to who I was as a child. I when I followed the advice in that section – section two I believeissue, the focus is your LOOK. How you look issaw important In this more The Importance Of Your Visualmy business so Identity – how much I loved to play, write and create. Now I’ve transformedwith so many tools I get to do a lot more ofbrand to the than ever, online to disseminate your People want to do businessRead our interview with Dr. Eva Ritvo to understand WHY how with people they that: Play, write and create. world. like and trust. How you LOOK hasrelevant in business, and why it is so important to be you look is so a lot to do In the last year I’ve gotten authentically how successful you am, inandthat’s made a huge difference. succinct yet profound with aligned with who I are and consistent in your choices. In the I’m also repetitive building bolder than ever. I am confident and refuse andcensor Get ready toGuy Kawasaki inme IS what’s magnetic. to trust. myself. Being authentically Enchantment, “familiarity breeds likability words of flood the People who are showing up are showing up because of ME. They want to know what I have to say, and what I commitment.” internet with some great images of you! can teach them. I’m not Osmara Vindel the coach anymore, I’m Osmara, author of The deploy a brand that feels familiar and Unleashing. Our goal is for you to build and 1. About MAKE THEM BEG IN EVERY ISSUE Mindset Mastery As a very wise entrepreneur once said, “most business problems are really personal problems in disguise.” In each issue, we’ll tackle a “mindset issue.” The Savvy Strategist In every issue, we’ll provide one strategic initiative to focus on that will help you heighten visibility, increase profitability, or improve operations. As for the hard facts: I’ve doubled my coaching rate and attractive to your target audience; onepay it. Clients are test of time have my perfect clients ready to that withstands the 3. TOTALLY TACTICAL and evolves as you do. So now finding me on the Internet, which means I’m not outTactical, practical theget out I’m only taking and take some time. your highlighter on Creating Your “Look”notes, this is a great – and FUN – issue!! – there hustling all clients and group coaching members that I respect and wantthe spend my of guidelines for developing to elements time with. I’m attractingThem BEG is a business Make media Totally coverage from my word-of-mouth marketing campaigns,including head shots, including a your personal brand, Stay awesome,recent feature of my “Butterfly Club” training curriculum Tactical philosophy and Apply the strategy from Savvy release party in the Miami Herald.” color choices, typography, logos and more. Michelle & Jessica invented by Michelle Villalobos and Strategist so you can boost your Co-Creators of Make Them BEG Parting Words Of 4. EMULATE & IMITATE Advice... Jessica Kizorek. earnings and efficiency. Emulate & Imitate Instead of begging for business, we that you can use as guides Search and deliberately will make you your Examples “Defining your personal brand powerfully engine optimization for getting take yourself more teach our students to create implement the above strategy. to an FACE out there.... more seriously. It’s a seriously. As a result, the outside world will take youHow to label images, lot of work, but irresistible personal brand that bite the bullet and get it all done as where as you can.them, what tosee how it lots from the quick to upload Wait till you post, and looks Case Study magnetizes and seduces opportunities, of other goodies. other side. Unleash it baby!” Theory is great, but sometimes customers and clients. you’ve got to see examples of PS - Get a free excerpt of “The Unleashing” at www.Osmara.com. different strategies in action. Here 5. STRATEGIC APPLICATION CASE STUDY you’ll find In the end, our goal is to empower a fully fleshed out example Osmara Vindel, MBA walks us through her of how professionals to promote themselves someone achieved dramatic results. image transformation – and the results it’s powerfully – both online and off – to generated for her business. drive business, increase referrals, andReview Book We love to read, and want to share raise prices. our “a-ha” moments with you. Masterminds... 6. QUICK WORD On Masterminds supporters of can Have a question for us? Send it to Both of us are HUGEand how they and participators in Mastermind Groups. • Harness the power Why? Because getting in a room with a handful of people committed to your accelerate your progress. TR@MakeThemBEG.com and we will of many brains success accelerates growth, drives performance and yields results. just might answer it in an upcoming MakeThemBeg.com © 2012 • Get the benefit of In the timeless classic Think And Grow Rich, Napoleon Hill interviewed the Them BEG Monthly!Michelle & Jessica, Inc. All rights reserved. issue of Make 7. BOOK REVIEW Takeaways • • • • many more years of experience Open you up to new perspectives Feel group pressure that holds you accountable to the commitments you make. Ally yourself with great contacts Absorb their knowledge and gain insight in a fun environment MakeThemBeg.com Quick Word: On Masterminds wealthiest, most successful men on the planet (yes, they were all men) to find It’s Not How Good You Are, that others could out what they had in common soIt’s How Good emulate. One of the basic You Want to Be by they ALL participated in masterminds. commonalities was thatPaul Arden Having seen the results of participating in masterminds in our own businesses, we decided to launch one. Our purpose is to gather the smartest, most driven members of our Make Them BEG inner circle and meet with them once a month – in person – to move them forward, faster. This is not a pitch to join our mastermind – though if you’re interested, reach out to Toma (TR@MakeThemBeg.com) to check on openings (the group is MakeThemBeg.com and there are basic requirements so we can be sure to Michelle & Jessica, Inc. All rights reserved. © 2012 have a limited in size top-quality group) – this is a call to ACTION you to join a mastermind. How to choose? Look for a group with people who are ahead of you and who have unique gifts that inspire you. In the (paraphrased) words of Michelle’s hero, David Ogilvy... “If each of us [surrounds ourself with] people who are smaller than we are, we shall become a [mastermind] of dwarfs. But if each of us [surrounds ourself with] people who are bigger than we are, we shall become a [mastermind] of giants.” © 2012 Michelle & Jessica, Inc. All rights reserved.
  • 21. Clients • American Express Training (referral) • Burger King Training (networking) • LivingSocial Sponsor (referral) • Constant Contact Sponsor (cold email) • Lexis/Nexis Speaking (internet lead) • Origins Sponsor (referral) • Inktel Direct Facilitation (referral) • Uni-K Wax Centers Sponsor (referral) • Sudsies Drycleaners Sponsor & Consulting (networking) • Lloyds Bank Speaking (internet lead) • Frito-Lay Consulting (referral)
  • 22. I further movements I believe in All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 23. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 24. Your Turn Write down 3 things you would do more of, if you could release some time in your calendar. This will make it easier to COMMIT to implementing the tactics we’ll be discussing on this webinar. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 25. 2. Your TIME What’s It WORTH? All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 26. Base Earnings Target 100000 Number of work weeks 45 Number of work days/week 4 Work hours/day 9 Productivity Value of YOUR hour 1/3 $185.19
  • 27. Think about that number every time...
  • 28. or every time...
  • 29. or when...
  • 30. 3. Mindset Shifts 10
  • 31. the MULTI-TASKING myth
  • 32. “ADD” Interesting article on ADD & Evolution here: http://borntoexplore.org/evolve.htm
  • 33. It takes the human brain 2 to 4 times longer to recognize and process information when switching from one task to another. Time lost increases with the complexity of the tasks at hand. – Harvard University & University of Michigan Studies
  • 34. People who regularly juggle several streams of electronic information do not pay attention, control their memories, or switch from one task to another as well as those who prefer to focus on one thing at a time.  – Stanford Report, 8/24/2009 Study by Clifford Nass, Eyal Ophir & Anthony Wagner 
  • 35. the BUSY-NESS myth
  • 36. • tasks that take 5 or 10 minutes get done • give feeling of “accomplishment” • tasks that take concentration & focus, get delayed • delayed tasks are usually more important • we spend most time on unimportant tasks • most productive work is done in longer chunks “staccato work environment” (Julie Morgenstern) Julie’s online videos have great info
  • 37. In 2007, a group of Microsoft workers took, on average, 15 minutes to return to serious mental tasks, such as writing reports or computer code, after dealing with incoming email.  They wandered off to reply to other messages or browse the Web. – New York Times, 3/25/2007
  • 38. “Legado Tasks”
  • 39. PARKINSON’S Law
  • 40. Parkinson’s Law “Work expands so as to fill the time available for its completion.” Perhaps you recognize this phenomenon (or its corollaries)? All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 41. Data expands to fill the space available for storage. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 42. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 43. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 44. Studies show that if you LIMIT the time available for a task, you REDUCE the amount of time that task takes... and IMPROVE results! All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 45. “Treat every day like it's the day before vacation, and you will get more work done!” - Zig Ziglar
  • 46. In other words, if you first determine your “HARD LIMITS” in terms of TIME, you will be more FOCUSED and produce BETTER RESULTS in the (shorter) time you alloted. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 47. The Point Is... • Create deadlines – and enroll others in meeting those deadlines • Set specific amounts of time for certain tasks • Schedule blocks of time for tasks • Shut off interruptions while performing tasks
  • 48. PARETO Principle
  • 49. Vilfredo Pareto - Italian engineer, sociologist, economist, political scientist, philosopher AKA: GENIUS!! All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 50. Inputs Outputs 20% 20% 80% 80% All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 51. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 52. 20% of workers contribute 80% of results: Focus on rewarding these employees. 20% of bugs contribute to 80% of computer crashes: Focus on fixing those bugs first. 20% of clients contribute 80% of revenue: Focus on those clients! All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 53. The easiest, quickest and best way to achieve TIME & PRODUCTIVITY is to ELIMINATE clients, projects & activities that don’t produce RESULTS All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 54. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 55. Back when I started, for example, my proposals looked like this, took HOURS to craft, and mostly never got accepted. So I stopped writing proposals.
  • 56. 4. Work Around Priorities First 10
  • 57. Step 1: Establish Priorities What are your ROCKS? (top 3 priorities in life?)
  • 58. Eat Healthy Work Out Family Free Time Purpose Meditate LIFESTYLE Fun Stability Income Priorities aligned Hobbies Be a role model
  • 59. Step 2: Create Parameters Write down ONE parameter for each of those three priorities.
  • 60. Examples • Family Time ---------> • Hobbies --------------> • • • Peace of Mind ----> Romance -----------> Health ----------------> • Organize -------------> No work on weekends Dinner w/family 2x/wk 8 hours/week to paint Ride horses 2/week Meditate 30min/day “Date Night” 1/week Eat breakfast every day Do yoga 1x/week Mondays =“errands & admin” day
  • 61. Step 3: Schedule Them! Put them into your calendar and HONOR THEM!! Enroll others in supporting you...
  • 62. “Art Time”
  • 63. All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 64. Recap • Know the value of your time... and guard it like a stack of bills • • • • Stop multi-tasking & being “busy” • Establish your priorities FIRST and honor them using a schedule that you live by Limit the amount of time available for tasks Set deadlines - and enroll others in them Eliminate the 80% of things you do that don’t generate results All Content Copyright Michelle Villalobos, Mivista Consulting, Inc., 2009. All Rights Reserved.To reprint or repurpose for commercial use, please contact Michelle at http:// www.mivistaconsulting.com
  • 65. Recommended Reading
  • 66. ank you!! Th MichelleVillalobos.com Copyright Michelle Villalobos, Mivista Consulting, Inc. 2009. All Rights Reserved. To Reprint, Distribute or Repurpose, visit www.MivistaConsulting.com and click “Contact Us”.

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