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Time management presentation


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  • 2. TABLE OF CONTENTS • Part One: • A. Introduction to Time Management • Slide 3 • • • • Part Two: A. Day One Graph B. Day One Report C. Day One Analysis • Slide 4 • Slide 5 • Slide 6 • • • • Part Three: A. Day Two Graph B. Day Two Report C. Day Two Analysis • Slide 7 • Slide 8 • Slide 9 • Part Four: • A. Strengths vs. Weaknesses • Slide 10 • Part Five: • A. Conclusion to Self-Management • Slide 11
  • 3. INTRODUCTION TO TIME MANAGEMENT • A time management report and analysis based on a two day period of events: • Each event was separated into four quadrants: Q1 Important, urgent. Q2 important, not urgent Q3 not important, urgent Q4 not important, not urgent
  • 4. DAY ONE: OCTOBER 15TH, 2013 Q1: Important/ Urgent Q2: Important/ Not Urgent Q3: Not Important/ Urgent Q4: Not Important/ Not Urgent
  • 5. DAY ONE REPORT • Quadrant One: Mid term crisis. (2 hours) • I waited until the night before an exam to prepare myself for it. • Quadrant Two: Consisted more than half of my day (9.5 hours.) • Important activities such as; Class, eating (lunch, dinner), visiting the tutoring center, homework and studying, as well as personal aspects (shower, getting ready etc.) • Quadrant Three: (1.5 hours) • I was pressured into visiting my friend at work as he wanted to introduce me to his co-workers during my scheduled time for homework. • Quadrant Four: (2 hours) • Avoiding preparation for the mid term that was scheduled the following day by fooling around with friends in the dorms; watching movies, texting, social media etc., were all excuses to escape responsibility.
  • 6. DAY ONE ANALYSIS • ** Although some procrastination occurred, time was spent efficiently as I managed to get everything important done. • How to prevent Day One Q1 Crisis situations: • I could have made preparing for the mid term a Q2 activity by planning little by little several days in advance. • How to prevent Day One Q3 Not Important/ Urgent situations: • I could have done my Homework at the time scheduled and visited my friend at work afterwards making it a relationship building activity (Q2). • How to prevent Day One Q4 Not Important/ Not Urgent situations: • Instead of fooling around with friends I should have gotten my urgent work done (Preparation for mid-term).
  • 7. DAY TWO: OCTOBER 16TH, 2013 Q1: Important/ Urgent Q2: Important/ Not Urgent Q3: Not Important/ Urgent Q4: Not Important/ Not Urgent
  • 8. DAY TWO REPORT • Quadrant One: (2 hours spent before class) • Urgent situation: Completing homework due for the next class scheduled. • Quadrant Two: Most time spent again (9 hours) • Same activities as Day one: Class, eating, visiting the tutoring center, homework and studying, as well as personal aspects**Plus having a formal dinner with friends. • Quadrant Three: 5 hours (time tripled from Day 1) • I was pressured by friends to go out from 11:00 pm to 3:00 am instead of sleeping for class the next morning. • Quadrant Four: No time spent.
  • 9. DAY TWO ANALYSIS • ** Time was spent efficiently as I got everything important done. Results were better than Day One as I spent no time in Q4 avoiding responsibilities. • How to prevent Day Two Q1 Crisis situations: • Not doing homework last minute, preparing for class the previous day. • How to prevent Day Three Q3 Not Important/ Urgent situations: • Preparing yourself for class in the morning by getting rest, rather than going out with friends: • Don’t go with the flow, be your own motivation.
  • 10. STRENGTHS VS. WEAKNESSES • Strengths: • Weaknesses: • To-do lists • Organized • Concentrate at one task at a time • Deadlines are always set • Finish at least one task a day • Schedule personal time alone • Not always worried • Defined long term objectives • Looking for ways to spend time more efficiently • Prioritizing tasks • Diving large projects into smaller stages • Doing important tasks at my “best time” • Procrastination • Lose track of time
  • 11. CONCLUSION TO SELF-MANAGEMENT • Overall my time was spent effectively as I produced a wanted result by getting my important, due tasks done. • However, procrastination and leaving important work for last minute led to lack of efficiency. • Planning to do important work at a better time of day several days in advance would have made it efficient.