Hrd870grouppppresentationfinal

617 views

Published on

Guide to writing effective RFP

Published in: Education
0 Comments
1 Like
Statistics
Notes
  • Be the first to comment

No Downloads
Views
Total views
617
On SlideShare
0
From Embeds
0
Number of Embeds
2
Actions
Shares
0
Downloads
16
Comments
0
Likes
1
Embeds 0
No embeds

No notes for slide

Hrd870grouppppresentationfinal

  1. 1. Beginners Guide to Writing An Effective Request For Proposal (RFP)<br />Laneika Mattress-Musalini, Michele Roth,<br />Kelly Collins and Paula Williams<br />Clemson University<br />HRD 870<br />August 2, 2010 <br />
  2. 2. Introduction to effective RFP’s:<br />HR benefits from knowing key items about the RFP process<br />Defining an RFP <br />Common Mistakes <br />Common Components & Formatting<br />End result is successful procurement of a service or product<br />2<br />
  3. 3. Defining an RFP:<br />Defines how vendors can propose a pertinent solution<br />Ultimately becomes a contract<br />Defines company/vendor relationship<br />Defines how the solution should be delivered<br />Ultimately – avoids miscommunications<br />3<br />
  4. 4. Defining an RFP:<br />Defines process and timeline for your company and the vendors<br />Establishes common criteria for company to evaluate & for vendors to respond to<br />Provides vendors with company’s requirements and allows them to ask clarifying questions<br />Puts client and vendor on same page<br />End result = successful vendor selection<br />4<br />
  5. 5. RFP Common Mistakes:<br />Poor upfront planning <br /> -key fundamentals not considered<br />Poorly written – unclear to bidder<br />Vital information omitted in RFP<br />5<br />
  6. 6. RFP Components - Introduction:<br />Defines the problem<br />Defines what is being sought in terms of services<br />Provides organizational overview<br />6<br />
  7. 7. RFP Components - Requirements<br />Very important section – and one of most time consuming<br />Includes the functional and non functional requirements<br />Often broken into subsections<br />Examples: size, budget<br />7<br />
  8. 8. RFP Components - Selection Criteria<br />Advises how the project will be awarded<br />Government RFP’s very specific, Commercial RFP’s not as specific<br />May describe the company’s internal process for selecting vendor – example: task force<br />8<br />
  9. 9. RFP Components - Timeline<br />Defines how quickly the bidders must act<br />Evaluation<br />Notification of award<br />Required delivery by vendor<br />9<br />
  10. 10. RFP Components-Selection Process<br />Typically last section<br />Describes end to end process of the RFP <br />May include summarizing details from other sections (timeline, evaluation, selection)<br />10<br />
  11. 11. RFP: The Right Audience <br />Identify strategies to get RFP in front of the right consultants<br />Who has the capability to produce the deliverables? <br />Other consideration factors: size, location, industry experience, reputation, quality<br />11<br />
  12. 12. In Summary:<br />Writing an Effective RFP should be part of your professional tool-kit <br />Increases chances to hire the right vendor from the start<br />Puts a project in a position of success<br />12<br />

×