Organizing Your Workload with “ Getting Things Done” Sponsored by the Garden State Employment and Training Association

Michele Martin

Goal for the Hour

Why are we disorganized?

Routines Processes Tools

Organizing should be a process , not an event .

Five Common Organizational Problems

Problem 1 I can’t find anything on my desk!

1. Collect everything in one place

2. Choose the essential

3. Eliminate the rest

4. Organize what remains

A Poll!

Organizing is a process , not an event .

Daily

Mondays

Tuesdays

Wednesdays

Thursdays

Fridays

Keep it UP!

Problem 2 My files are a mess!

Create a “non-filing” system

Simplify your filing system

Categorize

Label

Alphabetize

43 Folders

31

12

Problem 3 There’s too much paper!

Paper clutter is the number one problem for most offices.

Funnel everything through your Inbox

My To Do List In my Inbox

Use email to summarize and document key information

Questions !

Problem 4 My email inbox is out of control!

Process your Email efficiently.

Manage daily.

Take action NOW.

Simplify your filing system

Action Folder Calls Emails Errands At Computer

Archive Folder Completed Actions Reference Materials

Use flags Calls Emails Waiting On At Computer

Call

Use search

Trash ruthlessly.

Problem 5 I don’t control my calendar— it controls me!

Google Calendar www.google.com/calendar

Can create several calendars to keep in one place

Quick Add Feature

Invite others Pop-up or Email Reminders, multiple times Details, including directions

Add co-workers, spouse, etc.

Email your next day’s agenda to yourself automatically

Problem 1 I can’t find anything on my desk!

Problem 2 My files are a mess!

Problem 3 There’s too much paper!

Problem 4 My email inbox is out of control!

Problem 5 I don’t control my calendar— it controls me!

Questions !