Organizational Basics

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  • Good afternoon—I want to welcome everyone to our second Garden State Employment and Training Association webinar. Today’s session is on Organizing Your work load.
  • Organizational Basics

    1. 1. Organizing Your Workload with “ Getting Things Done” Sponsored by the Garden State Employment and Training Association
    2. 2. Michele Martin
    3. 3. Goal for the Hour
    4. 4. Why are we disorganized?
    5. 5. Routines Processes Tools
    6. 6. Organizing should be a process , not an event .
    7. 7. Five Common Organizational Problems
    8. 9. Problem 1 I can’t find anything on my desk!
    9. 10. 1. Collect everything in one place
    10. 11. 2. Choose the essential
    11. 12. 3. Eliminate the rest
    12. 13. 4. Organize what remains
    13. 15. A Poll!
    14. 16. Organizing is a process , not an event .
    15. 17. Daily
    16. 18. Mondays
    17. 19. Tuesdays
    18. 20. Wednesdays
    19. 21. Thursdays
    20. 22. Fridays
    21. 23. Keep it UP!
    22. 24. Problem 2 My files are a mess!
    23. 25. Create a “non-filing” system
    24. 26. Simplify your filing system
    25. 27. Categorize
    26. 28. Label
    27. 29. Alphabetize
    28. 30. 43 Folders
    29. 31. 31
    30. 32. 12
    31. 34. Problem 3 There’s too much paper!
    32. 35. Paper clutter is the number one problem for most offices.
    33. 36. Funnel everything through your Inbox
    34. 38. My To Do List In my Inbox
    35. 39. Use email to summarize and document key information
    36. 40. Questions !
    37. 41. Problem 4 My email inbox is out of control!
    38. 42. Process your Email efficiently.
    39. 43. Manage daily.
    40. 44. Take action NOW.
    41. 45. Simplify your filing system
    42. 46. Action Folder Calls Emails Errands At Computer
    43. 47. Archive Folder Completed Actions Reference Materials
    44. 48. Use flags Calls Emails Waiting On At Computer
    45. 49. Call
    46. 51. Use search
    47. 52. Trash ruthlessly.
    48. 53. Problem 5 I don’t control my calendar— it controls me!
    49. 54. Google Calendar www.google.com/calendar
    50. 55. Can create several calendars to keep in one place
    51. 58. Quick Add Feature
    52. 59. Invite others Pop-up or Email Reminders, multiple times Details, including directions
    53. 61. Add co-workers, spouse, etc.
    54. 62. Email your next day’s agenda to yourself automatically
    55. 63. Problem 1 I can’t find anything on my desk!
    56. 64. Problem 2 My files are a mess!
    57. 65. Problem 3 There’s too much paper!
    58. 66. Problem 4 My email inbox is out of control!
    59. 67. Problem 5 I don’t control my calendar— it controls me!
    60. 68. Questions !
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