Organizational Basics
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  • Good afternoon—I want to welcome everyone to our second Garden State Employment and Training Association webinar. Today’s session is on Organizing Your work load.

Organizational Basics Organizational Basics Presentation Transcript

  • Organizing Your Workload with “ Getting Things Done” Sponsored by the Garden State Employment and Training Association
  • Michele Martin
  • Goal for the Hour
  • Why are we disorganized?
  • Routines Processes Tools
  • Organizing should be a process , not an event .
  • Five Common Organizational Problems
  •  
  • Problem 1 I can’t find anything on my desk!
  • 1. Collect everything in one place
  • 2. Choose the essential
  • 3. Eliminate the rest
  • 4. Organize what remains
  •  
  • A Poll!
  • Organizing is a process , not an event .
  • Daily
  • Mondays
  • Tuesdays
  • Wednesdays
  • Thursdays
  • Fridays
  • Keep it UP!
  • Problem 2 My files are a mess!
  • Create a “non-filing” system
  • Simplify your filing system
  • Categorize
  • Label
  • Alphabetize
  • 43 Folders
  • 31
  • 12
  •  
  • Problem 3 There’s too much paper!
  • Paper clutter is the number one problem for most offices.
  • Funnel everything through your Inbox
  •  
  • My To Do List In my Inbox
  • Use email to summarize and document key information
  • Questions !
  • Problem 4 My email inbox is out of control!
  • Process your Email efficiently.
  • Manage daily.
  • Take action NOW.
  • Simplify your filing system
  • Action Folder Calls Emails Errands At Computer
  • Archive Folder Completed Actions Reference Materials
  • Use flags Calls Emails Waiting On At Computer
  • Call
  •  
  • Use search
  • Trash ruthlessly.
  • Problem 5 I don’t control my calendar— it controls me!
  • Google Calendar www.google.com/calendar
  • Can create several calendars to keep in one place
  •  
  •  
  • Quick Add Feature
  • Invite others Pop-up or Email Reminders, multiple times Details, including directions
  •  
  • Add co-workers, spouse, etc.
  • Email your next day’s agenda to yourself automatically
  • Problem 1 I can’t find anything on my desk!
  • Problem 2 My files are a mess!
  • Problem 3 There’s too much paper!
  • Problem 4 My email inbox is out of control!
  • Problem 5 I don’t control my calendar— it controls me!
  • Questions !