European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 1 – Getting Started
Module 2 - ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 2
Ergonomics
 Lighting – rooms should be
well li...
Ergonomics
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 3
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 4
Health and Safety
 Back problems
 bad posture...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 5
Personal Privacy
 Right to privacy is a fundam...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 6
The Data Protection Act 1998
 Came into force ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 7
Data Protection Principles
 There are 8 enforc...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 8
Copyright
 Computer software is copyright
mate...
Accessibility
 Used by People with
Disabilities
 Voice Recognition Software:
convert speech into text on
the screen or c...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 10
The Environment
 Recycle printer cartridges
...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 11
Backing Up Data
 You should always back up
yo...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 12
Data Security
 Confidential information must ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 13
Computer Viruses
 Viruses are small programs ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 14
Protection against viruses
 Scan files for vi...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 15
What is software?
 Primarily a list of instru...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 16
Operating System Software
 A series of progra...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 17
Popular Operating Systems
 Microsoft Windows ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 18
What Happen When You Switch
On Your Computer ?...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 19
Software Updates
 Software is constantly
upda...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 20
Graphical User Interface
 GUI Enables users t...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 21
Applications Software
 Word processor – used ...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 22
Examples of Application Software
 Microsoft O...
Instant Messaging (IM)
 Must have computer & internet connection
 Instant real time text communication globally
 Progra...
Voice Over Internet Protocol (VoIP)
 Communicate in real time using voice with
another person/s.
 It is a telephone conv...
Web log (Blog)
 Website posted in chronological
order
 Online diary / journal website
 Readers can leave comments on
Bl...
Podcast
 Audio & Video are broadcast
over the internet
 Constantly updated content
 Uses RSS feed to subscribe to
updat...
RSS Feeds
 RSS stands for Really
Simple Syndication
 A way of publishing
frequently updated content
such as news headlin...
Virtual Communities
 Virtual or Online Communities
 Social Networking Sites:
MySpace, Facebook, Bebo,
Twitter, etc
 All...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 29
Starting the Computer
 Computer consists of
S...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 30
Logon to Computer
 Click SSA and type passwor...
The Windows Desktop
Application
Icons
Taskbar
Start
button
System
Tray
Module 2 - Using Computer & Managing Files - Sectio...
Desktop Icons
A directory/folder
icon
Double-click on one of these to open the
folder and select a file
A file icon Double...
Using the mouse
 Depending on where the
mouse pointer is on screen, a
different icon appears
This is the general pointer ...
Mouse clicks
 Left-click - this means press
the left mouse button once.
Clicking once selects an item.
 Double-click - t...
Arranging Icons
 Move mouse pointer to blank part
of Desktop and right-click. A
Shortcut Menu is displayed.
 Un-tick Aut...
The Taskbar
 The most important part of
the taskbar is the Start
button – click on this to
access all programs,
documents...
The Start Menu
 Use the Start button to start an
application
 Move the mouse pointer over it and
click once
The Start me...
Start Menu – All Programs
 Move the mouse over All Programs
 Move the mouse over Accessories
 Move the mouse over Syste...
Start Menu – My Recent Documents
 Some PCs will have a link to
recently used documents
(depending on how Windows
has been...
Viewing recently used files
 Some PCs will have a link to
recently used documents
(depending on how Windows
has been set ...
Opening Windows
 Click Start | My Computer.
 The My Computer window
will open
 A named button,
is displayed on the Task...
The Parts of a Window
Title bar
Status Bar
Menu bar
Minimise, maximise and close buttons
Module 2 - Using Computer & Manag...
What They All Mean
Title bar This shows the name of the program
Menu bar Has labels which when clicked on produce drop dow...
Storage Areas
 Click Start Button  Click My Computer
 Click C:  Click File Menu  Click Properties
Module 2 - Using Co...
Moving and Resizing a Window
 To move a window, click on
the title bar and drag the
window to its new position
 To resiz...
Scroll Bars
 If a window is too small to display the
full contents, scroll bars will appear
 To move to the top of the w...
Working with more than one window
 If you have two windows on
screen, you can switch between
them by clicking anywhere in...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 48
Managing the System
 Click Start button 
Cli...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 49
Managing the System
 Double Click System icon...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 50
Managing the System
 Click Device Manager
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 51
Managing the System
 Click Human Interface
De...
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 52
Managing the System
 Windows Task Manager sho...
Using Help
 Click Start
 Click Help and
Support
 Click Index
 Type background
on Search box and
Press Enter
 Type pri...
Shut Down Your Computer
 Close all open programs
 Click on the Start button
 Click on Turn Off Computer
 Click on the ...
Restart Your Computer
 Click on the Start button
 Click on Turn Off Computer
 In the dialogue box that
appears, click o...
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 2 – Managing Files
56Module 2 -...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 57
How memory is measured
 RAM is divided into m...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 58
File Storage
 These are needed to store
data ...
Storage Areas
 Click Start Button  Click My Computer
 Click C:  Click File Menu  Click Properties
Module 2 - Using Co...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 60
Other Storage Devices
 Zip Drive (Obsolete)
...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 61
Removable Storage Comparison
Device Capacity P...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 62
What is RAM?
 Used to store information on a
...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 63
File Sizes
 A simple Word document will
measu...
Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 64
Computer Performance
 Two main factors will
d...
Folders and Files
 Click Start. Click My Documents
 Double-click CIA DATA FILES folder
65Module 2 - Using Computers & Ma...
Folders and Files
 Double-click ECDL folder.
 Double-click 2 Managing Files folder. There are 17 files displayed
66Modul...
Folder View
 Click Start
 Click My Computer
Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 67
...
Folder View
 Click Folders button
 Click Local Disk (C:)
Module 2 - Using Computer & Managing Files - Section 1 - Gettin...
Navigating to a file or folder
 If you look at the left-hand pane you will
see the folder structure
 Notice how ECDL has...
Expanding and collapsing folders
 Click on a plus sign
 Any folders contained inside
that folder will display in the
lef...
Folder View
 Click + icon to
expand ECDL folder
 Click + icon to
expand CIA Core
Modules folder
 Click 2 Managing
Files...
Folder View
 Click View List
 Click Details view
Module 2 - Using Computer & Managing Files - Section 1 - Getting Starte...
Changing the appearance
 Click on the View menu to see the
different views
 Thumbnails will display pictures
 Tiles wil...
File Types
 Windows recognises many file
types
 When you save a file, Windows
will add a full stop followed by a
(usuall...
Popular File Extensions
.doc .docx Word document produced in MS Word
.mdb .accdb Access database file produced in MS Acces...
Sorting File Display
 You can change the order in
which files are displayed in
the right hand pane
 Go to the View menu ...
Directories / folders
 All documents you create are called files
 As you use your computer, you will create more and mor...
The C: Drive
 Click Start then My Computer
 Double-click on the icon representing
the hard disk (C:)
 A window will app...
Creating New Folders
 Click Start
 Click My Documents
 From the File menu select
New then select Folder
 Type in the f...
Creating Sub Folders
 Double-click on the
folder to open it
 From the File menu
select New then select
Folder
 Type in ...
Copying Files and Folders
 Use the clipboard to copy files
 Select the files you want to copy
 From the Edit menu click...
Moving Files and Folders
 Use the clipboard to move files
 Select the files you want to move
 To move a file click on E...
Copying/moving files using Drag & Drop
 Another way to move or copy
file(s) is to select them and
drag them to a new loca...
Selecting Multiple Files
 Rather than selecting files and
folders one by one, you can
select multiple files
 To select a...
 Right click on the file
 Select Properties from the pop-up
menu
 To make a file read only, click on Read
only so a tic...
Renaming Files and Folders
 Right-click on the file name
 Select Rename from the
pop-up menu
 Type in a new name for th...
Deleting Files & Folders
 Select the files or folder you want to delete
 Press the Delete key on the keyboard
 If the f...
The Recycle Bin
 Temporary storage area for deleted files
 Double-click on the Recycle Bin icon on
your Windows Desktop
...
Searching for files
 Click on Start then Search
 The Search Companion
appears
 Click on All files and folders
 If you ...
Searching for Files/Folders
 You can also narrow your
search by adding extra criteria
such as:
 Date modified
 File siz...
Using Wildcards
 If you don’t know the exact
file name use wild cards
 S*.doc will search for Word
documents beginning w...
Using Windows Explorer
 You can also use Windows Explorer
 Click on Start then All Programs then Accessories then
Window...
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 3 – Print Management
93Module 2...
Changing the default printer
 If you click on the print icon,
the document will be sent to
the default printer
 To chang...
Add a New Printer
 Most printers will come
with an installation CD
 If you don’t have one, try
the following steps:
 Cl...
Add a New Printer
 Select the printer
manufacturer and model
 Click Yes to set as
default printer
 Click Yes to print a...
Print Jobs
 When you send a
document to the printer, a
printer icon will appear in
the System Tray
 Double-click on the
...
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 4 – Running Applications
98Modu...
Launching WordPad
 Click Start
 Click All Programs
 Click Accessories
 Click WordPad
 WordPad will appear on screen
9...
WordPad
 WordPad is a Text Editor Software
 Type in some text
 Click File. Click Save
100Module 2 - Using Computers & M...
Saving WordPad Files
 The Save As dialogue box
appears
 Type a file name into the file
name box
 Click Save button
 Cl...
To Save or To Save As?
 File, Save
 Use this to save a file for the
first time
 Use this to save changes
made to a file...
Opening an existing file
 Open WordPad
 Click File
 Click Open
 The Open dialogue box
appears
 Unless you choose othe...
Printing a Document
 Click the print icon to print
one copy from the default
printer
 Click File then Print to give
you ...
Using Print Screen
 It can be useful to take a
screenshot of your screen –
this is used in all computer
manuals and books...
Switch between Applications
 Click Start | All Programs | Accessories | Calculator
 Click Start | All Programs | Accesso...
Closing an Application
 On Taskbar click Calculator. Click Close button on Calculator
 On Taskbar click WordPad. Click C...
What to do if your mouse stops working
 Press Ctrl + S to save the changes
made to your document
 Use the Tab key to mov...
Closing a Non-Responding Program
 If a program “freezes” press
Ctrl + Alt + Delete
 On a stand-alone PC the
Task Manager...
Install/Uninstall an Application
 Click Start | Control Panel
 Click Add or Remove Programs
110Module 2 - Using Computer...
Install/Uninstall an Application
 Click on the program you want to remove, then click on
Change/Remove. Follow on-screen ...
Create Desktop Icons
 Click Start | All Programs | Accessories
 Move mouse over Calculator and Right-click
 From shortc...
Creating/Removing A Desktop Icon
 Click on Start then All Programs
and point at the program (eg
Solitaire)
 Right-click ...
Creating other icons
 Create a shortcut to your
printer to gain quick access
to your print jobs!
 Click Start, Printers ...
Handy Tips
 Save your work every 20
minutes
 Check to see if the program
has an autosave function
switched on – it may b...
Making backup copies
 Always keep a second copy of
important files on USB Thumb Drive,
DVDRW or External Hard Disk
 If y...
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 5 – Using Compress
117Module 2 ...
Compressing Files
 If you want to send a file as
an e-mail attachment,
compress it so it is faster to
send and receive
 ...
Compressed Folders
 Compressing files
 Select the file(s) you want to
compress
 Right-click on one of the
files and sel...
WinZip
 Zipping
 Select the files you want to
compress
 Right-click on one of the files
 Select WinZip then Add to
xxx...
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 6 – Virus Control
121Module 2 -...
Module 2 - Using Computers & Managing Files – Section 6 - Virus Control 122
Computer Viruses
 Viruses are small programs ...
Computer Viruses
 A virus is a small program
designed to damage
computer files
 Your PC can “catch” a virus
whilst surfi...
Module 2 - Using Computers & Managing Files – Section 6 - Virus Control 124
Protection against viruses
 Scan files for vi...
Anti-Virus Protection Applications
 Click Start | All Programs | AVG or
 Click Start | All Programs | Sophos
125Module 2...
Virus Detected!
126Module 2 - Using Computers & Managing Files – Section 6 - Virus Control
European Computer Driving
Licence
Module 2 – Using the Computer and Managing Files
Section 7 – Control Panel
127Module 2 -...
Control Panel
 Click Start | Control Panel. Click Switch to Classic View
 Double-click System icon
128Module 2 - Using C...
System Information
 The System Properties window
appears which will tell you the
following:
 The current version of Wind...
Change keyboard/language
 Your keyboard should be set to English UK
 To change the keyboard to type in a different
langu...
Date and Time
 To change the date/time, click Start, Control Panel then Date & Time
 Select your options then click on O...
Changing the Background
 Right-click on an empty part of
the desktop and select
Properties
 From the window that appears...
Other Display Options
 Click Themes tab – this
allows you to choose a
scheme of wallpaper,
screensavers, icons etc
 Clic...
Screen Saver
 Click on Start then Control
Panel then Display
 From the window that appears,
click on the Screensaver tab...
Changing Screen Resolution
 Click on Start then Control
Panel then Display
 From the window that appears,
click on the S...
Sound
 To change the volume, click Start, Control Panel then Sounds and
Audio Devices. Select your options then click on ...
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ECDL/ICDL Module 2 - Using Computers & Managing Files (Windows XP) - Presentation Slides

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ECDL/ICDL Module 2 - Using Computers & Managing Files (Windows XP) - Presentation Slides. This module requires candidates to demonstrate knowledge and competence in using the common functions of a personal computer and its operating system. Among other tasks, candidates will learn to operate effectively within the desktop environment and how to manage and organise files and directories/folders.
On completion of this module each candidate will be able to:
Use the main features of the operating system including adjusting the main computer settings and using built-in help features
Operate effectively around the computer desktop and work effectively in a graphical user environment
Know about the main concepts of file management and be able to efficiently organise files and folders so that they are easy to identify and find
Use utility software to compress and extract large files and use anti-virus software to protect against computer viruses
Demonstrate the ability to use simple text editing and print tools available within the operating system

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ECDL/ICDL Module 2 - Using Computers & Managing Files (Windows XP) - Presentation Slides

  1. 1. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 1 – Getting Started Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 1
  2. 2. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 2 Ergonomics  Lighting – rooms should be well lit and windows should have blinds to avoid sunlight  Ventilation – windows should open to allow free circulation of fresh air  Monitors – should be positioned away from sunlight and windows  Furniture – use an adjustable chair with good back support set to the correct height for comfortable use of keyboard and mouse  Accessories – use copyholders and footrests where necessary Ergonomics refers to design and functionality which includes the following factors
  3. 3. Ergonomics Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 3
  4. 4. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 4 Health and Safety  Back problems  bad posture / seating long periods  Repetitive Strain Injury (RSI)  disorders affecting neck, limbs and back  numbness and tingling in limbs  Paper cuts  refilling printers / photocopiers  Eyestrain  working too long, glare or poor lighting  Electric shocks  incorrect practice / dangerous wiring  Tripping / Falling down  trailing wires  Safety Precautions  adequate lighting & ventilation  blinds to block direct sunlight  legroom to move around  suitable desktop space  keep desktop surfaces tidy  adjustable chair to provide safe & comfortable posture  cables safely secured  take frequent short breaks  wear your glasses!
  5. 5. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 5 Personal Privacy  Right to privacy is a fundamental human right  The advance in computerised technology makes it easier to store and share information  See what can go wrong with some case studies!
  6. 6. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 6 The Data Protection Act 1998  Came into force in March 2000  Sets rules for the processing of personal information  Applies to paper records as well as computerised records  Intended to protect the privacy of individuals  Full details can be found at: www.dataprotection.gov.uk  For Singapore Data Protection Act 2012, click: http://app.mica.gov.sg/Default.aspx ?tabid=487
  7. 7. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 7 Data Protection Principles  There are 8 enforceable principles – data must be:  Fairly and lawfully processed  Obtained for specific purposes only  Adequate, relevant and not excessive  Accurate and up-to-date  Kept no longer than necessary  Processed in accordance with the data subject’s rights  Cannot be transferred to other countries without similar protection  Kept safe and secure from outsiders
  8. 8. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 8 Copyright  Computer software is copyright material  Covered by Copyright, Designs and Patents Act 1988  You don’t “buy” the software  You pay for a licence to install and use the software on one machine – see the End User Licence Agreement (EULA)  You are breaking the law if you make a copy of software and give/sell it to someone else
  9. 9. Accessibility  Used by People with Disabilities  Voice Recognition Software: convert speech into text on the screen or commands to control programs (Limited Mobility)  Screen Reader: tells user what is on the screen, either speech or Braille output (for the Blind or Visually Impaired)  Screen Magnifier: enlarge display on the screen (Low Vision or Visually Impaired)  On-Screen Keyboard: type data using a pointing device or joystick (Mobility Impaired) Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 9
  10. 10. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 10 The Environment  Recycle printer cartridges  Recycle printer paper  Use Print Preview facility to check your work before printing  Do you REALLY need a printout? Print for a purpose!  Use power schemes to reduce amount of electricity (Screen Saver)  CD-ROMs, electronic documents all reduce the need for printed materials
  11. 11. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 11 Backing Up Data  You should always back up your data on a regular basis  Keep a second copy of important files on a Thumb Drive or DVD and store it separately from your PC. (Store off-site)  Your data is much more valuable than your computer equipment - it’s priceless  You can protect your PC equipment with insurance, but this will not replace your data!
  12. 12. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 12 Data Security  Confidential information must be kept securely  Only authorised personnel should have access to confidential information  Password should be changed regularly  Password should not be revealed  User ID and password to login into system  Different access rights for different persons in organisation by login with different User IDs  Lock your computer to furniture. Thieves don’t need password to get your data. They might just steal your PC
  13. 13. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 13 Computer Viruses  Viruses are small programs which are designed to cause damage to a computer or whole networks by spreading and replicating itself  Examples of Virus: Time bomb, Macro viruses, Worm, Trojan Horse, etc  Your PC can catch a virus by sharing files on disks/CDs, viewing/downloading files on the web and from e-mail attachments  The only protection against this is having anti-virus software installed on your machine
  14. 14. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 14 Protection against viruses  Scan files for viruses before opening them  Make sure you keep your antivirus software up to date – Thousands of viruses are made daily – it only takes one to wreak havoc on your computer  If on broadband, install a firewall to prevent unauthorised people or hackers from gaining access to your personal data in your computer
  15. 15. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 15 What is software?  Primarily a list of instructions coded in a special way that computers can understand  Operating system software – eg Windows which works in the background and controls your software and hardware devices  Applications software – eg Microsoft Word – software used to perform tasks
  16. 16. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 16 Operating System Software  A series of programs that organise and control a computer  Provides an interface so that the user can communicate with the computer  Communicates between software and hardware devices  Organises the storage and retrieval of information  Manages the smooth running of programs running in RAM by allocating the required resources
  17. 17. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 17 Popular Operating Systems  Microsoft Windows is the most widely-used operating system (OS)  OS2 is an OS created by IBM  Macintosh (MacOS) was created by Apple  Linux is a popular alternative open-source OS  MS-DOS was precursor of Windows but text-based  Unix is another OS used in companies or universities
  18. 18. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 18 What Happen When You Switch On Your Computer ?  A Power On Self Test (POST) and boot-up are carried out to make sure your CPU, memory chips and other vital components are working  If they are, then information is transferred to RAM to start up your operating software  If not, then an error message will appear on screen  BIOS (Basic Input/Output System) is stored in ROM  The PC start-up software is stored in ROM so it can be used time and time again.
  19. 19. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 19 Software Updates  Software is constantly updated to give the user improved features  Most software manufacturers will provide updates to solve problem issues  Software manufacturers will provide new versions to comply with new operating systems  Be careful with software versions – a file created in Word 2007 may not be opened on a PC running Word 97 or Word 2003
  20. 20. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 20 Graphical User Interface  GUI Enables users to click and point at icons and menus on screen, instead of typing in computer commands
  21. 21. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 21 Applications Software  Word processor – used for typing letters, memos, reports etc  Spreadsheet – used for performing calculations (eg Accounts) and for creating Charts  Database – used for storing large quantities of data which can be interrogated to display specified pieces of information  Desktop Publishing – used for creating newsletters, booklets, posters, cards etc  Presentation – used for creating presentations which can either be displayed on screen, or printed onto overhead projection film or 35 mm slides.  Web browsers – allows users to view and download information from the world wide web
  22. 22. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 22 Examples of Application Software  Microsoft Office – which comprises:  Word (Word Processing)  Excel (Spreadsheet)  Access (Database)  PowerPoint (Presentation)  Publisher (Desktop Publishing)  Outlook (E-mail Management)  FrontPage (Web Page Creation)  Internet Explorer / Netscape Navigator / Mozilla / Opera (Web Browsers)  CorelDraw / Photoshop (Photo Editing)  Final Fantasy (Games)  AutoCAD (3D Design)
  23. 23. Instant Messaging (IM)  Must have computer & internet connection  Instant real time text communication globally  Program known as instant messenger is used for text or chat communication.  Alerts you when somebody on your list is online.  Allows you to send files such as documents and pictures.  Nowadays, programs such as Windows MSN (Messenger) and Skype are used as instant messengers and VoIP. Some users make use of web cam during IM or VoIP communications. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 23
  24. 24. Voice Over Internet Protocol (VoIP)  Communicate in real time using voice with another person/s.  It is a telephone conversation over Internet. Sometimes this is referred to as Internet telephony or IP telephony.  Using your computer, internet connection, a VoIP program, a microphone and speakers/headphones.  There are no additional charges for these voice calls because these happen over the same Internet service used for Web browsing and e-mail.  Eg: Skype, Google Talk Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 24
  25. 25. Web log (Blog)  Website posted in chronological order  Online diary / journal website  Readers can leave comments on Blog  I have created a Blog for students taking ICDL Test:  ICDL-TEST.Blogspot.com Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 25
  26. 26. Podcast  Audio & Video are broadcast over the internet  Constantly updated content  Uses RSS feed to subscribe to updated content Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 26
  27. 27. RSS Feeds  RSS stands for Really Simple Syndication  A way of publishing frequently updated content such as news headlines, football scores, stock prices, weather information, etc Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 27
  28. 28. Virtual Communities  Virtual or Online Communities  Social Networking Sites: MySpace, Facebook, Bebo, Twitter, etc  Allow you to share information like photos and videos with your friends online  Allow you to write Blogs and sent messages to your friends  Fantastic way of making new friends and have fun  Be aware not every member in communities are genuine.  Keep personal information like your phone no, your address Private Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 28
  29. 29. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 29 Starting the Computer  Computer consists of System Unit, Keyboard, Monitor, Mouse.  Check whether Computer is Switch On.  Press the power switch on the front of the system unit  You may also need to switch on the monitor REMEMBER: WORK SAFELY!!
  30. 30. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 30 Logon to Computer  Click SSA and type password  After a short period, the Windows desktop will appear
  31. 31. The Windows Desktop Application Icons Taskbar Start button System Tray Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 31 Recycle Bin Folder Icon Desktop Background Quick launch toolbar
  32. 32. Desktop Icons A directory/folder icon Double-click on one of these to open the folder and select a file A file icon Double-click on this to open the file in the application that created it, eg Word An application icon Double-click on this to launch the application Recycle bin If you delete a file, it is stored here. You can retrieve it later if you change your mind Printer icon You will learn more about printing later in this module Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 32
  33. 33. Using the mouse  Depending on where the mouse pointer is on screen, a different icon appears This is the general pointer and means that the computer is ready to do something The hourglass shows that the computer is busy, so you should wait until it goes back to normal When the pointer changes to a two-headed arrow you can resize a window Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 33
  34. 34. Mouse clicks  Left-click - this means press the left mouse button once. Clicking once selects an item.  Double-click - this means press the left mouse button twice quickly. Double-clicking is used to launch a program from the Desktop.  Right-click – this means press the right mouse button once. This opens a pop-up menu. Left-click on a menu item to perform that action.  Drag - Click on the item, hold down the left mouse button and move the mouse – as soon as you release the mouse button, the item will move to its new position. Single-click – press this button once Double-click – press this button twice Right-click – press this button once, a pop-up menu appears Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 34
  35. 35. Arranging Icons  Move mouse pointer to blank part of Desktop and right-click. A Shortcut Menu is displayed.  Un-tick Auto Arrange  Click and drag any icon to around the Desktop  Right-click to launch Shortcut Menu  Arrange Icons By Name. See the Desktop icons are now arranged neatly by name  Tick on Auto Arrange Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 35
  36. 36. The Taskbar  The most important part of the taskbar is the Start button – click on this to access all programs, documents and computer settings  Quick launch toolbar shows icons for frequently used programs  The main part of the taskbar will show which programs are currently running – each button represents a program  In the bottom right hand corner is the System Tray – if you hover your mouse over the time, today’s date will appear! ……..……………Main taskbar area…………………. Start button Quick launch toolbar System Tray Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 36
  37. 37. The Start Menu  Use the Start button to start an application  Move the mouse pointer over it and click once The Start menu appears  If your chosen application doesn’t appear in the Start menu, click on All Programs  Move the mouse pointer to your required application and click once The application will start! Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 37
  38. 38. Start Menu – All Programs  Move the mouse over All Programs  Move the mouse over Accessories  Move the mouse over System Tools Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 38
  39. 39. Start Menu – My Recent Documents  Some PCs will have a link to recently used documents (depending on how Windows has been set up)  Click on Start then My Recent Documents  A list of the last 15 files opened will appear  To open a file, click on it once Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 39
  40. 40. Viewing recently used files  Some PCs will have a link to recently used documents (depending on how Windows has been set up)  Click on Start then My Recent Documents  A list of the last 15 files opened will appear  To open a file, click on it once 40Module 2 - Using Computers & Managing Files - Working with Files
  41. 41. Opening Windows  Click Start | My Computer.  The My Computer window will open  A named button, is displayed on the Taskbar Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 41 Title bar Menu bar Toolbar Hard Drive Icon Folder Icons
  42. 42. The Parts of a Window Title bar Status Bar Menu bar Minimise, maximise and close buttons Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 42
  43. 43. What They All Mean Title bar This shows the name of the program Menu bar Has labels which when clicked on produce drop down menus with options to choose from Status bar Gives information about the current status of the program you are working in Minimise icon Clicking on this makes the window disappear but a button appears on the taskbar. To restore the window, click once on the taskbar button Maximise button Clicking on this makes the window fill the screen Restore button Clicking on the restore icon will restore a maximised window to its previous size Close button Click this once to close a window Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 43
  44. 44. Storage Areas  Click Start Button  Click My Computer  Click C:  Click File Menu  Click Properties Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 44
  45. 45. Moving and Resizing a Window  To move a window, click on the title bar and drag the window to its new position  To resize a window, move the mouse pointer to any of the borders. A two-headed arrow will appear. Drag to make the window bigger or smaller Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 45
  46. 46. Scroll Bars  If a window is too small to display the full contents, scroll bars will appear  To move to the top of the window, click on the up arrow  To move to the bottom of the window, click on the down arrow  To move quickly up or down, drag the scroll bar  You can also scroll from left to right if a window isn’t wide enough Click here to scroll up Drag the scrollbar up and down to move quickly Click here to scroll down Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 46
  47. 47. Working with more than one window  If you have two windows on screen, you can switch between them by clicking anywhere inside each window  Or you can click on the taskbar buttons  To display 2 windows side by side, right click on the taskbar and select Tile Windows Horizontally or Tile Windows Vertically Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 47
  48. 48. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 48 Managing the System  Click Start button  Click Control Panel
  49. 49. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 49 Managing the System  Double Click System icon. Click Hardware tab
  50. 50. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 50 Managing the System  Click Device Manager
  51. 51. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 51 Managing the System  Click Human Interface Devices
  52. 52. Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 52 Managing the System  Windows Task Manager shows software currently running  Right click on any blank part of the Taskbar  Click Start Task Manager
  53. 53. Using Help  Click Start  Click Help and Support  Click Index  Type background on Search box and Press Enter  Type printer drivers on Search box and Press Enter Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 53 Title bar Index button Toolbar Hard Drive Icon Folder Icons
  54. 54. Shut Down Your Computer  Close all open programs  Click on the Start button  Click on Turn Off Computer  Click on the Turn off icon  Most modern computers will switch themselves off automatically  Handy Hint: Alt + F4 will also bring up the Turn off computer dialogue box! Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 54
  55. 55. Restart Your Computer  Click on the Start button  Click on Turn Off Computer  In the dialogue box that appears, click on Restart  Click on OK  Handy Hint: Pressing Ctrl + Alt + Delete twice in quick succession will do the same job on a stand-alone PC! Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 55
  56. 56. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 2 – Managing Files 56Module 2 - Using Computers & Managing Files - Section 2 -
  57. 57. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 57 How memory is measured  RAM is divided into millions of units called Bytes  Smallest Unit = 1 bit  Each byte contains 8 bits  1024 bytes = 1 kilobyte (KB)  1024 KB = 1 megabyte (MB)  1024 MB = 1 gigabyte (GB)  1024 GB = 1 terabyte (TB)
  58. 58. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 58 File Storage  These are needed to store data on your computer  Most popular devices are:  Floppy disk drive – this stores smaller files (1.44MB)  Hard disk drive – this stores all your programs and data (500GB – 3TB)  CD ROM drive – software and games are normally supplied on CD ROM disks. Information is read-only and cannot be changed (650MB)  CDR/CD-RW drive – large amounts of data can be stored on a CDR or a CD-RW disk (650MB)  DVD ROM drive – these can be used to watch films etc (7GB)  Network drive – online drive for storing and sharing your information securely. (5GB- 2TB)
  59. 59. Storage Areas  Click Start Button  Click My Computer  Click C:  Click File Menu  Click Properties Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 59
  60. 60. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 60 Other Storage Devices  Zip Drive (Obsolete)  Uses zip disks which can store either 100Mb or 250Mb of data  Jazz Drive (Obsolete)  Similar to a zip drive but can store up to 1Gb of data  Tape Drive (Obsolete)  Uses data cartridges for backing up data on servers  Very slow access compared to other options  USB Thumb Drive / Flash Memory  Plug into a USB port  Typical storage – 4 GB, 16GB, 32GB and 64GB ($5 - $60)  Network Drive  Online File Storage  Share Your Information (Photos, Music, Video & Any Digital Content) Securely with Friends  (5GB – 2 TB)
  61. 61. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 61 Removable Storage Comparison Device Capacity Price of Media Floppy disk 1.44Mb NA (Obsolete) Zip 250Mb NA (Obsolete) USB Thumb drives* 4GB – 64GB $5 - $60 CDRW 650MB $1.20 DVDRW 7Gb $1.50 Hard drives* 500GB – 3TB $92 - $225 Network drives (Online storage) 5GB - 2TB FREE - $20/month
  62. 62. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 62 What is RAM?  Used to store information on a temporary basis (eg: software, text document etc)  CPU transfers information from the hard disk drive to RAM  Information can then be processed  Information stored in RAM is temporary  When the computer is switched off, anything stored in RAM is lost  This type of memory is called volatile memory
  63. 63. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 63 File Sizes  A simple Word document will measure approx 20KB  A 12 page report with pictures will take up much more space – maybe 300KB  A 100 page user manual with photos and screenshots could be at least 2MB in size  Microsoft Excel, for example, takes up approx. 6Mb of hard disk space 0 1000 2000 3000 4000 5000 6000 Text document 12 page report 100 page manual Microsoft Excel
  64. 64. Module 2 - Using Computers & Managing Files - Section 2 - Managing Files 64 Computer Performance  Two main factors will determine how quickly your computer works  The speed of the processor measured in Megahertz(MHz) or Gigahertz(GHz)  The amount of RAM installed measured in Megabytes(MB)  Each time you launch software, the program is transferred to RAM  If you have several programs running at once, this will slow down your computer!
  65. 65. Folders and Files  Click Start. Click My Documents  Double-click CIA DATA FILES folder 65Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  66. 66. Folders and Files  Double-click ECDL folder.  Double-click 2 Managing Files folder. There are 17 files displayed 66Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  67. 67. Folder View  Click Start  Click My Computer Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 67 Title bar Menu bar Toolbar View List Folders button
  68. 68. Folder View  Click Folders button  Click Local Disk (C:) Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 68 Folder Folders Pane View Pane Title bar Toolbar View List Folders buttonMenu bar
  69. 69. Navigating to a file or folder  If you look at the left-hand pane you will see the folder structure  Notice how ECDL has a plus sign next to it?  This means that there are folders/files inside that folder  Click on the folder name in the left-hand pane to select it  The contents of that folder will display in the right-hand pane! 69Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  70. 70. Expanding and collapsing folders  Click on a plus sign  Any folders contained inside that folder will display in the left-hand pane  This is called expanding  An expanded folder will now show with a minus sign  Click on the minus sign to collapse the view  A collapsed folder will now show with a plus sign Expanded ECDL folder Collapsed ECDL folder 70Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  71. 71. Folder View  Click + icon to expand ECDL folder  Click + icon to expand CIA Core Modules folder  Click 2 Managing Files Folder  Click – icon to collapse folder Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 71 Title bar Menu bar Toolbar View List Folders button Folders Pane View Pane
  72. 72. Folder View  Click View List  Click Details view Module 2 - Using Computer & Managing Files - Section 1 - Getting Started 72 Folder Folders Pane View Pane Title bar Toolbar View List Folders buttonMenu bar
  73. 73. Changing the appearance  Click on the View menu to see the different views  Thumbnails will display pictures  Tiles will display large icons  Icons will display smaller icons  List will display a list in columns  Details will show you details about each item 73Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  74. 74. File Types  Windows recognises many file types  When you save a file, Windows will add a full stop followed by a (usually) three letter extension  It depends on how your computer is set up as to whether or not you will be able to see these  Windows uses the file extension to identify the program used to create the file 74Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  75. 75. Popular File Extensions .doc .docx Word document produced in MS Word .mdb .accdb Access database file produced in MS Access .ppt .pptx PowerPoint presentation file produced in MS PowerPoint .xls .xlsx Excel spreadsheet produced in MS Excel .avi .mpeg Video files .exe Executable file, i.e. a program .bmp Bitmapped graphic produced in a graphics package .jpg .gif .tif Different types of image / graphics files .tmp Temporary file. One used by the system during a process .txt Plain text file created in Notepad .rtf Rich text format file created in Wordpad .pdf Portable document file created in Adobe Acrobat .wav .mp3 Audio or Sound files .zip Compressed (zipped) archive file .htm .html Web page file 75Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  76. 76. Sorting File Display  You can change the order in which files are displayed in the right hand pane  Go to the View menu and select Details  Click on the bar above Name, Size, Type or Date Modified to show in ascending order  Click again to show the files in descending order 76Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  77. 77. Directories / folders  All documents you create are called files  As you use your computer, you will create more and more files  Files are organised into folders that are also given names  Windows automatically creates the My Documents folder for you to save your work in 77Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  78. 78. The C: Drive  Click Start then My Computer  Double-click on the icon representing the hard disk (C:)  A window will appear showing the folders on the C: drive  Click on the folders icon This will show a more detailed view 78Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  79. 79. Creating New Folders  Click Start  Click My Documents  From the File menu select New then select Folder  Type in the folder name and press the Enter key  Click away from the newly created folder  Repeat as necessary 79Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  80. 80. Creating Sub Folders  Double-click on the folder to open it  From the File menu select New then select Folder  Type in the folder name and press the Enter key  Click away from the newly created folder  Repeat as necessary 80Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  81. 81. Copying Files and Folders  Use the clipboard to copy files  Select the files you want to copy  From the Edit menu click on Copy  Select the folder where you want the copies to go to  From the Edit menu click on Paste  Handy hint: you can use keyboard shortcuts – Ctrl + C to copy, Ctrl + V to paste 81Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  82. 82. Moving Files and Folders  Use the clipboard to move files  Select the files you want to move  To move a file click on Edit then Cut  Select the folder where you want the files/folder to go to  From the Edit menu click on Paste  Handy hint: you can use keyboard shortcuts – Ctrl + X to cut, Ctrl + V to paste 82Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  83. 83. Copying/moving files using Drag & Drop  Another way to move or copy file(s) is to select them and drag them to a new location  If you drag to a folder on the same drive the files will be moved  If you drag to a folder on a different drive, the files will be copied  Hold down the Ctrl key when you drag to copy files on the same drive 83Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  84. 84. Selecting Multiple Files  Rather than selecting files and folders one by one, you can select multiple files  To select adjacent files, click on the first file, hold down the Shift key then click on the last file  To select non-adjacent files, click on the first file, hold down the Ctrl key then click on another file 84Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  85. 85.  Right click on the file  Select Properties from the pop-up menu  To make a file read only, click on Read only so a tick appears  To remove the read-only status uncheck the Read only box  If you try to edit a Read only file a message will be displayed Viewing Object Properties 85Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  86. 86. Renaming Files and Folders  Right-click on the file name  Select Rename from the pop-up menu  Type in a new name for the file then press the Enter key  Click in an empty part of the same window 86Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  87. 87. Deleting Files & Folders  Select the files or folder you want to delete  Press the Delete key on the keyboard  If the files were originally on your hard disk, they will be stored in the Recycle bin  If you delete files from your USB Thumb Drive, they are instantly deleted! 87Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  88. 88. The Recycle Bin  Temporary storage area for deleted files  Double-click on the Recycle Bin icon on your Windows Desktop  A window opens showing you the Recycle Bin contents  To permanently delete the files click on File then Empty Recycle Bin  If you want to retrieve a file, right click on it and select Restore from the pop-up menu 88Module 2 - Using Computers & Managing Files - Section 2 - Managing Files
  89. 89. Searching for files  Click on Start then Search  The Search Companion appears  Click on All files and folders  If you know all or part of the name of the file you are looking for, type it in the document name text box  You can also narrow down your search by selecting the C: drive or My Documents 89Module 2 - Using Computers & Managing Files - Working with Files
  90. 90. Searching for Files/Folders  You can also narrow your search by adding extra criteria such as:  Date modified  File size  More advanced options including Type of File (eg Word document)  Click on the Search button  Windows will search for files that meet the criteria – files will appear in the right-hand pane  To open a file, double-click on it 90Module 2 - Using Computers & Managing Files - Working with Files
  91. 91. Using Wildcards  If you don’t know the exact file name use wild cards  S*.doc will search for Word documents beginning with S  *.xls will search for all Excel spreadsheet files  S?????.doc will search for Word documents where the file name is six letters beginning with S  ? replaces one character  * replaces any number of characters 91Module 2 - Using Computers & Managing Files - Working with Files
  92. 92. Using Windows Explorer  You can also use Windows Explorer  Click on Start then All Programs then Accessories then Windows Explorer  A similar window to My Documents will appear 92Module 2 - Using Computers & Managing Files - Section 2 - Managing Files Hint: Press Alt + F4 ( Close Window) Press Alt + Tab (Switch Window)
  93. 93. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 3 – Print Management 93Module 2 - Using Computers & Managing Files – Section 3 –
  94. 94. Changing the default printer  If you click on the print icon, the document will be sent to the default printer  To change the default printer (so every document prints to it)  Click on Start, Printers and Faxes  Right-click the printer you want to change to  Select Set as Default  A tick will appear next to it 94Module 2 - Using Computers & Managing Files - Section 3 - Print Management
  95. 95. Add a New Printer  Most printers will come with an installation CD  If you don’t have one, try the following steps:  Click on Start, Printers and Faxes  Click on the Add printer icon  Follow the on-screen instructions 95Module 2 - Using Computers & Managing Files - Section 3 - Print Management
  96. 96. Add a New Printer  Select the printer manufacturer and model  Click Yes to set as default printer  Click Yes to print a test page  If the test page doesn’t print out, you can click to start the Printer trouble- shooter! 96Module 2 - Using Computers & Managing Files - Section 3 - Print Management
  97. 97. Print Jobs  When you send a document to the printer, a printer icon will appear in the System Tray  Double-click on the printer icon to view a print job’s progress  You can pause, restart or cancel a print job from here by right-clicking on the file and selecting the appropriate option 97Module 2 - Using Computers & Managing Files - Section 3 – Print Management
  98. 98. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 4 – Running Applications 98Module 2 - Using Computers & Managing Files - Section 4 -
  99. 99. Launching WordPad  Click Start  Click All Programs  Click Accessories  Click WordPad  WordPad will appear on screen 99 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  100. 100. WordPad  WordPad is a Text Editor Software  Type in some text  Click File. Click Save 100Module 2 - Using Computers & Managing Files - Section 4 - Running Applications Title bar Menu bar Toolbar New icon Open icon Save icon Print icon
  101. 101. Saving WordPad Files  The Save As dialogue box appears  Type a file name into the file name box  Click Save button  Click Close icon to exit WordPad  All WordPad files are saved as Rich Text Format 101Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  102. 102. To Save or To Save As?  File, Save  Use this to save a file for the first time  Use this to save changes made to a file  When you select Save the original file will be overwritten  File, Save As  Use this to save a file using a different file name  Use this to save a file to a different location  Use this to save a different version of a file 102Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  103. 103. Opening an existing file  Open WordPad  Click File  Click Open  The Open dialogue box appears  Unless you choose otherwise the contents of My Documents will be displayed  Double-click on the file name to open that file 103 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  104. 104. Printing a Document  Click the print icon to print one copy from the default printer  Click File then Print to give you more options  You can choose which pages to print and how many copies  Make your selections then click on the OK button 104 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  105. 105. Using Print Screen  It can be useful to take a screenshot of your screen – this is used in all computer manuals and books!  To take a screenshot of the whole screen press the Prt Scr key  To take a screenshot of the active window, press Alt + Prt Scr  Open a new Word document and click on the paste icon! 105Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  106. 106. Switch between Applications  Click Start | All Programs | Accessories | Calculator  Click Start | All Programs | Accessories | WordPad  On Taskbar click Calculator. On Taskbar click WordPad 106Module 2 - Using Computers & Managing Files - Section 4 - Running Applications Hint: Press Alt + F4 ( Close Window) Press Alt + Tab (Switch Window)
  107. 107. Closing an Application  On Taskbar click Calculator. Click Close button on Calculator  On Taskbar click WordPad. Click Close button on WordPad 107Module 2 - Using Computers & Managing Files - Section 4 - Running Applications Close button Close button Hint: Press Alt + F4 ( Close Window) Press Alt + Tab (Switch Window)
  108. 108. What to do if your mouse stops working  Press Ctrl + S to save the changes made to your document  Use the Tab key to move to the save button and press the Enter key  Press Ctrl + F4 to close the file  Press Alt + F4 to exit the program  Press Alt + F4 again to exit Windows  Check your mouse connection – has it come loose at the back? Reconnect and switch on the computer again 108 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  109. 109. Closing a Non-Responding Program  If a program “freezes” press Ctrl + Alt + Delete  On a stand-alone PC the Task Manager will appear  All the applications running will appear on the Applications tab  If a program has the words “Not Responding” after it, click on it once then click on the End Task button 109 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  110. 110. Install/Uninstall an Application  Click Start | Control Panel  Click Add or Remove Programs 110Module 2 - Using Computers & Managing Files - Section 4 - Running Applications Add or Remove Program icon
  111. 111. Install/Uninstall an Application  Click on the program you want to remove, then click on Change/Remove. Follow on-screen instructions 111Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  112. 112. Create Desktop Icons  Click Start | All Programs | Accessories  Move mouse over Calculator and Right-click  From shortcut menu, select Send To | Desktop (create shortcut)  Click away from the menus  A Calculator icon appears on the Desktop 112Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  113. 113. Creating/Removing A Desktop Icon  Click on Start then All Programs and point at the program (eg Solitaire)  Right-click on the program name and point at Send to and select Desktop (create shortcut)  The icon will appear on your desktop  To delete an icon, right-click on it and select Delete  Click on Yes to confirm 113 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  114. 114. Creating other icons  Create a shortcut to your printer to gain quick access to your print jobs!  Click Start, Printers and Faxes  Drag the default printer icon (the one with a tick next to it) onto the desktop  Double-click on the icon to check the status of your print jobs!  Create a shortcut to a file that is used a lot!  Find the file using My Computer  Drag the file name onto the Desktop  Double-click on the icon will open that file in the program that created it! 114Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  115. 115. Handy Tips  Save your work every 20 minutes  Check to see if the program has an autosave function switched on – it may be possible to recover your work when you restart  Any files that you have saved to the hard disk or floppy disk are safe  Don’t have too many programs open at once  A quick way to check if your computer has crashed is to press the Caps Lock key – if the keyboard light doesn’t come on or go off, the chances are your PC has crashed  Restart your computer – with a fresh restart the problem might disappear  As a last resort only, press and hold in the power switch for 5 seconds to switch off the system unit 115Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  116. 116. Making backup copies  Always keep a second copy of important files on USB Thumb Drive, DVDRW or External Hard Disk  If your computer breaks down, gets infected by a virus or is stolen, your important data will be safe  Store your backups in a separate location (off-site)  Although you can insure your computer equipment against fire and theft, your data is irreplaceable! 116 Module 2 - Using Computers & Managing Files - Section 4 - Running Applications
  117. 117. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 5 – Using Compress 117Module 2 - Using Computers & Managing Files – Section 5 -
  118. 118. Compressing Files  If you want to send a file as an e-mail attachment, compress it so it is faster to send and receive  All files of over 500Kb should be compressed  Windows XP comes with its own compression tool called Compressed Folders  You can also compress files with WinZip – a very popular shareware program which can be downloaded from the web 118Module 2 - Using Computers & Managing Files – Section 5 - Using Compress
  119. 119. Compressed Folders  Compressing files  Select the file(s) you want to compress  Right-click on one of the files and select Send to then Compressed folder from the pop-up menu  A compressed folder icon will appear  Extracting files  Right-click on the compressed file  Select Extract All from the pop-up menu  The Extraction wizard appears  Follow the step-by-step instructions 119Module 2 - Using Computers & Managing Files – Section 5 - Using Compress
  120. 120. WinZip  Zipping  Select the files you want to compress  Right-click on one of the files  Select WinZip then Add to xxxx.zip  Click on the Use Evaluation Version button  A zipped file icon will appear  Unzipping  Right-click on a zipped file icon  Select WinZip then Extract to here  WinZip will unpack all the files in the archive to the folder 120Module 2 - Using Computers & Managing Files – Section 5 - Using Compress
  121. 121. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 6 – Virus Control 121Module 2 - Using Computers & Managing Files – Section 6 -
  122. 122. Module 2 - Using Computers & Managing Files – Section 6 - Virus Control 122 Computer Viruses  Viruses are small programs which are designed to cause damage to a computer or whole networks by spreading and replicating itself  Examples of Virus: Time bomb, Macro viruses, Worm, Trojan Horse, etc  Your PC can catch a virus by sharing files on disks/CDs, viewing/downloading files on the web and from e-mail attachments  The only protection against this is having anti-virus software installed on your machine
  123. 123. Computer Viruses  A virus is a small program designed to damage computer files  Your PC can “catch” a virus whilst surfing the web, or by sharing files on USB Thumb Drives, CDs, DVDs or files attached to emails  You must have antivirus software installed on your PC  Scan files for viruses before opening them  Keep your antivirus software updated at least weekly 123Module 2 - Using Computers & Managing Files – Section 6 - Virus Control
  124. 124. Module 2 - Using Computers & Managing Files – Section 6 - Virus Control 124 Protection against viruses  Scan files for viruses before opening them  Make sure you keep your antivirus software up to date – Thousands of viruses are made daily – it only takes one to wreak havoc on your computer  If on broadband, install a firewall to prevent unauthorised people or hackers from gaining access to your personal data in your computer
  125. 125. Anti-Virus Protection Applications  Click Start | All Programs | AVG or  Click Start | All Programs | Sophos 125Module 2 - Using Computers & Managing Files – Section 6 - Virus Control
  126. 126. Virus Detected! 126Module 2 - Using Computers & Managing Files – Section 6 - Virus Control
  127. 127. European Computer Driving Licence Module 2 – Using the Computer and Managing Files Section 7 – Control Panel 127Module 2 - Using Computers & Managing Files – Section 7 -
  128. 128. Control Panel  Click Start | Control Panel. Click Switch to Classic View  Double-click System icon 128Module 2 - Using Computers & Managing Files – Section 7 - Control Panel Regional and Language Option System Information
  129. 129. System Information  The System Properties window appears which will tell you the following:  The current version of Windows  Who Windows is registered to and the serial number  Type and speed of processor, followed by the amount of RAM installed 129Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  130. 130. Change keyboard/language  Your keyboard should be set to English UK  To change the keyboard to type in a different language:  Double-Click Regional and Language Options  Click the Languages tab  Click on Details to view more options 130Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  131. 131. Date and Time  To change the date/time, click Start, Control Panel then Date & Time  Select your options then click on OK 131Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  132. 132. Changing the Background  Right-click on an empty part of the desktop and select Properties  From the window that appears, click on the Desktop tab  In the Background section, scroll up and down and click on a background (the preview window will show you what it looks like)  When you find one you like, click on OK 132Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  133. 133. Other Display Options  Click Themes tab – this allows you to choose a scheme of wallpaper, screensavers, icons etc  Click Appearance tab – from here you can change display fonts, windows and dialogue boxes. 133Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  134. 134. Screen Saver  Click on Start then Control Panel then Display  From the window that appears, click on the Screensaver tab  In the Screensaver section, scroll up and down and click on a screensaver (the preview window will show you what it looks like)  When you find one you like, click on Apply then OK 134Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  135. 135. Changing Screen Resolution  Click on Start then Control Panel then Display  From the window that appears, click on the Settings tab  Drag the screen resolution slider to change the resolution  Select the colour quality required from the Colour Quality dropdown menu 135Module 2 - Using Computers & Managing Files – Section 7 - Control Panel
  136. 136. Sound  To change the volume, click Start, Control Panel then Sounds and Audio Devices. Select your options then click on OK 136Module 2 - Using Computers & Managing Files – Section 7 - Control Panel

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