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Stewart Milne Case Study

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Stewart Milne Group, Case Study

Stewart Milne Group, Case Study

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  • 1. CASE STUDY CREATIVE • PROACTIVE • DEPENDABLE Portal project proves positive “On face value this may have looked like a SharePoint project MICROSOFT® APPLICATION SOLUTIONS but in reality it was much more, we wanted a supplier that Microsoft Office SharePoint would support us in what we were doing and also develop 2007 an ongoing relationship with us. I feel the way in which Waterstons managed this project was exemplary.” Maggie Scullion, Director of Business Technology, Stewart Milne Group CUSTOMER PROFILE THE CHALLENGE red-lined. The solution that was found to best meet the Stewart Milne’s needs in terms of The Stewart Milne group comprises As a rapidly growing organisation, the Stewart functionality and cost was Brava! Enterprise for Stewart Milne Homes, Timber Systems, Milne group were increasingly facing issues in SharePoint, which was fully integrated into the Construction and Commercial the areas of document management and control, SharePoint platform. Developments. Stewart Milne Homes and efficiency of working as the result of paper- was founded in Aberdeen in 1975 and based working practices. • A project template was designed with the is one of the UK’s leading privately required document libraries, workflow and The group needed a solution which would owned house builders. security, and a wizard was developed to ensure: enable new projects and the relevant security Stewart Milne Timber Systems is the groups to be created. • The suppliers had access to the correct UK’s leading supplier of timber systems versions of specifications, so the right • SharePoint was customised to mirror the solutions to the house building and materials are delivered to site. “Look and Feel” and branding of Stewart commercial sectors, and was also Milne’s website. established in 1975. • The correct drawings were made available to builders, ensuring accurate building Construction deliver commercial and POTENTIAL REALISED work. residential projects to the public and As a result of implementing and customising this private sectors, and have extensive • Drawings could be easily tracked and portal solution, Stewart Milne has experienced expertise in business sectors such as the risk of loss reduced. (Drawings were the following benefits: healthcare, office accommodation, traditionally ‘red-lined’ by third parties and leisure facilities, commercial buildings sent back as hard copies in the post). • The latest versions of documents are always and residential housing. visible, reducing confusion, errors and time • Drawings and documents could be easily in locating the correct document. The found. well-structured project sub-sites also enable Stewart Milne required a solution incorporating documents to be readily found. document management and control that would • The project template has hugely simplified allow internal and third party users to access the SharePoint administration for Stewart Milne latest documents, and to “redline” documents compared with manually setting up the electronically. projects. IMPLEMENTATION • External users can log into the system, view the latest documents and red-line drawings • Microsoft Office SharePoint 2007 (MOSS) was and documents. This saves time in sending selected as the platform for the solution, to hard copies of documents by post, greatly provide a portal for both internal and external improves traceability and saves time in storing users. and then finding hard copies. • Waterstons spent time gathering requirements • Security within SharePoint ensures that from a number of users from across the the correct groups of people have access Stewart Milne group of companies to give a to the correct documents. For example, broad range of input. third parties are not able to view all internal documentation. • A number of options and potential software packages were considered to enable documents and drawings to be electronically • telephone: 0845 094 094 5 • website: www.waterstons.com e-mail: info@waterstons.com
  • 2. CREATIVE • PROACTIVE • DEPENDABLE More Information MICROSOFT OFFICE SHAREPOINT 2007 PROJECT MANAGEMENT MOSS 2007 is a Communication and The project was managed such that key Collaboration platform that offers the following: Stewart Milne stakeholders were regularly informed of progress and issues. A preliminary • Data can be shared across sites and with demonstration was performed part-way selected 3rd parties. through the project to ensure that Waterstons were on target for meeting expectations • Fully configurable to the client’s regarding the project and so that changes requirements, including customization of the could be incorporated at an early stage. “Look and Feel”. • Document management and control functionality (version control and version history). “More and more the building industry is coming round to seeing that • Workflow is provided out-of-the-box – in this technology can add value to their operations by helping companies case Approval workflow was used to approve become innovative and provide continuous improvement. certain categories of document. Waterstons have helped us provide a better service to both internal • Complex security can be defined to and external customers by allowing us to be more responsive to their give particular groups access to specific requirements. ” components of the site or site functionality. • Wizards can be defined to automatically Maggie Scullion, Director of Business Technology, create a new sub-area. Stewart Milne Group Users can share documents which have been redlined and see the history of every version of the document. Users work through a single portal rather than in a mixture of applications. • telephone: 0845 094 094 5 • website: www.waterstons.com e-mail: info@waterstons.com